Construction of Tshilapfene Sport Facility and Construction of Combo Courts -...

Returnable Documents:

a) A copy of a valid Tax Compliance Status letter. No tender will be awarded to a bidder whose tax matters are not in order with the South African Revenue Service (SARS) at the time of award. b) the tenderer submits a letter of intent from an approved financial institution undertaking to provide the Construction Guarantee in the format included in Part C1.3 of this procurement document; T.15 BID No.: 18/2025/2026 THULAMELA LOCAL MUNICIPALITY CONSTRUCTION OF TSHILAPFENE SPORT FACILITY AND CONSTRUCTION OF COMBO COURTS AT THENGWE MAPATE, GONDENI STERKSTROOM AND TSHIKAMBE VILLAGES ALSO INCLUDING INSTALLATION OF OUTDOOR GYM AT NGOVHELA VILLAGE Clause Number Tender Data c) the tenderer is registered with the Construction Industry Development Board in an appropriate contractor grading designation; d) the tenderer or any of its directors/shareholders is not listed on the Register of Tender Defaulters in terms of the Prevention and Combating of Corrupt Activities Act of 2004 as a person prohibited from doing business with the public sector; e) the tenderer has not: i. abused the Employer’s Supply Chain Management System; or ii. ifailed to perform on any previous contract and has been given a written notice to this effect; f) the tenderer has completed the Declaration of Interest and there are no conflicts of interest which may impact on the tenderer’s ability to perform the contract in the best interests of the employer or potentially compromise the tender process. g) the tenderer is registered and in good standing with the compensation fund or with a licensed compensation insurer; h) the employer is reasonably satisfied that the tenderer has in terms of the Construction Regulations, 2014, issued in terms of the Occupational Health and Safety Act, 1993, the necessary competencies and resources to carry out the work safely. i) The tendering entity or the directors/partners of the tendering entity are in good standing with the local authority/municipality. j) No tender will be awarded to a bidder not registered on the National Treasury Central Supplier Database (CSD) k) Contracts Manager & OHS officer must be registered with SACPCMP at the time of award l) No tender will be awarded to a bidder who does not have a valid COIDA Letter of Good Standing 14. Proof of Only those tenderers who can demonstrate that they will have in their employ Availability of management and supervisory staff satisfying the requirement of the scope of Staff with LI work for labour-intensive competencies for supervisory and management staff Competencies during the validity of the contract are eligible to submit tenders 15. Requirement The tenderer must submit to the Employer, names of all management and for submission supervisory staff that will be employed to supervise the labour-intensive of names of LI portion of the works together with satisfactory evidence that such staff staff members satisfy eligibility requirements. T.16 BID No.: 18/2025/2026 THULAMELA LOCAL MUNICIPALITY CONSTRUCTION OF TSHILAPFENE SPORT FACILITY AND CONSTRUCTION OF COMBO COURTS AT THENGWE MAPATE, GONDENI STERKSTROOM AND TSHIKAMBE VILLAGES ALSO INCLUDING INSTALLATION OF OUTDOOR GYM AT NGOVHELA VILLAGE EVALUATION CRITERIA The bids will be evaluated in two stages. The first stage will check whether the bidders have submitted all documents as requested on the advert. Tenderer will be assessed for responsiveness and functionality first and if the tender is not responsive or meet the minimum functionality score, the tenderer will be eliminated and not considered further for second stage of evaluation. The second stage of the evaluation will be based on Price (80) and preference points for PPPFA status level of contribution (20). Detailed points scoring for functionality are as follows: Functional Requirements A tenderer must score a minimum of Seventy points (70/100) to qualify for further evaluation. Tenders will be evaluated individually and scored by an evaluation panel according to the evaluation criteria mentioned below: Functionality Sub Criteria Points Maximum Evaluation Criteria Allocati Points on for obtainable Sub per main Criteria functionality Criteria