The Supply and Delivery of Radiation Protection Pr - Eskom

Returnable Documents:

The supply and delivery of Radiation Protection Products on an “as and when” required basis to the Nuclear Operating Unit for a period of five (5) years. 4. GENERIC USER REQUIREMENTS: 4.1 Functional Performance: 4.1.1 Radiation Protection Products shall meet the necessary performance requirements for use in plant operations and equipment at KNPS. 4.1.2 Radiation Protection Products with Specification DSG-317-094 shall be CRACK approved prior to being supplied to site where alternative or equivalent products shall be considered. 4.1.3 Any potential incompatibility with existing design specifications at Koeberg Nuclear Power Station for Radiation Protection Products shall be brought to Eskom’s attention at the time of tender. The supply and delivery of Radiation Protection Products on an “as and when” required basis to the Nuclear Operating Revision: 1 Unit for a period of five (5) years. Page: 4.2 Safety and environment: 4.2.1 Radiation Protection Products shall be provided in safe packaging. Containers shall pose no risk of environmental spillage. 4.2.2 Radiation Protection Products shall pose no risk of emitting hazardous vapours to personnel and the environment as far as possible. 4.2.3 Radiation Protection Products shall be sourced from a manufacturer whose facilities operates an Environmental Management System which complies with the requirements of ISO 14001: 2015 4.3 Quality and cleanliness: 4.3.1 Radiation Protection Products shall meet the necessary quality standards for KNPS as specified. 4.3.2 Radiation Protection Products shall be manufactured and/or supplied by reputable and qualified suppliers. 4.3.3 The supplier shall notify Eskom of any significant changes that may affect the use or integrity of the Radiation Protection Products. 4.4 Storage, Handling and Expiry Dates: 4.4.1 All Radiation Protection Products shall be transported in a manner that prevents damage to the packaging or its contents. 4.4.2 All necessary precautions shall be taken to prevent leaks or spills during transportation. 4.4.3 Radiation Protection Products shall be stored, handled, and transported in accordance with the manufacturer's instructions and industry best practices prior being delivered to site. 4.4.4 Safety data sheet SDS) where applicable shall be delivered with each delivery of such items and must include manufacturing date, expiry date and allowable deviation of product. 4.4.5 All Radiation Protection chemical products with a shelf-life, shall not expire within one (1) year from the date of delivery to site. 4.5 Documentation: 4.5.1 Each delivery to site of Radiation Protection Spares shall be accompanied by the following documentation, where applicable: 4.5.1.1 Safety Date Sheets 4.5.1.2 Technical Datasheet 4.5.1.3 Certificate of Analysis (COA) The Certificate of Analysis will demonstrate that the chemical characteristics in every requirement of the design specification guideline (DSG-317-094). The supply and delivery of Radiation Protection Products on an “as and when” required basis to the Nuclear Operating Revision: 1 Unit for a period of five (5) years. Page: The following elements listed below depending on characteristics and concentration will have a negative impact on equipment, coolant pollution and activation products. • Total halogens and halides • Total sulphur • Heavy metals 4.5.1.4 Certificate of Conformance The certificate of conformance shall state that Radiation Protection Products meets the requirements for use at KNPS as described in the relevant DSG. Where DSG is not present only a COC shall be supplied. All documentation must be completely legible. 4.5.2 The documentation shall be submitted to and kept on file by KNPS as per the station records management system. 4.6 General 4.6.1 This URS is the minimum applicable technical specifications of Radiation Protection Products associated with the use and application of these products. It is the responsibility of the Supplier to advise and inform the Employer of any new developments on their effects on health, safety, environment, and the applicability of regulatory limitations prior to supply to site. 4.6.2 Where deviations are required, the Supplier shall clearly demonstrate that the alternative Radiation Protection Products Standards to be supplied meet and/or surpass the minimum requirements as set out in the Table below. 4.6.3 No deviation or exception shall be permitted without the written approval of the Employer. 4.6.4 Compliance to this specification shall not relieve the Supplier of the responsibility of furnishing Radiation Protection Products that meets the environmental and quality requirements at KNPS. 5. DESCRIPTION OF THE GOODS The Supply and Delivery of Radiation Protection Products for the Nuclear Operating Unit. The Radiation Protection Products list is split into two batches for ease of supply. Full list is available on Annexure A. BATCH 1: PLASTIC SPARES Refer to Annexure A The supply and delivery of Radiation Protection Products on an “as and when” required basis to the Nuclear Operating Revision: 1 Unit for a period of five (5) years. Page: BATCH 2: RP SPARES Refer to Annexure A 6. CATEGORIES OF LABOUR REQUIRED 6.1 The Contractor shall be responsible for the safe delivery of Radiation Protection Products to KNPS Site Stores using roadworthy vehicles that comply with all relevant legislation including the following: ➢ National Road Traffic Act ➢ National Road Traffic Regulation, 2000 6.2 The Contractor shall ensure that drivers delivering Radiation Protection Products to KNPS meet Koeberg Nuclear Power Station access requirements: ➢ Have valid national driver’s license. ➢ Not under the influence of intoxication substances including drugs and alcohol. ➢ Have no criminal record. 7. TIMING AND PLANNING • Period of contract - 5 years • Start Date 2026 • Completion Date 2030 8. TRIANING 8.1 The Contractor shall ensure that the Contractor’s staff responsible for the delivery of Chemical Radiation Protection Products are suitably qualified and have undergone an inhouse training specific to the work to be executed under the contract. 8.2 Site access training for delivery personnel, where applicable and required. 9. ACCESS FORMALITIES 9.1 Access to the Koeberg Nuclear Power Plant is controlled and reserved. The Supplier shall comply with the various access requirements as stipulated in the KAA 777: “PROCESS FOR ACCESS TO KOEBERG NUCLEAR POWER STATION”. 9.2 The mandatory Personal Protective Equipment (PPE) is displayed in various sections/areas at Koeberg Nuclear Power Station. However, the following are required as a minimum: 9.2.1 Hard hat with a chin strap, The supply and delivery of Radiation Protection Products on an “as and when” required basis to the Nuclear Operating Revision: 1 Unit for a period of five (5) years. Page: 9.2.2 Safety boot with a toe cap, 9.2.3 Gloves, 9.2.4 Ear protection and 9.2.5 Safety glasses 9.3 The service provider is responsible for supplying all his/her staff with this PPE and any safety equipment required to perform work safely. 10. ESKOM SCOPE OF SUPPLY Eskom shall supply Access to site in support of the Supply and Delivery of Radiation Protection Products. Eskom shall also provide support for the On- / Off-loading of goods on KNPS site. 11. REFERENCES Specifications as listed above will be supplied along with this document. 12. DOCUMENTATION ➢ DSG-318-040 ➢ DSG-318-041 ➢ DSG-318-042 ➢ DSG-317-094 ➢ DSG-314-416 ➢ DSG-318-044 ➢ DSG-310-153 ➢ DSG-314-392 ➢ DSG-312-085 ➢ DSG-314-266 ➢ KAA 777: Process for access to Koeberg Nuclear Power Station ➢ KAA 751: Chemical Restrictions And Controls At Koeberg (CRACK) Programme ➢ Occupational Health and Safety Act, 13. DELIVERY TIMES The delivery times will be stipulated on the Purchase Order (PO), and it will be on an as and when required basis. 14. METHOD This Radiation Protection Products contract will be for stock replenishment. End users will request stock items via the stock reservation requests system. If the stock is low, the Inventory Planner will do a material run as per their schedule. The Supplier will receive a PO to deliver and offload items at the KNPS Site Stores. Inventory Management will replenish the bin location of the stock.

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