The Supply, Delivery and Offloading of Lighting Materials and associa... - Eskom

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the Enquiry referenced above, and that such occupational health and safety documentation complies with the specified requirements. REFERENCE SHE Specification, Form 74DOCUMENTATION Applicable (tick applicable items) SECTION A: ( HEALTH AND SAFETY DOCUMENTATION) Submmited Comment Applicable (yes or no) 1. Signed and authorized OH&S Policy ✓ 2. Hazard Identification, Risk Assessment procedure ✓ 3. Legal appointments ✓ 4. Resources, Roles , Responsibility and Authority ✓ 5. Competency, training and awareness including induction procedure ✓ 6. Communication, participation and consultation procedure 7. Control of documents and records procedure 8. Emergency preparedness and response ✓ 9. Performance measurement and monitoring procedure 10. Evaluation of compliance 11. Non- conformity, corrective and preventative action procedure ✓ 12. Internal Audits procedure 13. Valid letter of good standing/ Workman’s compensation ✓ Controlled Disclosure When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd. Hard copy printed on: 05/11/2025 Business Management System Document 240-119656515 Rev 2 Identifier Construction Services Effective Date 01/02/2020 Occupational Health and Safety Tender Evaluation Report – Service Review Date 01/07/2027 Providers/Contractors/Suppliers of 4 14. Baseline Risk Assessment ✓ SECTION B: SHE PLAN (As per SHE Specification Requirements) 1. SHE Plan (To demonstrate the following as minimum) ✓ • Indication of SHE competencies and appointments, including duties ✓ and SHE responsibilities of appointed persons on site • Training plan, including SHE induction ✓ • Occupational hygiene. • SHE communications and meetings, including daily safe task ✓ instructions and project safety meetings • Management of contractors and suppliers. • Health and Safety inspections and audits • Visible Felt Leadership Inspections by Contractor’s senior Management • SHE surveillance, measurements and monitoring • Operational control procedures ✓ • Management of personal protective clothing ✓ • Handle/Control of dangerous and hazardous substances. ✓ • High Risk activities ✓ • Emergency preparedness, Evacuation and rescue plan ✓ • Legal and other requirements. ✓ • Housekeeping requirements • Substance abuse management • Document and record control • Maintenance arrangements of machinery and equipment ✓ • Workers welfare facilities Controlled Disclosure When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd. Hard copy printed on: 05/11/2025 Business Management System Document 240-119656515 Rev 2 Identifier Construction Services Effective Date 01/02/2020 Occupational Health and Safety Tender Evaluation Report – Service Review Date 01/07/2027 Providers/Contractors/Suppliers of 4 • Compliance to Life Saving rules (Implementation, monitoring, ✓ Enforcement and disciplinary processes etc.) • Fall Protection Plan • Incident Management ✓ • Smoking policy • Transportation of employees to and, from site. ✓ • Health and Safety Organogram ✓ SECTION C : SHE FILE ✓ 1. Past Health and Safety Performance (12 months progressive) 2. Inspections and Audits program ( templates) ✓ 3. Program of Compliance to Life Saving Rules ✓ 4. Procedures and Method Statements ✓ 5. Notification of construction (template) 6. Medicals(copy of any medical) ✓ 7. Transport ✓ 8. Access control 9. Incident Management ✓ COVID -19 Requirements ✓ • Policy ✓ • SDS sheet for sanitizer • Emergency preparedness plan ✓ Controlled Disclosure When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd. Hard copy printed on: 05/11/2025 Business Management System Document 240-119656515 Rev 2 Identifier Construction Services Effective Date 01/02/2020 Occupational Health and Safety Tender Evaluation Report – Service Review Date 01/07/2027 Providers/Contractors/Suppliers of 4 Motivation on outstanding items in the evaluation above No. Requirement Issue OCCUPATIONAL HEALTH AND SAFETY EVALUATOR Name Signature Date Controlled Disclosure When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Rotek Industries SOC Ltd. Hard copy printed on: 05/11/2025

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Eskom and its subsidiaries will conduct business with respect and care for people to ensure that no operating condition or urgency of service endangers the life of anyone or causes injury or damage to the environment. Eskom is committed to preventing all work-related injuries. In fulfilling this commitment to protect people, the environment and property, management will provide and maintain a safe and healthy work environment, in accordance with industry standards and in compliance with legislative requirements. At-risk behaviour leads to incidents. Life-saving Rules are safety rules that have been created to enforce zero tolerance for serious at-risk behaviours. These rules have been determined in terms of the consequences of the behaviours they describe, that is, if a particular set of behaviours or actions has a very high probability of causing disabilities or fatalities when performed. The Eskom Life-saving Rules complement our existing safety best practices and are safety rules to be followed at all locations. The Life-saving Rules apply to all Eskom employees, agents, consultants, and contractors. Visitors to Eskom should also respect and adhere to these rules as applicable and could be instructed to leave the Eskom premises with immediate effect should they refuse to do so. 2. Supporting Clauses 2.1 Scope This standard shall apply at all Eskom sites with the intention to promote a safe working environment for all Eskom employees, agents, consultants, and contractors. Visitors to Eskom should also respect and adhere to these rules, as applicable. 2.1.1 Purpose This standard clarifies the five most prominent causes of serious injuries and fatalities within Eskom, and non-adherence to these rules, due to the potential consequences of serious injury or fatality at the workplace. 2.1.2 Applicability This standard shall apply throughout Eskom Holdings SOC Limited, its divisions, subsidiaries, and entities wherein Eskom has a controlling interest and/or Eskom contractors, unless specifically exempted by Sustainability Systems, where the business transacted may be of a completely different nature to the core business of Eskom. 2.1.3 Effective date This document will be effective from the date of authorisation. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Life Saving-Rules Unique Identifier: 240-62196227 Revision: 6 Page: 2.2 Normative/Informative References Parties using this document shall apply the most recent edition of the documents listed in the following paragraphs. 2.2.1 Normative [1] ISO 9001 Quality Management Systems [2] 32-37: Substance Abuse Procedure [3] 32-95: Environmental, Occupational Health and Safety Incident Management Procedure [4] 32-136 Contractor Health and Safety Requirements [5] 32-345 Eskom Vehicle Safety Specification [6] 32-407 Behavioural Safety Observations [7] 32-418: Working at Heights Standard [8] 32-477 Safety, Health and Environment Training and Development Procedure [9] 32-520 Occupational Health and Safety Risk Assessment Procedure [10] 32-524 Developing a SHE Specification [11] 36-681: Plant Safety Regulations [12] 32-726 SHE requirements for Eskom Commercial Process [13] 32-727: Safety, Health, Environment and Quality Policy [14] 32-848: Operating Regulations for High Voltage Systems [15] 32-1112: Disciplinary Code [16] 32-1113: Disciplinary Procedure [17] 240-44175132 Eskom Personal Protective Equipment Specification [18] 240-62946386: Vehicle and Driver Safety Management Procedure [19] 240- Refusal to Work in an Unsafe Situation Procedure [20] 240-84733329: Medical Surveillance Procedure [21] 240-100979499 Personal Protective Equipment for Working at Heights Specification 2.2.2 Informative [22] National Road Traffic Act [23] Occupational Health and Safety Act [24] 34-104 Earthing Standard CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Life Saving-Rules Unique Identifier: 240-62196227 Revision: 6 Page: 2.3 Definitions 2.3.1 Contractor: Any person (juristic/individual) formally contracted (directly or indirectly) by Eskom and who performs work; supplies a service, product, equipment or material for the purposes of advancin and third party contractors i.e. vendors, suppliers, agents, joint ventures, fixed term contractors, principal contractors and subcontractors. 2.3.2 Life-saving Rule: Rules that, if not adhered to, have the potential to cause serious harm to people. The consequences of a person knowingly and wilfully violating this rule will result in a disciplinary process in accordance with the Eskom Disciplinary Code and Procedure. 2.3.3 Visitors: Any person who visits an Eskom site/office during working hours to attend a meeting or for any reason whatsoever. This could include a minor. 2.3.4 Work at height: Means any work performed above a stable work surface or where a person puts himself/herself in a position where he/she exposes himself/herself to a fall from or into. Work at height is, as a result, work in any place (except a staircase in a permanent workplace ), including a place at, above or below ground level, where a person could be injured if he/she fell from that place. Access and egress that present a risk of fall can also be classified as work at height. 2.3.5 Zero Tolerance: The standard that provides for the imposition of severe consequences for a proscribed offence or behaviour without making exceptions for the extenuating circumstances. 2.4 Abbreviations Abbreviation Explanation OHS Occupational Health and Safety ORHVS Operational Regulations for High Voltage Systems PPE Personal Protective Equipment PSR Plant Safety Regulations PTW Permit to Work SHEQ Safety, health, environment and quality 2.5 Roles and Responsibilities 2.5.1 Sustainability Systems Department The sustainability Systems Department shall: a) Compile and review the Life-saving Rules for Occupational Health and Safety; b) Develop awareness material; CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Life Saving-Rules Unique Identifier: 240-62196227 Revision: 6 Page: c) Ensure that the rules are communicated throughout the business; d) Ensure compliance is monitored; and e) Ensure that violations and sanctions are consolidated and communicated by Sustainability Systems to the organisation. 2.5.2 All Groups/Divisions/Operating Units/Business Units The management at Group/Divisional/Operating Unit/Business Unit level shall be responsible for: a) Implementing the Eskom Life-saving Rules in their Groups/Divisions/Operating Units/Business Units. b) Communicating to all their employees, contractors, contractor employees and visitors the importance of compliance with the Eskom Life-saving Rules and the consequences of non- compliance therewith. This includes communicating Life-saving Rules to all new employees and new contractors. c) Ensuring that the awareness material is made available, distributed and displayed at all units. d) Ensuring all employees sign confirmation that the rules have been discussed with them, that they understand the rules and the consequences of violating these rules, and retain copies thereof. e) Investigating any violation of a Life-saving rule and initiate the disciplinary process within five (5) working days. f) Ensuring consistency in the application of appropriate sanctions on employees, contractors and contractor employees. 2.5.3 All employees (Eskom and contractors) a) Always observe and adhere to the Life-saving Rules. b) Avoid taking shortcuts when executing tasks. Always do the right thing even when no-one is watching. c) Only perform work that you are authorised to do. d) All employees to exercise the right to refuse to perform work in an unsafe situation, or when required to ignore a Life-saving rule. 2.6 Process for Monitoring Groups/Divisions/Operating Units/Business units are responsible for ensuring the understanding of, and compliance with, Life-saving Rules. Line management shall monitor compliance and report on analysis and trending through performance reporting. The amendments to the revised standard shall be implemented with immediate effect and may be audited after a period of six (6) months from date of implementation. 2.7 Related/Supporting Documents [1] 240-62196227 - Life-saving Rules revision 5 (superseded). CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Life Saving-Rules Unique Identifier: 240-62196227 Revision: 6 Page: [2] 240 63942960 - Life-saving Rule Acknowledgement Form Document Content. 3. Document Content Life-saving Rules are safety rules that, if not adhered to, have the potential to cause serious harm to people. The consequences of a person knowingly and wilfully violating these rules will result in a disciplinary process in accordance with the Eskom Disciplinary Code and Procedure. The o ZERO TOLERANCE respect to behaviour resulting in serious risk to an individual at the workplace. It must be noted that the content of this standard does not detract from the requirements for safe behaviour for all other work-related activities or other safety requirements, but emphasises the importance thereof. 3.1 Eskom Life-Saving Rules 3.1.1 RULE 1: OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE TOUCH With the aim to ensure a safe electrical work environment, no person may work/operate on, around or near any electrical network, line or apparatus, electrically connected to the power system and/or electrically charged and/or not electrically charged unless: a) He/she is trained and authorised as competent for the task to be done; b) There is a valid permit to work, where required; c) A pre-task risk assessment to identify all risks and hazards has been conducted prior to any work commencing; d) He/she follows the requirements on OPEN, ISOLATE, TEST, EARTH, BOND and/or INSULATE BEFORE TOUCH, correctly based on applicable/related standards, procedures and outcome of risk assessment fit for the type of work or task to be performed; e) The authorised person (team leader) has certified and physically shown all team members that the apparatus is safe to work on; f) He/she makes the specific electrical environment safe prior to performing the work; and g) All the appropriate PPE (including face shield and insulated gloves for low voltage work) are worn. 3.1.2 RULE 2: HOOK UP AT HEIGHTS Working at height is a significant part of work in Eskom Holdings and is regarded as a high-risk activity, and as a result all precautions must be taken to prevent incidents while working at height. Wherever reasonably practicable, preference must be given to the performance of work at ground level as opposed to work in an elevated position. Where work in an elevated position is necessary, the requirements in this document shall apply. No person may work at height where there is a risk of falling unless: CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Life Saving-Rules Unique Identifier: 240-62196227 Revision: 6 Page: a) He/she is medically fit to work at height; b) A pre-task risk assessment to identify all risks and hazards has been conducted prior to commencing any work of this nature; c) He/she is appropriately trained as determined by the risk assessment; d) He/she is appropriately secured during ascending and descending; and e) He/she is using an Eskom approved fall arrest system where applicable. 3.1.3 RULE 3: BUCKLE UP Where required, the proper wearing of seat belts for any driver, operator and passenger is mandatory in all vehicles/equipment when driving and/or travelling for Eskom business purposes. The driver is obligated to ensure that he/she as well as all passengers are properly seated and wearing their seatbelts at all times while being transported in the vehicle, as per Eskom specifications. Note: This rule is applicable on any road or parking lot, irrespective of the speed, and when the vehicle moves in a forward or backward direction. 3.1.4 RULE 4: BE SOBER No person who is under the influence or who appears to be under the influence of intoxicating liquor or drugs will be permitted to enter, or remain on an Eskom site or conduct Eskom business or drive/operate a vehicle/equipment for Eskom business purposes. This includes any level of alcohol or the presence of any drugs, controlled substances, and/or illegal substances in the body that impairs or could impair mental and physical functioning, irrespective of when the substance was used. 3.1.5 RULE 5: ENSURE THAT YOU HAVE A PERMIT TO WORK Where an authorisation limitation exists, no person shall work without the required Permit to Work (PTW), which is governed by for example the: a) Plant Safety Regulations; or b) Operating Regulations for High Voltage Systems (ORHVS); or c) Any other activity where a permit is required. No plant is to be returned to service without the cancellation of all permits on that plant in accordance with procedure, unless permission is granted for a particular plant to be returned to service with permits still open, like in the case of redundant systems. NOTE: person, who is the person responsible for the safe execution of work according to relevant CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Life Saving-Rules Unique Identifier: 240-62196227 Revision: 6 Page: standards and procedures. Outline the key principles or rules to support the implementation of the standard statement. 3.2 Consequences of violating a Life-Saving Rule In terms of general health and safety in Eskom, if any of the Life-saving Rules are violated, it will be treated as a serious misconduct, and result in a disciplinary process in accordance with the Eskom Disciplinary Code and Procedure. It must be highlighted that Eskom takes a ZERO TOLERANCE stance to violation of these rules. Depending on the circumstances, Eskom reserves the right, where a contractor manager/supervisor allows the violation of a Life- while determining an appropriate sanction. In the light of a contractor employee allegedly violating a Life-saving Rule, the contractor shall immediately remove the employee from site and initiate the disciplinary process. The contractor shall investigate any violation of a Life-saving Rule and initiate the disciplinary process within five (5) working days of the violation. The contractor shall after the disciplinary process furnish Eskom with a copy of the sanction. 4. Acceptance This document has been seen and approved by: Name Designation Thava Govender Group Executive Generation and (Acting) Risk and Sustainability Divisions Kerseri Pather General Manager Sustainability Systems Jace Naidoo Senior Manager Sustainability Systems OHS Alex Stramrood Senior Manager Sustainability Systems OHS Risk and Sustainability Members of the Risk and Sustainability Management Committee Management Committee HR Policies and Procedures Members of the HR Policies and Procedures Committee Committee 5. Revisions CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Life Saving-Rules Unique Identifier: 240-62196227 Revision: 6 Page: Date Rev. Compiler Remarks January 2017 6 A Stramrood Updated the Purpose and Applicability to specify that this Standard is applicable to contractors. Updated Normative and Informative References. Updated Definition section by removing Agent and Consultant as these have been incorporated into the definition of Contractor. Updated the definition of Work at Height and Zero Tolerance. Reviewed and updated the Roles and Responsibilities section and Process for Monitoring. Added permit requirement to Rule 1, updated Rule 2 - Removed the as this is no longer a requirement in terms of the Construction Regulations, 2014 and updated Rule 3 (for example transporting people on the back of trucks in a cabin) Updated Consequences of violating a Life-saving Rule with regard to contractors. October 2015 5 A Stramrood Revision date needed to be extended. Content still valid and same. May 2012 4 S Govender Amended Section 3.6 Consequences of Violating a Life- saving Rule to align with EXCO decision. March 2013 3 S Govender Changed Cardinal Rules to Life- saving Rules, and amended content to ensure better understanding of the intent and requirements. September 2010 2 K Terblanche Content of Rev 1 was incorporated into the new Policy template. Content was revised and updated. December 2008 1 K Terblanche Annexure 1: Acknowledgement of Eskom Life-saving Rules of this document was removed. The references made to Annexure 1 in paragraphs 3.5.2 and 3.8 were also removed. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Life Saving-Rules Unique Identifier: 240-62196227 Revision: 6 Page: Date Rev. Compiler Remarks August 2008 0 K Terblanche The document with reference number 32-421 was developed and approved. 6. Development Team The following people were involved in the development of this document: Alex Stramrood Kerseri Pather Loraine Smit Marc Lebea Mike Townsend Nosipho Noveve Sheryl Isaacs Sivi Govender 7. Acknowledgements SN Middel CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30.

