Provide Heritage Specialist Services - African Exploration

Returnable Documents:

Conclusion Functionality and Award Test for Evaluation and threshold Negotiation based on responsive of price Signing of ness recommend contract ation 22.1.1. After the closing date of the Bid Quotation, an appointed evaluation committee of AEMFC officials and / or external parties / consultants where necessary will evaluate the Bid / Tender proposals received. 22.1.2. The Committee will evaluate each of the bid Quote proposals received against the approved criteria as stated below: 22.1.3. Step One: Test for Administrative Responsiveness (compliance check on required documents) must be passed for a Respondent’s proposal to progress to Step Two for further pre-qualification.  Whether the Bid has been lodged on time;  Whether all Returnable Documents and/or schedules [where applicable] were completed and returned by the closing date and time;  Verify the validity of all returnable documents;  Verify if the Bid document has been duly signed by the authorised respondent. 22.1.4. Step Two: Test for Responsiveness to Request For Proposal (RFP) for technical/functionality criteria must be met or exceeded for a Respondent’s proposal to progress to Step Three for further evaluation. The test for technical and functional threshold will include the following (Refer to functionality (technical) evaluation criteria table below): Minimum threshold of 75 points.  Whether any general and legislation qualification criteria set by AEMFC, have been met;  Whether the Bid contains a priced offer as prescribed in the pricing and delivery schedule;  Whether the Bid materially complies with the scope and/or specification given. 22.1.5. Step Three: Evaluation of Price to determine a preferred bidders’ price will be ranked from the lowest to the highest acceptable price offered and AEMFC will award business to the lowest acceptable Bid (Highest ranked bid) unless objective criteria justify the award to another bidder. 22.1.6. Step Four: Post-tender negotiations (If Applicable) 22.1.7. Step Five: Award of business and contract conclusion. ___________________ _____________________ Respondent’s Signature Date & Company Stamp Request For Proposal (RFP) AE/VLAK010/2025 of 40 Returnable document Description: Appointment of a Service Provider to Provide Heritage Specialist Services for African Exploration Mining and Finance Corporation (“AEMFC”) (SOC) LTD at Klippoortjie Mine as a once off. 23. EVALUATION CRITERIA Applicable evaluation criteria: FUNCTIONALITY (TECHNICAL) EVALUATION CRITERIA: NO. EVALUATION CRITERIA SCORING PRINCIPLE RETURNABLE RATING WEIGHTING SCHEDULE SCORE More than four (4) years’ work experience in providing Heritage Specialist Bidder to submit signed Services for grave exhumation permits. Reference Letter on the 40 referring company letter Three (3) to four (4) years’ work experience in providing Heritage Specialist head. Services for grave exhumation permits. 25 Reference letters are to One (1) to two (2) years’ work experience in providing Heritage Specialist be attached for all clients Company experience in Heritage Services for grave exhumation permits. listed and final points will 10 1. Specialist Services for grave be awarded upon 40 exhumation permits. Less than One (1) year work experience in providing Heritage Specialist confirmation of the Services for grave exhumation permits. information provided The Reference letter to 0 give full details of where the graves were exhumed and relocated to and also attach permits. N.B Failure to provide the required information on the reference letter will lead to the bidder scoring zero points. More than four (4) years’ work experience in Heritage Specialist Services for Provide the curriculum grave exhumation permits 30 vitae (CV), of the supervisor/project leader Experience of adequate Three (3) to four (4) years’ work experience Heritage Specialist Services for in Heritage Specialist grave exhumation permits 15 supervisor/specialist on Heritage Services to be assigned 30 2. Specialist Services for grave to the project. The CV One (1) to two (2) years of work experience in Heritage Specialist Services exhumation permits must illustrate the for grave exhumation permits 5 experience, skills and expertise for grave Less than one (1) year work experience in conducting Heritage Specialist exhumation permits. Services for grave exhumation permits 0 N.B Failure to provide curriculum vitae (CV) of supervisor/project leader will lead to the bidder scoring zero points. ___________________ _____________________ Respondent’s Signature Date & Company Stamp Request For Proposal (RFP) AE/VLAK010/2025 of 40 Returnable document Description: Appointment of a Service Provider to Provide Heritage Specialist Services for African Exploration Mining and Finance Corporation (“AEMFC”) (SOC) LTD at Klippoortjie Mine as a once off. FUNCTIONALITY (TECHNICAL) EVALUATION CRITERIA: NO. EVALUATION CRITERIA SCORING PRINCIPLE RETURNABLE RATING WEIGHTING SCHEDULE SCORE Qualification in Bachelor of Social Sciences in Heritage Studies and Provide the qualifications Equivalent with a valid APHP registration and relevant registrations 30 Qualifications and registration of failure to provide the 3. the supervisor/project leader Qualification in Bachelor of Social Sciences in Heritage Studies only /or requested information will Equivalent OR Registration only lead to the bidder scoring 15 30 zero. No qualifications & Registrations 0 Minimum qualifying score required 75 Total weighting 100 ___________________ _____________________ Respondent’s Signature Date & Company Stamp Request For Proposal (RFP) AE/VLAK010/2025 of 40 Returnable document Description: Appointment of a Service Provider to Provide Heritage Specialist Services for African Exploration Mining and Finance Corporation (“AEMFC”) (SOC) LTD at Klippoortjie Mine as a once off. 24. FORMULA EVALUATION ON PRICE 24.1. AEMFC will utilise