Repairs and replacement of disaster-damaged structures at southeyville junior secondary school, eastern cape (ecdoe disaster programme)

Enquiries:

• Email: [email protected] (use bid number as subject)

Employer's representative (Principal Agent):

• Name: Olwethu Ngomane
• Organisation: The Mvula Trust
• Address: 67 Devereux Avenue, Berea, East London, 5247
• Telephone: 043 726 2255
• Email: [email protected]

Submission address:

69 Devereux Avenue, Vincent, East London (tender box)

Submission method: sealed envelope, deposited in the tender box at 69 Devereux Avenue, Vincent, East London. Mark the envelope clearly with the bid number TMT-ECDOE-26/27-DISP13-CL11. No telegraph, telephone, telex, facsimile or email submissions accepted. Late submissions will not be considered.

Returnable documents (all must be completed, signed and submitted):

• T2.1.A: CSD registration report (not older than 30 days; if not registered on day of tender closure, bidder disqualified).
• T2.1.B: CIDB registration printout (verified online; must be valid on evaluation and award days).
• T2.1.C: Certificate of Good Standing with Workman's Compensation Commissioner (COIDA/FEM) (verified online).
• T2.1.D: Completed Projects – at least three letters of award and three completion certificates.
• T2.1.E: Current Projects – full declaration of all current projects; failure to declare all results in disqualification.
• T2.2.A: Record of Addenda to Tender Documents.
• T2.2.B: Compulsory Enterprise Questionnaire (separate for each JV partner).
• T2.2.C: Certificate of Authority for Joint Ventures (if applicable).
• T2.2.D: Resolution for Signatory (board resolution on company letterhead).
• T2.2.E: Schedule of Proposed Subcontractors – at least 25% of work must be subcontracted to local SMMEs; attach full CSD report, share certificate and CK documents for each.
• T2.2.F: Compulsory Briefing Meeting Certificate.
• T2.2.G: Additional Particulars Concerning Tenderers.
• T2.2.H: Preference schedule for specific goals (with CSD, CIPC documents).
• SBD 1: Invitation to Bid.
• SBD 2: Valid Tax Compliance Status PIN (verified online).
• SBD 4: Bidder's Declaration (declare any state employment; additional declaration forms if more companies).
• SBD 6.1: Preference Points Claim Form (failure to complete results in 0 for specific goals).
• C1.1: Form of Offer and Acceptance (must be completed and signed; failure results in disqualification).
• T2.3: Objective Risk Assessment Criteria (T2.3.1 to T2.3.6).

Disqualification risks:

• Any returnable document omitted, unsigned or incomplete.
• Alterations to tender documents without initialling; erasures and masking fluid prohibited.
• Submitting more than one tender offer per cluster.
• Failure to attend the compulsory briefing.
• Late submission.

Evaluation stages:

1. Responsiveness check – tender must be properly received, fully completed and signed, and conform to all terms without material deviation.
2. Price and preference – 80/20 Preference Point System: maximum 80 points for price, 20 points for Specific Goals.
3. Arithmetic check – for responsive tenders; amounts in words govern over figures; errors corrected per CIDB rules.
4. Risk assessment – mandatory before award; bidder must score a minimum of 14 points across 6 risk categories (A–F) to be considered. Scoring: minimum of 3 greens, 2 ambers and 1 red, or 4 greens and 2 reds. Bidders scoring below 14 will not be considered.

Risk assessment categories:

A. Technical qualifications & competence – submit CVs: Contract Manager with 3-year built environment qualification and at least 5 years' experience in building works; OHS officer registered with SACPCMP; Foreman with at least 5 years in building of school sanitation and buildings. Key personnel must attend the compulsory kick-off meeting and be available during construction.

B. Workload and capacity – current projects under construction and locality; total projects must not exceed CIDB grading upper limit.

C. Reliability – completed at least three projects, each valued at least R1,500,000, completed (Practical Completion) within 10% of approved contract period in the past three years.

D. Experience and reputation – at least three contactable references from three similar sanitation and building projects completed (Final Completion) in the past 3 years.

E. Price offered – must be market-related; price more than 20% below market value is high risk; bidders may be asked for rate build-ups.

F. Financial capacity – letters from reputable suppliers or registered credit providers (NCR) indicating credit facility; minimum R500,000 for low risk, R350,000 for medium risk.

Bidders will not be considered if they have performed poorly (completed projects more than 25% late), had projects in penalties with negative final account, failed to sign final account, been non-responsive on defects, or been terminated on any previous or current project by TMT or other Implementing Agents on ECDoE, LDoE, SAFE or ASIDI programmes.

Scope: Repairs to existing school facilities and/or replacement of damaged inappropriate structures affected by disaster at Southeyville Junior Secondary School, under the ECDoE Disaster Programme.

Location: Southeyville Junior Secondary School, Chris Hani East District, Eastern Cape.

Type of contractor: School Higher Buildings.

CIDB grading required: 4 GB or higher (or JV equivalent).

Number of projects: 1.

Contract period: Practical completion 12 weeks from commencement date.

Subcontracting: At least 25% of the work must be subcontracted to local SMMEs; attach full CSD report, share certificate and CK documents for each proposed subcontractor.

Pricing: Fixed rates and prices for the duration of the contract, not subject to adjustment except as provided in the contract. All pricing in black ink.

Penalties for late completion: R2,000 per calendar day, to a maximum of 10% of contract value.

Financial capacity: Bidder must have necessary financial resources; provide letters from reputable suppliers or registered credit providers (NCR) indicating credit facility (minimum R500,000 for low risk, R350,000 for medium risk).

Insurance: Bidder must provide own insurance for the works; the employer will not take out any insurance.

Guarantee: Form of Guarantee (Part C1.3) is a returnable schedule incorporated into the contract; sureties as security are optional for those choosing to provide a construction guarantee.

CSD registration: Mandatory; must be registered on the Central Supplier Database at closing and evaluation. CSD report must not be older than 30 days; if older, bidder has 48 hours to submit a current one.

CIDB registration: Must be registered in grading 4 GB or higher (or JV equivalent). Registration must be valid on the day of evaluation and award. Fraudulent registrations lead to disqualification and referral to CIDB.

Tax compliance: Valid SARS tax compliance PIN (SBD 2) required; verified online.

COIDA/FEM: Certificate of Good Standing with Workman's Compensation Commissioner required; verified online.

B-BBEE: Preference points claimed under SBD 6.1 (Specific Goals); failure to complete results in 0 for specific goals.

Joint ventures: Must meet CIDB JV requirements (see Table 9); all partners must be CIDB registered, have valid SARS tax pins, COIDA/FEM, separate VAT registration, separate bank account in JV name, and consolidated CSD registration. JV agreement must detail operations, resource deployment, financial contributions and dispute resolution.

Eligibility restrictions: Bidders with 2 or more current projects under construction (or not yet at Works Completion) at evaluation are not considered. Bidders already awarded or being considered for 1 or more TMT projects on current/recent tenders (SAFE, LDoE, ECDoE) are not considered. Bidders must not be restricted from doing business with the public sector.

Conflict of interest: Must be declared; failure to disclose may lead to rejection or cancellation of award.