Supply, Install, Configure, Integrate and Support a Supermicro Based High Ava...

Returnable Documents:

The following deliverables identified as project outputs: 6.1 A functional high availability cluster solution. 6.2 Project plan for the rollout of the envisaged solution. 6.3 Maintenance and Support Service Level Agreement that: 6.3.1 Clearly stipulates the roles and responsibilities between the NLC and the service provider in terms of the administration and management of key LAN network components. 6.3.1.1 Supermicro servers. 6.3.1.2 Data Storage Platform. 6.3.1.3 NVIDIA network switches. 6.4 Configuration documentation of each of the components making up the high availability cluster solution. 6.5 Project sign off and close-out reports. 6. FUNCTIONAL REQUIREMENTS 7.1 The bidder is to establish and provide a high availability computing cluster solution with the following minimum capabilities and/or features: No Item Description Specification Qty Comply/ Not Comply 1. Super Micro Super Server with following configuration 4 Server details: SYS-121H-TNR 1U a. 1x X13 DEM, CSE-HS119-R1K24P2 (36Cores, 45TB b. 2x SPR 6416H 4/2P 18C 2.2G Raw Non-Volatile (16C/2.3G, 12C/2.7G) 165W 45M BI Memory express (1100) (NVMe) Capacity, c. 16x 64GB DDR5-5600 2Rx4 ECC 1TB DDR5 RAM) RDIMM d. 12x SSD 2.5" NVMe PCIe4 3.8TB 2DWPD TLC D, 15mm e. 1x 2x Hybrid Gen 4 NVMe/SATA M.2 RAID 0/1 Carrier, Standard f. 2x SSD M.2 NVMe PCIe4 480GB 1DWPD TLC D, 80mm g. 1x AIOM 2-port 25GbE SFP28, Mellanox CX-6 LX w/0.5U h. 1x Standard PCIe 4.0 x8 dual port 25GbE with SFP28 i. 4x 5m LC to LC OM4 Cables j. 1x Intel VROC Premium, RAID0,1,5,10, HF, RoHS No Item Description Specification Qty Comply/ Not Comply k. 4x SFP28 Transceiver module 25G, 850nm, MMF, LC l. 2x PWCD, US, IEC60320 C14 TO C13,6FT,14AWG, RoHS m. 1x SMC System Management Software Suite Node License n. 2x SOCKET E E1B CARRIER LGA 4677 W/SHIM SP MCC, DG1.0, RoHS o. 1x 1U 4-slot backplane, 4x SAS3/SATA3/NVME5 X13 Hyper-S, HF p. 1x 12 NVME cable kit for SYS-121H- TNR, RoHS q. 1x MicroHi, (2X2 to 2X4) P3.0,40CM,10A/pin,16AWG, RoHS r. 4x 2.5" thin profile drive tray, orange tab (for hot swap NVMe) 2. Super Micro Server  Supermicro 24x7 Silver Support 4 Product (NBD) & Warranty x 36 months Maintenance and  NB: In-country spares to align with the Support for each 36 months warranty to be available on server and switch next business day basis. 3. NVIDIA Spectrum a. NVIDIA Spectrum-2 based SN3420 Ethernet 25GbE/100GbE 1U Open Ethernet Switch switch with Cumulus Linux, 4 ▪ 48 SFP28 ports and 12 QSFP28 ports, ▪ x86 CPU, short depth, ▪ 2 Power Supplies (AC), ▪ P2C airflow, Rail Kit b. Mellanox transceiver, 25GbE, SFP28, 96 LC-LC, 850nm, SR (24 per switch) c. Mellanox Passive Copper cable, ETH 4 100GbE, 100Gb/s, QSFP28, 1m, Black, 3 0AWG, CA-N d. NVIDIA ENT Business Standard Support 4 Services for SN3420 Series, 5 Years 4. Data Storage Enterprise-grade data storage platform for Platform deployment across two sites — Production and Disaster Recovery (DR) — that provides scalable, high-performance, and resilient storage infrastructure to support critical NLC applications and enterprise data services. All equipment must be rack-mounted, designed for enterprise-class performance, and engineered for resilience, scalability, security, and standards-based interoperability. The platform must serve as No Item Description Specification Qty Comply/ Not Comply the foundation for data services, analytics, backup, and disaster recovery within the modernised ICT ecosystem. Detailed Technical Requirements for the Data Storage Platform are elaborated in Section 8 below. 5. NVIDIA Switch NVIDIA ENT Business Standard Support 4 Support and Services for SN3420 Series, 5 Years Maintenance 6. Installation and Professional & Installation Services at 4 Commissioning two separate physical locations (head Services. office and DR site): a. Racking, Stacking & Cabling to LAN Network b. Initial Setup and Configuration: Including the following: ▪ Windows Hyper-V ▪ Provisioning of Storage Allocation ▪ Switch configuration and integration to existing LAN ▪ Configure replication services between head office and DR site. c. Project Management: outlines the period from placing the order to initial setup and configuration. d. Project Governance: ▪ Technical configuration documents When pricing this section, please note the following:  The additional servers will be integrated into the existing cluster.  Internal storage should be shared across the entire cluster.  This must include the installation at 2 (Two) different physical sites viz. NLC Head Office and the DR Site in Gauteng (TBC). No Item Description Specification Qty Comply/ Not Comply 7. Product Minimum Requirements: Certification. • Supermicro Server Technology: Product Certification for 3 1 Resources/Engineers to be current. Mandatory. • Nvidia Mellanox: Product Certification for Resources/Engineers to be current. Mandatory. 1 • Data Storage Platform: Certified Resources/Engineers. 