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• Manufacture and supply non-adherence to Inspection and Test Plan (ITP) 11.2(15) The Supply Requirements as part of the Goods Information is in Annexure A to this Contract Data 12.2 The law of the contract is the law of the Republic of South Africa 13.1 The language of this contract is English 13.3 The period for reply is 5 working days 2 The Supplier’s main Data required by this section of the core responsibilities clauses is provided by the Supplier in Part 2 and terms in italics used in this section are identified elsewhere in this Contract Data. 3 Time 30.1 The starting date is. tba 30.1 The Supply Period is 36 months (as and when required basis) 30.1 The delivery date of the goods and Goods and services delivery date services is: As and when required As per the draw down As per the draw Purchase Order (PO) down Purchase Order (PO) 30.2 The Supplier does not bring the goods to the Delivery Place more than one week before the Delivery Date. 31.1 The Supplier is to submit a first Receiving the draw down Purchase Order programme for acceptance within 32.2 The Supplier submits revised delivery schedule at intervals no longer than 2 week(s) 4 Testing and defects 40.1 The Supplier submits the following • Not Applicable tests and inspections 40.2 The Supplier will provide; records, • Manufacturing datasheet datasheets, materials, facilities and • Samples of all Light Fittings and samples for all tests and inspections Luminaires to be provided prior to start of manufacturing 40.3 The notification period for test and Supplier will notify the Supply Manager five inspections days after contract starting date 40.4 Correction of a defect Defects will be corrected by the Supplier and Clauses 40.1 and 40.2 will apply of 47 . CONTRACT NO. DESCRIPTION OF SUPPLY: THE SUPPLY, DELIVERY AND OFFLOADING OF LIGHTING MATERIALS AND ASSOCIATED CONSUMABLES AT THE VARIOUS POWER STATIONS IN THE ERI CONSTRUCTION SERVICES, BUSINESS UNIT ON A AS AND WHEN NEEDED BASIS FOR A PERIOD OF 3 YEARS. 40.6 The costs for the correction of defects For the Supplier’s account – inclusive of will be delivery and off-loading costs 41.1 The Supplier does not bring the goods Before inspections and testing. to the Delivery Place 42 The defects date is 52 weeks after delivery of goods and services 43.2 The defect correction period is 2 weeks after delivery of goods and services 43.2 The defects access period is 1 Week 45.1 The costs for correcting defects not Will be for the Supplier’s account – inclusive of corrected by the Supplier delivery and off-loading costs 5 Payment 50.1 The assessment interval is Between the 25th day of each successive month 51.1 The currency of this contract is the South African Rand 51.2 The period within which payments are made is 30 days from issue of invoice 51.4 The interest rate is the publicly quoted prime rate of interest (calculated on a 365-day year) charged from time to time by the Standard Bank of South Africa Limited (as certified, in the event of any dispute, by any manager of such bank, whose appointment it shall not be necessary to prove) for amounts due in Rands and (ii) the LIBOR rate applicable at the time for amounts due in other currencies. LIBOR is the 6 month London Interbank Offered Rate quoted under the caption “Money Rates” in The Wall Street Journal for the applicable currency or if no rate is quoted for the currency in question then the rate for United States Dollars, and if no such rate appears in The Wall Street Journal then the rate as quoted by the Reuters Monitor Money Rates Service (or such service as may replace the Reuters Monitor Money Rates Service) on the due date for the payment in question, adjusted mutatis mutandis every 6 months thereafter and as certified, in the event of any dispute, by any manager employed in the foreign exchange department of The Standard Bank of South Africa Limited, whose appointment it shall not be necessary to prove. 6 Compensation events There is no reference to Contract Data in this section of the core clauses and terms in italics used in this section are identified elsewhere in this Contract Data. of 47 . CONTRACT NO. DESCRIPTION OF SUPPLY: THE SUPPLY, DELIVERY AND OFFLOADING OF LIGHTING MATERIALS AND ASSOCIATED CONSUMABLES AT THE VARIOUS POWER STATIONS IN THE ERI CONSTRUCTION SERVICES, BUSINESS UNIT ON A AS AND WHEN NEEDED BASIS FOR A PERIOD OF 3 YEARS. 7 Title There is no reference to Contract Data in this section of the core clauses and terms in italics used in this section are identified elsewhere in this Contract Data. 8 Risks, liabilities, indemnities and insurance 80.1 These are additional Purchaser’s risks Not Applicable 84.1 The Supplier provides these See notes about Purchaser provided insurance insurances from the Insurance Table in Annexure B to this Contract Data 1. Insurance against Loss of or damage to the goods, plant and materials. 2.The deductibles are See notes in data for clause 88.2 below and Annexure B 84.1 The Supplier provides these additional See notes in Annexure B insurances 84.2 The minimum limit of indemnity for Whatever the Supplier deems necessary in insurance in respect of loss of or addition to that provided by the Purchaser for damage to property (except the goods, any one event with cross liability so that the plant and materials and equipment) insurance applies to the Parties separately. and liability for bodily injury to or death of a person (not an employee of the However, if the Supplier is exposed to damage Supplier) caused by activity in to the Purchaser’s property the cover limit connection with this contract for any amount is not less than one event is: • R15 million (fifteen million Rand) for exposure to Generation Division property. • R7.5 million (seven million five hundred thousand Rand) for exposure to Transmission Division property and. • R1 million (one million Rand) for exposure to Distribution Division and all other Purchaser’s property for any one occurrence or series of occurrences arising out of one event but unlimited during the period of insurance. 84.2 The minimum limit of indemnity for As prescribed by the Compensation for insurance in respect of death of or Occupational Injuries and Diseases Act No. bodily injury to employees of the and the Contractor’s common law Supplier arising out of and in the liability for people falling outside the scope of course of their employment in the Act with a limit of Indemnity of not less connection with this contract for any than R500 000 (five hundred thousand Rand). one event is: 88.1 The Supplier’s liability to the Purchaser for indirect or consequential loss, including loss of profit, revenue and of 47 . CONTRACT NO. DESCRIPTION OF SUPPLY: THE SUPPLY, DELIVERY AND OFFLOADING OF LIGHTING MATERIALS AND ASSOCIATED CONSUMABLES AT THE VARIOUS POWER STATIONS IN THE ERI CONSTRUCTION SERVICES, BUSINESS UNIT ON A AS AND WHEN NEEDED BASIS FOR A PERIOD OF 3 YEARS. goodwill is limited to (Zero Rand) 88.2 For any one event, the Supplier’s (1) for the Purchaser’s existing and liability to the Purchaser for loss of or surrounding property in the care, custody and damage to the Purchaser’s property is control of the Supplier the amount of the limited to deductible (first amount payable) relevant to the event described in the “Format A” / “Format B” / “Format Dx” insurance policy available on http://www.eskom.co.za/Tenders/InsurancePoli ciesProcedures/Pages/EIMS_Policies_ From_1_April_2014_To_31_March_2015.aspx and (2) for all other existing Purchaser’s property, the highest applicable deductible (first amount payable) namely: • R15 million (fifteen million Rand) for Generation Division property. • R7.5 million (seven million five hundred thousand Rand) for Transmission Division property and; • R1 million (one million Rand) for Distribution Division and all other Purchaser’s property See notes in Annexure B 9 Termination and dispute resolution 94.1 The Adjudicator is The person selected from the ICE-SA Division (or its successor body) of the South African Institution of Civil Engineering Panel of Adjudicators by the Party intending to refer a dispute to him. (see www.ice-sa.org.za). If the Parties do not agree on an Adjudicator the Adjudicator will be appointed by the Arbitration Foundation of Southern Africa (AFSA). 94.2(3) The Adjudicator nominating body is: the Chairman of ICE-SA, a Division of the South African Institution of Civil Engineering, or its successor body (See www.ice-sa.org.za) 94.4(2) The tribunal is: Arbitration 94.4(5) The arbitration procedure is the latest edition of Rules for the Conduct of Arbitrations published by The Association of Arbitrators (Southern Africa) or its successor body. 94.4(5) The place where arbitration is to be held is South Africa The person or organisation who will choose an arbitrator - if the Parties cannot agree a choice or the Chairman for the time being or his nominee - if the arbitration procedure does not of the Association of Arbitrators (Southern of 47 . CONTRACT NO. DESCRIPTION OF SUPPLY: THE SUPPLY, DELIVERY AND OFFLOADING OF LIGHTING MATERIALS AND ASSOCIATED CONSUMABLES AT THE VARIOUS POWER STATIONS IN THE ERI CONSTRUCTION SERVICES, BUSINESS UNIT ON A AS AND WHEN NEEDED BASIS FOR A PERIOD OF 3 YEARS. state who selects an arbitrator, is Africa) or its successor body. 10 Data for Option clauses X1 Price Adjustment for inflation Prices are fixed and firm for the first 12 months (The month prior to tender closing is used as the base date.) X1.1 The base date for indices is TBA X2 Changes in the Law X2.1 A Change in the law in South Africa, this is a compensation event if the change happens after the Contract Date X7 Delay damages X7.1 Delay damages for Delivery are Delivery of amount per day Per Purchase Order R 5,000-00 – up to a (PO) maximum of 10% of the PO value, per Cable Type Z The additional conditions of contract are Z1 to Z15 always apply for Eskom Z1 Cession delegation and assignment Z1.1 The Supplier does not cede, delegate or assign any of its rights or obligations to any person without the written consent of the Purchaser. Z1.2 Notwithstanding the above, the Purchaser may on written notice to the Supplier cede and delegate its rights and obligations under this contract to any of its subsidiaries or any of its present divisions or operations which may be converted into separate legal entities because of the restructuring of the Electricity Supply Industry. Z2 Joint ventures Z2.1 If the Supplier constitutes a joint venture, consortium or other unincorporated grouping of two or more persons or organisations then these persons or organisations are deemed to be jointly and severally liable to the Purchaser for the performance of this contract. Z2.2 Unless already notified to the Purchaser, the persons or organisations notify the Supply Manager within two weeks of the Contract Date of the key person who has the authority to bind the Supplier on their behalf. Z2.3 The Supplier does not alter the composition of the joint venture, consortium or other unincorporated grouping of two or more persons without the consent of the Purchaser having been given to the Supplier in writing. Z3 Change of Broad Based Black Economic Empowerment (B-BBEE) status Z3.1 Where a change in the Supplier’s legal status, ownership or any other change to his business composition or business dealings results in a change to the Supplier’s B-BBEE of 47 . CONTRACT NO. DESCRIPTION OF SUPPLY: THE SUPPLY, DELIVERY AND OFFLOADING OF LIGHTING MATERIALS AND ASSOCIATED CONSUMABLES AT THE VARIOUS POWER STATIONS IN THE ERI CONSTRUCTION SERVICES, BUSINESS UNIT ON A AS AND WHEN NEEDED BASIS FOR A PERIOD OF 3 YEARS. status, the Supplier notifies the Purchaser within seven days of the change. Z3.2 The Supplier is required to submit an updated verification certificate and necessary supporting documentation confirming the change in his B-BBEE status to the Supply Manager within thirty days of the notification or as otherwise instructed by the Supply Manager. Z3.3 Where, as a result, the Supplier’s B-BBEE status has decreased since the Contract Date the Purchaser may either re-negotiate this contract or alternatively, terminate the Supplier’s obligation to Provide the Goods and Services. Z3.4 Failure by the Supplier to notify the Purchaser of a change in its B-BBEE status may constitute a reason for termination. If the Purchaser terminates in terms of this clause, the procedures on termination are P1, P2 and P3 as stated in clause 92, and the amount due is A1 and A3 as stated in clause 93. Z4 Confidentiality Z4.1 The Supplier does not disclose or make any information arising from or in connection with this contract available to Others. This undertaking does not, however, apply to information which at the time of disclosure or thereafter, without default on the part of the Supplier, enters the public domain or to information which was already in the possession of the Supplier at the time of disclosure (evidenced by written records in existence at that time). Should the Supplier disclose information to Others in terms of clause 23.1, the Supplier ensures that the provisions of this clause are complied with by the recipient. Z4.2 If the Supplier is uncertain about whether any such information is confidential, it is to be regarded as such until notified otherwise by the Supply Manager. Z4.3 If the Supplier is, at any time, required by law to disclose any such information which is required to be kept confidential, the Supplier, to the extent permitted by law prior to disclosure, notifies the Purchaser so that an appropriate protection order and/or any other action can be taken, if possible, prior to any disclosure. If such protective order is not, or cannot, be obtained, then the Supplier may disclose that portion of the information which it is required to be disclosed by law and uses reasonable efforts to obtain assurances that confidential treatment will be afforded to the information so disclosed. Z4.4 The taking of images (whether photographs, video footage or otherwise) of the goods or any portion thereof, while Providing the Goods and Services and after Delivery, requires the prior written consent of the Supply Manager. All rights in and to all such images vests exclusively in the Purchaser. Z4.5 The Supplier ensures that all his subcontractors abide by the undertakings in this clause. Z5 Waiver and estoppel: Add to core clause 12.3: Z5.1 Any extension, concession, waiver or relaxation of any action stated in this contract by the Parties, the Supply Manager or the Adjudicator does not constitute a waiver of rights and does not give rise to an estoppel unless the Parties agree otherwise and confirm such agreement in writing. Z6 Health, safety and the environment: Add to core clause 25.4 Z6.1 The Supplier undertakes to take all reasonable precautions to maintain the health and safety of persons in and about the provision of the goods and execution of the services. of 47 . CONTRACT NO. DESCRIPTION OF SUPPLY: THE SUPPLY, DELIVERY AND OFFLOADING OF LIGHTING MATERIALS AND ASSOCIATED CONSUMABLES AT THE VARIOUS POWER STATIONS IN THE ERI CONSTRUCTION SERVICES, BUSINESS UNIT ON A AS AND WHEN NEEDED BASIS FOR A PERIOD OF 3 YEARS. Without limitation the Supplier: • warrants that the total of the Prices as at the Contract Date includes enough for proper compliance with all applicable health & safety laws and regulations and the health and safety rules, guidelines and procedures provided for in this contract and generally for the proper maintenance of health & safety in and about the execution of supply and • undertakes, in and about the execution of the supply, to comply with all applicable health & safety laws and regulations and rules, guidelines and procedures otherwise provided for under this contract and ensures that his Subcontractors, employees and others under the Supplier’s direction and control, likewise observe and comply with the foregoing. Z6.2 The Supplier, in and about the execution of the supply, complies with all applicable environmental laws and regulations and rules, guidelines and procedures otherwise provided for under this contract and ensures that his Subcontractors, employees and others under the Supplier’s direction and control, likewise observe and comply with the foregoing. Z7 Provision of a Tax Invoice and interest. Add to core clause 51 Z7.1 Within one week of receiving a payment certificate from the Supply Manager in terms of core clause 51.1, the Supplier provides the Purchaser with a tax invoice in accordance with the Purchaser's procedures stated in the Goods Information, showing the amount due for payment equal to that stated in the payment certificate. Z7.2 If the Supplier does not provide a tax invoice in the form and by the time required by this contract, the time by when the Purchaser is to make a payment is extended by a period equal in time to the delayed submission of the correct tax invoice. Interest due by the Purchaser in terms of core clause 51.2 is then calculated from the delayed date by when payment is to be made. Z7.3 The Supplier (if registered in South Africa in terms of the companies Act) is required to comply with the requirements of the Value Added Tax Act, no (as amended) and to include the Purchaser’s VAT number 4740101508 on each invoice he submits for payment. Z8 Notifying compensation events Z8.1 Delete from the last sentence in core clause 61.3 the words, “unless the event arises from the Supply Manager giving an instruction, changing an earlier decision or correcting an assumption”. Z9 Purchaser’s limitation of liability Z9.1 The Purchaser’s liability to the Supplier for the Supplier’s indirect or consequential loss is limited to R0.00 (zero Rand) Z9.2 The Supplier’s entitlement under the indemnity in 83.1 is provided for in 60.1(12) and the Purchaser’s liability under the indemnity is limited. Termination: Add to core clause 91.1, at the second main bullet point, fourth sub- Z10 bullet point, after the words "against it": Z10.1 or had a business rescue order granted against it. of 47 . CONTRACT NO. DESCRIPTION OF SUPPLY: THE SUPPLY, DELIVERY AND OFFLOADING OF LIGHTING MATERIALS AND ASSOCIATED CONSUMABLES AT THE VARIOUS POWER STATIONS IN THE ERI CONSTRUCTION SERVICES, BUSINESS UNIT ON A AS AND WHEN NEEDED BASIS FOR A PERIOD OF 3 YEARS. Z11 Addition to secondary Option X7 Delay damages (if applicable in this contract) Z11.1 If the amount due for the Supplier’s payment of delay damages reaches the limits stated in this Contract Data for Option X7, the Purchaser may terminate the Supplier’s obligation to Provide the Goods and Services using the same procedures and payment on termination as those applied for reasons R1 to R15 or R18 stated in the Termination Table. Z12 Ethics For the purposes of this Z-clause, the following definitions apply: Affected Party means, as the context requires, any party, irrespective of whether it is the Supplier or a third party, such party’s employees, agents, or Subcontractors or Subcontractor’s employees, or any one or more of all of these parties’ relatives or friends, Coercive Action means to harm or threaten to harm, directly or indirectly, an Affected Party or the property of an Affected Party, or to otherwise influence or attempt to influence an Affected Party to act unlawfully or illegally, Collusive Action means, where two or more parties co-operate to achieve an unlawful or illegal purpose, including to influence an Affected Party to act unlawfully or illegally, Committing Party means, as the context requires, the Supplier, or any member thereof in the case of a joint venture, or its employees, agents, or Subcontractors or the Subcontractor’s employees, Corrupt Action means, the offering, giving, taking, or soliciting, directly or indirectly, of a good or service to unlawfully or illegally influence the actions of an Affected Party, Fraudulent Action means, any unlawfully or illegally intentional act or omission that misleads, or attempts to mislead, an Affected Party, in order to obtain a financial or other benefit or to avoid an obligation or incurring an obligation, Obstructive Action means, a Committing Party unlawfully or illegally destroying, falsifying, altering or concealing information or making false statements to materially impede an investigation into allegations of Prohibited Action and Prohibited Action means, any one or more of a Coercive Action, Collusive Action Corrupt Action, Fraudulent Action or Obstructive Action. Z 12.1 A Committing Party may not take any Prohibited Action during the course of the procurement of this contract or in execution thereof. Z 12.2 The Purchaser may terminate the Supplier’s obligation to Provide the Goods and Services if a Committing Party has taken such Prohibited Action and the Supplier did not take timely and appropriate action to prevent or remedy the situation, without limiting any other rights or remedies the Purchaser has. It is not required that the Committing Party had to have been found guilty, in court or in any other similar process, of such Prohibited Action before the Purchaser can terminate the Supplier’s obligation to Provide the Goods and Services for this reason. Z 12.3 If the Purchaser terminates the Supplier’s obligation to Provide the Goods and Services for this reason, the procedures and amounts due on termination are respectively P1, P2 and P3, and A1 and A3. Z 12.4 A Committing Party co-operates fully with any investigation pursuant to alleged Prohibited of 47 . CONTRACT NO. DESCRIPTION OF SUPPLY: THE SUPPLY, DELIVERY AND OFFLOADING OF LIGHTING MATERIALS AND ASSOCIATED CONSUMABLES AT THE VARIOUS POWER STATIONS IN THE ERI CONSTRUCTION SERVICES, BUSINESS UNIT ON A AS AND WHEN NEEDED BASIS FOR A PERIOD OF 3 YEARS. Action. Where the Purchaser does not have a contractual bond with the Committing Party, the Supplier ensures that the Committing Party co-operates fully with an investigation. Z13 Insurance Z 13.1 Replace core clause 84 with the following: Insurance cover 84 84.1 When requested by a Party, the other Party provides certificates from his insurer or broker stating that the insurances required by this contract are in force. 