the following formula in its evaluation on Price: PS = 80 (1 − Pt−Pmin ) Pmin Where: Ps = Score for the Bid under consideration Pt = Price of Bid under consideration Pmin = Price of lowest acceptable Bid 24.2. Points for this bid /tender shall be awarded for the following: i. Price ii. Specific Goals (weighted scores 20): ___________________ _____________________ Respondent’s Signature Date & Company Stamp Request For Proposal (RFP) AE/VLAK010/2025 of 40 Returnable document Description: Appointment of a Service Provider to Provide Heritage Specialist Services for African Exploration Mining and Finance Corporation (“AEMFC”) (SOC) LTD at Klippoortjie Mine as a once off. SECTION 6: LIST OF RETURNABLE DOCUMENTS 25. RETURNABLE DOCUMENTS REQUIRED 25.1. Returnable Documents means all the documents, Sections, and Annexures, as listed in the tables below. There are three types of returnable documents as indicated below and Respondents are urged to ensure that these documents are returned with their bids based on the consequences of non-submission as indicated below: Failure to provide all these Mandatory Returnable Documents at the Mandatory Returnable Documents Closing Date and time of this RFP will result in a Respondent’s disqualification. Failure to provide all Returnable Documents used for purposes of Returnable Documents Used for scoring a bid, by the closing date and time of this bid will not result in Scoring a Respondent’s disqualification. However, Bidders will receive an automatic score of zero for the applicable evaluation criterion. Failure to provide essential Returnable Documents will result in AEMFC affording Respondents a further opportunity to submit by a set Essential Returnable Documents deadline. Should a Respondent thereafter fail to submit the requested documents, this may result in a Respondent’s disqualification. Note: All Returnable Sections, as indicated in the footer of the relevant pages, must be signed, stamped and dated by the Respondent. 25.1.1. MANDATORY RETURNABLE DOCUMENTS Respondents are required to submit with their bid submissions the following Mandatory Returnable Documents, and also to confirm submission of these documents by so indicating [Yes or No] in the tables below: MANDATORY RETURNABLE DOCUMENTS USED FOR SCORING: NO. SUBMITTED [Yes/No] 1. SECTION 1: SBD1 Form 2. SECTION 4: Pricing and Delivery Schedule ___________________ _____________________ Respondent’s Signature Date & Company Stamp Request For Proposal (RFP) AE/VLAK010/2025 of 40 Returnable document Description: Appointment of a Service Provider to Provide Heritage Specialist Services for African Exploration Mining and Finance Corporation (“AEMFC”) (SOC) LTD at Klippoortjie Mine as a once off. 25.1.2. RETURNABLE DOCUMENTS USED FOR SCORING In addition to the requirements of section (25.1.1) above, Respondents are further required to submit with their Proposals the following Returnable Documents Used for Scoring and also to confirm submission of these documents by so indicating [Yes or No] in the table below: RETURNABLE DOCUMENTS USED FOR SCORING: TECHNICAL NO. SUBMITTED [Yes/No] Bidder to submit signed Reference Letter on the referring company letter 1. head. Reference letters are to be attached for all clients listed and final points will be awarded upon confirmation of the information provided. The Reference letter to give full details of where the graves were exhumed and relocated to- and also attach permits. Provide the curriculum vitae (CV), of the supervisor/project leader in Heritage 2. Specialist Services to be assigned to the project. The CV must illustrate the experience, skills and expertise. Attach all Permits of full details of where the graves were exhumed and relocated 3. to. 4. Provide qualifications and relevant registration of the supervisor/project leader. 25.1.3. RETURNABLE DOCUMENTS USED FOR SCORING: SPECIFIC GOALS In addition to the requirements of section (25.1.1) above, Respondents are further required to submit with their Proposals the following Returnable Documents Used for Scoring and also to confirm submission of these documents by so indicating [Yes or No] in the table below: RETURNABLE DOCUMENTS USED FOR SCORING: SPECIFIC GOALS NO. SUBMITTED [Yes/No] Valid proof of Respondent’s compliance to B-BBEE requirements stipulated in 1. Section 8 of this RFP (Valid B-BBEE certificate or Sworn Affidavit) ID Copy of Owner / Director; B-BBEE Certificate / Sworn Affidavit; Company Registration Documents. Proof of registered address of entity/ municipal account / Affidavit Note: Failure to submit valid and original (or a certified copy of) proof of the Respondent’s compliance with the B-BBEE or Sworn Affidavit, will result in a score of zero being allocated for Specific Goals. Joint Ventures / Consortiums Failure to provide a consolidated B-BBEE Certificate from a SANAS Accredited Service Provider will result in a score of zero for JVs / Consortiums ___________________ _____________________ Respondent’s Signature Date & Company Stamp Request For Proposal (RFP) AE/VLAK010/2025 of 40 Returnable document Description: Appointment of a Service Provider to Provide Heritage Specialist Services for African Exploration Mining and Finance Corporation (“AEMFC”) (SOC) LTD at Klippoortjie Mine as a once off. 25.1.4. ESSENTIAL RETURNABLE DOCUMENTS Over and above the requirements of sections (25.1.1) and (25.1.2) and (25.1.3) mentioned above, Respondents are further required to submit with their Proposals the following Essential Returnable Documents and also to confirm the submission of these documents by so indicating [Yes or No] in the table below: ESSENTIAL RETURNABLE DOCUMENTS NO. SUBMITTED [Yes/No] National Treasury Registration on Central Data Base (CSD) (certificate). (A 1. detailed report not older than one (1) month). Tax Clearance Certificate or electronic access PIN obtained from SARS’s new 2. Tax Compliance Status (TCS) system [Consortia / Joint Ventures must submit a