1 7.2 For compliance with minimum capabilities or features on functional requirements stated in the above table, the bidder must clearly indicate by ticking the last column on table 7.1, Non-compliance with the full functional requirements or partial compliance will result in disqualification for further evaluation. By way of illustration NLC would like to cluster the servers into two instances with cross-server storage allocation and sharing per instance, at two separate physical locations. This is envisaged in the simplified illustration below: Site A: Head Office: Site B: DR Site: 7. DATA STORAGE TECHNICAL REQUIREMENTS 8.1 Capacity and Architecture • Minimum 200 TB usable capacity (before any data reduction or compression). • Scale-out shared-everything architecture supporting linear scalability in both performance and capacity. • Support for NVMe-based high-speed storage or equivalent low-latency technology. • Tiered storage options (e.g., NVMe/Flash, Storage Class Memory, or equivalent persistent memory). • No reliance on batteries or volatile DRAM caches for persistence; all data must be written to non-volatile media (e.g., SSD). • Independent scaling of capacity and performance. • Non-disruptive scaling, maintenance, and firmware upgrades. • On ingest, incoming writes should first pass through an SCM-based metadata system for transaction coordination and consistency handling. 8.2 Data Reduction and Efficiency • Inline data reduction performed before flash writes to extend media life. • Must include deduplication, compression, and byte-range global compression across a single reduction domain. • Operation must be fully automated — no external appliances or client agents permitted. • Data reduction must be transparent to all access protocols and consistent across the cluster. 8.3 Performance and Resilience • Minimum aggregate throughput of 60 GB/s or higher across clustered nodes. • Performance benchmarks: o NFS/SMB: 99 % of I/O operations < 3 Ms latency at 80 % load (4 KB reads). o NFS RDMA: ≥ 8 GB/s read throughput (single client, single mount). o S3: < 1 Ms latency for high-IOPS writes. • Built-in high availability (HA) with no single point of failure. • Redundant components across controllers, power, cooling, and network paths. • Tolerate full chassis loss and survive ≥ 4 SSD failures per domain with ≤ 10 % capacity overhead. • Integrity protection via end-to-end checksums, hashes, or CRCs; no dedicated hot spares required. • Rebuilds under load must complete within one (1) day without service interruption. • Synchronous and asynchronous replication between Production and DR sites, supporting full failover/failback. • Self-healing and integrity verification must be inherent to the platform. 8.4 Networking and Connectivity • Support for high-speed Ethernet or InfiniBand interconnects (200 Gb/s or higher). • Redundant data paths and switching fabric with multi-protocol support, including NVMe- oF, iSCSI, NFS, SMB, and S3. • All fibre-optic cables, SFPs, and transceivers required for full connectivity must be included. • Unified namespace providing: o S3 object access (Amazon S3 API-compatible). o NFS v3/v4.1 and SMB 2.1+ file access. o Cross-protocol accessibility — files created under NFS/SMB must be visible as S3 objects and vice versa. o Directory quotas enforceable across NFS and SMB. 8.5 Protocol-Specific Requirements NFS (Network File System) • Support Network Lock Manager (NLM) byte-range advisory locking (≥ 1000 locks/file). • Full POSIX and NFS v4.1 ACLs, Kerberos authentication, and NFS over RDMA. • Support nconnect to enhances NFS scalability and performance by enabling multi-path, multi-connection data flows between the client and server. SMB (Server Message Block) • Support SMB/NTFS ACLs and mandatory file/byte-range locking. • SMB 2.1+ failover with resilient handles and session recovery. S3 (Simple Storage Service) • Compatible with standard SDKs (e.g., aws-sdk, boto3). • Support for multipart uploads, objects ≥ 5 TB, 100+ buckets per namespace, bucket versioning, object lock, and user policies. 8.6 Compute and Integration Layer • Minimum of one (1) 1U compute node or controller chassis with: o Dual processors with at least 101 logical cores. o Dual high-speed NICs (200 Gb/s or higher). o Support for hardware acceleration or Data Processing Units (DPUs). • Native integration with virtualization, container orchestration, and cloud-connect frameworks. • Support for replicating snapshots to cloud or on-prem object stores (S3 API compatible), including self-service access and compression efficiency for cloud snapshots. 8.7 Management and Monitoring • Centralized management via CLI, HTTPS GUI, and REST API. • Unified dashboard for monitoring, analytics, and Role-Based Access Control (RBAC). • Support for real-time capacity views, user quotas, and automated alerts. • Asynchronous replication (< 1-minute RPO) and non-disruptive upgrades. • Integration with central identity and monitoring platforms (e.g., SIEM, Sentinel). 8.8 Security and Compliance • AES-256 encryption for data at rest and in transit. • Immutable snapshots and ransomware protection mechanisms. • Compliance with POPIA, ISO 27001, and NLC Cybersecurity Policies. • RBAC, multifactor authentication, and secure audit logging for all admin/user activity. • Capability to integrate with centralized identity and monitoring platforms (e.g., SIEM, Sentinel). 8.9 Software and Licensing • Platform software must include: o Centralized management console with full cluster visibility. o Performance analytics, capacity forecasting, and alerting. o Automation and RESTful API support for orchestration. • Core-based licensing (minimum 101 cores) valid for a minimum 60-month (5-year) period. • All software, firmware, and management utilities must be included in the subscription or perpetual licensing agreement. 