The Border Management Authority(bma) - Border Management

Returnable Documents:

BID DOCUMENTS ARE TO BE SUBMITTED THROUGH E-TENDER PORTAL (E-SUBMISSIONS) BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO: CONTACT PERSON CONTACT PERSON Thulani Abigail Ntshani TELEPHONE NUMBER TELEPHONE NUMBER N/A E-MAIL ADDRESS suppliers.enquiries@bma.gov.za E-MAIL ADDRESS Abigail.Ntshani@bma.gov.za SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE UMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER SUPPLIER TAX COMPLIANCE CENTRAL COMPLIANCE STATUS SYSTEM PIN: OR SUPPLIER DATABASE No: MAAA B-BBEE STATUS LEVEL TICK APPLICABLE BOX] B-BBEE STATUS LEVEL [TICK APPLICABLE BOX] VERIFICATION SWORN AFFIDAVIT CERTIFICATE Yes No Yes No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU THE ARE YOU A FOREIGN BASED ACCREDITED SUPPLIER FOR THE GOODS REPRESENTATIVE IN Yes No Yes No /SERVICES /WORKS SOUTH AFRICA FOR THE OFFERED? GOODS /SERVICES [IF YES ENCLOSE PROOF] [IF YES, ANSWER PART B:3 ] /WORKS OFFERED? QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW. 3 | P a g e Supply Chain Management Bid Pack Invitation to Bid Standardized 30 September 2025 DESCRIPTION: EMPLOYEE WELLNESS SERVICES RFP NUMBER: H004L2610RFP00153 SECTION B PART B TERMS AND CONDITIONS FOR BIDDING 1. BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT. 1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. 1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7). 2. TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED; EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.6 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.” NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... (Proof of authority must be submitted e.g. company resolution) DATE: ................................................... 4 | P a g e Supply Chain Management Bid Pack Invitation to Bid Standardized 30 September 2025 DESCRIPTION: EMPLOYEE WELLNESS SERVICES RFP NUMBER: H004L2610RFP00153 SECTION C SPECIAL INSTRUCTIONS AND NOTICES TO BIDDERS REGARDING THE COMPLETION OF BIDDING FORMS PLEASE NOTE THAT THIS CALL FOR BIDS IS SUBJECT TO TREASURY REGULATIONS 16A ISSUED IN TERMS OF THE PUBLIC FINANCE MANAGEMENT ACT, 1999. 1. Unless inconsistent with or expressly indicated otherwise by the context, the singular shall include the plural and vice versa and with words importing the masculine gender shall include the feminine and the neuter. 2. Under no circumstances whatsoever may the Bids forms be retyped or redrafted, but can be completed online without changing any words. Photocopies of the original Bids documentation may be used, but an original signature must appear on such photocopies. 3. The Respondent is advised to check the number of pages and to satisfy himself that none are missing or duplicated. 4. Bids submitted must be complete in all respects. 5. Bids shall be lodged at the address indicated not later than the closing time specified for their receipt, and in accordance with the directives in the Bids documents. (E-Submission) 6. Each Bid shall be addressed in accordance with the directives in the bid documents and shall be lodged in a separate sealed envelope, with the name and address of the Respondent, the Bid number and closing date indicated on the envelope. The envelope shall not contain documents relating to any Bids other than that shown on the envelope. If this provision is not complied with, such Bids may be rejected as being invalid. (not applicable) 7. All Bids received in sealed envelopes with the relevant Bids numbers on the envelopes are kept unopened in safe custody until the closing time of the Bids. Where, however, a Bids is received open, it shall be sealed. If it is received without a Bids number on the envelope, it shall be opened, the Bid number ascertained, the envelope sealed, and the Bid number written on the envelope. (Not applicable) 8. A specific box is provided for the receipt of Bids, and no Bids found in any other box or elsewhere subsequent to the closing date and time of Bids will be considered. (Not applicable) 9. No Bids sent through the post/courier will be considered if it is received after the closing date and time stipulated in the BIDS documentation, and proof of posting/couriering will not be accepted as proof of delivery. (E-submission) 10. No Bids submitted by telefax, telegraphic will be considered. 11. Bids documents must not be included in packages containing samples. Such Bids may be rejected as being invalid. 12. Any alteration made by the Respondent must be initiated. If not initialed the Respondent may be disqualified. 13. Use of correcting fluid is prohibited 14. Bids will be opened in public as soon as practicable after the closing time of Bids. 15. Where practical, prices will be made public at the time of opening Bids. Rights to Award • Border Management Authority reserves the right to call for presentations from shortlisted suppliers or Reserves the Right to accept bids in Whole or In Part.” • Not to make any award in this bid or accept any proposals submitted, • Award the project to more than one (1) Respondent for the same activity • Request further technical/functional information from any Respondent after the closing date, • Verify information and documentation of the Respondent(s), • Not to accept any of the bid document submitted, 5 | P a g e Supply Chain Management Bid Pack Invitation to Bid Standardized 30 September 2025 DESCRIPTION: EMPLOYEE