The Provision of Dam Approved Professional Person (APP) Services - Eskom

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Eskom’s responsibility and commitment is to ensure a safe working environment is in line with its Safety, Health, Environmental, and Quality (SHEQ) Policy and applicable legislative obligations. This OHS specification is Eskom Generation's minimum requirements which are required to be met for the duration of the contract period by contractors/suppliers and, where required, the delivery organisation. The contractor is expected to develop an OHS plan that meets these requirements as well as all the relevant applicable legislation that they conform to. Eskom in no way assumes the contractor’s legal responsibilities and liabilities. The contractor is and remains accountable for the quality and execution of their health and safety programme for their employees and appointed contractor employees. This OHS specification reflects minimum requirements and should not be construed as allencompassing. Note 1: All the requirements listed hereunder are in relation to the contract and do not supersede or replace any organizational OHS requirements. Where requirements listed are already in place, then the organizational requirements must be taken cognisance of and listed in the respective OHS plans. If there are any additional Eskom and/or legislative requirements listed in the OHS specification, then these must be addressed. 2. SUPPORTING CLAUSES 2.1 SCOPE This OHS specification lists the legislative and Eskom requirements and, where applicable, any requirements pertaining to local authorities, municipal by-laws, or environmental legislation that must be met by the contractor. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 Template R 32-726-16T 2 Identifier ev GENERATION PEAKING STATIONS OHS Document R XXXX-XX X REQUIREMENTS FOR Identifier ev Ingula and Small Hydro’s Work for the Dam Safety Inspection by APP Effective Date April 2022 2.1.1 Purpose This document will provide a standardised approach to the compilation of OHS specifications throughout Eskom Generation business for contracts, standards, and NEC 3. 2.1.2 Applicability This OHS specification is applicable to any contracting organisation that intends to respond to Eskom Generation's tender/enquiry with the intention of entering into a contract. 2.2 NORMATIVE/INFORMATIVE REFERENCES Parties using this document shall apply the most recent edition of the documents listed in the following paragraphs. 2.2.1 Normative • Basic Conditions of Employment Act No . • Occupational Health and Safety Act and Regulations No . • OHS Act “Regulations on Hazardous Work by Children in South Africa” • National Environmental Management Act . • National Road Traffic Act . • 32-37 Eskom Substance Abuse Procedure. • 32-136 Contractor Health and Safety Requirements • 240-62196227 Life- saving Rules • 32-95 Environmental, Occupational Health and Safety Incident Management Procedure • 32-727 SHEQ Policy • 32- 418 Working at Heights Procedure • 240-62946386 Vehicle and Driver Safety Management Procedure • 32-520 Risk Assessment procedure • Plant Safety Regulations Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 Template R 32-726-16T 2 Identifier ev GENERATION PEAKING STATIONS OHS Document R XXXX-XX X REQUIREMENTS FOR Identifier ev Ingula and Small Hydro’s Work for the Dam Safety Inspection by APP Effective Date April 2022 • ISO 45001 • Eskom Covid-19 policy • National Disaster Management Act 2.2.2 Informative [1] Tobacco Products Control Act (Updated 2011.05.19) [2] SANS 1186 Symbolic Safety Signs [3] Constitution of the Republic of South Africa No [4] DMN 34-110 Operating A Vehicle Mounted Crane 2.3 Definition Explanation Appointed contractor Means a contractor appointed by the Main contractor Baseline risk (32-520) baseline operational risks refer to the health and safety risks assessment associated with all standard processes and routine activities in the business Business unit (BU) (32-296) means any defined unit within the Eskom environment, operating as a business under a particular cost-centre number. In the context of this document and in terms of health and safety, any reference to a BU includes a defined unit within any Eskom division and its subsidiaries Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 Template R 32-726-16T 2 Identifier ev GENERATION PEAKING STATIONS OHS Document R XXXX-XX X REQUIREMENTS FOR Identifier ev Ingula and Small Hydro’s Work for the Dam Safety Inspection by APP Effective Date April 2022 Client (OHS Act) Eskom representative (Internal – Asset Owner), also referred to as the contract administrator/custodian or agent or project manager (as defined in the contract). He/she is the person responsible for ensuring that the works or services are executed in terms of the contract, as well as adherence to legislation pertaining to the contract. Competent person (OHS Act) means any person having the knowledge, training, experience, and qualifications, specific to the work or task being performed, provided that, where appropriate, qualifications and training are registered in terms of the South African Qualifications Authority Act, 1995 (Act No. ) Contractor (OHS Act) means an employer as defined in section 1 of the Act who performs contracted work and includes Main contractors End User is the consumer of a good or service Consultant means a person providing professional advice Controlled disclosure controlled disclosure to external parties (either enforced by law or discretionary) Duty of care to the (32-136) anybody who causes or has caused or may cause