84.2 The Contractor provides the insurances stated in the Insurance Table A. 84.3 The insurances provide cover for events which are at the Contractor’s risk from the starting date until the earlier of Completion and the date of the termination certificate. INSURANCE TABLE A Insurance against Minimum amount of cover or minimum limit of indemnity Loss of or damage to the The replacement cost where not covered works, Plant and Materials by the Employer’s insurance The Employer’s policy deductible, as at Contract Date, where covered by the Employer’s insurance Loss of or damage to The replacement cost Equipment Liability for loss of or damage Loss of or damage to property to property (except the works, Employer’s property Plant and Materials and The replacement cost where not covered Equipment) and liability for by the Employer’s insurance bodily injury to or death of a person (not an employee of the Contractor) caused by activity The Employer’s policy deductible, as at in connection with this contract Contract Date, where covered by the Employer’s insurance Other property The replacement cost Bodily injury to or death of a person The amount required by applicable law Liability for death of or bodily The amount required by the applicable law injury to employees of the Contractor arising out of and in the course of their employment in connection with this contract of 47 . CONTRACT NO. DESCRIPTION OF SUPPLY: THE SUPPLY, DELIVERY AND OFFLOADING OF LIGHTING MATERIALS AND ASSOCIATED CONSUMABLES AT THE VARIOUS POWER STATIONS IN THE ERI CONSTRUCTION SERVICES, BUSINESS UNIT ON A AS AND WHEN NEEDED BASIS FOR A PERIOD OF 3 YEARS. Z 13.2 Replace core clause 87 with the following: The Employer provides the insurances stated in the Insurance Table B. INSURANCE TABLE B Insurance against or name Minimum amount of cover or minimum l of policy of indemnity Assets All Risk Per the insurance policy document Contract Works insurance Per the insurance policy document Environmental Liability Per the insurance policy document General and Public Liability Per the insurance policy document Transportation (Marine) Per the insurance policy document Motor Fleet and Mobile Plant Per the insurance policy document Terrorism Per the insurance policy document Cyber Liability Per the insurance policy document Nuclear Material Damage and Per the insurance policy document Business Interruption Nuclear Material Damage Per the insurance policy document Terrorism Z14 Nuclear Liability Z14.1 The Employer is the operator of the Koeberg Nuclear Power Station (KNPS), a nuclear installation, as designated by the National Nuclear Regulator of the Republic of South Africa and is the holder of a nuclear licence in respect of the KNPS. Z14.2 The Employer is solely responsible for and indemnifies the Contractor or any other person against any and all liabilities which the Contractor or any person may incur arising out of or resulting from nuclear damage, as defined in Act , save to the extent that any liabilities are incurred due to the unlawful intent of the Contractor or any other person or the presence of the Contractor or that person or any property of the Contractor or such person at or in the KNPS or on the KNPS site, without the permission of the Employer or of a person acting on behalf of the Employer. Z14.3 Subject to clause Z14.4 below, the Employer waives all rights of recourse, arising from the aforesaid, save to the extent that any claims arise or liability is incurred due or attributable to the unlawful intent of the Contractor or any other person, or the presence of the Contractor or that person or any property of the Contractor or such person at or in the KNPS or on the KNPS site, without the permission of the Employer or of a person acting on behalf of the Employer. Z14.4 The Employer does not waive its rights provided for in section 30 (7) of Act , or any replacement section dealing with the same subject matter. Z14.5 The protection afforded by the provisions hereof shall be in effect until the KNPS is of 47 . CONTRACT NO. DESCRIPTION OF SUPPLY: THE SUPPLY, DELIVERY AND OFFLOADING OF LIGHTING MATERIALS AND ASSOCIATED CONSUMABLES AT THE VARIOUS POWER STATIONS IN THE ERI CONSTRUCTION SERVICES, BUSINESS UNIT ON A AS AND WHEN NEEDED BASIS FOR A PERIOD OF 3 YEARS. decommissioned. Z15 Asbestos For the purposes of this Z-clause, the following definitions apply: AAIA means approved asbestos inspection authority. ACM means asbestos containing materials. AL means action level, i.e. a level of 50% of the OEL, i.e. 0.1 regulated asbestos fibres per ml of air measured over a 4-hour period. The value at which proactive actions is required to control asbestos exposure to prevent exceeding the OEL. Ambient Air means breathable air in area of work with specific reference to breathing zone, which is defined to be a virtual area within a radius of approximately 30cm from the nose inlet. Compliance means compliance sampling used to assess whether the personal exposure of Monitoring workers to regulated asbestos fibres follows the Standard’s requirements for safe processing, handling, storing, disposal and phase-out of asbestos and asbestos containing material, equipment and articles. OEL means occupational exposure limit. Parallel means measurements performed in parallel, yet separately, to existing Measurements measurements to verify validity of results. Safe Levels means airborne asbestos exposure levels conforming to the Standard’s requirements for safe processing, handling, storing, disposal and phase-out of asbestos and asbestos containing material, equipment and articles. Standard means the Employer’s Asbestos Standard 32-303: Requirements for Safe Processing, Handling, Storing, Disposal and Phase-out of Asbestos and Asbestos Containing Material, Equipment and Articles. SANAS means the South African National Accreditation System. TWA means the average exposure, within a given workplace, to airborne asbestos fibres, normalized to the baseline of a 4-hour continuous period, also applicable to short term exposures, i.e. 10-minute TWA. Z15.1 The Employer ensures that the Ambient Air in the area where the Contractor will Provide the Services conforms to the acceptable prescribed South African standard for asbestos, as per the regulations published in GNR February 2002, under the Occupational Health and Safety Act, 1993 (Act ) (“Asbestos Regulations”). The OEL for asbestos is 0.2 regulated asbestos fibres per millilitre of air as a 4-hour TWA, averaged over any continuous period of four hours, and the short-term exposure limit of 0.6 regulated asbestos fibres per millilitre of air as a 10-minute TWA, averaged over any 10 minutes, measured in accordance with HSG248 and monitored according to HSG173 and OESSM. Z15.2 Upon written request by the Contractor, the Employer certifies that these conditions prevail. All measurements and reporting are affected by an independent, competent, and certified occupational hygiene inspection body, i.e. a SANAS accredited, and Department of Employment and Labour approved AAIA. The Contractor may perform Parallel Measurements and related control measures at the Contractor’s expense. For the purposes of compliance, of 47 . CONTRACT NO. DESCRIPTION OF SUPPLY: THE SUPPLY, DELIVERY AND OFFLOADING OF LIGHTING MATERIALS AND ASSOCIATED CONSUMABLES AT THE VARIOUS POWER STATIONS IN THE ERI CONSTRUCTION SERVICES, BUSINESS UNIT ON A AS AND WHEN NEEDED BASIS FOR A PERIOD OF 3 YEARS. the results generated from Parallel Measurements are evaluated only against South African statutory limits as detailed in clause Z15.1. Control measures conform to the requirements stipulated in the AAIA-approved asbestos work plan. Z15.3 The Employer manages asbestos and ACM according to the Standard. Z15.4 If any asbestos is identified while Providing the Services, a risk assessment is conducted and if so required, with reference to possible exposure to an airborne concentration of above the AL for asbestos, immediate control measures are implemented and relevant air monitoring conducted to declare the area safe. Z15.5 The Contractor’s personnel are entitled to stop working and leave the contaminated area forthwith until such time that the area of concern is declared safe by either Compliance Monitoring or an AAIA approved control measure intervention, for example, per the emergency asbestos work plan, if applicable. Z15.6 The Contractor continues to Provide the Services, without additional control measures presented, on presentation of Safe Levels. The contractually agreed dates to Provide the Services, including the Completion Date, are adjusted accordingly. The contractually agreed dates are extended by the notification periods required by regulations 3 and 21 of the Asbestos Regulations, 2001. Z15.7 Any removal and disposal of asbestos, asbestos containing materials and waste, is done by a registered asbestos contractor, instructed by the Employer at the Employer’s expense, and conducted in line with South African legislation. of 47 . CONTRACT NO. DESCRIPTION OF SUPPLY: THE SUPPLY, DELIVERY AND OFFLOADING OF LIGHTING MATERIALS AND ASSOCIATED CONSUMABLES AT THE VARIOUS POWER STATIONS IN THE ERI CONSTRUCTION SERVICES, BUSINESS UNIT ON A AS AND WHEN NEEDED BASIS FOR A PERIOD OF 3 YEARS. Annexure A: Supply Requirements The Supply Requirements for this contract are based on the use of INCOTERMS: The Supplier supplies the goods in accordance with INCOTERMS 20102 as follows: Group Category Term Delivery Place D arrival DCI – Delivery Costs Various Power Stations and ERI Construction Included Services Sites The Parties obligations described in Incoterms for the category and term selected are now incorporated into this contract as part of the Supply Requirements and hence the Goods Information. The obligations of seller and buyer for the selected Incoterm determine each Party's costs, risks and insurance requirements incidental to the supply and transport of the goods from Supplier to Purchaser. For each of the thirteen terms, Incoterms set out obligations of the seller (the Supplier) in ten paragraphs identified as A1 to A10 and the corresponding obligations of the buyer (the Purchaser) in paragraphs B1 to B10. These obligations cover the following subjects: A The Supplier’s obligations B The Purchaser’s obligations A1 Provision of goods in conformity with B1 Payment of the price contract A2 Licences, authorisations and formalities B2 Licences, authorisations and formalities A3 Contracts of carriage and insurance B3 Contracts of carriage and insurance A4 Delivery B4 Taking delivery A5 Transfer of risks B5 Transfer of risks A6 Division of costs B6 Division of costs A7 Notice to the buyer B7 Notice to the seller A8 Proof of delivery, transport document or B8 Proof of delivery, transport document or equivalent electronic message equivalent electronic message A9 Checking - packing – marking B9 Inspection of goods A10 Other obligations B10 Other obligations All other information NOT pertinent to the above is given in the balance of the Goods Information 2 International Chamber of Commerce, Incoterms 2010, Paris, January 2011 of 47 . CONTRACT NO. DESCRIPTION OF SUPPLY: THE SUPPLY, DELIVERY AND OFFLOADING OF LIGHTING MATERIALS AND ASSOCIATED CONSUMABLES AT THE VARIOUS POWER STATIONS IN THE ERI CONSTRUCTION SERVICES, BUSINESS UNIT ON A AS AND WHEN NEEDED BASIS FOR A PERIOD OF 3 YEARS. The Supply Requirements for this contract are as follows: [Use these when INCOTERMS do not apply]. 1. The requirements for the supply Supplier supplies, as SANS Specifications for the cable types and are sizes as listed in the contract (Schedule C2.2), and Eskom Specification – Requirements for control and power cables for Power Station Standard (240-56227443) 2. The requirements for transport The Supplier is responsible for transporting the goods to site. The are Supplier takes responsibility of the goods while in transit i.e. insurances etc. 3. The delivery place is Various Power Stations and ERI Construction Services Sites 4. Actions of the Parties during Action Party which does it supply Drafting of an Inspection Test Plan (ITP) Supplier Acceptance of the ITP Employer/ Purchaser Inspections to be followed and witnessed Supplier/ Employer/ as per the ITP Purchaser Pre-Delivery Inspection Supplier/ Employer/ Purchaser Pre-Release Inspection Supplier/ Employer/ Purchaser Giving notice of Delivery Supplier Checking packing and marking before Supplier/ Employer/ dispatch Purchaser Contracting for transport Supplier Pay costs of transport Supplier Arrange access to delivery place Purchaser Loading the goods Supplier Off-loading the goods Supplier 5. Information to be provided by the Title of document Supplier Packing lists for cases and their contents Copy of invoice for the goods Delivery Note All test results and quality documentation and reports – Data Books All other information NOT pertinent to the above is given in the balance of the Goods Information of 47 . CONTRACT NO. DESCRIPTION OF SUPPLY: THE SUPPLY, DELIVERY AND OFFLOADING OF LIGHTING MATERIALS AND ASSOCIATED CONSUMABLES AT THE VARIOUS POWER STATIONS IN THE ERI CONSTRUCTION SERVICES, BUSINESS UNIT ON A AS AND WHEN NEEDED BASIS FOR A PERIOD OF 3 YEARS. Annexure B: Insurance provided by the Purchaser These notes are provided as guidance to tendering Suppliers and the Supplier about the insurance provided by the Purchaser. These notes are not part of this contract. The Supplier must obtain its own advice. Transit insurance of goods originating from outside the borders of the Republic of South Africa To supply contracts, the only insurance provided by Eskom (the Purchaser) is transit shipment cover, commonly known as Marine Insurance for air, sea, rail and road freight (including local land arrangements) for conveyance of goods originating outside RSA. Please consult the website stated below to ascertain whether Format A, Format B or Format Dx is applicable to this contract and then the • Marine Insurance Policy wording. • Eskom Shipment Policies and Procedures – note a pre-shipment survey form has to be completed under certain circumstances. • Marine Claims Handling Procedures – for important shipment actions and claims forms in event of damages to cargo freight via sea, barge, air, road or rail. For EXW (Ex Works collections) this is of no concern to the Supplier but for any other Supply Requirement (such as CIF, DDU, or DDP) the Supplier need not provide such insurance even if the INCOTERM requires it and tendering Suppliers should ‘discount’ their prices when tendering to allow for this provision by the Purchaser (Eskom). Supplier’s liability for damage to the Purchaser’s property Whilst this is a liability the Supplier carries and should cover (if he is required to deliver the goods to the Purchaser’s premises) his liability is limited to the amount of cover provided to the Purchaser within his assets policy. This amount varies depending on the Division within Eskom to which the Supplier is making the delivery. For any one occurrence or series of occurrences arising out of one event but unlimited during the period of insurance the Supplier’s liability would be: • R15million for Generation Division projects, • R7.5million for Transmission Division projects or • R1.0million for Distribution Division projects All other insurance As required by clause 84, the Supplier provides all other insurance for his risks. The Supplier should consider providing for these additional insurance concepts [for amounts and periods of insurance the Supplier deems fit and necessary]. Professional Indemnity: The insurance provided shall indemnify the Supplier (and/or his professional consultant) for those sums which the Supplier or his consultant shall become legally liable to pay as damages arising from any claim first made against the Supplier / consultant and reported to their insurers during the Period of Insurance, directly arising out of any negligent act, error or omission committed or alleged to have been committed by the Supplier / consultant in the conduct of professional services (for example, design) in connection with this contract. Products Liability: A special General Liability extension for liability arising out of the Supplier’s defective: • production and manufacturing process (workmanship or material), or • product design, or • warnings, instructions, usage and maintenance manuals and specifications. For any further explanation of insurance requirements tendering Suppliers are advised to consult their brokers or insurers who may in turn contact Eskom Insurance Management Services per contact details provided on the following website: http://www.eskom.co.za/Tenders/InsurancePoliciesProcedures/Pages/EIMS_Policies_ From_1_April_2014_To_31_March_2015.aspx of 47 . CONTRACT NO. DESCRIPTION OF SUPPLY: THE SUPPLY, DELIVERY AND OFFLOADING OF LIGHTING MATERIALS AND ASSOCIATED CONSUMABLES AT THE VARIOUS POWER STATIONS IN THE ERI CONSTRUCTION SERVICES, BUSINESS UNIT ON A AS AND WHEN NEEDED BASIS FOR A PERIOD OF 3 YEARS. C1.2 Contract Data Part two - Data provided by the Supplier Notes to a tendering Supplier: 1. Please read both the NEC3 Supply Contract (SC3)3 and the relevant parts of its Guidance Notes (SC3-GN)4 to understand the implications of this Data which the tenderer is required to complete. 2. The number of the clause which requires the data is shown in the left-hand column for each statement however other clauses may also use the same data 3. Where a form field like this [ ] appears, data is required to be inserted relevant to the option selected. Click on the form field once and type in the data. Otherwise, complete by hand and in ink. Completion of the data in full, according to Options chosen, is essential to create a complete contract. Clause Statement Data The Supplier is (Name): 10.1 Address Tel No. Fax No. 11.2(8) The Goods Information is in: 11.2(11) The tendered total of the Prices is 11.2(12) The price schedule is in: 11.2(14) The following matters will be included in the Risk Register 25.2 The restrictions to access for the Supply Manager and Others to work being done for this contract are 31.1 The programme identified in the Contract Data is contained in: 63.2 The percentage for overheads and profit added to the Defined Cost is 3 April 2013 Edition as stated by Purchaser in Contract Data part 1. 