8.10 Vendor must provide comprehensive support, including parts replacement, software updates, and support and technical assistance throughout the license term. Bidders are expected to indicate their compliance and must be either equivalent or better than above technical requirements as per Annexure C. 8. IMPLEMENTATION SCOPE 9.1 Professional & Installation Services at two separate physical locations. 9.2 Deployment across two data centres (Production and DR). 9.3 Configuration, integration, and testing for connectivity to existing ICT infrastructure. 9.4 Licencing, Updates and Patching as required. 9.5 Training, documentation, and operational handover to NLC technical staff. 9.6 Project Management and Governance. 9.7 Warranty (if available beyond 36 months) and support with defined SLAs covering hardware, software, and updates for the contract term. 9.8 Provision of In-Country Spares as required and specified. 9. REPORTING REQUIREMENTS The service provider will report to the Information and Communications Technology (ICT) Division. 10. DURATION OF THE PROJECT The expected duration of the contract is years (3) years which may be effective on the date of appointment, the date of signing of a service level agreement (SLA) or directed and at the discretion of the NLC. SECTION 2: NOTICE TO BIDDERS 1. Terms and conditions of Request for Proposals 1.1 This document may contain confidential information that is the property of the NLC. 1.2 No part of the contents may be used, copied, disclosed, or conveyed in whole or in part to any party in any manner whatsoever other than for preparing a proposal in response to this RFP without prior written permission from the NLC. 1.3 All copyright and intellectual property herein vests with the NLC. 1.4 Late and incomplete submissions will not be accepted. 1.5 No services must be rendered, or goods delivered before an official NLC Purchase Order form has been received. 1.6 This RFP will be evaluated in terms of the 80/20 preference point system 1.7 Suppliers are required to register on the Central Supplier Database at www.csd.gov.za. 1.8 Suppliers must provide their CSD registration number (and attach a CSD Registration report) and ensure that theirtax matters are compliant. 1.9 All questions regarding this RFP must be forwarded to lucky@nlcsa.org.za, 1.10 Any supplier who has reasons to believe that the RFP specification is based on a specific brand mustinform the NLC via the email addressed in 1.9. 2. General rules and instructions 2.1 News and press releases 2.1.1 Bidders or their agents shall not make any news releases concerning this RFP or the awarding of the same or any resulting agreement(s) without the consent of, and then only in co-ordination with, the NLC. 2.2 Precedence of documents 2.2.1 This RFP consists of several sections. Where there is a contradiction in terms between the clauses, phrases, words, stipulations or terms and herein referred to generally as stipulations in this RFP and the stipulations in any other document attached hereto, or the RFP submitted hereto, the relevant stipulationsin this RFP shall take precedence. 2.2.2 Where this RFP is silent on any matter, the relevant stipulations addressing such matter, and which appear in section 217 of the constitution of the republic shall take precedence. Bidders shall refrain from incorporating any additional stipulations in its proposal submitted in terms hereof other than in the form of a clearly marked recommendation that the NLC may in its sole discretion elect to import or to ignore. Any such inclusion shall not be used for any purpose of interpretation unless it has been so imported or acknowledged by the NLC. It remains the exclusive domain and election of the NLC as to which of these stipulations are applicable and to what extent. Bidders are hereby acknowledging that the decision of the commission in this regard is final and binding. The onus to enquire and obtain clarity in this regard rests with the Bidder(s). The Bidder(s) shall take care to restrict its enquiries in this regard to the most reasonable interpretations required to ensure the necessary consensus. 2.3 Preferential procurement reform 2.3.1 The commission supports B-BBEE as an essential ingredient of its business. In accordance with government policy, the NLC insists that the private sector demonstrates its commitment and track record to B-BBEE in the areas of ownership (shareholding), skills transfer, employment equity and procurement practices (SMME Development) etc. 2.4 National Industrial Participation Programme 2.4.1 The Industrial Participation policy, which was endorsed by Cabinet on 30 April 1997, is applicable to contracts that have an imported content. The NIP is obligatory and therefore must be complied with. Bidders are required to sign and submit the Standard Bidding Document (SBD). 2.5 Language 2.5.1 Bids shall be submitted in English. 2.6 Gender 2.6.1 Any word implying any gender shall be interpreted to imply all other genders. 2.7 Headings 2.7.1 Headings are incorporated into this RFP document and submitted in response thereto, for ease of reference only and shall not form part thereof for any purpose of interpretation or for any other purpose. 