Medupi Power Station Supply and Delivery of Mill Ancillary Spares - Eskom

Returnable Documents:

ADDITIONAL CONTRACTUAL REQUIREMENTS SUPPORTING EVIDENCE Safety Annexure B Form √ OHS plan / OHS manual Baseline OHS risk assessment Valid letter of good standing or equivalent OHS policy (must be signed) Quality Category 3: Quality Requirements √ The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001). The supplier shall submit objective evidence of a developed QMS that complies with ISO 9001 (or the latest applicable revision). The following documented information (approved/ signed copies) shall be submitted: Quality management system manual or a (documented Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ forensic@eskom.co.za When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 62 File name: 20251104-Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 27 - 30 October 2025Mills Contract Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Invitation to Tender/ Request Identifier for Proposal Effective Date 30 October 2025 Review Date October 2030 Reference Returnable From Suppliers at at ** closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable) to Tender Returnable Returnable Returnable information) that have defines and describes the QMS and its scope Quality Policy, aligned with the supplier’s strategic direction (documented information) Quality Objectives (documented information) Control of documented information (both maintain and retain documented information) Internal audit procedure (documented information) Control of nonconforming outputs (documented information) Nonconformity and Corrective action procedure (documented information) The QMS should drive all the supplier’s business management processes to ensure that all of Eskom’s requirements are fully met on a consistent basis. The supplier shall submit a draft contract quality plan that is specific to the scope of work as described in the tender documents. The plan must address the minimum requirements as per ISO 10005. Where applicable; the supplier shall submit an example inspection and test plan (ITP) or quality control plan (QCP). The supplier shall submit documented information for Control of Externally Provided Processes, Products and Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ forensic@eskom.co.za When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 62 File name: 20251104-Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 27 - 30 October 2025Mills Contract Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Invitation to Tender/ Request Identifier for Proposal Effective Date 30 October 2025 Review Date October 2030 Reference Returnable From Suppliers at at ** closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable) to Tender Returnable Returnable Returnable Services. The supplier shall submit a copy of documented information for roles, responsibilities and authorities in relation to the QMS. Examples of relevant documented information are; organization charts, job descriptions, work instructions, duty statements, manuals, procedures. NB: specific requirements per tender will be selected using the List of Tender Returnables document (240-12248652). Environmental Signed environmental proforma. √ Due Tender to submit the following: √ Diligence/financial • Auditors/independent reviews/accounting officer's analysis report A signed Director's / member's report Approved financial statements must be valid not outdated, meaning received within 18 months after year end Annual financial statements which include Balance sheet, Income statement, Statement of changes in equity, Statement of cash flows and Notes to the financial statements In case the financial statements were not Audited, ITA 34C Income tax assessment must be supplied. Should the company fail financial analysis viability they may be required to submit bank guarantee from Eskom approved list of banks DOCUMENTS REQUIRED UNDER FUNCTIONALITY/TECHINICAL CRITERIA Functionality/Technical √ Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ forensic@eskom.co.za When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 62 File name: 20251104-Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 27 - 30 October 2025Mills Contract Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Invitation to Tender/ Request Identifier for Proposal Effective Date 30 October 2025 Review Date October 2030 Reference Returnable From Suppliers at at ** closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable) to Tender Returnable Returnable Returnable Qualitative Technical Evaluation Criteria: NB: Refer to technical evaluation criteria, Qualitative Technical Evaluation Criteria strategy documents to 9 attached. ANNEXURE A AUTHORISATION FORM Indicate the status of the tenderer by ticking the appropriate box below. Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ forensic@eskom.co.za When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 62 File name: 20251104-Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 27 - 30 October 2025Mills Contract Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Invitation to Tender/ Request Identifier for Proposal Effective Date 30 October 2025 Review Date October 2030 A B C D E F COMPANY CLOSE PARTNERSHIP JOINT SOLE TRUST CORPORATION VENTURE PROPRIETOR The tenderer must complete the appropriate certificate set out below for its category of organisation. If the tenderer is a company, close corporation, joint venture, or trust the tenderer must attach a certified copy the document that is proof of the contents of the certificate (resolution of the board of directors of a company, members’ resolution of a close corporation, power of attorney in the case of a joint venture, or resolution of the board of trustees of a trust). Note further that, in addition to completing the relevant certificate for category of organisation, the authorised representative of the tenderer is also required to complete and sign the table at the end of this Authorisation Form. Certificate for company I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the board of directors of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by resolution of the board taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender on behalf of the company, and to sign all documents in connection with this tender and any contract that may result from it on behalf of the company. A certified copy of the resolution of the board is annexed to this Form. Signed: Date: Name: Position: Certificate for close corporation I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , in my capacity