4 Available from Engineering Contract Strategies Tel 011 803 3008, Fax 086 539 1902, or www.ecs.co.za of 47 . CONTRACT NO. DESCRIPTION OF SUPPLY: THE SUPPLY, DELIVERY AND OFFLOADING OF LIGHTING MATERIALS AND ASSOCIATED CONSUMABLES AT THE VARIOUS POWER STATIONS IN THE ERI CONSTRUCTION SERVICES, BUSINESS UNIT ON A AS AND WHEN NEEDED BASIS FOR A PERIOD OF 3 YEARS. Part 2: Pricing Data NEC3 Supply Contract Document Title No of reference pages This Cover Page C2.1 Pricing assumptions C2.2 The price schedule of 47 CONTRACT NO. DESCRIPTION OF SUPPLY: THE SUPPLY, DELIVERY AND OFFLOADING OF LIGHTING MATERIALS AND ASSOCIATED CONSUMABLES AT THE VARIOUS POWER STATIONS IN THE ERI CONSTRUCTION SERVICES, BUSINESS UNIT ON A AS AND WHEN NEEDED BASIS FOR A PERIOD OF 3 YEARS. C2.1 Pricing assumptions How goods and services are priced and assessed for payment Clause 11 in NEC3 Supply Contract, (SC3) core clauses states: Identified and 11 defined terms 11.2 (11) The Prices are the amounts stated in the price column of the Price Schedule. Where a quantity is stated for an item in the Price Schedule, the Price is calculated by multiplying the quantity by the rate. (12) The Price Schedule is the price schedule unless later changed in accordance with this contract. Assessing the 50.2 The amount due is amount due • the Price for each lump sum item in the Price Schedule which the Supplier has completed, • where a quantity is stated for an item in the Price Schedule, an amount calculated by multiplying the quantity which the Supplier has completed by the rate, • plus, other amounts to be paid to the Supplier, • Less amounts to be paid by or retained from the Supplier. Any tax which the law requires the Purchaser to pay to the Supplier is included in the amount due. This confirms that the Supply Contract is a priced contract where the Prices are derived from a list of items of goods and services which can be priced as lump sums or as expected quantities of goods and services multiplied by a rate, or a mix of both. Function of the Price Schedule Clause 53.1 states: “Information in the Price Schedule is not Goods Information”. This confirms that instructions to do work or how it is to be done are not included in the Price Schedule but in the Goods Information. This is further confirmed by Clause 20.1 which states, “The Supplier Provides the Goods and Services in accordance with the Goods Information”. Hence the Supplier does not Provide the Goods and Services in accordance with the Price Schedule. The Price Schedule is only a pricing document. Preparing the price schedule Items in the price schedule may have been inserted by the Purchaser and the tendering Supplier should insert any additional items which he considers necessary. Whichever party provides the items in the price schedule the total of the Prices is assumed to be fully inclusive of everything necessary to Provide the Goods and Services as described at the time of entering this contract. It will be assumed that the tendering Supplier has • Read Pages 8, 11, 12 and Appendix 5 of the SC3 Guidance Notes before preparing the price schedule. • Included in his Prices and rates for correction of Defects (core clause 43.1) as there is no of 47 CONTRACT NO. DESCRIPTION OF SUPPLY: THE SUPPLY, DELIVERY AND OFFLOADING OF LIGHTING MATERIALS AND ASSOCIATED CONSUMABLES AT THE VARIOUS POWER STATIONS IN THE ERI CONSTRUCTION SERVICES, BUSINESS UNIT ON A AS AND WHEN NEEDED BASIS FOR A PERIOD OF 3 YEARS. compensation event for this unless the Defect is due to a Supplier’s risk. • All inspections and testing are included in the prices • Spread the cost of doing work he chooses not to list as separate items in the price schedule across other Prices and rates to fulfil the obligation to Provide the Goods and Services for the tendered total of the Prices. • Understood that there is no adjustment to lump sum prices in the price schedule if the amount, or quantity, of work within that lump sum item later turns out to be different to that which the Supplier estimated at time of tender. The only basis for a change to the Prices is as a result of a compensation event per clause 60.1. • Understood that the Supplier does not have to allow in his Prices and rates for matters that may arise because of a compensation event. Format of the price schedule Entries in the first four columns in the price schedule in section C2.2 are made either by the Purchaser or the tendering Supplier. If the Supplier is to be paid an amount for the item which is not adjusted if the quantity of work in the item changes, the tendering Supplier enters the amount in the Price column only, the Unit, Quantity and Rate columns being left blank. If the Supplier is to be paid an amount for the item which is the rate for the item multiplied by the quantity completed, the tendering Supplier enters the rate which is then multiplied by the Quantity to produce the Price, which is also entered. If the Supplier is to be paid an amount for an item proportional to the length of time for which the goods and services are provided, a unit of time is stated in the Unit column and the length of time (as a quantity of the stated units of time) is stated in the Quantity column. of 47 CONTRACT NO. DESCRIPTION OF SUPPLY: THE SUPPLY, DELIVERY AND OFFLOADING OF LIGHTING MATERIALS AND ASSOCIATED CONSUMABLES AT THE VARIOUS POWER STATIONS IN THE ERI CONSTRUCTION SERVICES, BUSINESS UNIT ON A AS AND WHEN NEEDED BASIS FOR A PERIOD OF 3 YEARS. C2.2 the price schedule Unit of Description Qty Rate Amount Measurement Equal or Similar to Magnitech FLOODMASTER HP10 1000W/HPS no 6 R R Flood Light and lamp Spigot for Bulkhead light Installation (Stanchion Mounted) Drawing Attached no 1000 R R as Annexure A Spigot for Emergency Bulkhead light installation (Stanchion Mounted) no 500 R R drawing attached as Annexure B Equal or similar to Manitech BAYMASTER range; 600W/HPS High no 5 R R Bay and lamp - Type HH 2400 mm x 76 x 2.5 mm Mild Steel Pipe for Bulkhead light installation including no 60 R R Base Plate(Stanchion Mounted) Drawing Attached Annexure C Base Plate for Bulkhead light Instalation (Stanchion Mounted) no 2500 R R Drawing Attached - Annexure D Equal or similar to magnitech CVP range 2X36W/F IP65 and lamps - Type no 20 R R AW 2X36W/F IP65 and lamps emergency no 6 R Rfitting - Type EAW Zone 2 & 22 Equal or Similar to Magnitech FLOODMASTER HP10 150W/HPS, no 35 R R bracket mtd floodlight and lamp - Type FL (Black) Equal or Similar to Magnitech FLOODMASTER HP10 400W/HPS, no 30 R R bracket mtd floodlight and lamp -Type FLA (Black) Equal or similar to Beka Ex BAT 53 series 250W/HPS, floodlight and lamp, no 20 R R Zone 21 - Type FLEP (Black) Equal or Similar to BEKANOVA / High Intensity Discharge (HID) Bulkhead Luminaire series - Emergency enclosed and gasketed, IP65, pendant mounted bulkhead with LED backup, non- no 5 R R maintained 3 hour ni-cad battery, charger,complete with Lamp, photocell, body painted red, 230vac, 50 hz- Type EDM Zone 2 & 22 Equal or Similar to Magnitech Maglite 22 - 100W/HPS, pendant mtd bulkhead no 750 R R and lamp - Type D of 47 CONTRACT NO. DESCRIPTION OF SUPPLY: THE SUPPLY, DELIVERY AND OFFLOADING OF LIGHTING MATERIALS AND ASSOCIATED CONSUMABLES AT THE VARIOUS POWER STATIONS IN THE ERI CONSTRUCTION SERVICES, BUSINESS UNIT ON A AS AND WHEN NEEDED BASIS FOR A PERIOD OF 3 YEARS. Equal or Similar to Magnitech Maglite 40 - 100W/HPS, pendant mtd bulkhead no 6 R R and lamp, Zone 2 & 22 - Type DEP Equal or Similar to Magnitech Maglite 22 - 150W/HPS, pendent mtd bulkhead no 8 R R and lamp - Type DV Equal or Similar to Magnitech Maglite 40 - 100W/HPS, bracket mtd bulkhead no 800 R R and lamp - Type B (Wall Mounted Bracket) Equal or Similar to Magnitech Maglite 40 - 150W/HPS, bracket mtd bulkhead no 60 R R and lamp - Type BV Equal or Similar to Magnitech Maglite 40 - 100W/HPS, bracket mtd bulkhead no 10 R R and lamp, Zone 2 & 22 - Type BEP Equal or Similar to Magnitech Maglite 40 - 100W/HPS, stanchion mtd no 600 R R bulkhead and lamp -Type F Equal or Similar to Magnitech Maglite 40 - 100W/HPS, stanchion mtd no 5 R R bulkhead and lamp, Zone 2 & 22 - Type FEP Equal or Similar to Magnitech Maglite 40 - 150W/HPS, stanchion mtd no 30 R R bulkhead and lamp - Type FV Industrial type SSO 230 volt SS 16 A 2P + E Ver.Ind Socket IP 67 6H Equal no 450 R R or similar to (GW66204N) Picture attached as annexure e 100 watt high pressure sodium no 2000 R R 150 watt high pressure sodium no 300 R R 250 watt high pressure sodium no 0 R R 400 watt high pressure sodium no 200 R R 600 watt high pressure sodium no 500 R R 1000 watt high pressure sodium no 10 R R 18 watt compact fluorescent no 50 R R 36 watt fluorescent no 200 R R 20 mm Diameter (four meter lengths) m 0 R R 25 mm Diameter (Four meter lengths) m 0 R R 32 mm Diameter (Four meter lengths) m 200 R R 50 mm Diameter (Four meter lengths) m 65148 R R Equal or Similar to BEKANOVA / High Intensity Discharge (HID) Bulkhead no 500 R R Luminaire series - - Battery packed emergency and lamps - Type EBD Equal or Similar to BEKANOVA / High Intensity Discharge (HID) Bulkhead no 4 R R Luminaire series - Battery packed emergency and lamps - Type EBDEP of 47 CONTRACT NO. DESCRIPTION OF SUPPLY: THE SUPPLY, DELIVERY AND OFFLOADING OF LIGHTING MATERIALS AND ASSOCIATED CONSUMABLES AT THE VARIOUS POWER STATIONS IN THE ERI CONSTRUCTION SERVICES, BUSINESS UNIT ON A AS AND WHEN NEEDED BASIS FOR A PERIOD OF 3 YEARS. Zone 2 & 22 Equal or Similar to BEKANOVA / High Intensity Discharge (HID) Bulkhead Luminaire series - 100W/HPS Bulkhead no 6 R Rbracket mounted emergency enclosed and Gasketted IP65, with Photocell E40 - EBM Equal or Similar to BEKANOVA / High Intensity Discharge (HID) Bulkhead no 550 R RLuminaire series - Battery packed emergency and lamps - EDD Equal or Similar to BEKANOVA / High Intensity Discharge (HID) Bulkhead Luminaire series - Battery packed no 400 R R emergency and lamps - EFD Equal or Similar to Cosine Developments Product type CD-LED no 110 R R EXIT Battery packed Exit and lamps - EX (Exit Light) Equal or Similar to BEKANOVA / High Intensity Discharge (HID) Bulkhead Luminaire series - 100W/HPS Bulkhead bracket mounted emergency enclosed no 200 R R and Gasketted IP65, with Photocell E40 - EFM Galvanised Spring Nut - M10 Long no 30000 R R Galvanised Spring Nut - M6 Long no 10000 R R Galvanised Spring Nut - M8 Long no 5000 R R M10 x 35 mm Galvanised Hex Bolt no 30000 R R M6 x 40 mm Galvanised Hex Bolt no 25000 R R M8 x 40 mm Galvanised Hex Bolt no 5000 R R M10 Galvanised Flat Washer no 30000 R R M6 Galvanised Flat Washer no 10000 R R M8 Galvanised Flat Washer no 5000 R R M10 Galvanised Spring Washer no 30000 R R M6 Galvanised Spring Washer no 10000 R R M8 Galvanised Spring Washer no 5000 R R of 47 CONTRACT NO. DESCRIPTION OF SUPPLY: THE SUPPLY, DELIVERY AND OFFLOADING OF LIGHTING MATERIALS AND ASSOCIATED CONSUMABLES AT THE VARIOUS POWER STATIONS IN THE ERI CONSTRUCTION SERVICES, BUSINESS UNIT ON A AS AND WHEN NEEDED BASIS FOR A PERIOD OF 3 YEARS. M10 Galvanised Square Washer (40 no 7000 R R mm x 40 mm x 6 mm) M12 Galvanised Square Washer (40 no 0 R R mm x 40 mm x 6 mm) Galvanised 52 mm K Clamp no 40000 R R 50mm PVC end caps no 50000 R R 32mm PVC end caps no 200 R R CCG Base Plate for Poles no 750 R R 350mm Steel Cutting disc for cut-off no 500 R R machine pop rivets 4,8mm x 18mm no 3000 R R Explosion actuate nail gun; equal or no 8 R R similar to Hilti DX76 Hilti Heads for above no 12 R R Cordless baby grinder equal or similar no 2 R R to hilti Cordless drilling machine equal or no 4 R R similar to hilti 20mm hole saws no 200 R R Small gas blow torch no 40 R R gas canister no 500 R R Pole base plates no 1000 R R IN-CAD Battery, Charger, Non- Maintained 3 Hour Rated, 230VAC, 50HZ to fit equal or similar to Equal or no 1000 R R Similar to BEKANOVA / High Intensity Discharge (HID) Bulkhead Luminaire series fittings 8mm thread cutting taps no 50 R R drill bits 7.4mm hss steel no 50 R R drill bits 6mm hss steel no 50 R R drill bits 10mm hss steel no 150 R R drill bits 5mm hss steel no 150 R R Equal or similar to: Stanilite - Batten Led - PBLWAC46L_mainsLiTG class: A41CIE flux codes: 45 75 93 95 100Absolute PhotometrySystem no 300 R R power: 38 WLuminaire output: 128.7 lm/WSystem Light flux: 4889 lmLength / Width / Height:1560 mm / 140 mm / 90 mm Emergency Light Fitiing Equal or similar to: Stanilite - Batten Led - SBLWEM45LM_emergency &LiTG class: A40CIE flux codes: 45 75 92 100 100Absolute PhotometrySystem no 50 R R power: 3 WLuminaire output: 115.3 lm/WSystem Light flux: 346 lmLength / Width / Height:1260 mm / 140 mm / 90 mm of 47 CONTRACT NO. DESCRIPTION OF SUPPLY: THE SUPPLY, DELIVERY AND OFFLOADING OF LIGHTING MATERIALS AND ASSOCIATED CONSUMABLES AT THE VARIOUS POWER STATIONS IN THE ERI CONSTRUCTION SERVICES, BUSINESS UNIT ON A AS AND WHEN NEEDED BASIS FOR A PERIOD OF 3 YEARS. Electrical Wire Round Surfix 2.5mm 2 no 1500 R R Core & Earth Connector Block's Size 4mm no 100 R R Florescent lights with bulbs no 100 R R B40 light bulb 70W no 100 R R B40 light bulb 100W no 100 R R B40 light bulb 150W no 50 R R 25A Day/night switches no 20 R R Earth leakage rating 5 to 63A, 30mA no 20 R R sensitivity (CBI) 2 - way switches, 2 x 4 no 10 R R 2 lever swithes, 2 x 4 no 10 R R single lever swithes, 2 x 4 no 10 R R 20A Circiut breaker 230V 3KA (CBI) no 20 R R 40A Circiut breaker 230A 3KA (CBI) no 20 R R 60W Iron cover portable lights with no 20 R R extension cord 50m cable length extension reel for no 10 R R 1000V LED Bulkhead 50WATT MAG44 no 50 R R LED Bulkhead 100WATT MAGLED no 20 R R GEN11 TOTAL AMOUNT R of 47

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eTendering system is a web-based system that allows suppliers bidding for various tenders advertised on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers submit tender documents at various Eskom tender offices. eTendering system replaces the manual or physical submission of tender documents at various Eskom tender offices. eTendering system in a nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will be required to register their details before they can be granted access to the eTendering system. An OTP (one time pin) will be sent to both their cell phone and email address. Quick and direct access is also available by using the following links: • TenderBulletin Public website: https://tenderbulletin.eskom.co.za - this is used by members of the public, to view and access Eskom published tenders. eTendering hyperlink will be found on this site. Members of the public may follow prompt instructions once they have clicked on the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the required tender documentation. • eTendering website Public website: https://eTendering.eskom.co.za - this is used by members of the public, to view information about published tenders and submit their tender documents. • N.B: Members of the public would need to have a CSD number to gain access to eTendering system. 2 Problems A channel of communication has been created in case users of the system experiences a problem with the system. In a case users come across some difficulties in using Tender bulletin, eTendering and OpenText systems they need to contact the buyer responsible for the published tender. 3 What’s New A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These suppliers will be sent a link via email to bid privately. © 2023 Eskom of 19 Proprietary and Confidential Eskom eTendering System User Manual 4 Getting Started To gain access to eTendering portal 1. Open your web browser 2. Type TenderBulletin (eskom.co.za) or https://eTendering.eskom.co.za 3. eTendering system login page will be displayed: Fig 1 Registration Form Steps to follow © 2023 Eskom of 19 Proprietary and Confidential Eskom eTendering System User Manual • Complete all the fields • Contact number must start with a Plus prefix e.g +27 • Ensure that you also fill in the capture picture to validate that you are not a robot. • Once all columns have been filled click on register button • Pop-up message will be displayed asking the registerer to verify the email sent to the provided email address. • If the email does not come through, click on “Resend Verification Email” button • email to be resent, • Once you have received the email click on link provided on the email. • Then you will be directed back to etendering site with a login screen displayed, now complete the login with your verified email address and password • Fig1.1 © 2023 Eskom of 19 Proprietary and Confidential Eskom eTendering System User Manual Fig2a. Fig2b. Fig3. 4. Once the email is verified, login using your registered email address and password then the OTP page will be displayed © 2023 Eskom of 19 Proprietary and Confidential Eskom eTendering System User Manual 5. OTP sent to the registered cellphone number and email address 6. Insert the otp number then click “Verify OTP” button, to resend OTP click on “Resend OTP” button © 2023 Eskom of 19 Proprietary and Confidential Eskom eTendering System User Manual 7. Landing page once OTP is verified 8. Select the preferred “Ref No” 9. A page with the preferred Tender information is displayed before tender documentation can be submitted. © 2023 Eskom of 19 Proprietary and Confidential Eskom eTendering System User Manual 10. Click on “Create New Submission” button to submit required Tender documents 11. Landing page once clicked on “Create New Submission” button. Take note of the mentioned disclaimers. © 2023 Eskom of 19 Proprietary and Confidential Eskom eTendering System User Manual 12. To submit tender documents, click on “Add file” button 13. Upload required tender documents by: 1. Giving the file a name 2. Select the listed file type e.g.: Technical, commercial, finance and etc 3. Choose the file you need to upload 4. Then click on “Upload” button, Fig5. © 2023 Eskom of 19 Proprietary and Confidential Eskom eTendering System User Manual Fig4. Fig5. © 2023 Eskom of 19 Proprietary and Confidential Eskom eTendering System User Manual 14. Once clicked on “Upload” button, this page will be displayed with the submitted document(s). Continue to submit all the required documents under the correct category ,i.e: Technical should be selected if technical documentation is uploaded and etc. Verify all required documents are uploaded before making ‘Final Submission’ by clicking on ‘Finalize Submission’ button. © 2023 Eskom of 19 Proprietary and Confidential Eskom eTendering System User Manual 15. Click on “Finalize Submission” button. A file size cannot exceed 50MB and a total size of all uploaded files should not exceed 900MB. 16. Once “Finalize Submission” button is clicked the pop-up message confirming the submission will pop-up © 2023 Eskom of 19 Proprietary and Confidential Eskom eTendering System User Manual 17. Click on “Finalise and Close Submission” button to finalize the submission of documents. If not all documents were submitted or still wish to add or submit more documents, click on “No, continue adding files” button. 18. Once the submission is finalised the page with all submitted documents will display with the submission and closed time and date timestamp at the bottom. 19. To view submitted tenders, click on “My Submissions” menu option. All your individually submitted tenders will be displayed. If you want to view or verify the submitted documents, click on “View Submission” button © 2023 Eskom of 19 Proprietary and Confidential Eskom eTendering System User Manual 20. Once the submission process is complete an email with be sent to the submitter with all submitted documents on email,Fig6.This is the final step for the submitter or tenderer. It is vital to save the email with the submission ID for future enquiry if need be. --------Originalmessage-------- From:Eskom E-Tender Document Submission 28 <noone@eskom.co.za> Date:Tue,23Aug2022,3:42pm To:monalisatlhatlha2@gmail.com Subject: Response To Submitter Eskom E-Tender Document Submission 28 Hi Monalisa You have finalized a new submission with submission id:14 on tender #MPKUS10086PS closing date : 2022-11-30 10:00:00. Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23 15:42:28 Tender Description: Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station Project Files Submitted: ID Original Name Title Size Type 38 Test7.pdf testingCom 33141 Commercial 40 Test1.pdf testingTech 33502 Technical 41 Test15.pdf testingFin 33141 Finance Thanks, Eskom E-Tender Document Submission 28 Automated Mail © 2022 Eskom E-Tender Document Submission 28. All rights reserved. NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL LEGAL NOTICE which can be viewed at http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx Fig6. © 2023 Eskom of 19 Proprietary and Confidential Eskom eTendering System User Manual 5 Edit Registration To edit already registered information such as Name, Organization, CSD and cell phone number select “Edit Registration” on the drop down, Fig1. New window with information that needs to be updated pop ups,Fig2. Click on “Update” button to update registration details. Fig1. Fig2. 6 Log off Button To logout, click “Log out” on the dropdown next to your name Fig1. © 2023 Eskom of 19 Proprietary and Confidential Eskom eTendering System User Manual 7 Password reset To reset a forgotten password, click “Forgot your password” Fig1. and a new screen will pop up to enter an alternative email where the new password will be sent Fig2.Confirmation message will be sent to the user, Fig3. Fig1. Fig2. Fig3. © 2023 Eskom of 19 Proprietary and Confidential Eskom eTendering System User Manual An email confirming password reset will be sent to the email provided. Click on the link or “Reset Password” button to reset the password. Fig4. A new window will pop up to reset and confirm the new password, Fig5.Enter new password and confirm then click on “Reset Password” button. Fig5. OTP window will pop up, type in the OTP sent to either the cell phone or email address. Fig6. © 2023 Eskom of 19 Proprietary and Confidential Eskom eTendering System User Manual OTP successfully goes through and lands on the below screen, password is successfully reset. Fig7. 8 General This system is compatible to most web browsers however we recommend Ms Edge. The end. © 2023 Eskom of 19