2.8 Occupational Injuries and Diseases Act 2.8.1 The Bidder warrants that all its employees (including the employees of any sub- contractor that may be appointed) are covered in terms of the Compensation for Occupational Injuries and Diseases Act and that the cover shall remain in force for the duration of the adjudication of this RFP and/ or subsequent agreement. the commission reserves the right to request the Bidder to submit documentary proof of the Bidder’s registration and “good standing” with the Compensation Fund, or similar proofacceptable to the commission. 2.9 Processing of the Bidder’s Personal Information 2.9.1 All Personal Information of the Bidder, its employees, representatives, associates and sub- contractors (“Bidder Personal Information”) required under this RFP is collected and processed for the purpose of assessing the content of its tender proposal and awarding the bid. The Bidder is advised that Bidder Personal Information may be passed on to third parties to whom the commission is compelled by law to provide such information. For example, where appropriate, the commission is compelled to submit information to National Treasury’s Database of Restricted Suppliers. 2.9.2 All Personal Information collected will be processed in accordance with POPIA and with the commission. 2.9.3 Data Privacy Policy. 2.9.4 The following persons will have access to the Personal Information collected: 2.9.4.1 The commission personnel participating in procurement/award procedures; and 2.9.4.2 Members of the public: within seven working days from the time the bid is awarded, the followinginformation will have to be made available on National Treasury’s e-Tender portal: 2.9.4.2.1 contract description and bid number. 2.9.4.2.2 names of the successful bidder(s) and preference points claimed. 2.9.4.2.3 the contract price(s) (if possible). 2.9.4.2.4 contract period. 2.9.4.2.5 names of directors; and 2.9.4.2.6 date of completion/award. 2.9.5 The commission will ensure that the rights of the Bidder and of its employees and representatives (i.e., the right of access and the right to rectify) are effectively guaranteed in accordance with the procedures as specified in the commission PAIA manual. 2.9.6 In signing this document, the Bidder consents to the use of its Personal Information for the purposes as specified in section 2.9.1 above. 3. Compulsory Briefing Session Date & Time: 20 January 2026 @ 11:00 Venue: 333 Grosvenor Street, Block D Hatfield Gardens, Hatfield, 0028 4. Validity Period 4.1 The Commission requires a validity period of 120 Business Days against this RFP. 4.2 Bidders are to note that they may be requested to extend the validity period of their bids, on the same terms and conditions, if the internal evaluation process are not finalised within the validity period. 5. National Treasury’s Central Supplier Database 5.1 Bidders are required to self-register on National Treasury’s Central Supplier Database (CSD) which has been established to centrally administer supplier information for all organs of state and facilitate the verification of certain key supplier information. 5.2 The Commission may not award business to a bidder who has failed to register on the CSD. 5.3 Only foreign suppliers with no local registered entity need not register on the CSD. 5.4 The CSD can be accessed at https://secure.csd.gov.za/ 6. Confidentiality 6.1 Bids submitted for this Request for Proposals will not be revealed to any other bidders and will be treated as contractually binding; 6.2 The Commission reserves all the rights afforded to it by the POPIA in the processing of any of its information as contained in Bid Proposals. 6.3 The Bidder acknowledges that it will obtain and have access to personal information of The NLC and agrees that it shall only process the information disclosed by the NLC in terms of this bid award and only for the purposes as detailed in this RFP and in accordance with any applicable law. 6.4 The Bidder shall notify the NLC in writing of any unauthorised access to personal information and the information of a third party, through cybercrimes or suspected cybercrimes, in its knowledge and report such crimes or suspected crimes to the relevant authorities in accordance with applicable laws, after becoming aware of such. 7. Communication 7.1 Specific queries relating to this RFP should be submitted lucky@nlcsa.org.za, before the closing date. 7.2 In the interest of fairness and transparency the NL C’s response to such a query may be made available to other bidders. 7.3 It is prohibited for bidders to attempt, either directly or indirectly, to canvass any officer or employee of the NLC in respect of this RFP between the closing date and the date of the award of the business. 7.4 Bidders found to be in collusion with one another will be automatically disqualified and restricted from doing business with organs of state for a specified period. 8. Supplier Performance 8.1 The National Lotteries Commission conducts regular performance reviews in accordance with the requirements for the classification of the contract and or stakeholder by making use of supplier evaluation forms. The evaluation is conducted against the deliverables or scope of the contract with a minimum of an annual review done for contracts longer than a year and a review at completion of contract for those contracts less than a year. 8.2 Ad-hoc performance reviews shall be conducted where non-performance is identified outside the review period. 