as member of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by majority vote of the members taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ forensic@eskom.co.za When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 62 File name: 20251104-Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 27 - 30 October 2025Mills Contract Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Invitation to Tender/ Request Identifier for Proposal Effective Date 30 October 2025 Review Date October 2030 on behalf of the close corporation, and to sign all documents in connection with this tender and any contract that may result from it on behalf of the close corporation. A certified copy of the members’ resolution is annexed to this Form. Signed: Date: Name: Position: Certificate for partnership We, the undersigned, being the key partners in the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ hereby authorise Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, to submit this tender on behalf of the partnership, and to sign all documents in connection with the tender and any contract that may result from it on behalf of the partnership. Name Address Signature Date NOTE: This certificate is required to be completed and signed by the full number of Partners necessary to commit the Partnership. Attach additional pages if more space is required. Certificate for Joint Venture We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorise Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, an authorised signatory of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , being the lead member in the Joint Venture, to sign all documents in connection Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ forensic@eskom.co.za When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 62 File name: 20251104-Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 27 - 30 October 2025Mills Contract Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Invitation to Tender/ Request Identifier for Proposal Effective Date 30 October 2025 Review Date October 2030 with the tender and any contract that may result from it on behalf of all the members in the Joint Venture. This authorisation is evidenced by the attached power of attorney signed by the legally authorised signatories of all the members in the Joint Venture. We attach to this Form a certified copy of the Joint Venture Agreement which incorporates a statement that all members in the Joint Venture are liable jointly and severally for the execution of the contract, a term that indicates which member will be the lead member, and terms that indicate the ratios according to which work and payment will be divided amongst the members. Name of JV member Address Authorised signature, name and capacity Lead member Member Member Member NOTE: This certificate is required to be completed and signed by all members of the joint venture. Attach additional pages if more space is required. Certificate for sole proprietor I, _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that I am the sole proprietor of the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Signed: Date: Name: Position:(Sole Proprietor) Certificate for trust I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the board of trustees of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ forensic@eskom.co.za When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 62 File name: 20251104-Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 27 - 30 October 2025Mills Contract Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Invitation to Tender/ Request Identifier for Proposal Effective Date 30 October 2025 Review Date October 2030 that by resolution of the board of trustees taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender on behalf of the trust and to sign all documents in connection with this tender and any contract that may result from it on behalf of the trust. A certified copy of the resolution of the board of trustees is annexed to this Form. Signed: Date: Name: Position: NOTE: The table below must also be fully completed by all tenderers in addition to the certificate that was selected and completed above. Name of tenderer: Full names of authorised signatory: Designation and capacity: Signature of authorised signatory Date of signature: Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ forensic@eskom.co.za When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 62 File name: 20251104-Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 27 - 30 October 2025Mills Contract Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Invitation to Tender/ Request Identifier for Proposal Effective Date 30 October 2025 Review Date October 2030 ANNEXURE B ACKNOWLEDGEMENT FORM We are in receipt of the Invitation to Tender/Proposal from Eskom Holdings SOC Ltd and the following addenda issued by Eskom: We confirm that the documentation received by us is: (Indicate by ticking the box) Correct as stated in the Invitation to Tender / RFP Content List, and that each document is complete.  Or: Incorrect or incomplete for the following reasons:  Cataloguing Acknowledgement: Please select the relevant statement by ticking the appropriate box below: We agree to provide the cataloguing information as described in the Invitation to Tender  We have already supplied Eskom with the cataloguing information pertaining to this Invitation to Tender in a previous contract/order [insert previous contract/order number]  __________ We do not intend to provide the required cataloguing information for the reasons stated hereunder:  We are a Distributor/Importer/Agent and our Principal, being the Original Equipment Manufacturer (OEM), is or is not [delete whichever is not applicable] in the position to supply cataloguing information for items. We attach the letter from the OEM confirming its position.  Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ forensic@eskom.co.za When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 62 File name: 20251104-Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 27 - 30 October 2025Mills Contract Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Invitation to Tender/ Request Identifier for Proposal Effective Date 30 October 2025 Review Date October 2030 Invitation to Tender/Request for Proposal No: ____________________ Name of Tenderer: ___________ _ _ Country of registration: _______________________________________ Full names of contact person: __________________________________ Contact details: Tel (landline): Cell phone: e-mail address: Name of tenderer: Full names of authorised signatory: