Deliver an Enterprise Architecture (ea) Blueprint and Support - National Lott...

Returnable Documents:

The appointed service provider must produce the following board-ready and actionable deliverables. All artefacts must be stored in the EA repository and delivered in both editable (source) and presentation formats. 1. EA Foundations Pack: Vision, principles, operating model, standards, tools, meta-model, and modelling conventions. 2. AS-IS Architecture: Business, Application, Data/Information, Technology, and Security (catalogues, matrices, and diagrams). 3. TO-BE Architecture: Target reference architectures & patterns for each domain; target maps and guardrails. 4. Gap Analysis & Options Report: Gaps, options, recommendations, risk/impact analysis. 5. Portfolio of Initiatives & Business Cases: A traceable register of initiatives derived from the EA blueprint, with board-ready project charters per initiative covering: scope, objectives, dependencies, delivery approach, resourcing/skills, milestone plan, CapEx/OpEx, TCO, benefits with KPIs, risks/assumptions, and compliance considerations (PFMA/Treasury/POPIA where relevant). 6. Roadmap & Migration Approach: Sequenced waves/releases with critical path, change/impact analysis, quick wins, and decision gates. 7. EA Governance Framework: Decision rights, artefact catalogue, review process, RACI, conformance/exception handling, and stage-gate checklists (including CCC/ICT SteerCom integration). 8. Board-Ready Approval Packs (Initiatives & Strategy): Executive summaries, decision memoranda, slide decks, cost–benefit overviews, risk heatmaps, and compliance checklists suitable for Executive Committee and Board approval cycles. 9. Five-Year ICT Strategy & Plan (Board-Ready): Strategy narrative, initiative book, sequencing, risks, costed plan (CapEx/OpEx), benefits, and operating-model blueprint, prepared for formal submission to the Board. 10. Training & Knowledge Transfer: Role-based training, playbooks, how-to guides, workshop artefacts, and handover pack to enable NLC self-sufficiency. 11. Benefits Realisation & Measurement Framework: Baselines, target KPIs, measurement methods, and a benefits tracking dashboard/template aligned to APP/AOP and audit requirements. 12. Implementation Advisory & Support (within the 24 Months contract period): Architecture conformance reviews, participation in SteerCom/CCC sessions, procurement/specification inputs for mobilising initiatives, monthly advisory status notes to support decision-making and Board reporting. Acceptance Notes (apply to all deliverables): (a) artefacts meet agreed templates and quality criteria; (b) changes are version-controlled in the EA repository; (c) ‘board-ready’ means documents include an executive summary (≤3 pages), clear decision statements, options considered, cost/benefit, and risk/mitigation; (d) successful knowledge transfer evidenced by attendance registers and materials; (e) EA diagrams are complete and traceable to capabilities, processes, data, applications, technology and security. 7. PROJECT DELIVERY TIMELINES The project delivery is phased over the 24-month contract period. The following are key milestones to be considered when developing the project schedule: 7.1 EA blueprint 7.2 Roadmap and ICT strategy 7.3 EA Capability Establishment The service provider is expected to define a project delivery schedule showing how the scope deliverables will be executed within the 24 month contract period. Notes: 1. Deliverables must be presented at the end of each phase for formal review and acceptance by the NLC Project Steering structures. 2. The service provider remains accountable for producing board-ready documentation at the points of Executive and Board submission. 3. Ongoing advisory support runs throughout all phases, with a focus on initiative mobilisation and governance compliance. 8. REPORTING REQUIREMENTS The service provider will report to the Information and Communications Technology (ICT) Division. 9. DURATION OF THE PROJECT The expected duration of the contract is 24 months years which may be effective on the date of appointment, the date of signing of a service level agreement (SLA), or as directed and at the discretion of the NLC. SECTION 2: NOTICE TO BIDDERS 1. Terms and conditions of Request for Proposals (RFP) 1.1 This document may contain confidential information that is the property of the NLC. 1.2 No part of the contents may be used, copied, disclosed, or conveyed in whole or in part to any party in any manner whatsoever other than for preparing a proposal in response to this RFP without prior written permission from the NLC. 1.3 All copyright and intellectual property herein vests with the NLC. 1.4 Late and incomplete submissions will not be accepted. 1.5 No services must be rendered, or goods delivered before an official NLC Purchase Order form has been received. 1.6 This RFP will be evaluated in terms of the 80/20 preference point system 1.7 Suppliers are required to register on the Central Supplier Database at www.csd.gov.za. 1.8 Suppliers must provide their CSD registration number (and attach a CSD Registration report) and ensure that their tax matters are compliant. 1.9 All questions regarding this RFP must be forwarded to lucky@nlcsa.org.za, 1.10 Any supplier who has reasons to believe that the RFP specification is based on a specific brand must inform the NLC via the email addressed in 1.9. 2. General rules and instructions 2.1 News and press releases 2.1.1 Bidders or their agents shall not make any news releases concerning this RFP or the awarding of the same or any resulting agreement(s) without the consent of, and then only in co-ordination with, the NLC. 2.2 Precedence of documents 2.2.1 This RFP consists of several sections. Where there is a contradiction in terms between the clauses, phrases, words, stipulations or terms and herein referred to generally as stipulations in this RFP and the stipulations in any other document attached hereto, or the RFP submitted hereto, the relevant stipulations in this RFP shall take precedence. 2.2.2 Where this RFP is silent on any matter, the relevant stipulations addressing such matter, and which appear in section 217 of the constitution of the republic shall take precedence. Bidders shall refrain from incorporating any additional stipulations in its proposal submitted in terms hereof other than in the form of a clearly marked recommendation that the NLC may in its sole discretion elect to import or to ignore. Any such inclusion shall not be used for any purpose of interpretation unless it has been so imported or acknowledged by the NLC. It remains the exclusive domain and election of the NLC as to which of these stipulations are applicable and to what extent. Bidders are hereby acknowledging that the decision of the commission in this regard is final and binding. The onus to enquire and obtain clarity in this regard rests with the Bidder(s). The Bidder(s) shall take care to restrict its enquiries in this regard to the most reasonable interpretations required to ensure the necessary consensus. 2.3 Preferential procurement reform 2.3.1 The commission supports B-BBEE as an essential ingredient of its business. In accordance with government policy, the NLC insists that the private sector demonstrates its commitment and track record to B-BBEE in the areas of ownership (shareholding), skills transfer, employment equity and procurement practices (SMME Development) etc. 2.4 National Industrial Participation Programme 2.4.1 The Industrial Participation policy, which was endorsed by Cabinet on 30 April 1997, is applicable to contracts that have an imported content. The NIP is obligatory and therefore must be complied with. Bidders are required to sign and submit the Standard Bidding Document (SBD). 2.5 Language 2.5.1 Bids shall be submitted in English. 2.6 Gender 2.6.1 Any word implying any gender shall be interpreted to imply all other genders. 2.7 Headings 2.7.1 Headings are incorporated into this RFP document and submitted in response thereto, for ease of reference only and shall not form part thereof for any purpose of interpretation or for any other purpose. 2.8 Occupational Injuries and Diseases Act 2.8.1 The Bidder warrants that all its employees (including the employees of any sub- contractor that may be appointed) are covered in terms of the Compensation for Occupational Injuries and Diseases Act and that the cover shall remain in force for the duration of the adjudication of this RFP and/ or subsequent agreement. the commission reserves the right to request the Bidder to submit documentary proof of the Bidder’s registration and “good standing” with the Compensation Fund, or similar proof acceptable to the commission. 2.9 Processing of the Bidder’s Personal Information 2.9.1 All Personal Information of the Bidder, its employees, representatives, associates and sub- contractors (“Bidder Personal Information”) required under this RFP is collected and processed for the purpose of assessing the content of its tender proposal and awarding the bid. The Bidder is advised that Bidder Personal Information may be passed on to third parties to whom the commission is compelled by law to provide such information. For example, where appropriate, the commission is compelled to submit information to National Treasury’s Database of Restricted Suppliers. 