Repairs & replacement of structures at tsitsikama primary school – eastern cape tender

Tender documents available: from 13 November 2026 at 08:00 on National Treasury e-tender portal.

Compulsory tender briefing: 17 November 2026 at 14:00 at Tsitsikama Primary School. Attendance is compulsory; failure results in disqualification.

Closing date and time: 4 December 2026 at 12:00.

Clarification requests: must be submitted in writing at least three working days before closing time.

Validity period: 12 weeks from closing date.

Enquiries (tender-specific):

• Contact: Lwando (name as given)
• Email: [email protected]
• Note: use the applicable bid number as the subject line.

Employer's representative (Principal Agent):

• Organisation: The Mvula Trust
• Contact: Thobisa Gungubele
• Address: 67 Devereux Avenue, Berea, East London, 5247
• Telephone: 043 726 2255
• Email: [email protected]

Submission address (tender box):

69 Devereux Avenue

Vincent

East London

Submission method: sealed envelope, clearly marked with the bid number TMT-ECDOE-26/27-DISP13-CL8, deposited in the tender box at 69 Devereux Avenue, Vincent, East London.

Closing time: 4 December 2026 at 12:00. Late submissions will not be considered.

No telegraph, telephone, telex, facsimile or email submissions will be accepted.

Returnable documents (all must be completed, signed and submitted):

• T2.1.A: CSD registration report (not older than 30 days; if not registered on day of tender closure, bidder is disqualified).
• T2.1.B: CIDB registration print-out (verified online; must be valid on day of evaluation and award).
• T2.1.C: Certificate of Good Standing with Workmen's Compensation Commissioner (COIDA/FEM) (verified online).
• T2.1.D: Completed Projects – at least three letters of award and three completion certificates.
• T2.1.E: Current Projects – full declaration of all current projects; failure to declare all results in disqualification.
• T2.2.A: Record of Addenda to tender documents (addenda attached is compulsory).
• T2.2.B: Compulsory Enterprise Questionnaire (separate for each JV partner).
• T2.2.C: Certificate of Authority for Joint Ventures (if applicable).
• T2.2.D: Resolution for Signatory – board resolution authorising the signatory.
• T2.2.E: Schedule of Proposed Subcontractors – at least 25% of work must be subcontracted to local SMMEs; attach full CSD report, share certificate and CK documents for each.
• T2.2.F: Compulsory Briefing Meeting Certificate.
• T2.2.G: Additional Particulars Concerning Tenderers (including surety details if providing construction guarantee).
• T2.2.H: Preference schedule for specific goals (CSD, CIPC documents).
• SBD 1: Invitation to bid.
• SBD 2: Valid Tax Compliance Status PIN (verified online).
• SBD 4: Bidder's Declaration (declare any state employment or connections; additional declaration forms for more companies).
• SBD 6.1: Preference Points Claim Form (failure to complete results in 0 for specific goals).
• C1.1: Form of Offer and Acceptance (must be completed and signed for this cluster; failure results in disqualification).
• T2.3: Objective Risk Assessment Criteria – includes key person CVs, workload, reliability, experience, price and financial capacity evidence.

Disqualification risks:

• Missing or unsigned returnable documents.
• Late submission.
• Failure to attend the compulsory briefing.
• Not registered on CSD at tender closure.
• Invalid CIDB or COIDA/FEM registration at evaluation or award.
• Failure to declare all current projects.
• Having 2 or more current projects under construction or not at works completion at evaluation.
• Having been awarded or being considered for award on 1 or more current or recently advertised TMT tenders.

Evaluation is in two stages: price and preference scoring, then arithmetic check and risk assessment for responsive bidders.

Preference point system: 80/20 – maximum 80 points for price, 20 points for Specific Goals.

Specific Goals are scored using the Preference schedule (T2.2.H) with CSD, CIPC and other documents.

After scoring, an arithmetic check is conducted; amounts in words govern over figures.

Risk assessment: bidders must score a minimum of 14 points across six risk categories (A–F) to be considered for award.