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Project Manager) Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 8 Document Business Management System Identifier 240-94017992 Rev 3 Construction Services Effective Date 11/04/2023 Quality Plan Template Review Date 11/04/2028 As per QM-58 & PDPNEG-PQP-02 of 8 CONTRACT QUALITY PLAN SAMPLE INDEX . DEFINITIONS .................................................................................................................................... 3 2. SCOPE OF WORK ............................................................................................................................. 4 3. COMMUNICATION CHANNELS BETWEEN SUPPLIER & ESKOM ...................................................... 4 4. ORGANOGRAM ............................................................................................................................... 4 5. INDEX OF INTERFACING DOCUMENTS (PROCESSES; STANDARDS; CODES & SPECIFICATIONS) ..... 5 6. A LIST OF SUPPLIERS & SUB-SUPPLIERS .......................................................................................... 5 7. MONITORING OF SUPPLIERS & CONTRACTORS /SUB-SUPPLIERS .................................................. 5 8. INTERFACE OF SUB-SUPPLIERS WITH THE QMS OF SUPPLIER ........................................................ 6 9. INDEX OF ITEMS TO BE MANUFACTURED, REFURBISHED AND NEWLY PURCHASED .................... 6 10. RELATED ITEMS/ACTIVITIES THAT NEED QCP/ITP (OFFSITE AND ONSITE) ................................. 6 11. SCOPE OF WORK AREAS AND PROCESSES REQUIRING SPECIAL CONTROLS GOVERNED BY CODES OF MANUFACTURING/FABRICATION STANDARDS ..................................................................... 6 12. INDEX OF DOCUMENTED INFORMATION THAT SHALL BE SUBMITTED TO ESKOM DURING PROJECT .................................................................................................................................................. 6 13. HOW RECORDS WILL BE CONTROLLED AND RETAINED .............................................................. 7 14. CONCESSION AND NON-CONFORMANCE MANAGEMENT ......................................................... 7 15. DATABOOK MANAGEMENT PROCESS - DATABOOK INDEX AND OPERATING & MAINTENANCE MANUAL .................................................................................................................................................. 7 16. MANAGEMENT OF WORKING TOOLS AND EQUIPMENT (INFRASTRUCTURE) REQUIRED TO EXECUTE THE CONTRACT SCOPE OF WORK. ........................................................................................... 8 17. DEALING WITH CUSTOMER PROPERTY ....................................................................................... 8 18. PRODUCT PRESERVATION ........................................................................................................... 8 19. IDENTIFICATION AND TRACEABILITY .......................................................................................... 8 20. COMMISSIONING AND POST DELIVERY ACTIVITIES .................................................................... 8 Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 8 Document Business Management System Identifier 240-94017992 Rev 3 Construction Services Effective Date 11/04/2023 Quality Plan Template Review Date 11/04/2028 As per QM-58 & PDPNEG-PQP-02 of 8 1. DEFINITIONS a) Quality Management System - defined as a formalized system that documents processes, procedures, and responsibilities for achieving quality policies and objectives. b) Quality Plan - specification of the procedures and associated resources to be applied when and by whom to a specific object. “A document or set of documents that describe the standards, quality practices, resources and processes pertinent to a specific product, service or project.” c) Quality Assurance - "part of quality management focused on providing confidence that quality requirements will be fulfilled." The confidence provided by quality assurance is twofold—internally to management and externally to customers, government agencies, regulators, certifiers, and third parties. The planned and systematic activities implemented within the quality system that can be demonstrated to provide confidence that a product or service will fulfil requirements for quality." d) Quality Control - part of quality management focused on fulfilling quality requirements." While quality assurance relates to how a process is performed or how a product is made, quality control is more the inspection aspect of quality management. An alternate definition is "the operational techniques and activities used to fulfil requirements for quality." e) Supplier – supplier - organization that provides a product or a service. A supplier is an individual or organization who provides businesses with either products, services, or both. A provider can be internal or external to the organization. f) Sub-suppliers - suppliers that will be utilised by tenderer to execute the scope of work deliverables. Sub- Supplier means any supplier who contracts with the Supplier for performance of the services for which the Supplier has contracted with the Service Provider. g) A subcontractor (or sub-contractor) is a company or person whom a general contractor, prime contractor or main contractor hires to perform a specific task as part of an overall project and normally pays for services provided to the project. h) Quality objectives: This term represents the plan laid out to ensure that quality results are achieved properly. They are measurable goals relevant to enhancing customer satisfaction and are consistent with the quality policy. The quality goals are specific, measurable (using key figures), and time-bound (SMART) intermediate steps to fulfil the quality policy. i) Quality policy: Overall intentions and directions of an organization with regard to quality concerns, as formally expressed by the top management. j) Risk management: The identification, evaluation and prioritization of risks to eliminate or mitigate their probability or severity or to leverage opportunities. k) Documented information: information that must be controlled and maintained. A process for identifying, reviewing and approving documents as well as using an appropriate format and media for the contents of the documented information is required in any organisation. Documented information must be available for those that need to access it, protected, version controlled and inactive/old versions (obsolete) disposed of properly. l) Method statements: It describes in a logical sequence exactly how a job is to be carried out in a safe manner and without risks to health/safety. It includes all the risks identified in the risk assessment and the measures needed to control those risks. This allows the job to be properly planned and resourced. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 8 Document Business Management System Identifier 240-94017992 Rev 3 Construction Services Effective Date 11/04/2023 Quality Plan Template Review Date 11/04/2028 As per QM-58 & PDPNEG-PQP-02 of 8

10. RELATED ITEMS/ACTIVITIES THAT NEED QCP/ITP (OFFSITE AND ONSITE) (Description of all production products/processes which will be monitored by an approved QCP process- compilation; review and implementation and compliance monitoring Inspection Management) 11. SCOPE OF WORK AREAS AND PROCESSES REQUIRING SPECIAL CONTROLS GOVERNED BY CODES OF MANUFACTURING/FABRICATION STANDARDS (Description of all products/processes/services which will require special controls, i.e. welding, NDT/NDE. For each of the deliverables identified, describe the quality control activities you will execute to ensure the deliverable will meet quality expectations (QC). For example, you could note that you will be completing a Quality Control Checklist for each major deliverable) 12. INDEX OF DOCUMENTED INFORMATION THAT SHALL BE SUBMITTED TO ESKOM DURING PROJECT All documents that will be submitted to Eskom - Technical records (Safe working procedure/ Method statements), Inspections reports, signed off QCP’s, technical assurance report, warranty certificates, material certificates , dimension reports, tests reports etc) List of retained information to be submitted as evidence - SOW has been executed, SOW outputs (Example): TITLE NUMBER Submitted to Eskom prior to commencement /execution QCP / ITP from Suppliers Certificates of compliance Index of ITP/QCP/PQP Data book Index Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 8 Document Business Management System Identifier 240-94017992 Rev 3 Construction Services Effective Date 11/04/2023 Quality Plan Template Review Date 11/04/2028 As per QM-58 & PDPNEG-PQP-02 of 8 Risk Register offsite and offshore inspections Submitted to Eskom during and at completion of the contract Method statements/Safe Working Procedures/ PQRs; Repair Procedures) QCP / ITP/PQP Final DATA book Captured in the QMS of the Supplier / Sub-Supplier Quality Manual Quality Policy Risk Register Audit findings report and Audit Findings Register / Action Register Consolidated inspection register of all planned and completed inspections (Accepted, Rejected, Postponed, Cancelled, Missed); Monthly Inspection Analysis Report Audit findings report and Audit Findings Register / Action Register – Analysis Report Updated procedure registers (PQRs, Method Statements, Repair Procedures, etc.) A register of NCs / Defects / Punch Items with all the necessary analysis – Analysis Report Databook status registers – Monthly Analysis Report (Milestone Based) Inspection rejection rate 13. HOW RECORDS WILL BE CONTROLLED AND RETAINED (Some records submitted in Clause 12 of CQP- Description of how records shall be controlled (eg. identified, completed, retained and disposition method - please do not attach procedure) A good retrievable filing system using an indexing and cross reference system should be set up. Record name Reference number Distributed to Retention period (access): 14. CONCESSION AND NON-CONFORMANCE MANAGEMENT (Share brief description (flowchart/process) of how the following processes will be implemented: Concession management process; Non- Conformance (Defects; Repair & Rework) Management Process; Inspection Management Process. 15. DATABOOK MANAGEMENT PROCESS - DATABOOK INDEX AND OPERATING & MAINTENANCE MANUAL If data book applicable to the scope of work, Submission of data books – reflect review; and acceptance; include list of purchase orders for quality critical items. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 8 Document Business Management System Identifier 240-94017992 Rev 3 Construction Services Effective Date 11/04/2023 Quality Plan Template Review Date 11/04/2028 As per QM-58 & PDPNEG-PQP-02 of 8 16. MANAGEMENT OF WORKING TOOLS AND EQUIPMENT (INFRASTRUCTURE) REQUIRED TO EXECUTE THE CONTRACT SCOPE OF WORK. (Provide a list of Tools & Equipment to be used for this contract; Provide a list of Calibration/ Maintenance or Test (for those applicable) status of each of the tools and equipment to be used) 17. DEALING WITH CUSTOMER PROPERTY Provide a brief description or the process flow which details the manner in dealing with customer property as per latest ISO 9001 requirement. 18. PRODUCT PRESERVATION Include a process flow which details the manner for the preservation, storage and handling of materials – identification; handling; contamination control; packaging; storage; transmission or transportation, and protection 19. IDENTIFICATION AND TRACEABILITY Indicate the identification and traceability methods to be used for SOW related activities affected by statutory and regulatory requirements 20. COMMISSIONING AND POST DELIVERY ACTIVITIES Indicate any post-delivery activities/support and how shall it be given to Eskom during commissioning and after SOW delivery - any warranty period and conditions; customer satisfaction measurement; technical support; defect correction period/ retention funds. When determining post-delivery activities consider statutory; regulatory and scope of work requirements Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 8

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The intention of this specification is to specify and describe the minimum quality requirements for all existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation, vendor registration, management, monitoring, assessment and auditing of suppliers. Eskom’s position is to partner with suppliers who fully demonstrate commitment to the development, implementation, and maintenance of a quality management system (QMS) that conforms to the requirements of ISO 9001 standard. The priority is to encourage suppliers to continually improve their QMS and enhance service delivery by implementing and conforming to the standard. 2. Supporting Clauses 2.1 Scope 2.1.1 Purpose The purpose of this specification is to outline the requirements according to which suppliers shall  develop,  implement,  maintain, and  continually improve a quality management system (QMS) based on ISO 9001, which should form the basis for conformity to Eskom quality requirements and continually adhere to them throughout the duration of a contract 2.1.2 Applicability This specification shall apply throughout Eskom Holdings Limited divisions, its subsidiaries, suppliers, and sub-suppliers and shall form part of all Eskom requests for information (RFI)/ requests for quotation (RFQ)/ requests for proposal (RFP), including contracts for the procurement of products and services. 2.1.3 Effective date Date of authorisation of the specification 2.2 Normative/Informative References Parties using this document shall apply the most recent edition of the documents listed in the following paragraphs. 2.2.1 Normative [1] ISO 9001 Quality Management Systems – Requirements [2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans. 2.2.2 Informative [3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary [4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy [5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page: [6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained Success [7] 32-1033: Eskom’s Procurement and Supply Chain Management Policy [8] 32-1034: Eskom’s Procurement and Supply Chain Management Procedure [9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. ) [10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions [11] 240-12248652 Supplier Quality Management: List of Tender Returnables [12] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and Activities [13] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures 2.3 Definitions The vocabulary of ISO 9000 and the following definitions apply in the application of this specification. 2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product may comprise multiple individual components 2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality required by the contract. It is a framework for the contractor’s process for delivering quality. Purpose of a CQP is to outline how the results defined in the specifications will be achieved. 2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/ manufacturing shall not proceed without the attendance of, and written authorisation of, an Eskom representative or Eskom inspection agency, whichever is applicable. 2.3.4 Intervention Points: those control points indicated by the various controlling bodies concerned with the implementation of a specific QCP/ ITP. These can be in the form of inspection, hold points, surveillances, witnesses, reviews and verifications. 2.3.5 Inspection Agency: an organisation or person appointed by Eskom for the purpose of performing quality assurance/ quality control, monitoring, inspection and/ or expediting services. 2.3.6 Level 1 Plant Items: equipment, whose failure has an effect on personnel safety and/ or health, causes an environmental incident, cause a huge production loss or major equipment damage. Equipment that are safety/ redundancy/ protective device or covered by statutory regulations requirements. 2.3.7 Level 2 Plant Items: equipment, whose failure impacts plant availability and/or reliability, causes significant costs or secondary damage. 2.3.8 Level 3 Plant Items: equipment that does not impact on personnel safety and/ or health, environmental, cost, availability and/ or reliability of plant. 2.3.9 Nonconformity: a deficiency in material, composition, characteristic, or performance that renders the quality of an item, component, or product unacceptable or indeterminate. The term also covers a deficiency in, or deviation from/non-adherence to, the quality management system requirements, prescribed production processes, and/or related documentation such as procedures and instructions. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page: 2.3.10 Quality Plan: specification of the actions, responsibilities and associated resources to be applied to a specific object. 2.3.11 Quality Control Plan: a document specifying the activities to be inspected throughout the execution of the project, inclusive of test methods, procedures, and acceptance criteria (This term is equivalent to QIP and ITP). 2.3.12 Requirement: the need or expectation that is stated, generally implied, or obligatory. Requirements are generally specified in the purchase order and/or contract documentation, but may not be limited to these. 2.3.13 Primary Plant (Power Plant): primary plant include High Voltage equipment situated inside the control room (breakers, bus-bars, CT’s, VT’s and transformers). 2.3.14 Secondary Plant (Control Plant): secondary plant includes all equipment used to control and protect the HV equipment on the primary plant side. (Protection, metering, AC/DC and tele-control). 2.3.15 Special Process: is any production or service process which generates products or services which cannot be measured, monitored, or verified prior to delivery and use. 2.3.16 Supplier: is a current or potential supplier, vendor, contractor, consultant, or service provider. A supplier may be a natural or legal person and includes any employee acting within the course and scope of his/her employment or any agent or manager acting for, or on behalf of, or in the interests of, the person registered as supplier on the Eskom supplier database. 