8.3 Non-performance will be addressed with at least a formal letter advising specific non- performing areas and stating remedial action/s required within specific time frames. Non- adherence to remedial actions shall lead to escalating performance management actions. 8.4 Any party to this agreement may request to participate in a joint performance review where appropriate and seek continuous improvement opportunities. SECTION 3 EVALUATION CRITERIA The below phases evaluation criteria will be considered in evaluating the proposals, being: Phase 1: Tender Closing and Opening 1.1 Tender closing details The closing date for tender is on 30 January 2026 at 11:00am Standard South African Time. Any late tenders will not be accepted. All submissions Must be addressed to Supply Chain Management, NLC Submission of proposals through (online submission on e-tender) 1.2 Bid Formats Bid submissions must be submitted in a PDF format that is protected from any modifications, deletions, or additions. Financial/pricing information must be presented in a separate attachment from the Technical/Functional Response information. The onus is on the Bidder to ensure that all mandatory and required documents are included in the electronic submission. Tender submissions received after submission date and time will be declared late and will not be accepted for consideration by the NLC. The NLC will not be responsible for any failure or delay in the submission or receipt of the bid including but not limited to: • Poor Network • Power cut (load shedding) Phase 2: Administrative Compliance All bid respondents must submit the relevant documents that comply with administrative compliance, which will include the following: Evaluation Criteria Supporting Document • All Returnable Documents and/or schedules [where SBD Form 1 applicable] must be completed and returned by the SBD Form 6.1 closing date and time. • The Bid document has been duly signed by the Company resolution as proof of authorisedbidder official. authorised individuals’ delegation • Whether Bid contains a priced/financial offer. Pricing and delivery schedule • Whether the Bidder tax affairs in order. Valid Tax Compliance System Pin • Bidders must register on the Central Supplier Database Proof of Full CSD registration (CSD). Only foreign suppliers with no local registered entity need not register on the CSD Phase 3: Mandatory Compliance All bid respondents must submit mandatory documents that comply with all mandatory requirements. Bids that do not fully comply with the mandatory requirements will be disqualified and will not be considered for further evaluation. The mandatory Compliance Evaluation will include the following: Evaluation Criteria Supporting Document 1. In the event of the bidder being in a joint venture JV Agreement (JV), a signed JV agreement must be submitted (where applicable) 2. Declaration of Interest (SBD 4) Fully Completed SBD 4 3. Original Equipment Manufacturer (OEM) Certificate The bidder must provide proof of accredited certification from Original Equipment Manufacturer (OEM). Please note that NLC reserves the right to confirm your registration/accreditation with the OEM. 4. Bidders must attend Compulsory briefing meeting Compulsory briefing certificate 5 Bidders must submit completed price schedule provided Price Schedule by NLC Note to Bidders: Bidders may be requested, at the behest of the NLC, to submit via courier services to the SCM unit of the NLC, within a minimum of 3 working days from date of request hard copy certified qualifications, memberships certificates, COIDA etc. which may have been requested for mandatory or functionality assessment. Failure to submit the information within the requested period shall render the bidder non-responsive. Phase 4: Technical Evaluation The evaluation for the Technical and Functional threshold will include the following: Rating Definition Score Excellent Exceeds the requirement. Exceptional demonstration of ability, 5 understanding, experience, skills, resources, and quality measures. Adds clear value. Good Satisfies the requirement with minor additional benefits. Above average 4 demonstration with supporting evidence. Rating Definition Score Acceptable Meets the requirement. Adequate demonstration with supporting 3 evidence. Minor Does not Meets the requirement with minor reservations. Limited 2 Reservations supporting evidence. Serious Doe not Meets the requirement with major reservations. Considerable 1 Reservations concerns and minimal evidence. Unacceptable Does not meet the requirement. Insufficient information or non- 0 compliance. EVALUATION CRITERIA Scoring Matrix % Weight 1. Company Experience 1.1 Company Experience & Capability 10% Bidders are required to submit their company • No information provided = 0 Points profile demonstrating that they have the • Company profile with company experience capacity to render the required service. in implementing server solutions for 1 - 2 The profile must explicitly detail the entity’s years = 1 point. years of experience in installing Supermicro • Company profile with company experience server solutions. in server solutions more than 2 years but less than 4 years = 2 points. • Company profile with company experience in server solutions more than 4 years but less than 6 years = 3 points. • Company profile with company experience in server solutions more than 6 years but less than 8 years = 4 points. • Company profile with company experience in server solutions 8 years and above = 5 points. 