significant environment pollution or degradation of the environment must take reasonable measures to prevent such pollution or degradation from occurring, continuing, or recurring. If such harm to the environment is authorised by law or cannot reasonably be avoided or stopped, such person must minimise and rectify such pollution or degradation of the environment Employee (OHS Act) means, subject to the provisions of subsection (2), any person who is employed by or works for an employer and who receives or is entitled to receive any remuneration or who works under the direction or supervision of an employer or any other person Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 Template R 32-726-16T 2 Identifier ev GENERATION PEAKING STATIONS OHS Document R XXXX-XX X REQUIREMENTS FOR Identifier ev Ingula and Small Hydro’s Work for the Dam Safety Inspection by APP Effective Date April 2022 Employer (OHS Act) means, subject to the provisions of subsection (2), any person who employs or provides work for any person and remunerates that person or expressly or tacitly undertakes to remunerate him/her, but excludes a TES (ex labour broker) as defined in section 1(1) of the Labour Relations Act 1956 (Act No. ) 2.3 Definition Explanation Environment (32-94) means: a) the land, water, and atmosphere of the earth; b) micro-organisms and plant and animal life; and c) any part or combination of (a) and (b) and the interrelationships among and between them, and the physical, chemical, aesthetic, and cultural properties and conditions of the foregoing that influence human health and well-being Eskom requirements Eskom requirements flowing from directives, policies, standards, procedures, specifications, work instructions, guidelines, or manuals Fall protection plan (OHS Act) means a documented plan of all risks relating to working from an elevated position, considering the nature of work undertaken, and setting out the procedures and methods to be applied in order to eliminate the risk Hazard (OHS Act) means a source of, or exposure to, danger Hazard identification (OHS Act) means the identification and documenting of existing or expected hazards to the health and safety of persons, which are normally associated with the type of construction work being executed or to be executed Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 Template R 32-726-16T 2 Identifier ev GENERATION PEAKING STATIONS OHS Document R XXXX-XX X REQUIREMENTS FOR Identifier ev Ingula and Small Hydro’s Work for the Dam Safety Inspection by APP Effective Date April 2022 Occupational Health (OHS Act) means a file or other record in permanent form, containing and safety file the information required in relation to the contract. Health and safety plan (OHS Act) means a document plan that addresses hazards identified and includes safe work procedures to mitigate, reduce, or control hazards identified Occupational Health (OHS Act) means a document specification of all health and safety and safety requirements pertaining to associated to a contract, so as to ensure the specification health and safety of persons. Occupational Health means comprehensive health and safety requirements for a contract, and safety project, site, and scope of work. This specification is intended to ensure requirements the health and safety of persons, both workers and the public, and the duty of care to the environment. The health and safety requirements must be specific to each contract, project, site, and scope of work Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause serious harm to people Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an fitness occupational health practitioner, issued in terms of the regulations, whom shall be registered with the Health Professions Council of South Africa Medical surveillance (OHS Act) means a planned programme or periodic examination (which may include clinical examinations, biological monitoring, or medical tests) of employees by an occupational health practitioner or, in prescribed cases, by an occupational medicine practitioner Method statement (OHS Act) means a written document detailing the key activities to be performed in order to reduce, as reasonably as practicable, the hazards identified in any risk assessment Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 Template R 32-726-16T 2 Identifier ev GENERATION PEAKING STATIONS OHS Document R XXXX-XX X REQUIREMENTS FOR Identifier ev Ingula and Small Hydro’s Work for the Dam Safety Inspection by APP Effective Date April 2022 National sourcing of services providers/contractors at the divisional level and not Enquiries/contracts at BU level thorough tendering, request for price etc 2.3 Definition Explanation Organisation may be defined as a group of individuals (large of small) that is cooperating under the direction of executive leadership in accomplishment of certain common objects Pre-job meetings (34-227) means a meeting that is held prior to the commencement of the day’s work and that is attended by all the relevant employees associated with the work task Main contractor (In the text of this document) Means an employer, as defined in section 1 of the OHS Act, who intends to tender for or has signed a contract with Eskom for services rendered. Provincial director (OHS Act) means the provincial director as defined in Regulation 1 of the General Administrative Regulations under the Act Responsible Manager Is a Manager of a department, section or operating/business unit who has been appointed as part of the Eskom delegation of authority process with the aim to assist the applicable 16(2) assigned person in