2.3.17 Sub-supplier: an organisation that provides a product/service to the supplier and/or that enters into a subcontract and assumes some of the obligations of the supplier or prime contractor. 2.3.18 Witness Point: a predetermined stage in the quality control plan where and inspection activity will take place. Work may proceed, provided Eskom or its inspection agency has been formally notified and confirmed that inspection is waived. 2.4 Abbreviations Abbreviation Explanation AIA Approved Inspection Authority CA Corrective Action CQP Contract Quality Plan FIDIC Federation Internationale Des Ingenieurs- Conseils FMECA Failure Mode, Effects and Criticality Analysis HAZOP Hazard and Operability Study ISO International Organisation for Standardisation ITP Inspection and Test Plan NC Nonconformity NDT Non Destructive Testing PMI Positive Material Identification QCP Quality Control Plan CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page: Abbreviation Explanation QMS Quality Management System PQP Project Quality Plan RFI Request for Information RFQ Request for Quotation RFP Request for Proposal SHEQ Safety, Health, Environment, and Quality SETA Skills Education Training Authorities WPS Welding procedure specifications WQR Welder’s Qualification Record 2.5 Roles and Responsibilities Eskom Quality representative/ professional will select applicable requirements for existing and potential Eskom suppliers using Form A (Tender and Contract Quality Requirements for Supplier Quality Management: Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001 Standard). The existing and/ or potential suppliers must complete, sign and return Form A with the other returnable as listed in the List of Tender Returnable document (240-12248652). Other roles and responsibilities for this standard are defined within the text of this specification. 2.6 Process for Monitoring The application of this specification throughout Eskom shall be audited as per the management system audit schedule. 2.7 Related/Supporting Documents The documents superseded by this specification: all divisional and business unit supplier quality requirements standards and/or specifications. Forms and templates: [1] 240-68099512 Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001 Standard (Form A) [2] 240-109253698 Template for a Typical Contract Quality Plan [3] 240-109253302 Quality Control Plan/Inspection and Test Plan [4] 240-126469599 Method Statement Template. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page: 3. Pre-Contract Award: Quality Requirements The quality assessment criteria and Form A of this specification will be selected and completed by an Eskom Quality representative/ professional who will identify the applicable supplier quality requirements to be met. Form A of this specification must also be completed and signed by the supplier responding to an Eskom invitation to tender, in order to acknowledge and accept Eskom Supplier Quality requirements as per this specification and ISO 9001 Standard or any additional quality requirements specific to the scope of work. 3.1 Supplier and Sub-Supplier Quality Management System Requirements 3.1.1 The supplier and sub-supplier shall develop, implement, maintain and improve a formal QMS that conforms to the latest ISO 9001 standard or any applicable standard of QMS (latest applicable revision) and in accordance with the requirements of this specification. 3.1.2 Such a formal system shall consist of the appropriate documented information required by ISO 9001 and may include a quality manual, quality plans, work procedures, work instructions, method statements, work flow documentation, etc., as the case may be. This requirement constitutes the most basic QMS requirements. 3.1.3 Unless specifically excluded from the quality list of tender returnable, as per the categories of quality requirements (Category 1, 2, 3, or 4), such a QMS shall carry a valid ISO 9001 certificate from an accredited certification body, as indicated in the applicable Eskom invitation (this requirement applies equally to both the supplier and any/ all manufacturing third-party organisations mentioned above). 3.1.4 Unless specifically excluded in the quality list of tender returnable, as per the categories of quality requirements (Category 1, 2, 3, or 4), the supplier shall have a fully developed, documented, implemented, reviewed and maintained QMS that complies with the requirements of ISO 9001 standard or any applicable standard of QMS. In the event that the main supplier invariably requires the assistance of a sub-supplier in order to realise its own supply obligations. The aforementioned requirement applies equally in all cases where any such sub-supplier’s scope of responsibility includes the provision of any of the following activities, namely, design and development, manufacturing, maintenance, testing, storage, delivery, installation, commissioning, and project management, or in the cases the supplier name changes, mergers, acquisitions and/ or cessions. Eskom Quality department must ensure that the changed entity can still fulfil the requirements as set out in the contract documentation. 3.1.5 Eskom reserves the right to request and perform necessary assessments at sub-supplier facilities. 3.1.6 The main supplier shall be responsible for defining and managing the specific quality assurance and control elements applicable to the respective sub-supplier’s scope of work/supply and ensure that its sub-supplier(s) quality programmes support Eskom requirements. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page: 3.1.7 The supplier shall inform Eskom of any proposed changes to the QMS or staff that will affect the quality system prior to implementation of these changes. 3.1.8 The main supplier shall develop and implement a performance management programme for their sub-supplier. The programme shall include, but not limited to:  Verification of the QMS  Audits and surveillances  Regular assessment of the CQPs and reviews of QCPs.  NC and Defect Management  Inspection and test plans  Risk management 3.2 Quality Plan The information in this section constitutes the minimum requirements for a quality plan. 3.2.1 Where specified in the Evaluation Criteria and/ or quality list of tender returnables , as per the categories of quality requirements (Category 1, 2, 3, or 4); all individual products, services and processes shall have a documented, implemented, reviewed and maintained contract quality plan and/or quality control plan (inspection and test plan). 3.2.2 Where specified in the evaluation criteria and/ or quality list of tender returnables. All production and/ or service provision shall be carried out in accordance with a documented and agreed contract quality plan (CQP) and/ or quality control plan (QCP)/ inspection and test plan (ITP). 3.2.3 The supplier shall plan for the required quality-related activities and interfaces within the supplier’s quality system in order to demonstrate its ability towards both controlling and meeting specified Eskom requirements. Note 1: Contract Quality Plan should address the quality assurance elements related to the scope of work and/ or technical specification. Note 2: Quality Control Plan (QCP)/ Inspection and Test Plan (ITP) should address the quality control elements related to the scope of work and/ or technical specification. 3.3 Contract Quality Plan The main supplier shall require sub-suppliers to submit project quality plans (PQPs)/ contract quality plans (CQPs) and associated documentation in accordance with the requirements of project QMS processes applicable to the sub-supplier’s scope of work. The supplier shall, where applicable, based on scope of work criticality, ensure that procurement documents clearly and unambiguously require sub-supplier submission of a sub-supplier CQP for supplier and Eskom review. The main supplier shall ensure that sub-supplier CQPs are developed and implemented in accordance with the ISO 10005 Quality Management System Guidelines for Quality Plans. In addition to the elements specified in ISO 10005, the supplier’s and/ or sub-suppliers’ CQPs shall include the following (as applicable): CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page: 3.3.1 The management of records, including material tests, positive material identification (PMI) testing, material certification, etc. 3.3.2 The provision for free and uninhibited access by the supplier and/or personnel at the time of inspection. 3.3.3 The proposals for submission of final documentation, the final manufacturing data book, prior to shipment. 3.3.4 The special processes related to welding: management of the welder’s qualification record (WQR), welding procedure specifications (WPS), and procedures qualification records (PQR) that will be used in the performance of work for supplier review and acceptance prior to commencing manufacture. Welders shall be qualified to the specified Codes of Construction for the applicable procedures. The requirements for qualification shall be specified by the supplier, and welder records shall be maintained by sub-suppliers performing the work. 3.3.5 The special installation procedures and other required fabrication or manufacturing procedures (that is, those required for post-weld heat treatment, tube rolling, coatings, etc.) that will be used in the performance of work shall require supplier review and acceptance prior to commencing manufacture. The personnel carrying out special processes (for example, NDE, welding, coating, heat treatment, etc.) where the results cannot be fully verified by subsequent inspection and test shall be suitably qualified and, where applicable, registered with statutory bodies as legally required, that is, as radiographic workers to conduct radiography. The requirements for the qualification shall be specified, and personnel records shall be maintained in accordance with the Project Quality Personnel Qualification Specification and, where applicable, legal requirements. 3.3.6 The personnel required to perform special processes shall be certified competent through a certificate of competency in accordance with the company’s internal training management and competency control procedures or an external certification body (for example, NDT) through an accredited service provider as per Skills Education Training Authorities (SETA) requirements. 3.3.7 All personnel who perform activities that affect quality shall have their training needs identified and documented. The required training shall be implemented in accordance with the company’s training management and competency control procedures. All the training certificates shall meet the SETA requirements in terms of having the unit standard completed and the accreditation number of the service providers. 3.3.8 Instructions and requirements for equipment and materials storage, preservation, and maintenance, including identification of materials required for preservation and maintenance, are to be provided sufficiently prior to receipt (prior to shipment or earlier) to ensure that appropriate resources are available at the time of delivery. 3.3.9 Specific quality monitoring and verification activities are to be undertaken on the supplier’s sub-suppliers by Eskom or it agent. 3.3.10 The CQP information need to include, but not limited to:  Spells out the aspects of the QMS to be applied within a specific Eskom project, and the methods to be utilised to ensure quality.  Outline the resources, the communication channels, applicable documents and records to be generated.  Management Authority and Responsibility from both supplier and client need to outline in the CQP. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page:  List of documents and records that will be used and submitted during the execution of the project.  Communications channels should include contact person and contact details  Monitoring & measurement procedures for activities need to be indicated. 3.3.11 The main supplier and sub-supplier CQPs shall comply with the Eskom Quality Requirements Specifications and shall be submitted prior to the initial scope of work kick-off or initial pre- fabrication meeting and prior to commencement of manufacturing, whichever is earlier. 3.3.12 The Eskom template for CQP provided shall be used as guideline, where the supplier does not have a CQP template. 3.4 Quality Control Plan The supplier shall develop and implement processes and procedures that efficiently and effectively monitor, verify and document the quality of the scope of work for deliverables. The main supplier shall ensure that sub-supplier QCPs/ ITPs are prepared at a level of detail sufficient to address all quality-control-related activities in a chronological order, from contract review through materials verification, manufacturing, fabrication, assembly, final testing, commissioning, hand-over documentation, and certification. In addition, the supplier shall ensure compliance with the following requirements: 3.4.1 All stages of manufacturing, fabrication, assembly and installation shall be controlled by a supplier’s QCP/ ITP that clearly and unambiguously identifies the quality verifications to be performed and special attention to controls related to critical products and services. 3.4.2 QCP/ ITP shall be reviewed and accepted by Eskom, its inspection authority or agency, and they shall allow for the insertion of Eskom specific requirements, including hold and witness points prior to the commencement of work. 3.4.3 Subsequent changes to the Eskom accepted QCP/ ITP shall require Eskom, its inspection authority or agency’s agreement prior to the commencement of work involving an activity affected by such changes. 3.4.4 The ITPs should cover materials certification, fabrication works, in-process inspections, final acceptance tests, packaging and pre- shipment/ transportation, shipping/ transportation inspections where contracted, preservation, site acceptance tests, construction and erection works, and pre-commissioning and commissioning tests. 3.4.5 All sub-supplier QCP/ ITP activity shall be performed using an Eskom-accepted supplier QCP/ ITP. 3.4.6 All applicable codes, standards, and relevant acceptance criteria documents are available at the work location, and Eskom representatives on site shall have on-going access to this information. Workplace documentation shall be available in English and in any workforce- appropriate language. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page: 3.4.7 Where activities subject to inspection and test procedures are to be undertaken by a sub- supplier, the QCP/ ITP shall make reference to this fact and shall include descriptive details of the sub-supplier’s involvement. A separate QCP/ ITP shall be required for each sub- supplier scope of work. 3.4.8 The supplier shall be ultimately accountable and responsible for the development and proper implementation of all sub-supplier QCPs/ ITPs, including those reviewed or developed by sub-suppliers. 3.4.9 Eskom reserves the right to select intervention points on QCPs/ ITPs for Eskom oversight of selected functions and to perform surveillance or audits of the work. 3.4.10 Once signed, the ITPs and QCPs become addendums to the main contract. These ITPs can be reviewed at Eskom’s discretion based on its assessment of the supplier’s performance or other risks. 3.4.11 A QCP/ ITP shall contain the following information:  Eskom contract number and title  The supplier’s order number  Identification of the area of works/contract  Description of the work, with components, item number, and activity date  QCP/ITP unique number  A list of the sequence of operations, including inspection and tests  The identification of the specification, drawing number, or procedure for each operation, with reference to the relevant criticality risk rating  The acceptance criteria, with reference to the technical specification, in-house, national, or international standard, with the relevant clause number for each operation  The inspection and test activities that the supplier has nominated for its intervention points  Provision for the inclusion of intervention points nominated by Eskom and/or its authority/ agency  Provision for intervention point acceptance by date and signature for all parties having intervention in the plan  Inspection and test records to be generated by the supplier for each operation and an indication of records to be provided to Eskom (as applicable) 3.4.12 The main supplier shall require sub-suppliers to submit QCPs/ ITPs and associated documentation applicable to the sub-supplier scope of work. Any changes made to the QCP after submission must be resubmitted to Eskom for further review. The supplier shall ensure that all sub-supplier QCPs/ ITPs are in compliance with the Eskom Quality Requirements Specifications, including, but not limited to, the following requirements:  Clear and unambiguous description of the equipment and location(s) at which each activity will take place, including facility location(s)  Identification of quality verification activity and stage  The details of reference documents, procedures, or method statements to be utilised in performance of the activity, including specific reference to actual sections and pages of procedures, standards, instructions, specifications, etc. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page:  Definition of acceptance criteria  Listing of certifying or verifying documents generated to provide evidence of compliance with specified requirements; documents are to be provided using the proper Eskom document numbering requirements  Identification of main supplier and sub-supplier (where applicable) third-party/approved inspection authority (AIA) and Eskom inspection activities defined in terms of witness, hold, document review, and verification monitoring points and provision for sign-off of each of the above-mentioned parties for each intervention point  Qualification requirements for quality control inspectors, including any third-party/AIA inspectors  Listing of all proposed test procedures  Acceptance criteria for each inspection or test in alignment with specified tolerances  A section for signed acceptance of the QC/ITP by the supplier, sub-supplier (where applicable), and Eskom prior to commencement of work  Inspection or testing intervention points, including, but not limited to, factory acceptance test and package acceptance test, witness, and hold points 3.4.13 A quality kick-off meeting will be held at the start of the contract and, if required, at the start of each subsequent phase.  The supplier shall arrange coordination meetings with Eskom prior to placement of orders for items or equipment to ensure that all technical and commercial requirements are clear and understood. Fourteen days’ advance notice of meetings shall be given to Eskom.  Supplier inspection personnel, including inspection agency personnel, shall be competent and qualified to perform inspection and testing assignments. Mobilisation of all such personnel shall be in compliance with the Project Quality Personnel Qualification Specification. 3.4.14 Where QCP/ ITP is applicable, the supplier shall ensure that sub-suppliers are provided with comprehensive, clearly written, and unambiguous inspection and testing protocols, including processes, procedures, and methods that shall include, but not be limited to, the following:  Requirements for inspection checklists and inspection assignments, with lists of items to be inspected  An inspection and testing report format, report content, schedule for report processing and distribution, and report retention requirements  Inspection and test report results response tracking (log) and resolution of nonconformity in inspection and test processes, procedures, or methods and nonconformity identified in inspection and test results  Associated Failure Mode, Effects and Criticality Analysis (FMECA) reports relating to the equipment and sub-systems (if applicable)  Hazard and Operability Study (HAZOP) report, as applicable CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page: 3.4.15 The supplier shall establish processes and procedures for formal assessment of sub-supplier inspection and testing programmes. These shall include review of sub-supplier inspection reports and other quality control documentation. Additional formal assessment of manufacturing, fabrication, and assembly facility operations shall be conducted by the supplier to ensure continuing suitability, adequacy, and effectiveness of the sub-supplier’s inspection and testing programmes. Assessment frequency shall be established in consideration of the sub-supplier scope of work, criticality of scope of work deliverables, and performance information. The assessment scope and schedule shall be developed in consultation with Eskom. 