Reupholster Existing Fixed Seating/benches - Artscape

The bidder must complete all documents in full and submit these with the proposal. Bids received will be evaluated in respect of the evaluation criteria as set out in the bid documentation and the 80/20 scoring principle as provided for in the Preferential Procurement Regulations, 2022. The Bidder must provide proof of registration on National Treasury’s Central Supplier Database (CSD) which should reflect that the bidder is an active supplier, is tax-compliant and is not a restricted supplier. www.csd.gov.za. TENDER NO.: ART10/2025 Page | 7 2. CHECK LIST ARTSCAPE SUPPLY CHAIN MANAGEMENT TENDER CHECKLIST Item Document Description Action to be taken Checked, Reference Verified & Submitted 1 SBD1 Invitation to tender To be completed in full 2 Tax clearance requirements Submission of a valid original tax clearance certificate or TCS Pin 3 SBD3.1 Pricing schedule – Firm prices To be completed in full 4 SBD4 Declaration of Interest To be completed in full 5 SBD6.1 Preference points claim form To be completed in full 6 SBD6.2 Local Production and Content To be completed in full 7 SBD8 Declaration of bidders past To be completed in full Supply Chain Management Practices 8 SBD9 Certificate of Independent To be completed in full Bid Determination 9 TOR Terms of To be read and applied reference/Specifications 10 Registered on the National Provide the CSD Supplier Number starting with Treasury Central Suppliers MAAA_______________ Database (CSD) 11 GCC General Conditions of Initial each page Contract 12 B-BBEE status level Submit a valid original B-BBEE certificate or verification certificate Sworn affidavit signed by the commission of Oaths or a certified copy of a B-BBEE rating issued TENDER NO.: ART10/2025 Page | 8 by a Registered Auditor approved by IRBA or a Verification Agency accredited by SANAS View additional notes below: Note 1 13 Company Profile To be submitted with Bid Invitation 14 Proposal and Price To be compiled and submitted in line with the requirements of the Terms of Reference NB. Technical Threshold – 70% 15 Standard Bid Documents One (1) original plus, one (1) copy and an (SBDs) electronic copy (USB) of bid proposals and responses. TENDER NO.: ART10/2025 Page | 9 Additional Notes: 1. Broad Based Black Economic Empowerment (B-BBEE) rating level 3 or better to be submitted. a) Trust, consortium or joint venture must submit a consolidated B-BBEE Status Level Verification Certificate for every separate bid. b) Public entities and tertiary institutions must also submit B-BBEE Status Level Verification Certificates together with their bids. 2. Checklist to be completed and attached to the proposal. 3. Incomplete documents will be regarded as non-responsive. 4. All forms to be completed in black ink. 5. No correction fluid to be used in the document, changes should be made by drawing a line through the incorrect information, and initialing the change. 6. No late quotations / bids will be accepted. 7. Artscape reserves the right to award or not award the bid, or to partially award. SIGNATURE(S) OF BIDDER(S) (DULY AUTHORISED) ......................................................... .......................................................... NAME: ............................................ TITLE: ............................................. DATE: ............................................. TENDER NO.: ART10/2025 Page | 10 3. GENERAL Artscape requires the services as described per attached bid invitation and you are requested to complete the bidding documents and to submit it in accordance with the under mentioned stipulations: 1. The conditions contained in the attached document apply. 2. The bid must be submitted in a sealed envelope with the name and address of the bidder with the bid number and closing date indicated on the envelope. The envelope must not contain relating to any bid other than that that shown on the cover of the envelope. 3. Bids Submitted via post must be sent as per registered mail. The Bid must still reach this office before the closing date and time. Couriered bid documents must be received before the closing date and time failure to do so may invalidate the bid. 4. The closing date and time of the bid is clearly stated on the SBD1 form. 5. The attached forms, if completed in detail and returned will form part of your bid process. 6. Bidders must submit one (1) original plus, one (1) copy and an electronic copy (USB) of bid proposals and responses. 