separate Tax Clearance Certificate for each party] SECTION 6: List of Returnable Documents (continued validity of returnable 3. documents) 4. SECTION 7: SBD 4 Declaration of Interest 5. SECTION 8: SBD 6.1 Preferential Procurement Regulations 6. SECTION 9: SBD 9 Certificate of Independent Bid Determination 7. SECTION 10: Resolution to Sign on Behalf of Company 8. SECTION 11: Registration of Prospective Bidders Form 9. SECTION 12: Certificate of Briefing Session Attendance 10. Annual Financial Statements (AFS) – (3 years Audited Financial Statements) ___________________ _____________________ Respondent’s Signature Date & Company Stamp Request For Proposal (RFP) AE/VLAK010/2025 of 40 Returnable document Description: Appointment of a Service Provider to Provide Heritage Specialist Services for African Exploration Mining and Finance Corporation (“AEMFC”) (SOC) LTD at Klippoortjie Mine as a once off. 25.1.5. CONTINUED VALIDITY OF RETURNABLE DOCUMENTS The successful Respondent will be required to ensure the validity of all returnable documents, including but not limited to its valid proof of B-BBEE status, for the duration of any contract emanating from this RFP. Should the Respondent be awarded the contract [the Agreement] and fail to present AEMFC with such renewals as and when they become due, AEMFC shall be entitled, in addition to any other rights and remedies that it may have in terms of the eventual Agreement, to terminate such Agreement immediately without any liability and without prejudice to any claims which AEMFC may have for damages against the Respondent. SIGNED at ___________________________ on this _____ day of ______________________ 20_______ SIGNATURE OF RESPONDENT’S AUTHORISED REPRESENTATIVE: __________________________ NAME: ____________________________________________ DESIGNATION: _____________________________________ ___________________ _____________________ Respondent’s Signature Date & Company Stamp Request For Proposal (RFP) AE/VLAK010/2025 of 40 Returnable document Description: Appointment of a Service Provider to Provide Heritage Specialist Services for African Exploration Mining and Finance Corporation (“AEMFC”) (SOC) LTD at Klippoortjie Mine as a once off. SECTION 7: SBD 4 26. ADMNISTRATIVE RETURNABLE DOCUMENTS DECLARATION OF INTEREST (SBD4) 26.1. Any legal person, including persons employed by the state1, or persons having a kinship with persons employed by the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid (includes a price quotation, advertised competitive bid, limited bid or proposal). In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the state, or to persons connected with or related to them, it is required that the bidder or his/her authorised representative declare his/her position in relation to the evaluating/adjudicating authority where- - the bidder is employed by the state; and/or - the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or where it is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and or adjudication of the bid. 26.2. In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. 26.2.1. Full Name of bidder or his or her representative: ................................................................... 26.2.2. Identity Number............................................................................................................. 26.2.3. Position occupied in the Company (director, trustee, shareholder2): .......................................... 26.2.4. Company Registration Number.......................................................................................... 26.2.5. Tax Reference Number: ................................................................................................... 26.2.6. VAT Registration Number: ................................................................................................ 26.2.6.1. The names of all directors / trustees / shareholders / members, their individual identity numbers, tax reference numbers and, if applicable, employee / persal numbers must be indicated in paragraph 3 below. 26.2.6.2. “State” means – (a) any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No. ); (b) any municipality or municipal entity; (c) provincial legislature; (d) national Assembly or the national Council of provinces; or (e) Parliament. 2”Shareholder” means a person who owns shares in the company and is actively involved in the management of the enterprise or business and exercises control over the enterprise. ___________________ _____________________ Respondent’s Signature Date & Company Stamp Request For Proposal (RFP) AE/VLAK010/2025 of 40 Returnable document Description: Appointment of a Service Provider to Provide Heritage Specialist Services for African Exploration Mining and Finance Corporation (“AEMFC”) (SOC) LTD at Klippoortjie Mine as a once off. 26.3. Are you or any person connected with the bidder presently employed by the state? YES/NO 26.3.1. If so, furnish the following particulars: (a) Name of person / director / trustee / shareholder/ member: ...................................................................................................................... (b) Name of state institution at which you or the person connected to the bidder is employed: ..................................................................................................................... (c) Position occupied in the state institution: .................................................................................................................... (d) Any other particulars: .................................................................................................................. 