3.4.16 Supplier processes and procedures for verification of supplier and sub-supplier purchased product compliance with specifications shall obtain document return/review status prior to implementation. 3.4.17 The objective is to finalise any outstanding procedural or other issues before proceeding to deliver the works. 3.4.18 Eskom, in consultation with the supplier, develops an agenda for the meeting, and Eskom will keep minutes of these meetings. 3.4.19 Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency or AIA to be attended by the supplier’s and sub-supplier’s representatives, including their quality representatives who will be involved in the works, and records are to be kept. 3.4.20 Eskom reserves the right to appoint resident quality inspectors who can be based at the supplier’s or sub-supplier’s premises and on site where the work is being performed. The supplier is expected to provide workspace at no cost to Eskom for the inspector, as required. 3.4.21 Eskom may appoint any organisation it prefers to perform quality assurance and quality control activities, either in the capacity as an AIA or inspection agency, on the works contracted to the supplier, and the supplier or its sub-suppliers may not object, prevent, hinder, undermine, circumvent, question, discredit, or in any way make it impossible for such organisation to carry out its work on behalf of Eskom. 3.4.22 The Eskom template for QCP/ ITP provided shall be used as guideline, where the supplier does not have a QCP/ ITP template. 3.5 Pre-Contract Award: Quality Requirement 3.5.1 Main Supplier and Sub-supplier Categories Eskom supplier quality requirements for all existing and potential suppliers and sub-suppliers are classified into four categories (category 1, 2, 3 and 4). Suppliers must prepare and submit quality documentation as per the tender selected category (indicated in Form A) using the list of tender returnables document. NOTE: Only one (1) category must be applicable per procurement process e.g. [Eskom requests for information (RFI)/ requests for quotation (RFQ)/ requests for proposal (RFP), including contracts for the procurement of products and services]. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page: The following are the minimum returnable documentation for Categories 1 to 4: 3.5.2 Category 1: Quality Requirements  The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).  The supplier shall submit a valid copy of ISO 9001 or any applicable certificate of a QMS (the latest applicable revision). The QMS should drive the supplier’s business management processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.  The supplier shall submit the latest copy of the management system internal and external audit reports. The audit reports must include, if applicable, nonconformity identified, and the resulting remedial actions (correction and/ or corrective action reports).  The supplier shall submit a draft contract quality plan that is specific to the scope of work as described in the tender documents. The plan must address the minimum requirements as per ISO 10005.  Where applicable; the supplier shall submit a draft, or an example of an inspection and test plan (ITP) or quality control plan (QCP) on similar and/ or previous work done.  The supplier shall submit documented information for Control of Externally Provided Processes, Products and Services.  The supplier shall submit a copy of documented information for roles, responsibilities and authorities in relation to the QMS. Examples of relevant documented information are; organization charts, job descriptions, work instructions, duty statements, manuals, procedures.  The supplier shall submit documented information retained (records) of management review meetings that include agenda, meeting minutes, attendance registers, reports, presentations, etc. Note: specific requirements per tender will be selected using the List of Tender Returnable documents (240-12248652). 3.5.3 Category 2: Quality Requirements  The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).  The supplier shall submit objective evidence of a developed, implemented and maintained QMS that complies with ISO 9001 or any applicable standard of quality management system (the latest applicable revision). The following documents (approved/ signed copies) shall be submitted:  Quality Management System manual or a documented information that have defines and describes the QMS and its scope  Quality Policy, aligned with the supplier’s strategic direction (documented information)  Quality Objectives (documented information)  Control of documented information (both maintain and retain documented information )  Internal audit procedure (documented information)  Control of nonconforming outputs (documented information)  Nonconformity and Corrective action procedure (documented information) CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page: The QMS should drive all the supplier’s business management processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.  The supplier shall submit the latest copy of the management system internal audit reports. The audit reports must include, if applicable, nonconformity identified, and the resulting remedial actions (correction and/ or corrective action reports).  The supplier shall submit a draft contract quality plan that is specific to the scope of work as described in the tender documents. The plan must address the minimum requirements as per ISO 10005.  Where applicable; the supplier shall submit an example of inspection and test plan (ITP) or quality control plan (QCP) on similar or previous work done.  The supplier shall submit documented information for Control of Externally Provided Processes, Products and Services.  The supplier shall submit a copy of documented information for roles, responsibilities and authorities in relation to the QMS. Examples of relevant documented information are; organization charts, job descriptions, work instructions, duty statements, manuals, procedures.  The supplier shall submit documented information retained (records) of management review meetings that include agenda, meeting minutes, attendance registers, reports, presentations, etc. Note: specific requirements per tender will be selected using the List of Tender Returnable document (240-12248652). 3.5.4 Category 3: Quality Requirements  The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).  The supplier shall submit objective evidence of a developed QMS that complies with ISO 9001 (or the latest applicable revision). The following documented information (approved/ signed copies) shall be submitted: o Quality management system manual or a (documented information) that have defines and describes the QMS and its scope o Quality Policy, aligned with the supplier’s strategic direction (documented information) o Quality Objectives (documented information) o Control of documented information (both maintain and retain documented information ) o Internal audit procedure (documented information) o Control of nonconforming outputs (documented information) o Nonconformity and Corrective action procedure (documented information) The QMS should drive all the supplier’s business management processes to ensure that all of Eskom’s requirements are fully met on a consistent basis. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page:  The supplier shall submit a draft contract quality plan that is specific to the scope of work as described in the tender documents. The plan must address the minimum requirements as per ISO 10005.  Where applicable; the supplier shall submit an example inspection and test plan (ITP) or quality control plan (QCP).  The supplier shall submit documented information for Control of Externally Provided Processes, Products and Services.  The supplier shall submit a copy of documented information for roles, responsibilities and authorities in relation to the QMS. Examples of relevant documented information are; organization charts, job descriptions, work instructions, duty statements, manuals, procedures. NB: specific requirements per tender will be selected using the List of Tender Returnables document (240-12248652). 3.5.5 Category 4: Quality Requirements  The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).  The supplier shall submit a quality method statement based on ISO 9001 and specific to the scope of work.  The quality method statement should address all the supplier’s business management processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.  The supplier shall submit a signed/ approved quality policy (aligned with the supplier’s strategic direction). (documented information)  The supplier shall submit a copy of quality objectives. (documented information)  The supplier shall submit documented information for Control of Externally Provided Processes, Products and Services.  The supplier shall submit a copy of the documented information for roles, responsibilities and authorities, specific to the project/ scope of work/ technical requirements. Examples of relevant documented information are; organization charts, job descriptions, work instructions, duty statements, manuals, procedures. Note: specific requirements per tender will be selected using the List of Tender Returnables document (240-12248652). 3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment Supplier capability and capacity assessments shall be performed prior to contract award on potential suppliers participating in Eskom Holdings procurement process to:  provide products and services with high risk to operational sustainability  work on critical plant and equipment  supply of critical plant items or components  provide special processes CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page: All sub-suppliers used by the main supplier/ contractor, performing work on Eskom critical plant equipment, supplying commodities and providing specialised services shall be subjected to the capability and capacity assessment. Critical plant includes the following:  Generation Level 1 & 2 plant  Transmission and Distribution Power Plant & Control Plant  Mega Projects All potential quality risks identified will be included in the assessment report provided for the tender evaluation. Note: Form A (Enquiry/ Contract/ Quality Requirements for Supplier Quality Management: Specification 240-105658000/ QM 58 and ISO 9001) will be used to select and indicate whether capability and capacity assessment will be conducted. 3.7 Post-Contract Award 3.7.1 Contract Execution The supplier shall submit the following documents within 30 days or as per stated timeline after the contract date, prior to the commencement of work, for acceptance by Eskom:  The supplier shall complete a QCP before contract award. This shall be reviewed and signed off by Eskom within 30 days or as per stated timeline after contract award.  The supplier shall complete a quality control plan and ITP(s) for review and acceptance by Eskom prior to the commencement of any work, inclusive of subcontracted work, within 30 days or as per stated timeline after contract award.  The sub-supplier QCP/ ITP shall be submitted for review and comment by the supplier and by Eskom within 30 days or as per stated timeline after the award of the tender. All supplier and Eskom comments shall be resolved prior to commencing work.  The equipment lists and an indication of pressurised components and systems. Note: These plans are to be compiled in line with Eskom’s requirements and will have to be discussed with, and approved by, Eskom prior to any work commencing.  Correspondence shall be directed to the project manager, and periodic quality review meetings shall be convened by Eskom with the supplier.  The mandatory quality review meetings are to be convened by the nominated project quality manager or his/her representative for the contract.  Monthly quality performance and management reports are to be prepared by the supplier during contract execution. The content of these reports shall be agreed by Eskom when submitted to Eskom on a monthly basis. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page: 3.7.2 Supplier Quality Performance Monitoring Phase During the contract execution phase, suppliers shall be monitored by Eskom for performance on quality-related aspects. The outcomes of such monitoring will enable Eskom to take any appropriate actions pertaining to the supplier. The monitoring shall be carried out periodically by Eskom or at predetermined intervals during the execution of a contract using agreed key performance indicators. The monitored key performance areas include the following:  CQP and QCP /ITP  Delivery  Design  Cost  Management system Subsequent key performance indicators associated with these areas will include the following:  Nonconformity monitoring  Audit and assessment evaluation scoring  Management system compliance and accreditation  Achievement of delivery targets as per contractual agreements  Process improvements  Correction and corrective action response and closure 3.7.3 Supplier Quality Audit 3.7.3.1 Quality audits and related quality performance reviews are intended to provide an objective evaluation of compliance with performance expectations defined in this specification, in the supplier contract quality plan (CQP), and in any other project scope of work specification. 3.7.3.2 Quality audits and related quality performance reviews include, but are not limited to, any quality or other project functional area audits, assessments, verification of compliance reviews, surveillance, inspections, or other interim or final assessments of scope of work deliverables provided by the supplier or sub-suppliers 3.7.3.3 Quality audits and related quality performance reviews are intended to provide an objective evaluation of compliance with performance expectations defined in this specification, in the supplier contract quality plan (CQP), and in any other project scope of work specification. 3.7.3.4 Quality audits and related quality performance reviews include, but are not limited to, any quality or other project functional area audits, assessments, verification of compliance reviews, surveillance, inspections, or other interim or final assessments of scope of work deliverables provided by the supplier or sub-suppliers. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page: 3.7.3.5 Quality audits and related quality performance reviews shall be carried out by trained, accredited, and experienced personnel in accordance with procedures documented in the CQP. 3.7.3.6 The supplier shall submit, for Eskom review, documented processes for conducting project scope of work quality audits and related quality performance reviews. Supplier quality audits and related quality performance review processes shall be designed to address evaluation of progress towards completion of project functional area deliverables as well as final deliverable quality. 3.7.3.7 The supplier shall provide a schedule of anticipated quality audits covering all functional areas and related quality performance reviews at the time of first post-contract award CQP submission. 3.8 Standard Conditions 3.8.1 Rights of Access Eskom: 3.8.1.1 shall be granted electronic and hard-copy access to all quality plans, procedures, documentation, and other quality records relating to the work, including, but not limited to, data extracts; 3.8.1.2 reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as well as any documentation, materials, or equipment associated with the work, at any time or project work location; and 3.8.1.3 reserves the right to carry out assessments and audits on all new suppliers and sub- suppliers. The supplier: 3.8.1.4 shall support Eskom’s effort to monitor, verify, and/or witness any activities associated with the work at any time; 3.8.1.5 shall cooperate with Eskom requests for documentation, records, and inspection and witnessing. Eskom participation in audits, appraisals, assessment of plans, and verification shall be conducted at no extra cost to Eskom; 3.8.1.6 shall ensure that a sub-supplier provides access to Eskom to all work procedures, records, and supporting documentation through provision of access to view and photocopy, as required, to support verification of scope of work requirements. Access shall include the ability to photograph Eskom equipment, systems, system components, materials, etc.; 3.8.1.7 shall provide access to all quality-related information pertaining to activities performed by itself or sub-suppliers, where Eskom might not have participated in the witnessing of their quality assurance or control (this refers to inspections, audits, etc. performed by the supplier on its own sub-suppliers); 3.8.1.8 shall allow Eskom to assess, audit, approve, or reject any sub-suppliers employed by Eskom’s suppliers to assist with the product and/or service delivery to Eskom; and 3.8.1.9 shall ensure that the above requirements flow down to sub-suppliers. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page: 3.8.2 Eskom Rights to Information 3.8.2.1 To expect that the works will be conducted in accordance with the contract between the parties. 3.8.2.2 To have access to the supplier’s information as determined by applicable legislation. 3.8.2.3 Eskom reserves the right to oversee the supplier’s audit programmes by participating in selected audits as an observer and by assessing the supplier during key work stages. Eskom will coordinate with the supplier to develop an oversight schedule aligned with the supplier’s audit schedule. 3.8.2.4 To obtain access to any audit reports of audits performed by the supplier reflected in the audit programme. 3.8.2.5 To conduct independent quality audits during all phases of the contract, and the supplier shall provide all resources to support these activities. 3.8.2.6 Eskom shall have the right to participate in, or request that, a technical investigation be launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when risk to Eskom products or service deliverables is identified. 3.8.2.7 To participate in, and/or lead, investigations related to incidents involving its products. 3.8.2.8 To require from suppliers to be responsible for the cost of re-inspections. 3.8.2.9 To withhold payment from suppliers as a result of outstanding nonconformities, irrespective of the agreed payment schedule and in accordance with the conditions of contract. 3.8.2.10 Shall be granted electronic and hard-copy access to all quality plans, procedures, documentation, and other quality records relating to the work, including, but not limited to, data extracts. 3.8.2.11 Reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as well as any documentation, materials, or equipment associated with the work, at any time or project work location. 3.8.2.12 Shall carry out assessments and audits on all new suppliers and sub-suppliers. 3.8.2.13 Reserves the right to appoint resident quality inspectors who can be based at the supplier’s or sub-supplier’s premises and on site where the work is being performed. 3.8.2.14 Reserves the right to select intervention points within all developed supplier QCPs/ ITPs for Eskom oversight of selected functions and to perform surveillance or audits of the work. 3.8.2.15 Shall be given access at all reasonable times before, during, and after manufacture and before delivery, construction, erection, and commissioning to measure, test, and inspect the products and workmanship, as necessary, at the supplier’s premises and at Eskom sites. 