1.2 Written Reference Letters 15% Provide five (5) written reference letters from • No reference letters = 0 Points. contactable existing/recent clients • One reference letter = 1 Point. (public/private sector) within the past 5 years relating to implementation of Supermicro server • Two reference letters = 2 Points. solutions. • Three reference letters= 3 Points. Letters must include the company name, • Four reference letters = 4 Points. contact name, address, phone number, duration of contract and a brief description of the services EVALUATION CRITERIA Scoring Matrix % Weight provided. • Five reference letters = 5 Points. Various letters from one client will be regarded as one reference. The reference letters must be on the client’s letterhead and must be dated and signed. Appointment letters are not considered and should not be submitted. Reference Letters must comply with the requirement that they be issued for work that was completed within five years of the bid closure date. 2. Capacity and Ability to Implement 10%2.1 Experience – Lead Project Manager • No experience indicated =0 points.An CV that clearly stipulates the experience as • Experience > 0 and =< 1 year = 1 point.per Annexure A: • Experience > 1 and =< 2 years = 2 • The name and surname of the lead points. project manager. • Experience > 2 and =< 3 years = 3 • Number of years in the position as a points. project manager with relevant • Experience > 3 and =< 4 years = 4 experience in the implementation points. and/or design of computing server • Experience >= 5 years = 5 points. solutions. 3. Installation and Configuration of Equipment 3.1. Supermicro Server Setup and 15% Configuration • No experience indicated =0 points.The bidder is to demonstrate ability to • Experience > 0 and =< 1 year = 1 point.configure a Supermicro server using the • Experience > 1 and =< 2 years = 2Windows server OS and configure Hyper-V to points.create a virtualisation environment. • Experience > 2 and =< 3 years = 3 The bidder must demonstrate the capability to points. install and configure a Supermicro server with • Experience > 3 and =< 4 years = 4 Microsoft Windows Server OS and set up a points. functional Hyper-V virtualization environment, • Experience >= 5 years = 5 points. evidenced by configuration documentation, screenshots or a live/recorded demonstration showing successful VM creation and operation. 15% 3.2. NVIDIA Network Switch Setup and EVALUATION CRITERIA Scoring Matrix % Weight Configuration • No experience indicated =0 points.The bidder is to demonstrate ability to • Experience > 0 and =< 1 year = 1 point.configure, deploy and support an NVIDIA • Experience > 1 and =< 2 years = 2ethernet switch. points. The bidder must demonstrate the • Experience > 2 and =< 3 years = 3 capability to configure, deploy, and points. support an NVIDIA Ethernet switch, • Experience > 3 and =< 4 years = 4 evidenced by configuration points. documentation, implementation steps, or • Experience >= 5 years = 5 points. a live/recorded demonstration showing successful switch setup and operational validation. 15% 3.3. Storage Server Setup and Configuration • No experience indicated =0 points.The bidder is to demonstrate ability to • Experience > 0 and =< 1 year = 1 point.configure, implement the proposed Data • Experience > 1 and =< 2 years = 2Storage Platform. points. The bidder must demonstrate the • Experience > 2 and =< 3 years = 3 capability to configure and implement the points. proposed Data Storage Platform, • Experience > 3 and =< 4 years = 4 evidenced by deployment documentation, points. configuration details, or a live/recorded Experience >= 5 years = 5 points. demonstration showing successful setup, integration, and operational performance. 4. Project Plan 5% • No plan provided, or plan does notThe bidder must submit a detailed project plan address the scope of work.= 0 Points.and implementation framework outlining the methodology, timelines, and resources for • Plan provided but lacks key components; rolling out the computing server and network shows limited understanding or relevance switch solution, in alignment with the scope of to the scope. = 1 Point. work. • Plan addresses most requirements but with minor gaps in methodology, sequencing, or deliverables.= 2 Points. • Comprehensive plan demonstrating sound understanding of requirements, realistic timelines, and supporting evidence. = 3 Points. • Strong plan with clear implementation methodology, resource allocation, and evidence of added value or risk EVALUATION CRITERIA Scoring Matrix % Weight mitigation.= 4 points. • Exceptional plan demonstrating deep understanding, robust methodology, innovation, and measurable value-add beyond requirements. = 5 Points. 5. Service Level Agreement 15% The bidder must outline the SLA management • The service level framework does not framework required to regulate the contractual meet the requirement. Does not comply outputs of the relationship pertaining to: and/or provided sufficient information 1. Define roles and responsibilities on the relating to the requirements outlined on administration and management of the scope of work. = 0 Points. computing server and network switch components: • The service level framework the 2. Procedures to follow for logging support requirement with major reservations. requests. Considerable reservations of the 3. Response times based on applicable log supplier’s relevant ability, understanding, request prioritisation guidelines. services, with little or no supporting 4. Procedures to follow for firmware or related evidence on the scope of work. = 1 Point. patch updates. 