Risk categories and requirements:

• A. Technical qualifications & competence: submit CVs for Contract Manager (3-year built environment qualification, at least 5 years' experience in building works), OHS officer registered with SACPCMP, and Foreman (at least 5 years in building of schools' sanitation and buildings). Key personnel must attend the compulsory kick-off meeting and be available during construction.
• B. Workload and capacity: current projects must not exceed CIDB grading upper limit; projects behind schedule by more than 10% increase risk.
• C. Reliability: must have completed at least three projects each valued at R1,500,000 or more, within 10% of approved contract period (including approved EOTs) in the past three years.
• D. Experience and reputation: at least three contactable references from three similar sanitation and building projects completed (final completion) in the past three years.
• E. Price offered: price must be market-related; price more than 20% below market value is high risk. Bidders may be asked for rate build-ups.
• F. Financial capacity: provide letters from reputable suppliers or registered credit providers (with NCR) indicating credit facility for building materials; minimum R500,000 for low risk.

Risk scoring: minimum 14 points required; combinations of green/amber/red ratings determine pass/fail (e.g., 3 greens, 2 ambers, 1 red, or 4 greens & 2 reds).

Bidders scoring below 14 points will not be considered for award.

Bidders will not be considered if they have performed poorly on previous contracts (completed more than 25% late, negative final account, failure to sign final account, non-responsive on defects, or terminated on any previous TMT or other implementing agent project).

The BEC may interview bidders if necessary.

Scope: Repairs to existing school facilities and/or replacement of damaged inappropriate structures affected by disaster at Tsitsikama Primary School, under the ECDoE Disaster Programme.

Project number: TMT-ECDOE-26/27-DISP13-CL8.

District: Chris Hani West.

Number of projects: 1.

Type of contractor: GB (General Building) – Grade 4.

Practical completion: 8 weeks from commencement date.

Penalties for late completion: R2,000 per calendar day, capped at 10% of contract value.

The contractor must have necessary financial resources and deploy adequate resources to meet timelines.

Health and Safety Specification and Schedule of Certificates of Compliance are part of the contract (Part C3.2 and C3.4).

Site information and drawings are provided in Part C4.

Pricing: Fixed rates and prices for the duration of the contract, not subject to adjustment except as provided in the contract. All pricing in black ink.

Pricing data: Bill of Quantities (Part C2.2) and Pricing Instructions (Part C2.1).

Cluster offer is VAT inclusive (15%).

Bid security: Not explicitly stated as a bid bond; a Form of Guarantee (Part C1.3) is listed as a returnable schedule incorporated into the contract.

Sureties as security: Optional – bidders may provide a construction guarantee as security; details of surety required in T2.2.G.

Insurance: The employer will not take out any insurance; the bidder must provide their own insurance to safeguard the works and cover public injuries, diseases, etc.

Financial capacity: Provide letters from reputable suppliers or registered credit providers (with NCR) indicating credit facility for building materials; minimum R500,000 for low risk.

Payment terms: Not specified in the document.

CSD registration: Mandatory – must be registered on the Central Supplier Database at tender closure; CSD report not older than 30 days.

CIDB grading: Minimum Grade 4 GB (General Building). Registration must be valid on day of evaluation and award.

COIDA/FEM: Certificate of Good Standing with Workmen's Compensation Commissioner required and must be valid.

SARS tax compliance: Valid Tax Compliance Status PIN (SBD 2) required; verified online.

B-BBEE: Preference points claimed under SBD 6.1 (Specific Goals); failure to complete results in 0 for specific goals. No specific B-BBEE level threshold stated.

Joint ventures: Must meet CIDB JV requirements – all members registered with CIDB, combined grading meets requirement, separate bank account, consolidated CSD registration, SARS tax compliance for all partners, COIDA/FEM for all partners, separate VAT registration, and a JV agreement meeting CIDB requirements.

Local content: At least 25% of work must be subcontracted to local SMMEs; attach full CSD report, share certificate and CK documents for each subcontractor.

CIPC: Documents required for specific goals scoring (T2.2.H).