Develop Civil Engineering Designs - Housing Development

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5.1. The details of scope of work (refer to Annexure 1) 6. EVALUATION METHODOLOGY The evaluation of Bids will be based on the information contained in Bids received in RFP and, which may be further supplemented by presentations and clarification information provided, if required. All Bids shall be equally evaluated and adjudicated by various committees involved in the evaluation process in accordance with stated Evaluation Criteria. Procurement integrity and fairness, transparency, competitiveness and full accountability will at all times be paramount. 6.1. EVALUATION AND SCORING METHODOLOGY The evaluation of the Bids by the evaluation committee will be conducted at various stages. The following stages will be applied in the evaluation: STAGE DESCRIPTION Admin compliance The Bid is checked for completeness and whether all required (Stage 1) documentation, certificates; verify completeness warranties and other Bid requirements and formalities have been complied with. The Bids are checked to verify that the essential RFP requirements have been met. Incomplete and Non-compliant Bids will be disqualified. Technical Evaluation Detailed analysis of Bids to determine whether the Bidder is capable of (Stage 2) delivering the Project in terms of business and technical requirements. The minimum threshold for technical evaluation is [70%], any bidder of 46 The Housing Development Agency STAGE DESCRIPTION who fails to meet the minimum requirement will be disqualified and not proceed with the evaluation of Price and Specific goals. Price and Specific Evaluate price and Specific Goals on an 80/20 point system goals (Stage 3) Bidder Verification Verification of information supplied by bidders when completing SBD 4 (Stage 4) Recommendation Report formulation and recommendation of Preferred Bidders Best and Final Offer The HDA may go into the Best and Final Offer process in the instance where no bid meets the requirements of the RFP and/or the Bids are to close in terms of points awarded. Approval Approval and notification of the final Bidder. 5.2. STAGE 1: COMPLIANCE REQUIREMENTS To ensure compliance with all legislation; business continuity; an operating environment that is conducive to the HDA operations as well as financial security, the following mandatory requirements will apply. Failure to comply with any of the mandatory requirements will result in disqualification of the bid. Stage 1A: Basic Compliance If you do not submit the following basic compliance documents and should an award is made, these basic compliance documents must be made available within seven (7) days, failing which the award will be recalled. No. Description of requirement a) CSD Report b) Completion of ALL RFP documentation (SBD1, SBD4 and SBD 6.1) c ) Letter of Good Standing: Compensation for Occupational Injuries & Diseases Act (COIDA) d) Signed Joint Venture, Consortium Agreement or Partnering Agreement (whichever is applicable – if applicable) of 46 The Housing Development Agency Stage 1B: Mandatory Requirements If you do not submit the following documents your tender will be automatically disqualified: No. Description of Requirement a Copy of valid Professional Indemnity Insurance Certificate with a minimum cover of R5,000,000.00. 5.3. STAGE 2: TECHNICAL / FUNCTIONALITY REQUIREMENTS The HDA needs to be satisfied, in all respects, that the service provider selected has the necessary resources and capacity and that all submissions are regarded in a fair manner in terms of evaluation criteria and process. Qualifying bidders shall then be evaluated on functionality after meeting all compliance requirements outlined above. The minimum threshold for technical/functionality requirements is 70% as per the standard Evaluation Criteria presented as per the table above. Bidders who score below this minimum requirement shall not be considered for further evaluation in stage 3. Summary of the technical / functional requirements are presented in table below: CATEGORY FUNCTIONAL CRITERIA Points i Lead Company profile (Attach Organogram) 10 ii Related Work Experience 40 iii CVs of the proposed team members 50 Detailed technical / functional requirements are presented in table below: ITEM CRITERIA WEIGHT Lead Company All bidders are required to submit a comprehensive company profile. In the case of a Joint Venture (JV), each company profile (Attach forming part of the JV must submit its company profile. The Organogram) submission must identify the Lead Company responsible for the overall management and delivery of the project. The company profile must address the following sub-criteria: • Quality Management Procedures (4 points): Provide a description of the company’s internal quality management systems, processes, and procedures relevant to engineering design and infrastructure delivery. of 46 The Housing Development Agency ITEM CRITERIA WEIGHT • Project Team Organogram (3 points): Include a clear organogram that illustrates the proposed project team structure, indicating key roles, responsibilities, and reporting lines. • Company Overview (3 points): Present a concise overview of the company, highlighting relevant experience, technical capacity, available resources, and the ability to deliver similar municipal infrastructure design projects. Related Work The bidder is required to provide evidence of completed projects of a similar nature, specifically involving the design Experience of water and/or sewer network infrastructure. For each project submitted, the following supporting documentation must be attached: • A copy of the official Appointment Letter accompanied by • Either a Detailed Design Approval from the client or an Employer’s Reference Letter confirming satisfactory completion of the design services for the same project. • The above documents must not be older than 5 years. Points will be allocated as follows, based on the number of comparable completed projects