WELLNESS SERVICES RFP NUMBER: H004L2610RFP00153 • To withdraw or amend any of the bid conditions by notice in writing to all Respondents prior to closing of the bid and post award, and • If an incorrect award has been made to remedy the matter in any lawful manner it may deem fit. • Apply objective criteria • Service providers are not allowed to utilize employees that are non-South African Citizen, this may lead to contract termination unless vetted and have work. Price Negotiation BMA reserves the right to negotiate with the shortlisted Respondents prior and/or post award. The terms and conditions for negotiations will be communicated to the shortlisted Respondents prior to invitation to negotiations. The negotiation terms and conditions may include presentations and/or site visits. This phase is meant to ensure the conditions of bid and projects will be implementable for the achievement of the project objectives. BMA supports the spirit of economic empowerment and recognizes that real empowerment can only be achieved through individuals and businesses conducting themselves in accordance with the Constitution and in an honest, fair, equitable, transparent and legally compliant manner. Against this background the BMA does not support any form of fronting. Remuneration •The service provider will be remunerated in South African Rands, on a fixed price (Inclusive of VAT) for the service rendered. •Payment will be made within 30 days of receipt of the approved invoice according to an agreed payment schedule. •Payment will be against the key deliverables as set out in section 4 above, provided professional-level quality standards have been met. Disputes as to what constitutes a reasonable standard will be referred to an agreed provider of arbitration services. •Disbursements must not exceed 10% of the total amount paid to the service provider and will be paid only if original receipts are provided against a list of expenses that are agreed in advance of the costs being incurred. THE EVALUATION WILL BE EVALUATED AS FOLLOWS: Administrative Compliance Mandatory Compliance (i)SBD 1: Invitation to quote/bid and T&Cs of bidding. Refer to (ii)SBD3: Pricing Schedule (iii)SBD 4 form: Bidders Disclosure (iv)SBD 6.1 form: Preference Points claim form in terms of the Preferential Procurement Regulation 2022; (Note to tenderers: the tenderer must indicate how they claim for each preference point system). Attach active BBBEE certificate or Affidavit (v) Authority to sign a bid 6 | P a g e Supply Chain Management Bid Pack Invitation to Bid Standardized 30 September 2025 DESCRIPTION: EMPLOYEE WELLNESS SERVICES RFP NUMBER: H004L2610RFP00153 SECTION D REGISTRATION ON THE CENTRAL SUPPLIERS DATABASE 1. In terms of the National Treasury Instruction Note, all suppliers of goods and services to the State are required to register on the Central Suppliers Database. 2. Prospective suppliers should self-register on the CSD website www.csd.gov.za 3. If a business is registered on the Database and it is found subsequently that false or incorrect information has been supplied, then the Entity may, without prejudice to any other legal rights or remedies it may have; 3.1 cancel a bid or a contract awarded to such supplier, and the supplier would become liable for any damages if a less favourable bid is accepted or less favourable arrangements are made. 4. The same principles as set out in paragraph 3 above are applicable should the supplier fail to request updating of its information on the Central Suppliers Database, relating to changed particulars or circumstances. 5. IF THE SUPPLIER IS NOT REGISTERED AT THE CLOSING TIME OF BID, THE SUPPLIER WILL BE DISQUALIFIED AT THE BID EVALUATION PROCESS. 7 | P a g e Supply Chain Management Bid Pack Invitation to Bid Standardized 30 September 2025 DESCRIPTION: EMPLOYEE WELLNESS SERVICES RFP NUMBER: H004L2610RFP00153 SECTION E DECLARATION THAT INFORMATION ON CENTRAL SUPPLIER DATABASE IS CORRECT AND UP TO DATE (To be completed by bidder) THIS IS TO CERTIFY THAT I (name of bidder/authorized representative) .............................. ......................................., WHO REPRESENTS (state name of bidder) ................................. ....................................................................... CSD Registration Number................................................. AM AWARE OF THE CONTENTS OF THE CENTRAL SUPPLIER DATABASE WITH RESPECT TO THE BIDDER’S DETAILS AND REGISTRATION INFORMATION, AND THAT THE SAID INFORMATION IS CORRECT AND UP TO DATE AS ON THE DATE OF SUBMITTING THIS BID. AND I AM AWARE THAT INCORRECT OR OUTDATED INFORMATION MAY BE A CAUSE FOR DISQUALIFICATION OF THIS BID FROM THE BIDDING PROCESS, AND/OR POSSIBLE CANCELLATION OF THE CONTRACT THAT MAY BE AWARDED ON THE BASIS OF THIS BID. ............................................................................................................ SIGNATURE OF BIDDER OR AUTHORISED REPRESENTATIVE DATE: .................................................... 8 | P a g e Supply Chain Management Bid Pack Invitation to Bid Standardized 30 September 2025 DESCRIPTION: EMPLOYEE WELLNESS SERVICES RFP NUMBER: H004L2610RFP00153 RESOLUTION TO SIGN ON BEHALF OF COMPANY RESOLUTION of a meeting of the Board of “Directors / Members / Partners of: ...................................................................................................................................................................................... (legally correct full name and registration number, if applicable, of the Enterprise) held at: ......................................................... (place) on..............................................