executing his/her duties in terms of the Occupational Health and Safety Act Risk assessment (OHS Act) means a programme to determine any risk associated with any hazard at a construction site in order to identify the steps needed to be taken to remove, reduce, or control such hazard. Site (34-228) means an Eskom department, unit, complex, building, specific project, work site, or the site where agents, clients, Main contractors, Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 Template R 32-726-16T 2 Identifier ev GENERATION PEAKING STATIONS OHS Document R XXXX-XX X REQUIREMENTS FOR Identifier ev Ingula and Small Hydro’s Work for the Dam Safety Inspection by APP Effective Date April 2022 contractors, suppliers, vendors, and service providers provide a service to Eskom, directly or indirectly Service provider any private person or legal entity that provides any service(s) to Eskom for compensation Subsidiary (32-94) an enterprise controlled by another (called the parent) through the ownership of greater than 50% of its voting stock Supplier (32-1034)means a natural or legal person who renders a service and may include the following current or potential supplier vendor, contractor, consultant Task (34-227) a segment of work that requires a set of specific and distinct actions for its completion Toolbox talks (34-227) where the team leader, after conducting pre-task planning, shares all the tasks at hand and discusses task allocation, the identified risks, and the control measures with all his/her team members on site before commencing a specific task and documenting the agreed strategy. (This shall be done to ensure common understanding of the tasks, risks, and control measures required.) The Act (OHS Act) means the Occupational Health and Safety Act No. , as amended, and the Regulations thereto Visitor any person visiting a workplace with the knowledge of, or under the supervision of, an employer. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 GENERATION PEAKING Template R 32-726-16T 2 STATIONS OHS Identifier ev REQUIREMENTS FOR Document R XXXX-XX X Ingula and Small Hydro’s Work for Identifier ev the Dam Safety Inspection by APP Effective Date April 2022 2.4 ABBREVIATIONS Abbreviation Description BU Business Unit CE Chief Executive COID Act Compensation for Occupational Injuries and Diseases Act DMR Driven Machinery Regulations DEL Department of Employment and Labour ( Inspection and Enforcement services – Provincial office) EP Emergency Preparedness EAP Employee Assistance Program ERfW Environmental Regulations for Workplaces GAR General Administrative Regulations GSR General Safety Regulations HCS Hazardous Chemical Substances LDV Light Delivery Vehicle MSDS Material Safety Data Sheets OHS Act Occupational Health and Safety Act and Regulations, O&M Operating and Maintenance LoG (COID) Letter of Good Standing SABS South African Bureau Standard SANS South African National Standard Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 GENERATION PEAKING Template R 32-726-16T 2 STATIONS OHS Identifier ev REQUIREMENTS FOR Document R XXXX-XX X Ingula and Small Hydro’s Work for Identifier ev the Dam Safety Inspection by APP Effective Date April 2022 2.5 RELATED/SUPPORTING DOCUMENTS Section 37(2) of the OHS Act requires Eskom to sign an agreement and include it in the OHS file for evaluation prior to the start of work. OHS department will issue the 37(2) agreement to the project manager/end user who will facilitate the signing of the document by Eskom and contractor representatives. 3. DOCUMENT CONTENT 3.1 SCOPE OF WORK The scope of work includes: An experienced APP is to be appointed by the Dam Owner and will be responsible with his supporting professional team for the dam safety evaluations according to Regulation 35 and 36 of the Dam Safety Regulations (No ). The purpose of this evaluation will be to identify any potential shortcomings in the condition of the dam, operating and maintenance procedures, emergency preparedness plan and assessment of monitoring results that might endanger human lives or damage of property. As there are category III & Category II dams, the APP required should be authorised to inspect, evaluate, and provide services on Category III & Category II Dams, the APP must be supported by a team of specialists, which also need to be approved by the DSO. The APP is required to conduct all activities as required by Chapter 12 of the National Water Act (No:) on behalf of the dam owner to ensure compliance with the Act. This will, as a minimum, include but not limited to the following: 1. Conducting periodic site visits (bi-annually per site) for visual inspections of the existing dams as stated above (unless otherwise needed in emergency circumstances) and report on the findings. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 GENERATION PEAKING Template R 32-726-16T 2 STATIONS OHS Identifier ev REQUIREMENTS FOR Document R XXXX-XX X Ingula and Small Hydro’s Work for Identifier ev the Dam Safety Inspection by APP Effective Date April 2022 2. Reviews and evaluates all relevant existing site information inclusive of surveys, dams’ instrumentation, existing geological and geotechnical reports as well as the founding conditions of the dams. 3. Provides adequate resources including provision of equipment for required works. 4. All findings are recorded within a report and all risks and deficiencies identified are accompanied by the appropriate remedial works to make good, as well as a design (where required) and scope of works for the execution of remedial works. 5. Review and monitor input data and information packs. 6. Review and provide information for updating of Operations and Maintenance Manuals (as needed, as well as develop these manuals if required). 7. Provide responses to queries and mitigations for areas of concerns on the existing dams (where needed). 8. Engage the DSO and other relevant authorities on behalf of Eskom Generation Peaking for the dams as stated above. 9. Provide feedback on engagement with the DSO and other relevant authorities. 10. Assist in the production of the necessary close out documentations for the dams. 11. Provide the necessary signoffs as required for the close-out of the documentations and report finding for the dams. 12. Provide design services for any and all design work required at the dams. This will be as determined by the Project Manager. All design work done by the APP shall entail the submission of all design information, design calculations etc. to the APE for the APE’s review and acceptance prior to payment of such task. Designs are to be submitted within 90 days of the Task Order, unless otherwise agreed upon by the Project Manager. Not later than sixty (60) days after receipt, the Project Manager will return one copy of the drawings and/or designs marked “Accepted”; “Accepted as Noted” or “Not Accepted”, as may be appropriate. The notations “Accepted” and “Accepted as Noted”. Where prints or drawings have been “Not Accepted” the Consultant shall make the necessary revisions on the designs and/or drawings and submit further copies for acceptance in the same procedure as for the original submission Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 GENERATION PEAKING Template R 32-726-16T 2 STATIONS OHS Identifier ev REQUIREMENTS FOR Document R XXXX-XX X Ingula and Small Hydro’s Work for Identifier ev the Dam Safety Inspection by APP Effective Date April 2022 of drawings. Every revision shall be shown by number, date, and subject in the revision block on the drawing. The Consultant ensures that design works are accepted within two review cycles. 13. The Consultant notes the Employer may use the Consultant’s design for any purpose in relation to the works at the Employer’s installations. 14. At the start of the contract period, the APP shall prepare a detailed initial assessment report for the dams based on the site inspection and the reviewed existing information (designs and operation documentation), which includes the status of all associated operational and safety risks with relevant mitigation actions and required timelines for action, in order to ensure the safety of the dams. 15. The contractor shall conduct both the Lidar survey and Bathymetric surveys for all of the seven (7) dams to create baseline. 16. The APP role will be required for a period of 72 months. Obtain all relevant approvals from the DWS Dam Safety Office. Re-evaluation and confirmation of geology and foundation conditions of both dams. Re-evaluation and analysis of the flood hydrology in terms of the catchment size and conditions. Re-evaluation of the flood spillways and present discharge capacity determination of the dams. Re-evaluation of the outlet works system for the dams. Re-evaluation and analysis of the present stability of all the dams. Re-evaluation of the ancillaries and mechanical equipment of the dams. Re-evaluation of erosion protection and on the dams and do the designs where applicable. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 GENERATION PEAKING Template R 32-726-16T 2 STATIONS OHS Identifier ev REQUIREMENTS FOR Document R XXXX-XX X Ingula and Small Hydro’s Work for Identifier ev the Dam Safety Inspection by APP Effective Date April 2022 Re-evaluation of the existing Emergency Preparedness Plans for all the dams and update or develop one where applicable. Review the dam safety monitoring instrument records against the O&M manuals for the dams. Assessment of instrument reading and monitoring results and identification of any safety or performance issues. During the compilation of the dam safety Evaluation Report, the following issues must be addressed and noted in detail for the dams: Re-evaluation of the hazard potential status of the dams in terms of current downstream development and infrastructure. Review of water release records against the Water Use License (where applicable). General condition assessment and identification of issues arising from operation and maintenance. A copy of the scope of work must be retained by the contractor. Note: The contractor who will be awarded this contract will be known as the “Main contractor” and any contractor appointed by the Main contractor will be known as the “Appointed contractor" 3.2 LEGAL COMPLIANCE 3.2.1 Section 37(2) (Legal) Agreement A section 37(2) agreement must be signed between Eskom and the main contractor at the time of submitting the safety file. The main contractor must ensure that a section 37(2) agreement is compiled between the main contractor and all their appointed contractors for the contract. The original copy of the section 37(2) agreement must be retained by the contractor, Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 GENERATION PEAKING Template R 32-726-16T 2 STATIONS OHS Identifier ev REQUIREMENTS FOR Document R XXXX-XX X Ingula and Small Hydro’s Work for Identifier ev the Dam Safety Inspection by APP Effective Date April 2022 and a copy must be retained by the responsible project manager/end user. A copy of all the agreements must form part of the respective contractor’s OHS file. 3.2.2 Hazardous Work by Children (Child Labour) The constitution of the Republic of South Africa, in the "Bill of Rights", is clear on the rights of children, especially when it comes to: 1. being protected from exploitative labour practices. 