26.3.1.1. If you are presently employed by the state, did you obtain the appropriate authority to undertake remunerative work outside employment in the public sector? YES/NO 26.3.1.2. If yes, did you attach proof of such authority to the bid document? YES / NO (Note: Failure to submit proof of such authority, where applicable, may result in the disqualification of the bid. 26.3.1.3. If no, furnish reasons for non-submission of such proof: ................................................................................................................................. ................................................................................................................................. ................................................................................................................................. 26.4. Did you or your spouse, or any of the company’s directors / trustees /shareholders / members or their spouses conduct business with the state in the previous twelve months? YES/NO 26.4.1. If so, furnish particulars: ................................................................................................................................. ................................................................................................................................. ............................................................................................................................................ 26.5. Do you, or any person connected with the bidder, have any relationship (family, friend, other) with a person employed by the state and who may be involved with the evaluation and or adjudication of this bid? YES / NO 26.5.1. If so, furnish particulars. ............................................................................................................................................... ................................................................................................................................... ................................................................................................................................... 26.6. Are you, or any person connected with the bidder, aware of any relationship (family, friend, other) between any other and any person employed by the state who may be involved with the evaluation and or adjudication of this bid? YES/NO ___________________ _____________________ Respondent’s Signature Date & Company Stamp Request For Proposal (RFP) AE/VLAK010/2025 of 40 Returnable document Description: Appointment of a Service Provider to Provide Heritage Specialist Services for African Exploration Mining and Finance Corporation (“AEMFC”) (SOC) LTD at Klippoortjie Mine as a once off. 26.6.1. If so, furnish particulars. ................................................................................................................................. ................................................................................................................................. ................................................................................................................................. 26.7. Do you or any of the directors / trustees / shareholders / members of the company have any interest in any other related companies whether or not they are bidding for this contract? YES/NO 26.7.1. If so, furnish particulars: .............................................................................................................................. ................................................................................................................................. .............................................................................................................................. 26.8. Full details of directors / trustees / members / shareholders. Full Name Identity Number Personal Tax State Employee Reference Number Number / Persal Number ___________________ _____________________ Respondent’s Signature Date & Company Stamp Request For Proposal (RFP) AE/VLAK010/2025 of 40 Returnable document Description: Appointment of a Service Provider to Provide Heritage Specialist Services for African Exploration Mining and Finance Corporation (“AEMFC”) (SOC) LTD at Klippoortjie Mine as a once off. 26.9. DECLARATION THE UNDERSIGNED (NAME)............................................................................................ CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2 and 3 ABOVE IS CORRECT. I ACCEPT THAT THE STATE MAY REJECT THE BID OR ACT AGAINST ME IN TERMS OF PARAGRAPH 23 OF THE GENERAL CONDITIONS OF CONTRACT SHOULD THIS DECLARATION PROVE TO BE FALSE. ......................................... ..................................................... Signature Date ........................................ ...................................................... Position Name of bidder ___________________ _____________________ Respondent’s Signature Date & Company Stamp Request For Proposal (RFP) AE/VLAK010/2025 of 40 Returnable document Description: Appointment of a Service Provider to Provide Heritage Specialist Services for African Exploration Mining and Finance Corporation (“AEMFC”) (SOC) LTD at Klippoortjie Mine as a once off. SECTION 8: SBD 6.1 SBD 6.1 27. PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2022 This preference form must form part of all bids invited. It contains general information and serves as a claim form for preference points for Specific Goals. NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS, AND DIRECTIVES APPLICABLE IN RESPECT OF THE TENDER AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2022. 28. GENERAL CONDITIONS 28.1. The following preference point systems are applicable to all bids: - the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and - the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included). 28.2. To be completed by organ of state a) The value of this bid is estimated to not exceed R50 000 000 (all applicable taxes included) and therefore the 80/20 preference point system shall be applicable; 28.3. Points for this bid shall be awarded for: (a) Price; and (b) Specific Goals. 