Company Experience Signed Appointment letters indicating the (Demonstrated project value and signed Completion company experience Certificates of completed projects: on similar project and  Sports Facilities and Building projects past performance in ONLY. Sports facilities and building projects) NB:  Completed works with Minimum signed Appointment CIDB grading of 5CE/5GB or Higher letters/purchase  Completed in the past Ten (10) years orders, completion 6 points will be awarded for each project certificates and (maximum of 5 Projects required) as per reference letters with requirements above to a maximum of 30 contactable references points. within the local government spheres, NOTE: Provincial and National  Projects that do not meet the Departments; must be requirements as mentioned WILL NOT attached. BE ACCEPTED.  Project where the contractor was a sub-contractor will not get points. The T.17 BID No.: 18/2025/2026 THULAMELA LOCAL MUNICIPALITY CONSTRUCTION OF TSHILAPFENE SPORT FACILITY AND CONSTRUCTION OF COMBO COURTS AT THENGWE MAPATE, GONDENI STERKSTROOM AND TSHIKAMBE VILLAGES ALSO INCLUDING INSTALLATION OF OUTDOOR GYM AT NGOVHELA VILLAGE Contractor must have been the main contractor on the project to get full points. Reference letter from the clients for each of the above-mentioned projects indicating:  the full project description,  project value; and  Completion date. Each Reference letter must be on the client letterhead, have a client stamp, signed and contact details (Name, phone and E- mail) of the client’s project manager included. 1 point will be awarded for each project as per requirements above to a maximum of 5 points. Project Programme – Understanding the scope and provide a concise and clear 2.5 methodology of the tasks as well as adequacy of the programme of work. Schedule of estimated monthly expenditure – Realistic cash-flow based on 2.5 estimated construction period and project cost. Key Personnel CVs A. Contract Manager with the following (Demonstrated Requirements: experience,  Must be professionally registered with Qualifications and ECSA and / or SACPCMP (Pr Eng / Pr experience) Tech Eng / Pr Techni / Pr CPM or Pr CM only) (4 Points) 08  Minimum Ten (10) Years of relevant experience – calculated post registration: (4 Points) o 10 years and above = 4 points o 9 years = 3 Points o 8 years = 2,5 Points T.18 BID No.: 18/2025/2026 THULAMELA LOCAL MUNICIPALITY CONSTRUCTION OF TSHILAPFENE SPORT FACILITY AND CONSTRUCTION OF COMBO COURTS AT THENGWE MAPATE, GONDENI STERKSTROOM AND TSHIKAMBE VILLAGES ALSO INCLUDING INSTALLATION OF OUTDOOR GYM AT NGOVHELA VILLAGE o 7 years = 2 Points o 6 years = 1 Point o 0-5 years = 0 Points B. Site Agent with the following

 Registered with Sacpcmp as Construction Health and Safety Officer (3 Points).  Minimum Three (3) Years of Relevant Experience – Calculated Post Registration: T.19 Bid No.: 18/2025/2026 Thulamela Local Municipality Construction of Tshilapfene Sport Facility and Construction of Combo Courts at Thengwe Mapate, Gondeni Sterkstroom and Tshikambe Villages Also Including Installation of Outdoor Gym at Ngovhela Village O 3 Years and Above = 2 Points O 2 Years = 1.5 Points O 1 Year = 1 Point Note: Cvs of the Contract Manager, Site Agent , General Foreman and Ohs Officer Must Clearly Demonstrate Relevant Experience (actual Duties Performed, Involvement and Responsibility), Including Locations, Dates and Durations of Assignments, Starting with the Latest. Full Points Will Be Awarded for All the Requirements Met. Plant and Equipment Plant and Equipment for This Project (tenderer’s Own Plant) Plant and Equipment Proof of Plant and Plant Required Min. Weight Equipment Owned by the Number Bidder: Details of Major Required Equipment Owned Dozer 1 2 (please Provide Proof of Ownership). Excavator 2 4 Nb: Proof of Registration Certificate and Valid Tlb 2 4 25 Licence Disk Will Serve as Watercart a Proof of Ownership. Min.10 000 2 2 an Invoice/bank Letter Litres Will Serve as a Proof of Ownership for Plant Such Grader 2 4 as Track Dozer, Track Excavator, Smooth Drum 10t Smooth 2 Roller and Grid Roller. Drum Roller 1 Nb: Municipality May 10t Grid Roller 1 2 Conduct Due Diligence on the Availability of Tipper Truck, Plant and Equipment.). Min. 6m3 5 5 Sub-total 