2. not be required or permitted to perform work or provide services that 3. are inappropriate for a person of that child’s age; or 4. This places at risk the child’s well-being, education, physical or mental health, or spiritual, moral, or social development and the Basic Conditions of Employment Act, Chapter six, Section 43, "Prohibition of employment of children." Before resorting to the use of child labour, due consideration must be given to the child's constitutional rights. Where work is being performed which is not prohibited in terms of the constitution, then such work must be conducted in terms of the OHS Act "Regulations on Hazardous Work by Children in South Africa" with emphasis on paragraph 2: Purpose and Interpretation. Eskom does not condone the use of child labour and, therefore, all effort must be exercised, and child labour should not be used. 3.2.3 OHS Act The main contractor and appointed contractors shall have an up-to-date copy of the OHS Act and regulations which will be available to all employees. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 GENERATION PEAKING Template R 32-726-16T 2 STATIONS OHS Identifier ev REQUIREMENTS FOR Document R XXXX-XX X Ingula and Small Hydro’s Work for Identifier ev the Dam Safety Inspection by APP Effective Date April 2022 3.2.4 Legislative Compliance All contractors will comply with all the legislation pertaining to this contract being: The Main contractor and all appointed contractors will comply with all the legislation pertaining to this project being: • The Constitution of the Republic of South Africa (particularly Section 24 of the Bill of Rights). • Occupational Health and Safety Act 1993 (Act ) and its Regulations. • National Environmental Management Act 1998 (Act ). • Environment Conservation Act 1989 (Act ). • National Water Act 1998 (Act ). • Civil and Building Work Act. • National Road Traffic Act . • Compensation for Occupational Injures and Diseases Act. • SANS Standards –Contractor shall use the relative standards applicable to the project. 3.3 ESKOM REQUIREMENTS All contractors shall, before commencement of the project ensure that all their employees are familiar with the relevant Eskom OHS documentation that is applicable to contract services. 3.4 SHEQ POLICY A SHEQ policy is a statement of intent and a commitment by the organization’s CE and senior management in relation to the relevant OHS roles and responsibilities, the achievement of their strategic objectives, and values of integrity, customer satisfaction, excellence, and innovation. The main contractor and all appointed contractors, if not already in place, will be Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 GENERATION PEAKING Template R 32-726-16T 2 STATIONS OHS Identifier ev REQUIREMENTS FOR Document R XXXX-XX X Ingula and Small Hydro’s Work for Identifier ev the Dam Safety Inspection by APP Effective Date April 2022 required to compile an organisational SHEQ policy in line with their OHS responsibilities. The policy must be signed by the organisation’s CE or the appointed assistant to the CE, OHS Act Section 16(2). The policy must be displayed in a prominent place within the workplace. A copy of the policy must be filed in the contractor's OHS files and attached as an annexure to the OHS Plan. 3.5 COVID -19 POLICY Due to the current pandemic the contractors are required to submit the Covid policy signed by the most senior person. The policy must be displayed in a prominent place within the workplace. A copy of the policy must be filed in the contractor's OHS files and attached as an annexure to the OHS Plan. 3.6 COID The Main contractor and all his/her appointed contractors shall be registered with an appropriate employment compensation commissioner and have available a valid letter of good standing (LoG) from such commissioner. The obligation lies with the contractors to ensure that the LoG remain valid throughout the contract period. A copy of the LoG must be filed in the contractor OHS files. 3.7 COSTING FOR OHS WITHIN THE PROJECT The costing for OHS must be itemised based on the overall scope of the work (i.e.) Training, provision of PPE, safety equipment purchases, safety campaigns, safety promotional material etc. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 GENERATION PEAKING Template R 32-726-16T 2 STATIONS OHS Identifier ev REQUIREMENTS FOR Document R XXXX-XX X Ingula and Small Hydro’s Work for Identifier ev the Dam Safety Inspection by APP Effective Date April 2022 3.8 STATUTORY APPOINTMENTS The Main contractor and all appointed contractors must appoint competent workers who will comply with the OHS Act for the duration of the contract. Before requiring appointees to accept an appointment, the employer must ensure that they have received appropriate training and/or information about their responsibilities. The relevant statutory appointments must be made in compliance with the OHS Act's criteria, which include appointing a qualified individual to the appropriate roles. 3.9 ESKOM LIFE-SAVING RULES 1. Eskom places a high value on health and safety and urges every organization that undertakes work for Eskom to do the same. 2. Eskom has developed five life-saving guidelines that will apply to all Eskom employees, agents, consultants, and contractors. Any Eskom employee or employee of a Main Contractor or appointed contractor who fails to follow these rules would be deemed a serious violation. These rules are in place to protect any employee, labour broker, or contractor working from significant injury or death. 