28.4. The maximum points for this bid are allocated as follows: POINTS PRICE 80 SPECIFIC GOALS 20 Total points for Price and SPECIFIC GOALS 100 28.5. Failure on the part of a bidder/tenderer to submit proof of documentation required in terms of this bid/tender to claim points for Specific Goals with the bid/tender, will be interpreted to mean that preference points for Specific Goals are not claimed. 28.6. The organ of state reserves the right to require of a bidder/tenderer, either before a bid/tender is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state. 29. DEFINITIONS (a) “tender/bid” means a written offer in a prescribed or stipulated form in response to an invitation by an organ of state for the provision of goods or services or works, through price quotations, advertised competitive bidding processes or proposals or any other method envisaged in legislation; (b) “prices” means an amount of money tendered for goods/services/works, and includes all applicable taxes less all unconditional discounts; (c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all applicable taxes; ___________________ _____________________ Respondent’s Signature Date & Company Stamp

14.1. African Exploration Mining and Finance Corporation (SOC) Ltd (“AEMFC”) is a state-owned Mining Company established to secure South Africa’s energy supply primarily through the mining and supply of coal for the generation of electricity, as well as securing other resources that will provide energy for the future, including key minerals for beneficiation in the energy and steel value chain. AEMFC is currently operating an opencast coal mine (Vlakfontein Mine- Coordinates: Latitude 26° 0'42.15"S, Longitude 28°57'47.72"E) established in 2011 which is located near Ogies in Mpumalanga Province with its Head Office at Waterfall City in Johannesburg. 15. BACKGROUND SCOPE OF WORK (SOW) SPECIFICATION 15.1. AEMFC intends to appoint a Service Provider to Provide Heritage Specialist Services for African Exploration Mining and Finance Corporation (SOC) LTD (“AEMFC”) at Klippoortjie. 15.2. Thus, the service provider is requested to provide a proposal based on the Scope of Work (SOW) below. 15.3. OVERVIEW 15.3.1. AEMFC is seeking to appoint a Service Providers to provide Heritage Specialist Services. 15.3.2. The appointed Service provider must share in the mission and business objectives of AEMFC. These mutual goals will be met by meeting contractual requirements and new challenges in an environment of teamwork, joint participation, flexibility, innovation and open communications. In this spirit of partnership, AEMFC and its Service provider will study the current ways they do business to enhance current practices and support processes and systems. Such a partnership will allow AEMFC to reach higher levels of quality, service and profitability. AEMFC seeks to benefit from this partnership in the following ways: 15.3.3. AEMFC must receive the reduced cost of acquisition and improved service benefits resulting from the Service Provider(s) economies of scale and streamed service process. 15.3.4. AEMFC must achieve appropriate services that meets user needs while reducing costs for both AEMFC and the chosen Service Provider. 15.3.5. AEMFC must receive proactive improvements from the Service Provider with respect to the provision of Services. 15.3.6. AEMFC end-users must be able to rely on the chosen Service Provider personnel for service enquiries, recommended, and substitutions. 15.3.7. AEMFC must reduce costs by streamlining its acquisition of Services. ___________________ _____________________ Respondent’s Signature Date & Company Stamp Request For Proposal (RFP) AE/VLAK010/2025 of 40 Returnable document Description: Appointment of a Service Provider to Provide Heritage Specialist Services for African Exploration Mining and Finance Corporation (“AEMFC”) (SOC) LTD at Klippoortjie Mine as a once off. 15.4. SCOPE OF WORK (SOW) / SPECIFICATION 15.4.1. The following is the detailed Scope for the Heritage Specialist: 15.4.1.1. Application by Heritage Specialist - According to the legislation (Section 36 of the National Heritage Resources Act (NHRA) – Permitting), 15.4.1.2. Consultation with the Interested and Affected Parties (I&AP) - Public Participation Process which include Newspaper advert, on site notice, door to door interviews & engage with local authorities. 15.4.1.3. Permit application for exhumation. 15.4.1.4. Permits and consultation with Department of Health, municipality and police. 15.4.1.5. Further engagement with families and consent (letter of consent). 15.4.1.6. The Service Provider is required refer to the Location of Graves Diagram 1: ___________________ _____________________ Respondent’s Signature Date & Company Stamp Request For Proposal (RFP) AE/VLAK010/2025 of 40 Returnable document Description: Appointment of a Service Provider to Provide Heritage Specialist Services for African Exploration Mining and Finance Corporation (“AEMFC”) (SOC) LTD at Klippoortjie Mine as a once off. 16 TOOLS AND EQUIPMENT 16.1 The contractor must ensure that they provide all applicable tools and equipment necessary to effectively and safely perform the required services; 16.2 The contractor must ensure compliance with all Health Safety Environment (HSE) requirements applicable to tools and equipment; 16.3 These tools and equipment will be inspected accordingly by the responsible appointed engineer or his delegate. The records of the inspections shall be made available monthly as per contractor’s pack requirements and upon request by the mine representative; 16.4 Contractor shall clearly specify and provide a list of all facilities and equipment that will be brought on-site for the execution of the required services; 16.5 All equipment, including vehicles and machinery used by the Contractor in the execution of its obligation in terms of the water quality analysis activities shall at all times be in good and proper working order and shall comply with the requirements prescribed by any applicable statutory provision or which may be required by any authority or may reasonably be required by AEMFC; 16.6 The Contractor shall with its bid documents provide to AEMFC a complete list of all equipment which the Contractor will use to carry out its obligation in terms of the opencast mining activities; such list shall specify. 