3.8.2.16 Reserves the right to suspend any pending deliveries by the issuing of a cease delivery order at any time and for any portion of the work that is not being performed in accordance with the specified/agreed requirements. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page: 3.8.3 Preservation The supplier shall develop and implement a comprehensive preservation programme consisting of plans, processes, procedures and actions undertaken for the purpose of planning for and maintenance of material deliverables quality. The supplier preservation programme scope includes, but is not limited to, the following: 3.8.3.1 Engagement of personnel suitably qualified for oversight of, and (as required) direct implementation of, preservation programme requirements. 3.8.3.2 Development and implementation of preservation programme training appropriate to work need. 3.8.3.3 Eskom may make use of its appointed service provider tasked to provide a full suite of services encompassing an online monitoring system and asset tracking during, but not limited to the following stages: inspections, testing, shipping, transportation, storage, and commissioning. The supplier is to enable full access during all of these stages in order to allow the installation of the devices on Eskom-identified products and equipment, which include the sub-supplier’s testing facilities, processing plant, and any other processes deemed important towards effective and efficient quality control. 3.8.3.4 Eskom seeks cooperation between the supplier’s designers and those of Eskom’s service provider in ensuring seamless installation of the device and other associated installations. Moreover, there is also a need to integrate data flows and systems between Eskom and the supplier. Further details are included in the Eskom specifications and works information. 3.8.3.5 Review and tracking of compliance with Eskom and supplier engineering specification of preservation requirements. 3.8.3.6 Review and tracking of compliance with sub-supplier provided preservation requirements and recommendations. 3.8.3.7 Evaluation of prospective temporary and longer-term material storage sites for consistency with preservation programme expectations. 3.8.3.8 Preservation work plan development and plan execution performance evaluation of all parties engaged for provision of material transportation, handling, or storage services. 3.8.3.9 Oversight of material quality preservation plan preparation and plan execution performance at all work locations. 3.8.3.10 Development of a preservation programme records management process, in compliance with Eskom information management requirements, which comprehensively addresses generation, maintenance, and ready access by Eskom to all preservation programme records. 3.8.3.11 The supplier shall deploy a clearly defined documented programme providing for identification of all physical asset pre-operation preservation of quality requirements. In this reference, the term “physical assets” should be understood to include bulk materials, including consumable items, equipment systems, system components, and any other procured or supplied materials or equipment transferred to project control, but not deployed for operational purposes. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page: 3.8.3.12 Where the project responsibility for equipment and materials management has been formally delegated, the supplier’s preservation programme shall ensure clear and unambiguous communication of pre-operation preservation of goods quality requirements to sub-suppliers. 3.8.3.13 The supplier’s preservation programme shall clearly and unambiguously document processes and procedures for efficient and effective monitoring of compliance with programme requirements. 3.8.3.14 Compliance monitoring shall commence with ensuring comprehensive consideration of preservation requirements in the engineering instruction and subsequent inclusion of said instruction in procurement documentation and shall be applicable until such time as equipment or materials have been incorporated in an operating or operational system or structure. 3.8.3.15 Compliance evaluation frequency shall anticipate transfer of tactical-level responsibility for management of preservation responsibilities between project functional areas, for example, procurement to logistics, logistics to fabrication, fabrication to logistics, logistics to construction, etc., and shall, in similar fashion, anticipate transfer of support for tactical-level responsibility between various subcontracted service providers. 3.8.3.16 Supplier engineering shall ensure that preservation requirements for scope of work systems, system components, equipment, materials, and other procured goods are clearly and unambiguously documented and that preservation requirements are efficiently and effectively communicated to project procurement, logistics, construction management, quality, security, and other project functional areas, as required, for efficient and effective implementation of preservation requirements. This shall take the form of a preservation programme applicable to all systems, system components, equipment, materials, customer- supplied materials, and other goods procured or managed under the scope of work. 3.8.3.17 The supplier’s preservation management programme shall clearly and unambiguously address temporary, long-term, and in-transit preservation requirements, including, but not limited to:  requirements for protection against, or insulation from, atmospheric conditions, sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, or other physical environment conditions;  detailed procedures for application, use, monitoring, and maintenance of coatings, coverings, fasteners, lines, and other components for internal and external weather proofing;  requirements for electrical grounding or isolation;  requirements for internal or external environment creation, for example, inert gas charging, heating, cooling, etc., inclusive of gas storage, electric power supply, etc.;  detailed procedures for initial set-up, charging, activation, and maintenance of internal atmosphere generation, regeneration, monitoring, and relieving systems, for example, inert gas management systems;  requirements for protection against, or insulation from, vibration or long-period cyclical motion in transit, for example, wave-generated movement during sea transport;  internal and external structural integrity protection, for example, internal and external bracing, padding, framing, chocking, etc.; CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page:  support structure requirements, for example, stools, pads, or other devices, substrates, or support required to ensure in-storage and in-transit stability of systems, system components, equipment, and material, or other discrete units or items;  provision for physical separation and/or barriers to prevent airborne or direct transmittal of contaminants between work areas or between work areas and storage areas, for example, prevention of carbon steel grinding or cutting debris impact on stainless steel elements, airborne drift of blast aggregate into vessels or machinery, etc.;  provision for, and final disposition of, temporary and longer-term storage or transit required supports and related binding devices, for example, stools, stands, sea fasteners, platforms, chocks, spacers, cabling, etc.;  provision of requirements for temporary work platforms or other support structures required to ensure provision of preservation services, for example, provision of a self-elevating work platform for periodic access to elevated fittings, gauges, man- ways, etc.;  requirements for protection against, or insulation from, contact with other objects, for example, padding or other protection for external tubing, fittings, or other impact- sensitive structures or components;  clear physical delineation of temporary and longer-term storage areas supplemented by hard and soft barriers, as required, to maintain a protective perimeter;  documented agreements with storage facility and transportation provider management regarding security management, including, but not limited to, facility access and egress control and control of access to project goods and materials within facility boundaries or aboard vehicles or vessels; and  detailed procedures for inspection and testing to verify performance of preservation procedures and to provide for timely notice and corrective action to maintain preservation status. 3.8.3.18 The supplier’s preservation management programme scope shall encompass management of preservation requirements, from initial transfer of ownership or management responsibility to project scope of responsibility, through any period of temporary or longer- term storage and through any period of transit, including transit for final delivery at point of active use or installation. 3.8.3.19 The supplier’s preservation management programme shall clearly and unambiguously address processes and procedures to ensure that storage and control of materials are accomplished in accordance with manufacturer recommendations, specifications, and project-specific requirements. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page: 3.8.3.20 The supplier’s preservation management programme shall incorporate special precautions to address preservation and control of valves, electrical motors and components, mechanical and rotating equipment, piping and fittings, instrumentation, flange faces, gaskets, coatings, insulation, and other materials. Special precautions include, but are not limited to, supplier-specified maintenance procedures related to engines, electric motors, pumps, compressors, etc., such as periodic shaft rotation, engine turnover, lubrication, etc. 3.8.3.21 The supplier shall ensure that clear and unambiguous requirements for preservation of the system, system components, equipment, materials, and other procured goods are clearly and unambiguously documented in purchase orders, work authorisations, and other communications between the supplier and sub-suppliers. 3.8.3.22 Where sub-supplier expertise is utilised in determination of the preservation protocol, supplier procurement processes shall ensure clear and unambiguous documentation of sub- supplier input into preservation management programme requirements. 3.8.3.23 Supplier procurement shall ensure that preservation requirements for scope of work systems, system components, equipment, materials, and other procured goods are clearly and unambiguously documented and that preservation requirements are efficiently and effectively communicated to project logistics, construction management, quality, security, and other project functional areas, as required, for efficient and effective implementation of preservation requirements. 3.8.3.24 The supplier shall ensure comprehensive, clear, and unambiguous designation of sub- supplier responsibility for execution of all preservation management programme elements, including, but not limited to, all systems, processes, procedures, methods, ready access to records, and provision of equipment, tools, or services essential to efficient and effective execution of the preservation management programme. 3.8.3.25 The supplier shall ensure that preservation management programme responsibilities are clearly and unambiguously defined within the project team and efficiently and effectively implemented at all project scope of work locations. Inclusion of supplier and sub-supplier scope of work in the development and implementation of a preservation management programme shall be considered essential to efficient and effective preservation management programme execution. 3.8.3.26 The supplier shall ensure clear and unambiguous designation of project team responsibility for oversight and management of preservation management programme elements during every stage of project development. 3.8.3.27 The supplier shall ensure that Eskom has free and unrestricted access to all preservation records for inspection and audit. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page: 3.8.4 Quality Audits Related Conditions 3.8.4.1 The supplier shall maintain an accurate quality audit and related quality performance review schedule and shall incorporate the current schedule as an attachment to the supplier CQP. 3.8.4.2 The supplier’s quality audit and related quality performance review schedule development process shall be designed to incorporate consideration of information generated by previously conducted audits and reviews, by input from project risk management evaluations (risk register), or from Eskom or sub-supplier subject matter expertise. 3.8.4.3 Eskom reserves the right to oversee supplier audit programmes by participating in selected audits as an observer and by assessing the supplier during key work stages. Eskom will coordinate with the supplier to develop an oversight schedule aligned with the supplier’s audit schedule. 3.8.4.4 Eskom will have the right to obtain access to any audit reports of audits performed by the supplier reflected in the audit programme. 3.8.4.5 Eskom reserves the right to conduct independent quality audits, scheduled and unscheduled, during all phases of the contract. The supplier shall provide all resources to support these activities. 3.8.4.6 Eskom shall be given access at all reasonable times before, during, and after manufacture and before delivery, construction, erection, and commissioning to measure, test, and inspect the products and workmanship, as necessary, at the supplier’s premises and at Eskom sites. 3.8.4.7 The supplier shall obtain access for Eskom to measure, test, witness tests, and inspect products that are being manufactured by any sub-supplier. This includes surveillances. 3.8.4.8 The assessments and audits shall be carried out on all new suppliers and their sub- suppliers. 3.8.4.9 Eskom shall have the right to participate in, or request that, a technical investigation be launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when risk to Eskom products or service deliverables is identified. 3.8.4.10 Qualification requirements for supplier and sub-supplier personnel engaged in conducting quality audits and related quality performance reviews shall be defined in the supplier CQP and shall be in compliance with the Project Quality Personnel Qualification Specification. 3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by Eskom 3.8.5.1 Nonconformity reports raised by Eskom and issued against the supplier shall be investigated by the supplier as a matter of urgency in order to determine the root cause, corrective action measures, as required, with implementation time frames. 3.8.5.2 A formal response shall be prepared in respect of the defined criteria and submitted to Eskom for its review, evaluation, and acceptance, within a maximum of 14 calendar days from the date of issue of the nonconformity and should be aligned with the site requirements/procedure. 3.8.5.3 Eskom may, at its discretion, request a response sooner and, in any case, before the supplier proceeding with any pending/further intervention or corrective action, as may be required by Eskom. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page: 3.8.5.4 Should Eskom or its inspection authority/agency identify any nonconforming products during the conduct of its audits/surveillances/inspections, the supplier shall be deemed to be in breach of contract and shall be held liable for any repair, rework, and/or associated replacement costs. The supplier may, in such instances, also be held liable for the full costs associated with the conducting of follow-up audits/surveillances/inspections. 3.8.5.5 The nature, magnitude, and/or frequency of nonconformity and inspection defect/rejection reports raised by Eskom or its appointed inspection authority/agency shall form the basis of any action to rescind/withdraw the supplier’s qualification status. 3.8.5.6 Nonconforming outputs identified by Eskom shall be documented via a NC Report and issued to the suppliers via the contract communication protocol. The suppliers shall investigate the matter and respond in writing to Eskom of disposition within the stated contractual conditions. Note: The dates for the disposition should align to contractual conditions. 3.8.5.7 Eskom shall identify repeat deficiencies as systematic failures of the supplier’s QMS and shall notify the supplier of the trends. Eskom can initiate an internal audit to highlight the system failures. The supplier with raise a Corrective Action Report and undertake Root Cause Analysis. In such cases, QMS rectification and/ or update measures shall be taken immediately. 3.8.5.8 Should the Supplier fail to respond and rectify nonconforming products within stipulated contractual conditions. The Project Manager should apply contractual remedies in accordance with Fidic/ NEC contract. 3.8.5.9 Repeated Nonconformities; if there are any identified repeat nonconformities from the same supplier within a period of 6 months or less. This must then be escalated to the management review committees of the BU/ OU/ Cluster/ or Divisions for adjudication. If not resolved, then the matter must be escalated to the supplier review committee for recommendation. 3.8.6 Special Processes The following requirements shall be applicable as well as additional requirements as specified in the scope of work for the provision of the following special process services: 3.8.6.1 The supplier shall ensure that all processes which require that procedures be pre-qualified or work methods and operators tested and qualified are controlled and all steps followed before the work can commence. 3.8.6.2 This typically covers such activities as welding, non-destructive testing, special fabrication techniques, coating, painting, etc. 3.8.6.3 All special processes (procedures and processes) shall be submitted for review and acceptance by Eskom, accredited or certified agency. No work shall commence until these are accepted. 3.8.6.4 Where applicable, a relevant Management System for the special process shall be certified or approved by an accredited body and proof of certification shall be submitted to Eskom for review. An example for this will be the Welding Management System based on ISO 3834. 3.8.6.5 Where samples are required for acceptance, these shall be submitted to Eskom for review and acceptance. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page: 3.8.6.6 The supplier shall ensure that all operators are suitably qualified for these processes in accordance with the procedures, processes and/ or applicable standards/ codes. 3.8.6.7 The records of qualification of procedures, processes and operators shall be maintained by the supplier in accordance with the applicable procedure or code and these made available to Eskom at all times. 4. Acceptance This document has been seen and accepted by: Name Designation Kerseri Pather General Manager: Risk and Sustainability Lenock Meyer Acting Senior Manager: Quality Management Pamela Dondashe Middle Manager: Quality Assurance Mandla Mkhwanazi Middle Manager: SHEQ Procurement and Supply Chain Management Suzette Manthe Senior Advisor: Quality Performance and Planning Lorna Ndlela Middle Manager: Eskom Document and Records Management 5. Revisions Date Rev. Compiler Remarks October 2021 3 SA Sambo Specification was due for revision and in addition, to align the requirements with the latest Eskom business processes and systems. October 2018 2 SA Sambo Specification reviewed to be aligned with the requirements of ISO 9001:2015 March 2016 1 SA Sambo Specification was due for revision and also to repackage the requirements and tender returnable documents into four categories. December 2011 0 A Hunter New document 6. Development Team The following people were involved in the development of this document:  Andrew Else  Bongi Tshabalala  Feziwe Mogamisi  Lesego Garegae  Patrick Thwane  Xolani Zuma CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Supplier Quality Management: Specification Unique Identifier: 240-105658000 Revision: 3 Page: 7. Acknowledgements Eskom Operational Quality Forum Members CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30.

No specific requirements found B-BBEE Minimum Level: 1