3. If any contractual work (including delivery of any product) is to be undertaken on Eskom premises, the rules shall be obeyed by any contractor and their employees. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 GENERATION PEAKING Template R 32-726-16T 2 STATIONS OHS Identifier ev REQUIREMENTS FOR Document R XXXX-XX X Ingula and Small Hydro’s Work for Identifier ev the Dam Safety Inspection by APP Effective Date April 2022 The rules are: RULE DESCRIPTION OF RULE OPEN, ISOLATE, TEST, EARTH AND CREATE AN EQUIPOTENTIAL ZONE BEFORE TOUCH Rule 1 ( That is plant, any plant operating above 1000 V) HOOK UP AT HEIGHTS Working at height is defined as any work performed above a stable work surface or Rule 2 where a person puts himself/herself in a position where he/she exposes himself/herself to a fall from or into. BUCKLE UP Rule 3 No person may drive any vehicle on Eskom business and/or on Eskom premises: Unless the driver and all passengers are wearing seat belts. BE SOBER Rule 4 No person is allowed to be under the influence of intoxicating liquor or drugs while on duty PERMIT TO WORK Rule 5 Where an authorisation limitation exists, no person shall work without the required permit to work. Rule 6 ENSURE SAFE LIVE WORKING Eskom will take a zero-tolerance approach to these policies. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 GENERATION PEAKING Template R 32-726-16T 2 STATIONS OHS Identifier ev REQUIREMENTS FOR Document R XXXX-XX X Ingula and Small Hydro’s Work for Identifier ev the Dam Safety Inspection by APP Effective Date April 2022 Noncompliance to Life-saving rules is regarded serious misconduct and will result in serious disciplinary action, which may include dismissal. This is to ensure that everyone who works on or visits an Eskom facility returns home to their families safely. 3.10 SUBSTANCE ABUSE 1. Alcohol and substance abuse are serious threats to any business, especially when it comes to workplace accidents and car driving. As a result, Eskom has the right to take reasonable procedures to identify and prohibit drunk people from entering the company. 2. General Safety Regulation 2A specifies the legal position on intoxication. 3. The allowable alcohol and drug level is 0%. 4. All contractors must follow Eskom's procedure 32-37 ("Substance Abuse Procedure"), taking into account that this is an Eskom Life-saving Rule number 4: (BE SOBER"), and anyone entering the Eskom site will be subjected to ad hoc alcohol testing if the BU has self-alcohol testing equipment. 5. Contractors are invited to develop their own manual and test their own employees for alcohol on a regular basis. 6. Test results must be marked "Confidential" and kept in the employee's personal file. 7. Eskom's life-saving rules must be included in the induction process. 8. All employees involved in the scope of work must sign the Life-saving rule pledge before commencement of work. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 GENERATION PEAKING Template R 32-726-16T 2 STATIONS OHS Identifier ev REQUIREMENTS FOR Document R XXXX-XX X Ingula and Small Hydro’s Work for Identifier ev the Dam Safety Inspection by APP Effective Date April 2022 3.11 CONTRACTOR ORGANISATIONAL STRUCTURE 3.11.1 Main Contractor Organogram The Main contractor must provide an organisational organogram on the company’s letter head related to this contract, depicting all the levels of responsibility from the CE down to the supervisors responsible for the contract. List the relevant positions held, names of appointees, legal appointments and the Organogram must be signed off by the company's 16(1) or 16 (2). The Main contractor must ensure that all appointed contractors comply with this requirement. The Main contractor is responsible for keeping copies of all the organograms’ as well as submitting them with the OHS plan. All organograms shall be updated timeously when appointments are changed. This diagram must be kept up to date and filed in the project OHS files. 3.11.2 Appointed Contractor/s Organogram 1. Appointed contractors are required to compile their company organogram for the project on the company’s letter head, listing the reporting structure from their CE down to their project supervisors. The diagram must list the names, positions held, any appointments made and must be signed off by the company's 16(1) or 16 (2). 2. This diagram must be kept up to date, a copy of which must be given to the Main contractor and a copy filed in the relevant project OHS files. 3. This diagram must be kept up to date and filed in the project OHS files. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 GENERATION PEAKING Template R 32-726-16T 2 STATIONS OHS Identifier ev REQUIREMENTS FOR Document R XXXX-XX X Ingula and Small Hydro’s Work for Identifier ev the Dam Safety Inspection by APP Effective Date April 2022 3.12 ROLES AND RESPONSIBILITIES Commitment Visible commitment is essential to providing a safe work environment. Managers, supervisors and employees at all levels must demonstrate their commitment by being proactively involved in the day to day operations, in particular the Occupational Health and Safety aspects of any project / contract. Legislation requires that each employee must take reasonable care of themselves and their fellow workers, from management level down to the lowest employee level. 3.12.1 Main contractors and appointed contractors Note 1: Most of the roles and responsibilities listed apply to both Main contractors and any appointed contractors. Where some of the listed do not apply to both, then the specific responsibilities will be listed and titled. The contractors shall: 1. Carry out all duties as listed in section 8, 9 and 10, the various other regulations that form part of the OHS Act and Regulation 7 of the Construction Regulations. 