17. SERVICES, FACILITIES, AND INFORMATION TO BE SUPPLIED BY THE BIDDER 17.1. Own (Service Providers’) resources relating to the project activities; 17.2. Communication, travelling and accommodation; 17.3. Contractor’s pack (Safety File); 17.4. Personal Protective Equipment (PPE); 17.5. Bidder must comply with Mine Safety Rules and Regulations; 17.6. Any other materially related services; 17.7. Mine compliance vehicles as per attached pre-checklist referenced as Annexure A. ___________________ _____________________ Respondent’s Signature Date & Company Stamp Request For Proposal (RFP) AE/VLAK010/2025 of 40 Returnable document Description: Appointment of a Service Provider to Provide Heritage Specialist Services for African Exploration Mining and Finance Corporation (“AEMFC”) (SOC) LTD at Klippoortjie Mine as a once off. 18. SERVICES, FACILITIES, AND INFORMATION TO BE SUPPLIED BY AEMFC 18.1. Access to all relevant project/s historical information; 18.2. All available documentation pertaining to the concept and / or Feasibility studies conducted; 18.3. Life Of Mine (LOM) Plans; 18.4. General Manager; 18.5. Mine Manager; 18.6. Mine Engineer; 18.7. Project Manager; 18.8. SHEQ Manager; 18.9. Environmental Officer; 18.10. Mine will provide security for access points, therefore it important to note that is the Contractors responsibility to secure their own assets. ___________________ _____________________ Respondent’s Signature Date & Company Stamp Request For Proposal (RFP) AE/VLAK010/2025 of 40 Returnable document Description: Appointment of a Service Provider to Provide Heritage Specialist Services for African Exploration Mining and Finance Corporation (“AEMFC”) (SOC) LTD at Klippoortjie Mine as a once off. SECTION 4: PRICING SCHEDULE AND DELIVERY SCHEDULE 19. PRICING SCHEDULE SERVICES 19.1. Respondents are to note that AEMFC will round final score pricing scores to the nearest 2 decimal places. Respondents are required to complete the table below: Note: For fair comparison, all bidders must quote prices and indicate VAT portion. If the bidder is not registered for VAT, proof of application to register for VAT must be submitted. BIDDING COMPANY NAME ITEM DESCRIPTION OF RESOURCE NO OF ESTIMATED TOTAL TOTAL RESOURCE NO. SERVICES DESIGNATION/ RESOURCES NO. OF PRICE PRICE RATE PER TITLE OF HOURS (EXCL VAT) (INC.VAT) HOUR RESOURCE Application by Heritage specialist - According to the 1. 1 legislation (Section 36 of the NHRA – Permitting). Consultation with the I&AP (Public Participation Process which include Newspaper 2. 1 advert, on site notice, door to door interviews & engage with local authorities). Permit application for 3. 1 exhumation. Further engagement with 4. families and concerns (letter 1 of consent. Permits and consultation with 5. Department of Health, 1 municipality and police. TOTAL PRICE (exclusive of VAT) VAT 15% (If Applicable) TOTAL Inclusive of VAT (where applicable) Total Price in words ___________________ _____________________ Respondent’s Signature Date & Company Stamp Request For Proposal (RFP) AE/VLAK010/2025 of 40 Returnable document Description: Appointment of a Service Provider to Provide Heritage Specialist Services for African Exploration Mining and Finance Corporation (“AEMFC”) (SOC) LTD at Klippoortjie Mine as a once off. 20. NOTES ON PRICING SCHEDULE 20.1. Respondents are to note that if the price offered by the highest scoring bidder is not market related, AEMFC will not award the contract to that Respondent. AEMFC may: (i) negotiate a market-related price with the Respondent scoring the highest points or cancel the RFP; (ii) if that Respondent does not agree to a market-related price, negotiate a market-related price with the Respondent scoring the second highest points or cancel the RFP; (iii) if the Respondent scoring the second highest points does not agree to a market-related price, negotiate a market-related price with the Respondent scoring the third highest points or cancel the RFP. Note: If a market-related price is not agreed with the Respondent scoring the third highest points, AEMFC must cancel the RFP. 20.2. To facilitate like-for-like comparison bidders must submit pricing strictly in accordance with this pricing schedule and not utilise a different format. Deviation from this pricing schedule could result in a bid being declared non-responsive. 20.3. Prices must be quoted in South African Rand inclusive VAT. 20.4. Any disbursement not specifically priced for will not be considered/accepted by AEMFC. 20.5. Respondents, if awarded the contract, are required to indicate that their prices quoted would be kept firm and fixed a period of 12 months, subject thereafter to adjustment (i.e. after the initial period of 12 months), utilising the following Producer Price Index (PPI), Seifsa, Consumer Price Index (CPI) [Not to be confused with bid validity period Section 2, clause 3] YES ___________________ _____________________ Respondent’s Signature Date & Company Stamp Request For Proposal (RFP) AE/VLAK010/2025 of 40 Returnable document Description: Appointment of a Service Provider to Provide Heritage Specialist Services for African Exploration Mining and Finance Corporation (“AEMFC”) (SOC) LTD at Klippoortjie Mine as a once off. SECTION 5: GENERAL SERVICE PROVIDER OBLIGATIONS 21. SERVICE PROVIDER 21.1. The Service Provider (s) shall be responsible to AEMFC for the acts omissions of persons directly or indirectly employed by them. 21.2. The Service Provider (s) must comply with the requirements stated in this RFP. 22. EVALUATION METHODOLOGY, CRITERIA will utilize the following methodology and criteria in selecting a preferred Service Provider.