5. Training methodology on • The service level framework satisfies dashboard/reporting platforms. the requirement with minor reservations. 6. Monthly or more frequent account Some minor reservations of the supplier’s management reviews with minutes of relevant ability, understanding services on records. the scope of work = 2 Points. • The service level framework satisfies the requirement. Demonstration by the supplier of the relevant ability, understanding, services, with supporting evidence on the scope of work. = 3 Points. • The service level framework satisfies the requirement. Above average demonstration by the supplier of the relevant services. Response identifies factors that will offer potential added value, with supporting evidence on the scope of work. = 4 points. EVALUATION CRITERIA Scoring Matrix % Weight • The service level framework exceeds the requirement. Exceptional demonstration by the supplier of the relevant ability, understanding, services. Response identifies factors that will offer potential added value, with supporting evidence on the scope of work. = 5 Points. Total: 100 Total Weighting: 100 Minimum qualifying score 70 required: Bidders who achieved minimum of 70% will be evaluated further on price and specific goal Phase 5: Pricing and Specific Goals 5.1 The evaluation for Pricing and Specific Goals will include the following: Pricing Schedule: Please refer to Annexure B: The evaluation for Pricing and Specific Goals will include the following: Evaluation Criteria Final Weighted Scores PRICE 80 The following formula will be used to calculate the points out of 80 for price inrespect of a tender with a Rand value equal to or above R30 000 and up to aRand value of R50 million, inclusive of all applicable taxes: Where: Ps = Score for the Bid under consideration Pt = Price of Bid under consideration P min = Price of lowest acceptable Bid SPECIFIC GOALS 20 In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded for specificgoals. TOTAL SCORE: 100 A maximum of 20 points to be awarded to a tenderer for the specific goals specified for this bid is as follows: - 1. Procurement from entities who are black Sub – points Maximum Relevant Owned for specific points for Evidence goals specific goals Tenderer who has 100% black Ownership 8 Copies of ID’s/ CIPC ReportTenderer who has 51% to 99% black ownership 4 8 Recent Full CSD Tenderer who has less than 51% Black 0 Report ownership 2. Procurement from entities who are women owned B-BBEE Certificate / B- Tenderer who has 100% women ownership 4 BBEE/ Sworn Tenderer who has 30% to 99% women ownership 2 4 Affidavit Tenderer who has less than 30% women ownership 0 3. Black Youth Ownership 4 B-BBEE Tenderer who has 100% youth ownership 4 Certificate / B-Tenderer who has 30% to 99% youth 2 ownership BBEE/ Sworn Tenderer who has less than 30% youth 0 Affidavit ownership 4.Procurement from Disabilities Tenderer who has 20% or more owners 4 4 Letter from the with disability Doctor Tenderer who has less than 20% but more than 2 confirming10% owners with disability Tenderer who have less than 10% owners 0 disability with disability Total points for specific goals 20 The points scored for the specific goal must be added to the points scored for price and the total must be rounded off to the nearest two decimal places. Final appointment to be awarded to the bidder scoring the highest points. Stage 6: Contract and Award The stage is for negotiation after receipt of formal tenders and before the conclusion of contracts with suppliers/contractors submitting the lowest acceptable tender with a view to obtaining an improvement in price, delivery, or content, in circumstances which do not put other tenderers at a disadvantage or affect adversely their confidence or trust in the competitive system. Bidders may be requested to provide their best and final offers based on contract negotiation. ANNEXURE B: CV TEMPLATE Proposed role in the project: ------------------------------------------------- Name: First name: Date of birth: Nationality: Education Institution Degree(s) or Diploma(s) obtained (Date from- Date to) Membership of Professional Bodies: Other skills (e.g. computer literacy, etc.): Present position Years within the organisation: Key qualifications (relevant to project): Professional experience Date (From -To) (mm/yy) Organisation Location Position Description of duties Date (From -To) (mm/yy) Organisation Location Position Description of duties Date (From -To) (mm/yy) Organisation Location Description of duties SCM CONSENT REQUEST FORM REQUEST FOR THE CONSENT OF A DATA SUBJECT FOR PROCESSING OF PERSONAL INFORMATION FOR THE PURPOSE OF PROCUREMENT OF GOODS AND SERVICES APPLICATION, IN LINE WITH THE NLC’s SUPPLY CHAIN MANAGEMENT POLICY, IN TERMS OF SECTION 11(1)(a) OF THE PROTECTION OF PERSONAL INFORMATION ACT, 2013 (ACT NO.) (“POPIA”). TO: FROM: ADDRESS: Contact number: Email address: PART A 1. In terms of the PROTECTION OF PERSONAL INFORMATION ACT, consent for processing of personal information of a data subject (the person/entity to whom personal information relates) must be obtained for the purpose of processing of application for procurement of goods and services, in line with the NLC’s supply chain management policy, and storage of your personal data by means of any form of electronic communication, including automatic calling machines, facsimile machines, SMSs or e-mail, which is prohibited unless written consent to the processing is given by the data subject. You may only be approached once for your consent by us (NLC). After you have indicated your wishes in Part B, you are kindly requested to submit this Form either by post, facsimile or e-mail to the address, facsimile number or e-mail address as stated above. 