2. Carry accountability and responsibility for the safety and health of their employees and their appointed contractors within their working area, as contemplated by section 37(2) of the OHS Act; 3. Shall keep a record of all employees including the appointed contractor employees, including date of induction, relevant skills and licenses and be able to produce this list at the request of the Eskom Project Manager. 4. Ensure that all their appointees are made aware of their accountabilities and responsibilities in terms of their appointment and that they advise and assist these appointees in the execution of their duties. 5. Ensure that the minimum legislative, regulatory and Eskom OHS requirements are complied with on all work sites. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 GENERATION PEAKING Template R 32-726-16T 2 STATIONS OHS Identifier ev REQUIREMENTS FOR Document R XXXX-XX X Ingula and Small Hydro’s Work for Identifier ev the Dam Safety Inspection by APP Effective Date April 2022 6. Compile a OHS (Occupational health and safety) file where all relevant health and safety records must be kept for each work site. 7. The Main contractor must provide the project manager with the Compensation Commissioner’s valid letter of good standing before the commencement of work and any future renewal letters obtained during the contract for record-keeping purposes. The letter of good standing shall reflect the name of the contractor’s company. Similarly, the Main contractor must provide the Eskom project manager with all the valid letters of good standing from their appointed contractors. This requirement applies to the appointed contractors. 8. Appoint competent staff to perform the project work and ensure that all employees are trained in the health and safety aspects relating to such work and that the employees understand the hazards associated with all other work being carried out on the project. 9. Ensure that all employees are conversant with all relevant work procedures and that they adhere to such procedures. Similarly (without removing the appointed contractors’ responsibilities), ensure that their appointed contractors and their employees are conversant with all relevant work procedures and that they adhere to such procedures. 10. Stop his /her employees and any appointed contractors if such work poses a threat to the health and safety of persons or a risk of degradation to the environment. 11. Ensure that Eskom OHS requirements are communicated to the appointed contractors, evaluate, and assess the appointed contractors OHS files. Only appoint contractors who are competent to do work, have satisfied the OHS compliance requirements and satisfied that the contractor has the necessary competencies and resources to perform the work safely. 12. Ensure that the supervisor or manager do not supervise work on any site other than the site for which such supervisor has been appointed for. 13. Not victimise or dismiss employees, by virtue of the employee’s divulging health and safety information or suspecting such information has been divulged, in the interests of health and safety requirements. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 GENERATION PEAKING Template R 32-726-16T 2 STATIONS OHS Identifier ev REQUIREMENTS FOR Document R XXXX-XX X Ingula and Small Hydro’s Work for Identifier ev the Dam Safety Inspection by APP Effective Date April 2022 14. Before the commencement of work, review the submitted baseline risk assessments to include site or emerging risks. This should be done by a competent person appointed in writing with a view to identify hazardous and potentially hazardous work operations. 15. Ensure that pre-task risk assessments are conducted and documented daily and prior to the starting of any new task, irrespective of whether it is a repetitive task or not. 16. Must ensure that an organisation medical surveillance programme for the duration of the contract is in place and maintained. Prior to having pre-employment and periodic medicals fitness examinations conducted, person/man job specifications must be compiled and handed to the occupational health practitioner. 17. Issue risk-based personal protective equipment (PPE) as a measure of last resort to their employees, inspect such equipment regularly and ensure recipients of PPE are trained in the proper use, care and where necessary, the maintenance of PPE; Note: should the Main contractor or his/her appointed contractors entertain visitors on site, they will be held responsible for the provision and wearing PPE. 18. Ensure that all incidents are reported and investigated timeously by competent incident investigators as and aligned with 32-95 requirements. 19. Be involved in all of their appointed contractor’s incident investigations. 3.12.2 Contractor site supervisor The contractor site supervisor must be trained in the following: • HIRA, Incident investigation training, Supervisor training, authorised person & PSR, Legal liability Must: 1. Be competent to perform the required supervisory tasks; 2. Ensure their employees and all appointed contractors comply with the required statutory and Eskom project requirements; Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 GENERATION PEAKING Template R 32-726-16T 2 STATIONS OHS Identifier ev REQUIREMENTS FOR Document R XXXX-XX X Ingula and Small Hydro’s Work for Identifier ev the Dam Safety Inspection by APP Effective Date April 2022 3. Inspect all work done by the contractors to ensure adherence to Eskom’s standards and specifications 4. Conduct follow-up inspections to ensure findings are closed out and preventative action is in place. 