8.1. The successful Respondent [hereinafter referred to as the Service provider shall be in full and complete compliance with any and all applicable laws and regulations. DISCLAIMERS 9.1. Respondents are hereby advised that AEMFC is not committed to any course of action as a result of its issuance of this RFP and/or its receipt of Proposals. In particular, please note that AEMFC reserves the right in its absolute discretion at any time to: 9.1.1. modify the RFP’s Goods/Services and request Respondents to re- bid on any such changes; 9.1.2. reject any Proposal which does not conform to instructions and specifications which are detailed herein; 9.1.3. no alternative bid offers will be considered if it does not comply with clause 1.7; 9.1.4. disqualify Proposals submitted after the stated submission deadline [closing date]; 9.1.5. award a contract in connection with this Proposal at any time after the RFP’s closing date; 9.1.6. award a contract for only a portion of the proposed Goods/ Services which are reflected in the scope of this RFP; 9.1.7. split the award of the contract between more than one Supplier/Service Provider should it at AEMFC’s discretion be more advantageous in terms of amongst others, cost or development considerations; 9.1.8. cancel the bid; 9.1.9. validate any information submitted by Respondents in response to this. This would include, but is not limited to, requesting the Respondents to provide supporting evidence. By submitting a bid, Respondents hereby irrevocably grant the necessary consent to AEMFC to do so; 9.1.10. not accept any changes or purported changes by the Respondent to the bid rates after the closing date and/or after award of the business, unless the contract specifically provided for; 9.1.11. Conduct evaluation process in parallel. The evaluation of Tenderers at any given stage must therefore not be interpreted to mean that Tenderer/s have necessarily passed any previous stage/s; 9.1.12. Not be held liable if Tenderer/s do not continuously check e-tender portal, AEMFC website or do not provide the correct contact details during the briefing session and do not receive communication with ___________________ _____________________ Respondent’s Signature Date & Company Stamp Request For Proposal (RFP) AE/VLAK010/2025 of 40 Returnable document Description: Appointment of a Service Provider to Provide Heritage Specialist Services for African Exploration Mining and Finance Corporation (“AEMFC”) (SOC) LTD at Klippoortjie Mine as a once off. regard to latest information regarding this RFP with the possible consequence of being disadvantaged or disqualified as a result thereof; 9.1.13. to award the business to the next ranked bidder, provided that he/she is prepared to provide the required Goods at the quoted price, should the preferred bidder fail to sign or commence with the contract within reasonable period after being requested to do so. Under such circumstances, the validity of the bids of the next ranked bidder(s) will be deemed to remain valid, irrespective of whether the outcome of the tender/bid has been published the outcome of the bid process on the National Treasury (NT) e-tender Portal and AEMFC website. Bidders may therefore be requested to advise whether they would still be prepared to provide the required Goods/Services at their quoted price. 9.1.14. request audited financial statements or other documentation for the purposes of a due diligence exercise; 9.1.15. Should the Tenderer/s be awarded business on the strength of information furnished by the Tenderer/s, which after conclusion of the contract is proved to have been incorrect, AEMFC reserves the right to terminate the contract; 9.1.16. AEMFC reserves the right to conduct a risk assessment on the preferred tenderer/s to ascertain if any of the following might present an unacceptable commercial risk to AEMFC:  unduly high or unduly low tendered rates / price in the tender offer;  changes in the contract data of contract provided by the tenderer; and/or  the contents of the tender returnable documents which are to be included in the contract. 9.1.17. conduct another physical and technical assessment in collaboration with its client/s and disqualify any bidder/s who do not meet the client/s specified requirements. Note: that AEMFC will not reimburse any Respondent for any preparatory costs or other work performed in connection with its Proposal, whether or not the Respondent is awarded a contract. LEGAL REVIEW 10.1. A Proposal submitted by a Respondent will be subjected to review and acceptance or rejection of its proposed contractual terms and conditions by AEMFC’s Legal Counsel, prior to consideration for an award of business. A material deviation from the Standard terms or conditions could result in disqualification. NATIONAL TREASURY’S CENTRAL SUPPLIER DATABASE (CSD) REGISTRATION 11.1. Respondents are required to self-register on National Treasury’s CSD which has been established to centrally administer supplier information for all organs of state and facilitate the verification of certain key supplier information. Respondents must register on the CSD prior to submitting their bids. Business may not be awarded to a Respondent who has failed to register on the CSD. Only foreign suppliers with no local registered entity need not register on the CSD. 11.2. Registration can be completed online at