2.9.2 All Personal Information collected will be processed in accordance with POPIA and with the commission. 2.9.3 Data Privacy Policy. 2.9.4 The following persons will have access to the Personal Information collected: 2.9.4.1 The commission personnel participating in procurement/award procedures; and 2.9.4.2 Members of the public: within seven working days from the time the bid is awarded, the following information will have to be made available on National Treasury’s e-Tender portal: 2.9.4.2.1 contract description and bid number. 2.9.4.2.2 names of the successful bidder(s) and preference points claimed. 2.9.4.2.3 the contract price(s) (if possible). 2.9.4.2.4 contract period. 2.9.4.2.5 names of directors; and 2.9.4.2.6 date of completion/award. 2.9.5 The commission will ensure that the rights of the Bidder and of its employees and representatives (i.e., the right of access and the right to rectify) are effectively guaranteed in accordance with the procedures as specified in the commission PAIA manual. 2.9.6 In signing this document, the Bidder consents to the use of its Personal Information for the purposes as specified in section 2.9.1 above. 3. Compulsory Briefing Session There will be compulsory briefing session. Please refer to the first page for briefing details; 4. Validity Period 4.1 The Commission requires a validity period of 120 Business Days against this RFP. 4.2 Bidders are to note that they may be requested to extend the validity period of their bids, on the same terms and conditions, if the internal evaluation process are not finalised within the validity period. 5. National Treasury’s Central Supplier Database 5.1 Bidders are required to self-register on National Treasury’s Central Supplier Database (CSD) which has been established to centrally administer supplier information for all organs of state and facilitate the verification of certain key supplier information. 5.2 The Commission may not award business to a bidder who has failed to register on the CSD. 5.3 Only foreign suppliers with no local registered entity need not register on the CSD. 5.4 The CSD can be accessed at https://secure.csd.gov.za/ 6. Confidentiality 6.1 Bids submitted for this Request for Proposals will not be revealed to any other bidders and will be treated as contractually binding; 6.2 The Commission reserves all the rights afforded to it by the POPIA in the processing of any of its information as contained in Bid Proposals. 6.3 The Bidder acknowledges that it will obtain and have access to personal information of The NLC and agrees that it shall only process the information disclosed by the NLC in terms of this bid award and only for the purposes as detailed in this RFP and in accordance with any applicable law. 6.4 The Bidder shall notify the NLC in writing of any unauthorised access to personal information and the information of a third party, through cybercrimes or suspected cybercrimes, in its knowledge and report such crimes or suspected crimes to the relevant authorities in accordance with applicable laws, after becoming aware of such. 7. Communication 7.1 Specific queries relating to this RFP should be submitted lucky@nlcsa.org.za, before the closing date. 7.2 In the interest of fairness and transparency the NLC’s response to such a query may be made available to other bidders. 7.3 It is prohibited for bidders to attempt, either directly or indirectly, to canvass any officer or employee of the NLLC in respect of this RFP between the closing date and the date of the award of the business. 7.4 Bidders found to be in collusion with one another will be automatically disqualified and restricted from doing business with organs of state for a specified period. 8. Supplier Performance 8.1 The National Lotteries Commission conducts regular performance reviews in accordance with the requirements for the classification of the contract and or stakeholder by making use of supplier evaluation forms. The evaluation is conducted against the deliverables or scope of the contract with a minimum of an annual review done for contracts longer than a year and a review at completion of contract for those contracts less than a year. 8.2 Ad-hoc performance reviews shall be conducted where non-performance is identified outside the review period. 8.3 Non-performance will be addressed with at least a formal letter advising specific non- performing areas and stating remedial action/s required within specific time frames. Non- adherence to remedial actions shall lead to escalating performance management actions. 