submitted: • 5 projects – 40 points • 4 projects – 30 points • 3 projects – 20 points • 2 projects – 15 points • 1 project – 10 points CVs of the Bidders must submit CVs of key team members proposed for the project panel. Each team member must be professionally proposed team registered with the relevant South African professional body. members Points are awarded based on qualifications and relevant experience in water and/or sewer infrastructure projects. Professional Engineer – 25 Points • Registered with ECSA as a Professional Engineer (Pr. Eng.) or a Professional Engineering Technologist (Pr. 50 Tech Eng.) • Bachelor’s Degree or BTech in Civil Engineering • Relevant experience: o ≥ 10 years = 25 points of 46 The Housing Development Agency ITEM CRITERIA WEIGHT o ≥ 5 years and < 10 years = 20 points o < 5 years = 10 points 2. Civil Engineering Technician – 15 Points • Registered with ECSA as a Professional Engineering Technician (Pr. Eng. Techni) • National Diploma in Civil Engineering • Relevant experience: o ≥ 8 years = 15 points o ≥ 4 years and < 8 years = 10 points o < 4 years = 5 points 3. Quantity Surveyor – 10 Points • Registered with SACQSP as Professional Quantity Surveyor (PrQS) • Bachelor’s Degree or BTech in Quantity Surveying • Relevant experience: o ≥ 8 years = 10 points o ≥ 4 years and < 8 years = 7 points o < 4 years 4= 3 points TOTAL 100 5.4. STAGE 3: PRICING AND SPECIFIC GOALS The following criteria will be used for points allocation for price and Specific Goals compliance on a 80/20 point system: Price and Specific Goals CRITERIA WEIGHTING/ POINTS Price 80 Specific goal 20 Total 100 Price Where of 46 The Housing Development Agency PS = Points scored for price of tender under consideration Pt = Rand value of offer tender consideration Pmin = Rand value of lowest acceptable tender Specific Goals Evaluation: A bidder must submit proof or documentation to claim points for specific goals. A bidder failing to submit proof or documentation to claim points for specific goals will be interpreted to mean that preference points for specific goals are not claimed. The bidder may not be disqualified but will score 0 points out of 20 for specific goals. Specific goals for the tender and points claimed are indicated per the table below. (Note to organs of state: 80/20 preference point system is applicable, corresponding points must also be indicated as such. The Specific Goals allocated Number of Points Proof / Documentation points in terms of this tender required to Claim Points for Specific Goals Black Women Owned (Maximum points = 4 points) 75% - 100% 4 CSD or Sworn Affidavit 51% - 74.99 - 3 CSD or Sworn Affidavit Below 51% 1 CSD or Sworn Affidavit Historically Disadvantaged South Africans* (maximum Points = 16) Youth (Maximum points =7) 75% - 100% 7 CSD or Sworn Affidavit 51% - 74.99 - 5 CSD or Sworn Affidavit Below 51% 3 CSD or Sworn Affidavit Disabled People (Maximum points =5) 75% - 100% 5 CSD or Sworn Affidavit 51% - 74.99 - 4 CSD or Sworn Affidavit Below 51% 2 CSD or Sworn Affidavit Military Veterans 2 CSD HDSA 2 CSD or Sworn Affidavit of 46 The Housing Development Agency *Historically disadvantaged South Africans refers to any person, category of persons, or communities disadvantaged by unfair discrimination before the constitution of the Republic of SA, 1993 (ACT No. come into operations. 7. VALIDITY PERIOD This RFP shall be valid for [120 Business days] calculated from Bid closing date. 8. THE NATIONAL INDUSTRIAL PARTICIPATION PROGRAMME 8.1. National Industrial Participation Programme (NIPP) requirements: The National Industrial Participation (NIP) Programme, which is applicable to all government procurement contracts that have an imported content, became effective on the 1 September 1996. The NIP policy and guidelines were fully endorsed by Cabinet on 30 April 1997. In terms of the Cabinet decision, all state and parastatal purchases / lease contracts (for goods, works and services) entered into after this date, are subject to the NIP requirements. NIP is obligatory and therefore must be complied with. The Industrial Participation Secretariat (IPS) of the Department of Trade and Industry (DTI) is charged with the responsibility of administering the programme. Bidders are therefore required to complete SBD 5 to give effect to the above. Bidders who do not complete this form will be automatically disqualified. (if applicable) 9. POST TENDER NEGOTIATION (IF APPLICABLE) The- HDA reserves the right to conduct post tender negotiations with a shortlist of Bidder(s). The shortlist could comprise of one or more Bidders. Should the HDA conduct post tender negotiations, Bidders will be requested to provide their best and final offers to the HDA based on such negotiations. A final evaluation will be conducted in terms of 80/20. 10. BEST AND FINAL OFFER The HDA reserves the right to embark on the Best and Final Offer (BAFO) Process where: a) None of the proposals meet the RFP requirements; b) None of the responses to RFP are affordable and demonstrate value for money; and Upon the decision by the HDA to embark on a BAFO process it shall notify the response to RFP. of 46 The Housing Development Agency 11. FINAL CONTRACT AWARD The HDA may negotiate the final terms and conditions of the contract with the successful Bidder(s). Bidder 12. FAIRNESS AND TRANSPARENCY The HDA views fairness and transparency during the RFP Process as an absolute on which the HDA will not compromise. The HDA will ensure that all members of evaluation committees declare any conflicting or undue interest in the process and provide confidentiality undertakings to the HDA. The evaluation process will be tightly monitored and controlled by the HDA to assure integrity and transparency throughout, with all processes and decisions taken being approved and auditable. of 46 The Housing Development Agency SECTION 3 PRICING AND DELIVERY SCHEDULE Bidders are required to complete the Pricing Schedule as per Annexure: 2(Volume 2 /Envelop 2)

No specific requirements found