IT internal audit services for port st johns local municipality — 6-Month appointment

Supply chain management enquiries

• Contact: Z. Jim
• Role: Supply Chain Management
• Email: [email protected]
• Cell: 083 453 1584

Technical enquiries

• Contact: Ms S. Mazomba
• Role: Internal Audit Manager
• Email: [email protected]
• Cell: 073 925 9103

Submission address

Tender Box, Reception Area

Municipal Town Hall

ERF 257 Main Street

Port St Johns

Submission method

• Sealed envelope, clearly marked with the bid number, project name and description.
• Deposit in the Tender Box at the Reception Area (Municipal Town Hall), ERF 257 Main Street, Port St Johns.
• Deadline: not later than 11:00 on 16 October 2026.
• Bids must be completed in black ink.
• Tender documents are issued by the municipality and are available for free download on the eTenders portal at www.etenders.gov.za.
• Bids may only be submitted on the tender documentation issued; no alterations to that documentation are permitted.

Returnable documents (Stage 1 mandatory)

• CSD registration report.
• Valid Tax Compliance Pin issued by SARS.
• Signed joint venture or consortium agreement, initialled on every page, where applicable.
• Valid current municipal rates clearance statement for the company and for each individual director, showing no arrears older than 90 days; alternatively a signed valid lease agreement where the company or a director leases the premises, or an exemption from the relevant municipality's Revenue office where rates are not billed.

Disqualification risks

• Late, faxed, e-mailed, telephonic or otherwise electronically transmitted bids are not accepted.
• Any corrupt or fraudulent act during the bidding process disqualifies the bid.
• Failure to submit the mandatory Stage 1 documents renders a bid non-responsive.
• The municipality accepts no responsibility for bids sent by courier or post that do not reach the Tender Box; bidders should place their submission in the box themselves or through a representative.

Other conditions

• Bids remain valid for 90 days after the closing date.
• The municipality may extend the tender advert period at its own discretion.
• The lowest bid is not necessarily accepted; the municipality may accept part or all of any bid, or reject any bid not suitably endorsed.

Three-stage evaluation

• Stage 1: Mandatory requirements. Only bidders meeting every Stage 1 requirement proceed.
• Stage 2: Functionality. A minimum of 70% must be scored to proceed further.
• Stage 3: Price and specific goals.

Preference point system

• 80/20 system applies: 80 points for price and 20 points for specific goals.
• Specific goals include points for municipality-based suppliers and development objectives.

Functionality scoring

• Criteria are scored out of a maximum, with personnel weighted at 30 points.

Policy framework

• Evaluation is conducted in terms of the Port St Johns Municipality Supply Chain Management policy and the Preferential Procurement Policy Framework Regulations, 2022.

Scope

• Appointment of a service provider to conduct IT internal audit services for the Port St Johns Local Municipality.
• Contract period: 6 months.

Briefing

• A compulsory briefing session is held on a virtual platform on 9 October 2026 at 10:00; the access link is shared by email with bidders who request it.

Documentation

• Tender documents are available for free download from the eTenders portal at www.etenders.gov.za.

Registration and tax

• Bidders must be registered on the Central Supplier Database (CSD); a CSD report must be submitted.
• A valid Tax Compliance Pin issued by SARS must be submitted.

Municipal rates

• A valid current municipal rates clearance statement is required for the company and for each individual director, showing no arrears older than 90 days.
• Where the company or a director leases the premises, a signed valid lease agreement must be submitted.
• Where rates are not billed, an exemption from the relevant municipality's Revenue office must be submitted as proof that the bidder does not own property on the valuation roll.

Joint ventures

• A joint venture or consortium agreement, signed and initialled on every page, must be submitted where applicable.

Preference points

• The 80/20 preference point system applies, with 20 points allocated to specific goals including municipality-based suppliers and development objectives.

Conduct

• Any corrupt or fraudulent act during the bidding process disqualifies the bid.

Bids remain valid for 90 days after the closing date. Late, faxed, e-mailed, telephonic or otherwise electronically transmitted submissions are not accepted. Any corrupt or fraudulent act during the bidding process disqualifies the bid. The municipality may extend the tender advert period at its own discretion, and the lowest bid is not necessarily accepted.

Bids are evaluated in three stages:

• Stage 1: mandatory requirements — only bidders meeting all of them proceed.
• Stage 2: functionality — a minimum of 70% is required to proceed.
• Stage 3: price and specific goals.

The 80/20 preference point system applies, with 80 points for price and 20 points for specific goals, including allocation to municipality-based suppliers and development objectives. Functionality criteria are scored out of a maximum, with personnel weighted at 30 points.