2. "Processing” means any operation or activity or any set of operations, whether or not by automatic means, concerning personal information, including— 2.1 the collection, receipt, recording, organisation, collation, storage, updating or modification, retrieval, alteration, consultation or use; 2.2 dissemination by means of transmission, distribution or making available in any other form; or 2.3 merging, linking, as well as restriction, degradation, erasure or destruction of information. 3. “Personal information” means information relating to an identifiable, living, natural person, and where it is applicable, an identifiable, existing juristic person, including, but not limited to— 3.1 information relating to the race, gender, sex, pregnancy, marital status, national, ethnic or social origin, colour, sexual orientation, age, physical or mental health, well- being, disability, religion, conscience, belief, culture, language and birth of the person; 3.2 information relating to the education or the medical, financial, criminal or employment history of the person; 3.3 any identifying number, symbol, e-mail address, physical address, telephone number, location information, online identifier or other particular assignment to the person; 3.4 the biometric information of the person; 3.5 the personal opinions, views or preferences of the person; 3.6 correspondence sent by the person that is implicitly or explicitly of a private or confidential nature or further correspondence that would reveal the contents of the original correspondence; 3.7 the views or opinions of another individual about the person; and 3.8 the name of the person if it appears with other personal information relating to the person or if the disclosure of the name itself would reveal information about the person. Full names of the designated person on behalf of the Responsible Party Signature of Designation person Confidential to ICT SBD1 PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE NATIONAL LOTTERIES BID NUMBER: NLC2025-021 CLOSING DATE 30 January 2026 CLOSING TIME: 11:00 APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY, INSTALL, CONFIGURE, INTEGRATE AND SUPPORT A SUPERMICRO BASED HIGH AVAILABILITY COMPUTING CLUSTER DESCRIPTION SOLUTION FOR A PERIOD OF THREE (3) All submissions Must be addressed to Supply Chain Management, NLC Submission of proposals through (online submission on e-tender). BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO: CONTACT PERSON Supply Chain Management CONTACT PERSON Supply Chain Management TELEPHONE NUMBER 012 432 1470 TELEPHONE NUMBER 012 432 1309 FACSIMILE NUMBER FACSIMILE NUMBER E-MAIL ADDRESS lucky@nlcsa.org.za E-MAIL ADDRESS lucky@nlcsa.org.za SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER SUPPLIER TAX CENTRAL COMPLIANCE COMPLIANCE SUPPLIER OR STATUS SYSTEM PIN: DATABASE No: MAAA B-BBEE STATUS LEVEL TICK APPLICABLE BOX] B-BBEE STATUS LEVEL SWORN [TICK APPLICABLE BOX] VERIFICATION AFFIDAVIT CERTIFICATE Yes No Yes No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU THE ACCREDITED ARE YOU A FOREIGN BASED REPRESENTATIVE IN SOUTH Yes No Yes No SUPPLIER FOR THE GOODS AFRICA FOR THE GOODS /SERVICES /WORKS OFFERED? /SERVICES /WORKS [IF YES ENCLOSE PROOF] [IF YES, ANSWER PART B:3 ] OFFERED? QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS Confidential Thank you C oInSfiTdHeEntEiaNl TtIoT YICAT RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW. PART B TERMS AND CONDITIONS FOR BIDDING 1. BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED– (NOT TO BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT. 1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. 1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7). 2. TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED; EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.6 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.” NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ................................................... SBD 1 BIDDER’S DISCLOSURE 1. PURPOSE OF THE FORM Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder. Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that person will automatically be disqualified from the bid process. 2. Bidder’s declaration 2.1 Is the bidder, or any of its directors / trustees / shareholders / members/ partners or any person having a controlling interest1 in the enterprise, employed by the state? YES/NO 2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling interest in the enterprise, in table below. Full Name Identity Number Name of State institution 1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

No specific requirements found