5. Monitor contractors for adhere to statutory requirements and safety standards. 6. Monitor contractors overall OHS performance on site in order to achieve excellent results 7. Discuss all OHS related problems with the relevant contractor management timeously in the first instance and thereafter the Eskom project manager in the second instance relating to procedure requirements, non-conformances identified, corrective actions, audits and inspection schedules. 8. Continual liaison between the Main contractor, appointed contractors and employees. 9. Ensures that employees and appointed contractors are aware of latest standards, procedures, work instructions and safety regulations issued by Eskom: 10. Conduct site Inspections for compliance to OHS requirements and compiles the relevant inspection reports. 11. Submit the observation reports to the relevant management. 12. Submit the required OHS reports communicated by Eskom e.g., manpower numbers, incident statistics report etc 13. Have meaningful participation in the project statutory health and safety committee meetings. 14. Participate in all appointed contractor incident investigations. 15. Participate in the Main contractor’s emergency preparedness planning. 16. Ensure that their own employees and those of any appointed contractor are competent to perform the tasks assigned. 17. Issue site instructions on behalf of the Main contractor where and when the appointed contractors deviate from safety requirements. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 GENERATION PEAKING Template R 32-726-16T 2 STATIONS OHS Identifier ev REQUIREMENTS FOR Document R XXXX-XX X Ingula and Small Hydro’s Work for Identifier ev the Dam Safety Inspection by APP Effective Date April 2022 3.12.3 Contractor Health and Safety officer full/time • This contract requires part time Safety Officer for this contract when they come to site. The contractor health and Safety officer must be trained in the following: • SAMTRAC, HIRA, Incident investigation training, Legal liability, Training, knowledge and understanding of ISO 45001, Minimum work experience 2yrs, OHS Diploma (applicable to 3-5 years contract) • The contractor health and Safety Officer to submit a weekly report to Eskom safety department from the daily plant walks. • The contractor health and safety Officer to conduct monthly safety internal audit of their subcontractors and submit to Eskom the report and corrective action that has root causes of all identified deviations. 3.13 RISK ASSESSMENT (REFER TO 32-520) It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to carry out risk assessments, to establish which risks and hazards are attached to the health and safety of persons due to any work which is performed, any article or substance which is, handled, stored, transported. A risk assessment is defined as an identification of the hazards present in the activity, work, site, and an estimate of the extent of the risks involved, considering whatever precautions are already being taken. It is essentially a three-stage process: • identification of all hazards. • evaluation of the risks; • Measures to control the risks. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63 GENERATION PEAKING Template R 32-726-16T 2 STATIONS OHS Identifier ev REQUIREMENTS FOR Document R XXXX-XX X Ingula and Small Hydro’s Work for Identifier ev the Dam Safety Inspection by APP Effective Date April 2022 Risk assessments are required to be maintained. This means that significant changes to a process or activity, or any new process or activity should be subjected to a risk assessment and that if new hazards come to light during the work process, then these should also be subjected to risk assessments. Risk assessments for long term processes should be periodically reviewed and updated. Method statements or written safe work procedures are an effective method as information and record of the way jobs / tasks must be performed. Daily or issue based or task specific or on the job risk assessments must be conducted at the place where work is to be performed/ conducted to allow managers and employees to assess any inherent risks that could have been overlooked during the initial risk assessment or any changes that might have occurred in a period of absence. For example if a job / task is extended over a day or halted due to inclement weather. Guidelines for actual steps involved in a job/task specific risk assessment are: • Each activity is listed. • Specific hazards are identified and listed against each activity. • The magnitude of each risk is rated as Low. Medium or High. • All known documentary and supervisory controls are listed. For instance: What safe work procedures exist for ladders. • The relevance, effectiveness and sufficiency of these controls are assessed. • In the event of insufficient or deficient controls for the particular activity, steps to be taken to rectify this shall be recorded, and safe working procedures drawn up. • Persons responsible for implementing and supervising the task shall be identified, nominated and duly assigned. • Persons responsible for monitoring the task and carrying out the planned job observation must be nominated. • Completed risk assessment shall be handed to the Eskom project manager representative for comment and approval. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 63

No specific requirements found