4. TENDER FORMAT Tender numbering format must be adhered to. Compliance or non-compliance with detailed information must be indicated per paragraph as per numbering format. If there are additional and/or alternative product options, every option/alternative proposal to an item, must be separately bid for in the form of a separate proposal, with a complete schedule and description. Deviations from specifications and technical brochures must be submitted where applicable. All documents submitted in response to this request for proposals will become the property of Artscape. 5. VALIDITY PERIOD The proposal must remain valid for a period of 150 days. 6. CONTRACTUAL IMPLICATIONS After awarding the bid, this proposal together with its bidder’s terms, conditions and scope of works will constitute a binding contract between Artscape and the successful bidder. The successful bidder will assume total responsibility. Artscape has the right not to award the tender. 7. TAXES AND LEVIES Bidder must include Value Added Tax (VAT) in the tender price. TENDER NO.: ART10/2025 Page | 11 8. PROHIBITION ON AWARDS TO PERSONS IN THE SERVICE OF THE STATE Directive on conducting business with an organ of state, issued by the Minister for the Public Service and Administration, which took effect on the 1st of April 2024 states that an award may not be made to a person who is in the service of the state. 9. AWARDING OF CONTRACT Proven relevant experience and success, as well as the ability to deliver a reliable, efficient and effective service will be important considerations. By the submission of a proposal, each bidder warrants that he/she/it is highly skilled, professional, competent and experienced in the area for which he/she/it has tendered. Any work performed by a successful bidder will be evaluated against these criteria. The bidder also warrants that the service provided will be of a superior standard and is unlikely to cause undue difficulties. The bid may be awarded, in part or in full, at the sole discretion of the Artscape, to one or more concerns on a non-exclusive basis. Proposals/bids that are qualified by a bidder’s own conditions may be rejected as being invalid, and failure of the bidder to renounce such conditions when called upon to do so may invalidate the proposal. Artscape may request clarification or additional information regarding any aspect of the proposal. The bidder must supply the requested information within 24 hours after the request has been made, otherwise the bidder may be disqualified. Artscape may also request a demonstration, and bidders must comply with such a request within 24 hours. TENDER NO.: ART10/2025 Page | 12 TECHNICAL SPECIFICATION – TERMS OF REFERNCE (ToR)

To identify a suitable service provider with the requisite capacity and expertise to produce universally accessible seating for Artscape’s foyers including design, specifications manufacturing and installation. The services required include, but not limited to the following: • Draft a sketch/plans/drawings of foyer seating • Ensure that the designs are in line with ergonomics, Safety and Health regulations • Present the proposed sketches, plans, scale down version and drawings to Artscape to obtain approval. • Draft detailed specifications for the manufacturing of foyer seating and present to Artscape for approval. • Provide seating to accommodate approximately 60 -80 people • Manufacture seating according to approved design. • Reupholster existing fixed seating as per the table below to match fabric / material of the new seating. o Each EXISTING fixed seat / bench measures approximately 1.4m x 30cm and each backrest of EXSITING seat / bench measures approximately 1.4m x 50cm. o N.B. One of the benches in the Theatre lower foyer, as indicated with * on the table below, measures approximately 3m long x 30cm wide. Venue Number of seats Number of backrests Marble foyer 4 4 Theatre lower foyer 9 0 *Theatre lower foyer 1 1 4. GENERAL SEATING DESIGN • Design Modular seating which is flexible and can be reconfigured to adapt to the different events or needs. It must include pieces that can be moved and rearranged as needed. • Sectional sofas that can be arranged to create intimate seating areas or large communal spaces. • Seating must comply with all relevant health and safety and fire safety regulations to ensure safety and meet building codes. • Seating must comply with all applicable SANS codes including SANS 1528-1, SANS / ISO 1891-2 and SANS 1324. TENDER NO.: ART10/2025 Page | 15 • The design must be ergonomically assessed and certified by approved ergonomists. • All seating must be stable and robust, be of sufficient strength and durability and otherwise suitable for intense indoor use and to withstand heavy public use such as durable frames and performance fabrics. • Easy to clean upholstery - Seating must be capable of being easily cleaned. • Seating design must consider the elderly and disabled. • A modern design that speaks to our signature theatre style which makes use of vast colour spectrums, warm earthy tones found in the landscape such as the karoo to the cool shades of blues on our beaches. 