25 T.20 Bid No.: 18/2025/2026 Thulamela Local Municipality Construction of Tshilapfene Sport Facility and Construction of Combo Courts at Thengwe Mapate, Gondeni Sterkstroom and Tshikambe Villages Also Including Installation of Outdoor Gym at Ngovhela Village Company’s Financial Original Stamped Bank Reference Letter Standing Indicating the Bank Rating: Bank Rating Points a 10 B 8 10 10 C 6 D 4 E 2 F-g 0 Total 100 T.21 Bid No.: 18/2025/2026 Thulamela Local Municipality Construction of Tshilapfene Sport Facility and Construction of Combo Courts at Thengwe Mapate, Gondeni Sterkstroom and Tshikambe Villages Also Including Installation of Outdoor Gym at Ngovhela Village the Following Is a Statement of Sports Facilities (similar) Works Executed by the Company/ies in the Last Ten (10) Years: Employer Name, Description of Contract Value of Work Start Date Date Project Contact Person and Inclusive of Vat Completed Duration Telephone Number (rand) If Applicable T.23 Bid No.: 18/2025/2026 Thulamela Local Municipality Construction of Tshilapfene Sport Facility and Construction of Combo Courts at Thengwe Mapate, Gondeni Sterkstroom and Tshikambe Villages Also Including Installation of Outdoor Gym at Ngovhela Village Part T2: List of Returnable Documents the Tenderer Must Complete the Following Returnable Documents: T2.1 List of Returnable Schedules .......................................................... T.24 T2.2 Other Documents Required for Tender Evaluation ............... T.62 T2.3 Returnable Schedules That Will Be Incorporated Into the Contract................................................................................................... T.86 T.24 Bid No.: 18/2025/2026 Thulamela Local Municipality Construction of Tshilapfene Sport Facility and Construction of Combo Courts at Thengwe Mapate, Gondeni Sterkstroom and Tshikambe Villages Also Including Installation of Outdoor Gym at Ngovhela Village T2.1 List of Returnable Schedules T2.1 a Invitation to Bid and Terms and Conditions for Bidding-mbd1t.25 T2.1 B Declaration of Good Standing Regarding Tax-mbd 2 .............. T.28 T2.1 C Pricing Schedule – Firm Prices-mbd 3.1 .......................................... T.31 T2.1 D Pricing Schedule – Non-firm Prices-mbd 3.2 ................................. T.32 T2.1 E Declaration of Interest -mbd 4 ........................................................ T.35 T2.1 F Declaration for Procurement Above R10 Million (all Applicable Taxes Included) – Mbd 5 ........................................................................ T.38 T2.1 G Preference Points Claim Form in Terms of the Preferential Procurement Regulations 2022 – Mbd 6.1 ...................................... T.40 T2.1 H Declaration Certificate for Local Production and Content- Mbd 6.2 ................................................................................................................. T.46 T2.1 I Contract Form - Purchase of Goods/works- Mbd 7.1 .............. T.50 T2.1 J Contract Form – Rendering of Services – Mbd 7.2 .................... T.52 T2.1 K Contract Form – Sale of Goods/works – Mbd 7.3 ...................... T.54 T2.1 L Declaration of Bidder’s Past Supply Chain Management Practices-mbd 8 ...................................................................................... T.56 T2.1 M Certificate of Independent Bid Determination -mbd 9 ............. T.58 T2.1 N Proposed Key Personnel.................................................................... T.61 T.25 Bid No.: 18/2025/2026 Thulamela Local Municipality Construction of Tshilapfene Sport Facility and Construction of Combo Courts at Thengwe Mapate, Gondeni Sterkstroom and Tshikambe Villages Also Including Installation of Outdoor Gym at Ngovhela Village T2.1 a Invitation to Bid and Terms and Conditions for Bidding-mbd1 Part A: Invitation to Bid You Are Hereby Invited to Bid for Requirements of the Thulamela Local Municipality Bid Number: 18/2025/2026 Closing Date: 13 February 2026 Closing Time: 11:00hrs Description Construction of Tshilapfene Sport Facility and Construction of Combo Courts at Thengwe Mapate, Gondeni Sterkstroom and Tshikambe Villages Also Including Installation of Outdoor Gym at Ngovhela Village Bid Response Documents May Be Deposited in the Bid Box Situated at (street Address) Thulamela Municipality Offices Old Agriven Building Thohoyandou 0950 Bidding Procedure Enquiries May Be Directed to Technical Enquiries May Be Directed To: Contact Person Mr T.p Mudzili Contact Person Mr T. a Manyuma Telephone Number +27(0)15 962 7629 Telephone Number +27 (0)15 291 5568 Facsimile Number +27(0)15 962 4020 Facsimile Number +27 (0) 15 291 4218 E-mail Address Mudzilitp@thulamela.gov.za E-mail Address Admin@mveconsulting.c O.za Supplier Information Name of Bidder Postal Address Street Address Telephone Number Code Number Cellphone Number Facsimile Number Code Number E-mail Address Vat Registration Number Supplier Tax Central Supplier Compliance Status Compliance or Database No: Maaa System Pin: T.26 Bid No.: 18/2025/2026 Thulamela Local Municipality Construction of Tshilapfene Sport Facility and Construction of Combo Courts at Thengwe Mapate, Gondeni Sterkstroom and Tshikambe Villages Also Including Installation of Outdoor Gym at Ngovhela Village B-bbee Status Tick Applicable Box] B-bbee Status Level [tick Applicable Box] Level Verification Sworn Affidavit Yes No Yes No Certificate [a B-bbee Status Level Verification Certificate/ Sworn Affidavit (for Emes & Qses) Must Be Submitted in Order to Qualify for Preference Points for B-bbee] (a) Are You (b) Are You a Foreign the Accredited Yes No Based Representative in Yes No Supplier for the South Africa for Goods /services the Goods [if Yes Enclose Proof] /works Offered? [if Yes, Answer Part B:3 ] /services /works Offered? Questionnaire to Bidding Foreign Suppliers Is the Entity a Resident of the Republic of South Africa (rsa) Yes No Does the Entity Have a Branch in the Rsa? Yes No Does the Entity Have a Permanent Establishment in the Rsa? Yes No Does the Entity Have Any Source of Income in the Rsa Yes No Is the Entity Liable in the Rsa for Any Form of Taxati Yes No If the Answer Is “no” to All of the Above, Then IT Is Not a Requirement to Register for a Tax Compliance Status System Pin Code From the South African Revenue Service (sars) and If Not Register as Per 2.3 Below. Part B: Terms and Conditions for Bidding Bid Submission: 1.1. Bids Must Be Delivered by the Stipulated Time to the Correct Address. Late Bids Will Not Be Accepted for Consideration. 1.2. All Bids Must Be Submitted on the Official Forms Provided (not to Be Re-typed) or Online 1.3. This Bid Is Subject to the Preferential Procurement Policy Framework Act 2000 and the Preferential Procurement Regulations, 2017, the General Conditions of Contract (gcc) And, If Applicable, Any Other Legislation or Special Conditions of Contract. 1.4. the Successful Bidder Will Be Required to Fill in and Sign a Written Contract Form (sbd7). Tax Compliance Requirements 2.1 Bidders Must Ensure Compliance with Their Tax Obligations. 2.2 Bidders Are Required to Submit Their Unique Personal Identification Number (pin) Issued by Sars to Enable the Organ of State to View the Taxpayer’s Profile and Tax Status. 2.3 Application for Tax Compliance Status (tcs) or Pin May Also Be Made Via E-filing. Through the T.27 Bid No.: 18/2025/2026 Thulamela Local Municipality Construction of Tshilapfene Sport Facility and Construction of Combo Courts at Thengwe Mapate, Gondeni Sterkstroom and Tshikambe Villages Also Including Installation of Outdoor Gym at Ngovhela Village Sars Website, Www.sars.gov.za. 2.4 Bidders May Also Submit a Printed Tcs Together with the Bid. 2.5 in Bids Where Consortia/joint Ventures/sub-contractors Are Involved; Each Party Must Submit a Separate Tcs/pin/csd Number. 2.6 Where No Tcs Is Available but the Bidder Is Registered on the Central Supplier Database (csd), a Csd Number Must Be Provided. 2.7 No Bids Will Be Considered From Persons in the Service of the State, Companies with Directors Who Are Persons in the Service of the State, or Close Corporations with Members Persons in the Service of the State. Nb: Failure to Provide Any of the Above Particulars May Render the Bid Invalid. Signature of Bidder: .................................................... Capacity Under Which This Bid Is Signed: ......................................................... (proof of Authority Must Be Submitted, E.g. Company Resolution) Date: ....................................................... T.28