www.csd.gov.za. 11.3. Bidders must submit proof of registration on the National Treasury’s CSD. Note: For this purpose, the attached SBD 1 form must be completed and submitted as a mandatory returnable document by the closing date and time of the bid. ___________________ _____________________ Respondent’s Signature Date & Company Stamp Request For Proposal (RFP) AE/VLAK010/2025 of 40 Returnable document Description: Appointment of a Service Provider to Provide Heritage Specialist Services for African Exploration Mining and Finance Corporation (“AEMFC”) (SOC) LTD at Klippoortjie Mine as a once off. TAX COMPLIANCE 12.1. Respondents must be compliant when submitting a proposal to AEMFC and remain compliant for the entire contract term with all applicable tax legislation, including but not limited to the Income Tax Act, 1962 (Act No. ) and Value Added Tax Act, 1991 (Act No. ); 12.2. It is a condition of this bid that the tax matters of the successful Respondents be in order, or that satisfactory arrangements have been made with South African Revenue Service (SARS) to meet the Respondents tax obligations; 12.3. The Tax Compliance status requirements are also applicable to foreign Respondents/ individuals who wish to submit bids; 12.4. Where Consortia / Joint Ventures / Sub-Service Providers are involved, each party must be registered on the Central Supplier Database and their tax compliance status will be verified through the Central Supplier Database. PROTECTION OF PERSONAL INFORMATION ACT (POPIA) 13.1. The following terms shall bear the same meaning as contemplated in Section 1 of the Protection of Person information act, No.. (“POPIA”): consent; data subject; electronic communication; information officer; operator; person; personal information; processing; record; Regulator; responsible party; special information; as well as any terms derived from these terms. 13.2. AEMFC will process all information by the Respondent in terms of the requirements contemplated in Section 4(1) of the POPIA: Accountability; Processing limitation; Purpose specification; Further processing limitation; Information quality; Openness; Security safeguards and Data subject participation. 13.3. The Parties acknowledge and agree that, in relation to personal information that will be processed pursuant to this RFP, the Responsible party is “AEMFC” and the Data subject is the “Respondent”. AEMFC will process personal information only with the knowledge and authorisation of the Respondent and will treat personal information which comes to its knowledge as confidential and will not disclose it, unless so required by law or subject to the exceptions contained in the POPIA. 13.4. AEMFC reserves all the rights afforded to it by the POPIA in the processing of any of its information as contained in this RFP and the Respondent is required to comply with all prescripts as detailed in the POPIA relating to all information concerning AEMFC. 13.5. In responding to this bid, AEMFC acknowledges that it will obtain and have access to personal information of the Respondent. AEMFC agrees that it shall only process the information disclosed by Respondent in their response to this bid for the purpose of evaluating and subsequent award of business and in accordance with any applicable law. 13.6. AEMFC further agrees that in submitting any information or documentation requested in this RFP, the Respondent is consenting to the further processing of their personal information for the purpose of, but not limited to, risk assessment, assurances, contract award, contract management, auditing, legal opinions/litigations, investigations (if applicable), document storage for the legislatively required period, destruction, de-identification and publishing of personal information by AEMFC and/or its authorised appointed third parties. 13.7. Furthermore, AEMFC will not otherwise modify, amend or alter any personal data submitted by the Respondent or disclose or permit the disclosure of any personal data to any third party without the prior written consent from the Respondent. Similarly, AEMFC requires the Respondent to process any personal information disclosed by AEMFC in the bidding process in the same manner. ___________________ _____________________ Respondent’s Signature Date & Company Stamp Request For Proposal (RFP) AE/VLAK010/2025 of 40 Returnable document Description: Appointment of a Service Provider to Provide Heritage Specialist Services for African Exploration Mining and Finance Corporation (“AEMFC”) (SOC) LTD at Klippoortjie Mine as a once off. AEMFC urges its clients, suppliers, and general public to report any fraud or corruption to Tip Offs Anonymous Vuvuzela Fraud and Ethics Hotline Toll Free Number: 0800 333 118 Email: aemfc@thehotline.co.za Toll Free Fax: 0867 261 681 Postal: PO BOX 10512, CENTURION, 0046 SMS: 30916 Online: https://www.thehotline.co.za/report Mobile application: Vuvuzela Hot app- use 0800 333 118 to report Corruption ___________________ _____________________ Respondent’s Signature Date & Company Stamp Request For Proposal (RFP) AE/VLAK010/2025 of 40 Returnable document Description: Appointment of a Service Provider to Provide Heritage Specialist Services for African Exploration Mining and Finance Corporation (“AEMFC”) (SOC) LTD at Klippoortjie Mine as a once off. SECTION 3: BACKGROUND OVERVIEW AND SCOPE OF WORK (SOW) SPECIFICATION