5. WARRANTY • New Seating should have a warranty of least 10 years. 6. MANUFACTURE AND INSTALLATION • Provide details of the manufacturing plant and installation processes. • Provide details of the reasons for design choice and the seating must have been tried and tested. • Seating must be practical, well designed and built to withstand any theatre environment. • The seating must not over-run the foyer spaces and ensure sufficient space for those that are standing and walking through the foyers. • Seating should be lightweight and easily moved and reconfigured for different purpose and placed anywhere in the foyer spaces. • The successful bidder must be able to provide services from concept, through design, bill of quantities/scope of work for actual construction, to eventual project management of the manufacturing, however not necessarily required to perform the manufacturing themselves. • The successful bidder will be expected to present at least two different design options to Artscape. • Sample seating - All bidders are required to have available a sample of seating of similar design / ergonomics at the time of submitting bid documents. The technical bid will be considered incomplete without a sample. The sample will be an evaluation criterion of the technical bid. • It is expected that bidders submit their proposed designs with artists’ impressions, drawings, and/or 3D models. 7. GENERAL CONDITIONS 7.1 Inspections and Tests Artscape or its representative shall have the right to inspect and/or to test the seats to confirm their conformity to the specifications at no extra cost to Artscape. The inspections and tests may be conducted on the premises of the successful bidder or its subcontractor(s). If conducted on the premises of the Successful bidder or its subcontractor(s), all reasonable facilities and assistance, including access to drawings and production data, shall be furnished to the inspectors at no charge to Artscape. TENDER NO.: ART10/2025 Page | 16 Should any inspected or tested seating fail to conform to the specifications, Artscape may reject the seating, and the successful bidder shall either replace the rejected seating or make alterations necessary to meet specification requirements free of cost to Artscape. Artscape’s right to inspect, test and, where necessary, reject the seating after manufacturing shall in no way be limited or waived. Opera Balcony Chandelier Foyer \ Opera Chandelier Foyer Theatre lower foyer TENDER NO.: ART10/2025 Page | 17 EVALUATION CRITERIA 1. EVALUATION OF BIDDERS RESPONSE Other than the criteria set below, the bidder must demonstrate that he/she complies fully with the technical requirements as per the specification. All bid offers received must be evaluated based on the following criteria, 1. Gate 0 – Submission of Standard Bid Documents (SBDs) 2. Gate I – Administrative Requirements/Compliance 3. Gate II – Evaluation Criteria- meeting the minimum threshold of the evaluation criteria (functionality) 4. Gate III – Price and preference points system as specified in the Preferential Procurement Regulations of 2022 2. FUNCTIONALITY CRITERIA Functionality Evaluation Criteria Item: (Gate 1) 1 A. Administrative Requirements/Compliance A1. It will be ascertained whether bids: a) Include original tax Clearance certificates or TCS Pin b) All standard bidding documents have been properly completed and signed off (SBD1, SBD 3.1 (Pricing), SBD 4, SBD 6.1, SBD 6.2, SBD 8 and SBD9), and c) Technical Proposal Note: Non-compliance with the Administrative requirements may render your bid non- responsive and may result in disqualification TENDER NO.: ART10/2025 Page | 18 B. Functionality (Gate 2) 100 B.1 Minimum of five recent (not older than 3 years) contactable references from 25 Bidder’s customers to which the bidder has provided or is providing goods/services that are experience substantially similar (size, nature & quantity) to the goods/service required in this bid. a) Five relevant references provided = 10 points b) Three - Four relevant references = 7 points c) Two - Three relevant references = 3 points e) No relevant references provided = 0 points Please complete the template provided (Annexure A) in respect of projects completed. 