Tender invitation - City of

Returnable Documents:

➢ Administrative and mandatory requirements ➢ Demonstrate financial capacity ➢ Development Plan 5. STAGES OF EVALUATION The following tenders will be evaluated according to the following stages: Stage 1: Administration Compliance Stage 2: Mandatory Requirements Stage 3: Functionality Criteria Stage 4: Preferential Point System STAGE 1: ADMINISTRATIVE COMPLIANCE All the bids will be evaluated against the administrative responsiveness requirements as set out in the list of returnable documents. Compulsory Returnable Submitted Checklist (Guide for Documentation (Submission of (YES or NO) Bidder and the Bid these are compulsory) Evaluation Committee) a) To enable The City to verify the Tax status must be bidder’s tax compliance status, the compliant before the bidder must provide; award. • Tax compliance status PIN. or • Central Supplier Database (CSD) b) A copy of their Central Supplier CSD must be valid. Database (CSD) registration; or indicate their Master Registration Number / CSD Number; c) Confirmation that the bidding Was a Municipal Account company’s rates and taxes are up to Statement or landlord date: Original or copy of Municipal letter provided for the Account Statement of the Bidder bidding company? The (bidding company) not older than 3 name and / or addresses months and account must not be in of the bidder’s statement arrears for more than ninety (90) days; correspond with CIPC or ,signed lease agreement or In case document, Address on of bidders located in informal CSD or Company profile? settlement, rural areas or areas where Are all payment(s) up to they are not required to pay Rates and date (i.e. not in arrears for Taxes a letter from the local councillor more than 90 days? confirming they are operating in that area d) In addition to the above, confirmation Was a Municipal Account that all the bidding company’s owners Statement or landlord / members / directors / major letter provided for the shareholders rates and taxes are up to bidding company? The date: • Original or copy of Municipal name and / or addresses Account Statement of all the South of the bidder’s statement African based owners / members / correspond with CIPC directors / major shareholders not document, Address on Compulsory Returnable Submitted Checklist (Guide for Documentation (Submission of (YES or NO) Bidder and the Bid these are compulsory) Evaluation Committee) older than 3 months and the account/s CSD or Company profile? may not be in arrears for more than Are all payment(s) up to ninety (90) days; or a signed lease date (i.e. not in arrears for agreement of owners / members / more than 90 days? directors / major shareholders or In case of bidders located in informal settlement, rural areas or areas where they are not required to pay Rates and Taxes a letter from the local councillor confirming they are residing in that area e) Duly Signed and completed MBD All documents fully forms (MBD 1, 4, 5, 8 and 9) The completed (i.e. no blank person signing the bid documentation spaces)? All documents must be authorized to sign on behalf of fully signed by (any the bidder. Where the signatory is not director / member / trustee a Director / Member / Owner / as indicated on the CIPC Shareholder of the company, an document, alternatively a official letter of authorization or delegation of authority delegation of authority should be would be required? submitted with the bid document. Documents completed in black ink (i.e. no “Tippex” corrections, no pencil, no NB: Bidders must ensure that the other colour ink, or non- directors, trustees, managers, submission of the MBD principal shareholders, or forms, will be stakeholders of this company, considered)? declare any interest in any other related companies or business, whether or not they are bidding for this contract. See Question 3.14 of MBD 4. Failure to declare interest will result in a disqualification f) Audited Financial Statements for the Applicable for tenders most recent three (3) years or Audited above R10m in Financial Statements from date of conjunction with MBD 5) existence for companies less than three years old. NB: The bidder must submit signed Are Audited financial audited annual financial statements for statements provided the most recent three years, or if (Audited financials must established for a shorter period, submit be signed by auditor) Or proof that the bidder is not Compulsory Returnable Submitted Checklist (Guide for Documentation (Submission of (YES or NO) Bidder and the Bid these are compulsory) Evaluation Committee) audited annual financial statements required by law to prepare from date of establishment. audited financial statements. If the bidder is not required by law to prepare signed annual financial statements for auditing purposes, then the bidder must submit proof that the bidder is not required by law to prepare audited financial statements. g) Joint Ventures (JV) – (Only applicable If applicable. JV when the bidder tenders as a joint agreement provided? JV venture) Where the bidder bids as a agreement complete and joint venture (JV), the required or relevant? relevant documents as per (a) to (f) above must be provided for all JV Agreement signed by all parties. In addition to the above the parties? All required bidder must submit a Joint Venture documents as per (i.e. a to (JV) agreement signed by the relevant f) must be provided for all parties. partners of the JV. NB: It is a condition of this bid that the successful bidder will continue with the same Joint Venture (JV) for the duration of the contract unless prior approval is obtained from the City. h) Bidder attended a compulsory briefing A compulsory briefing session where applicable register must be signed by the bidder. Bidders will be disqualified should they fail to attend

Activity Attached/ Not Attached Concept Design showing proposed development in a form of Sketch Plan/ Site Plan/ 3D Design Project Implementation Plan/ Gant Chart with a project duration of 3 Years Economic Impact, the proposal must contain total investment, job opportunities and overall impact on the city’s economy. Climate Action Plan: The Development Proposal must demonstrate how the development will adhere to Net-Zero and Climate Resilience by 2050. The consideration must provide a plan on energy efficiency, use of renewable energy, sustainable water consumption, waste separation and use of other natural resources Community Empowerment Plan Development Cost, VAT Incl. accompanied by a viability model of the project and payment of the monthly rental. Feasibility analysis and rental payment schedule All bidders who have complied with Stage 2 Mandatory Requirements will proceed to Stage 3, Functional Criteria present their Conceptual Development Plan to the Bid Evaluation Committee STAGE 3: FUNCTIONALITY CRITERIA Bids will be evaluated to establish whether they meet a minimum threshold of 70 points out of 100 for Functionality, based on the following criteria: CRITERIA SUB-CRITERIA SCALE WEIGH HIGH T POSSIBLE SCORE ENTITY CAPACITY AND EXPERIENCE OF THE 20 EXPERIENCE BIDDER’S S PROFESSIONAL TEAM IN DELIVERING PROJECTS OF A SIMILAR NATURE: Bidders must submit copies of CVs along with proof of Registration with the relevant professional bodies for the following professionals: Civil Engineer - Proof of Registration as a Professional Engineer with the Engineering Council of South Africa 1 5 Architect - CV and Proof of Registration with 1 5 The South African Council for the Architectural Profession as a Professional Architect or Senior Architectural Technologist Quantity Surveyor – CV and Proof of 1 5 Registration with South African Council for the Quantity Surveying Profession Town Planner – CV and Proof of Registration 1 5 with The South African Council for Planners ENTITY’S CUMULATIVE DEVELOPMENT EXPERIENCE CAPABILITY OF THE BIDDING ENTITY IN DELIVERING PROJECTS OF A SIMILAR NATURE: The bidder must demonstrate experience in delivering building projects of a similar nature. The value of the projects must be clearly stated. Scoring will be based on the total value of development projects successfully completed. 10 50 (Attach proof of Completion certificate/ letter confirming the delivery and the value of the project) Cumulative Projects of 100% Equivalent to the 5 Proposed Development Cost and above Cumulative Projects of 90% and above but less 4 100% of the Proposed Development Cost Cumulative Projects of 80% and above but less 3 than 90%of the Proposed Development Cost Cumulative Projects of 70% and above but less 2 than 80% of the Proposed Development Cost Cumulative Projects of 60% and above but less 1 than 70% of the Proposed Development Cost DEVELOPMEN CONFORMITY OF THE DEVELOPMENT T PROPOSAL PROPOSAL TO THE VISION FOR THE PROPERTY: High level conceptual design outlining the intended 5 uses in line with the land use scheme and the integration of multiple uses within the development including parking and sustainability elements (demonstrate use of green building principles that are environmentally responsible and resource efficient). 6 30 High level conceptual design lacking though one of 4 the aspects of (intended uses in line with the land use scheme, integration of multiple uses within the development including parking and sustainability elements that demonstrate use of green building principles that are environmentally responsible and resource efficient). High level detailed write up demonstrating how the 3 bidder will deliver on the projects vision without a conceptual design. HIGHEST POSSIBLE SCORE 100 Bidder who score below 70 points will not proceed to the next stage of evaluation, Stage 4 Preferential Point System and Rental Offer STAGE 4: PREFERENTIAL POINT SYSTEM The preferential points to be used will be the 90/10 points system for the revenue generating tender in terms of the Preferential Procurement Policy Framework Act, 2000 (Act ) Regulations 2022. The system comprises of the following elements: 90 points for price 10 points for Specific goals SPECIFIC GOALS Bidders are required to submit supporting documents for their bids to claim the specific goal points. Non-compliance with specific goals will not lead to disqualification but bidders will not be allocated specific goal points. Bidders will score points out of 90 or 80 for price only and zero (0) points out of 10 or 20 for specific goals. Cot shall act against any bidder or person when it detects that the specific goals were claimed or obtained on a fraudulent basis. The specific goal for this bid is outlined below. Specific goals 90/10 preference Proof of specific goals to be submitted point system BB-BEE score of companies Valid Certified copy of BBBEE certificate. Sworn Affidavit for B-BBEE qualifying small Level 1 • 4 Points enterprise or Exempt Micro Enterprises or Level 2 • 3.5 Points CIPC BBBEE certificate. Level 3 • 3 Points Level 4 • 2.5 Points Level 5 • 2 Points Level 6 • 1.5 Points Level 7 • 1 Point Level 8 • 0.5 Points Non-compliant 0 Points EME and/ or QSE 1 Point Valid Sworn affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises or CIPC BBBEE certificate At least 51% of Women- 1 Point Certified copy of Identity Document/s and owned companies proof of ownership (Sworn affidavit for B- BBEE qualifying small enterprise or Exempt Micro Enterprises, CIPC registration or any other proof of ownership) At least 51% owned 1 Point Medical Certificate with doctor’s details companies by People with (Practice Number, Physical Address, and disability contact numbers) and proof of ownership (Sworn affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises, CIPC registration or any other proof of ownership B-BBEE Minimum Level: 1