(date) RESOLVED that: The Enterprise submits a Tender to BMA in respect of the following: Tender Reference Description: ................................................................................................................................... (Project description as per Tender Document) *Mr/Mrs/Ms .................. in *his/her capacity as: .............................................................(position) And who will sign as follows: ________________________________________ (Signature) and is hereby, authorised to sign the Tender and all other documents and/or correspondence in connection with and relating to this bid, as well as to sign any Contract, and any and all documentation, resulting from the award of any project to the Enterprise mentioned above. No NAME CAPACITY SIGNATURE 1. *Delete which is not applicable. 2. NB: This resolution must be signed by all the Directors / Members / Partners of the Tendering Enterprise. 3. Should the number of Directors /Members / Partners exceed the space available above, additional names and signatures must be supplied on a separate | P a g e Supply Chain Management Bid Pack Invitation to Bid Standardized 30 September 2025 DESCRIPTION: EMPLOYEE WELLNESS SERVICES RFP NUMBER: H004L2610RFP00153 SECTION F SBD 3.1 PRICING SCHEDULE – FIRM PRICES (PURCHASES) NOTE: ONLY FIRM PRICES WILL BE ACCEPTED. NON-FIRM PRICES (INCLUDING PRICES SUBJECT TO RATES OF EXCHANGE VARIATIONS) WILL NOT BE CONSIDERED IN CASES WHERE DIFFERENT DELIVERY POINTS INFLUENCE THE PRICING, A SEPARATE PRICING SCHEDULE MUST BE SUBMITTED FOR EACH DELIVERY POINT Name of bidder................................................. Bid Number: H004L2610RFP00153 Closing Time: 11:00 Closing date: 17 FEBRUARY 2026 Lead Time:...................... OFFER TO BE VALID FOR 120 DAYS FROM THE CLOSING DATE OF BID. __________________________________________________________________________ ITEM Description Total price (excl vat) NO. 1 PROVISION OF EMPLOYEE WELLNESS SERVICES TO THE BORDER MANAGEMENT AUTHORITY(BMA) FOR A PERIOD OF THREE (3) YEARS. Sub Total VAT AT 15% GRAND TOTAL (BID PRICE IN RSA CURRENCY WITH ALL APPLICABLE TAXES INCLUDED) The total cost amount must cover all costs associated with the service I (full name) , in my capacity as , the duly authorized representative of (business name) hereby declares that the offer is in accordance with the attached specification, notes to suppliers & accepts all conditions/clauses contained in the said documents. Signature of the duly authorised Date: representative - Required by: ........................................ - At: ........................................ ....................................... - Brand and model ........................................ 10 | P a g e Supply Chain Management Bid Pack Invitation to Bid Standardized 30 September 2025 DESCRIPTION: EMPLOYEE WELLNESS SERVICES RFP NUMBER: H004L2610RFP00153 - Country of origin ........................................ - Does the offer comply with the specification(s)? *YES/NO - If not to specification, indicate deviation(s) ........................................ - Period required for delivery ........................................ *Delivery: Firm/not firm - Delivery basis .......................................... Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination. ** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills development levies. *Delete if not applicable 11 | P a g e Supply Chain Management Bid Pack Invitation to Bid Standardized 30 September 2025 DESCRIPTION: EMPLOYEE WELLNESS SERVICES RFP NUMBER: H004L2610RFP00153 SECTION G SBD 4 BIDDER’S DISCLOSURE 1. PURPOSE OF THE FORM Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder. Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that person will automatically be disqualified from the bid process. 2. Bidder’s declaration 2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest1 in the enterprise, employed by the state? YES NO 2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling interest in the enterprise, in table below. Full Name Identity Number Name of State institution 2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by the procuring institution? YES NO 2.2.1 If so, furnish particulars: ................................................................................................ ................................................................................................ 1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise. 12 | P a g e Supply Chain Management Bid Pack Invitation to Bid Standardized 30 September 2025 DESCRIPTION: EMPLOYEE WELLNESS SERVICES RFP NUMBER: H004L2610RFP00153 2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest in the enterprise have any interest in any other related enterprise whether or not they are bidding for this contract? YES NO 2.3.1 If so, furnish particulars: (please declare all companies under the directors names on CSD, declare using MAAA numbers as listed on CSD) ........................................................................................ ........................................................................................

No specific requirements found