1-3 projects of similar nature and value and incorporating accessibility and ergonomics = 3 points 4-7 projects of similar nature and value and incorporating accessibility and ergonomics = 7 points 8-10 projects of similar nature and value and incorporating accessibility and ergonomics = 10 points More than 10 projects of similar nature and value and incorporating accessibility and ergonomics = 15 points B.2 Assessed in terms of requirements outlined in scope of work: 40 Sample furniture • Refer Client to a Cape Town based venue, where similar installations have been supplied, or the Service Provider may submit a sample. • Sample to be signed off before the process is concluded. • General comfort. • Consider persons with disabled and must be elderly friendly. • Designs are in line with ergonomics, Health and Safety regulations. B.3 The bidder must provide COMPREHENSIVE company profile including core 20 Bidder’s competencies of within the organisation. Personnel In addition to the company profile please provide: • Details of products, services and markets in which you operate. TENDER NO.: ART10/2025 Page | 19 Credentials and • Company organogram listing the key roles in respect of the services to be Experience delivered under this bid. B.4 Bidders must provide the following compliance certification: 15 Quality Control • ISO 9001 certificate Procedures Bidders who score less than 70% of the total points for functionality will be disqualified and will not be evaluated further. The bids that would have achieved 70% or more from the Functionality Evaluation will be further evaluated on gate III. TENDER NO.: ART10/2025 Page | 20 3. Annexture A References Client Name Contact Person Short description of Value of the work Start Date and (including email work done done End Date address and contact number) TENDER NO.: ART10/2025 Page | 21 Gate 3 - Price and preference points system All remaining compliant proposals/quotations will be evaluated according to 80/20 preference point system, as prescribed in the Preferential Procurement Regulations of 2022, where 80 points will be scored for price and the remainder 20 points for the suppliers’ broad-based black economic empowerment status level (attach B-BBEE certificate). 4. PREFERENCE POINT SYSTEM Preference Point System Points Allocation Price 80 B-BBEE status level of contribution 20 Total Points 100 TENDER NO.: ART10/2025 Page | 22 STANDARD BID DOCUMENTS SBD 3.1 PRICING SCHEDULE – FIRM PRICES (PURCHASES) NOTE: ONLY FIRM PRICES WILL BE ACCEPTED. NON-FIRM PRICES (INCLUDING PRICES SUBJECT TO RATES OF EXCHANGE VARIATIONS) WILL NOT BE CONSIDERED IN CASES WHERE DIFFERENT DELIVERY POINTS INFLUENCE THE PRICING, A SEPARATE PRICING SCHEDULE MUST BE SUBMITTED FOR EACH DELIVERY POINT Name of bidder.......................................... Bid Number: ART10/2025 Closing Time 13:00 pm Closing date 26 January 2026 OFFER TO BE VALID FOR......150...DAYS FROM THE CLOSING DATE OF BID. __________________________________________________________________________ ITEM QUANTITY DESCRIPTION BID PRICE IN RSA CURRENCY NO. ** (ALL APPLICABLE TAXES INCLUDED) - - Required by: ........................................ - At: ....................................... - Does the offer comply with the specification(s)? *YES/NO - If not to specification, indicate deviation(s) ........................................ - Period required for delivery ........................................ *Delivery: Firm/not firm - Delivery basis .......................................... Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination. ** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills development levies. *Delete if not applicable TENDER NO.: ART10/2025 Page | 23 SBD 4 BIDDER’S DISCLOSURE 1. PURPOSE OF THE FORM Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder. Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that person will automatically be disqualified from the bid process. 2. Bidder’s declaration 2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest1 in the enterprise, employed by the state? YES/NO 2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling interest in the enterprise, in table below. Full Name Identity Number Name of State institution 2.2 Do you, or any person connected with the bidder, have a relationship 1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise. TENDER NO.: ART10/2025 Page | 24 with any person who is employed by the procuring institution? YES/NO 2.2.1 If so, furnish particulars: ................................................................................................ ................................................................................................ 2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest in the enterprise have any interest in any other related enterprise whether or not they are bidding for this contract? YES/NO 2.3.1 If so, furnish particulars: ........................................................................................ ........................................................................................

No specific requirements found B-BBEE Minimum Level: 3 Points Allocation: 18 points B-BBEE