8.4 Any party to this agreement may request to participate in a joint performance review where appropriate and seek continuous improvement opportunities. SECTION 3 EVALUATION CRITERIA The below phases evaluation criteria will be considered in evaluating the proposals, being: Phase 1: Tender Closing and Opening 1.1 Tender closing details The closing date for Tender submission is on 27 January 2026 Standard South African Time. Any late tenders will not be accepted. Tenders (USB) are to be submitted to the NLC’s tender box at the following physical address: National Lotteries Commission 333 Grosvenor Street Block D Hatfield Gardens Hatfield, Pretoria 1.2 Bid Formats Bid submissions must be submitted in a PDF format that is protected from any modifications, deletions, or additions. Financial/pricing information must be presented in a separate attachment from the Technical/Functional Response information. The onus is on the Bidder to ensure that all mandatory and required documents are included in the electronic submission. The NLC will not be responsible for any failure or delay in the submission or receipt of the bid including but not limited to: • Poor Network • Load Shedding. Phase 2: Administrative Compliance All bid respondents must submit the relevant documents that comply with administrative compliance, which will include the following: Evaluation Criteria Supporting Document • All Returnable Documents and/or schedules [where SBD Form 1 applicable] must be completed and returned by the SBD Form 6.1 closing date and time • The Bid document has been duly signed by the Company resolution as proof of authorised bidder official authorised individuals’ delegation • Whether Bid contains a priced/financial offer Pricing and delivery schedule • Whether the Bidder tax affairs in order Valid Tax Compliance System Pin • Bidders must register on the CSD. Only foreign suppliers Proof of Full Central Supplier with no local registered entity need not register on the Database (CSD) registration CSD Phase 3: Mandatory Compliance All bid respondents must submit mandatory documents that comply with all mandatory requirements. Bids that do not fully comply with the mandatory requirements will be disqualified and will not be considered for further evaluation. The mandatory Compliance Evaluation will include the following: Evaluation Criteria Supporting Document 1. In the event of the bidder being in a joint venture JV Agreement (JV), a signed JV agreement must be submitted (where applicable) 2. Declaration of Interest (SBD 4) Fully Completed SBD 4 3. EA Certification and experience of the Lead Architect 1. The Open Group Architecture Framework (TOGAF) version 9.2 or 10 Enterprise Architecture (EA) Practitioner Certificate. 4. Bidders must attend compulsory briefing session Completed and signed briefing certificate 5. Must provide NLC with Price Quotation Quotation Note to Bidders: Bidders may be requested, at the behest of the NLC, to submit via courier services to the SCM unit of the NLC, within a minimum of 3 working days from date of request hard copy certified qualifications, memberships certificates, COIDA etc. which may have been requested for mandatory or functionality assessment. Failure to submit the information within the requested period shall render the bidder non-responsive. Phase 4: Technical Evaluation The evaluation for the Technical and Functional threshold will include the following: Rating Definition Score Excellent Exceeds the requirement. Exceptional demonstration of ability, 5 understanding, experience, skills, resources, and quality measures. Adds clear value. Good Satisfies the requirement with minor additional benefits. Above average 4 demonstration with supporting evidence. Acceptable Meets the requirement. Adequate demonstration with supporting 3 evidence. Minor Does not meet the requirement with minor reservations. Limited 2 Reservations supporting evidence. Serious Does not meet the requirement with major reservations. Considerable 1 Reservations concerns and minimal evidence. Unacceptable Does not meet the requirement. Insufficient information or non- 0 compliance. EVALUATION CRITERIA Scoring Matrix % Weight 1. Company Experience EVALUATION CRITERIA Scoring Matrix % Weight 1.1 Company Experience & Capability 10% Bidders must submit a company profile showing • No information provided = 0 Points years of experience in delivering Enterprise • < 1 years = 1 point. Architecture projects. • 1 – 3 years = 2 points. • 4 –6 years = 3 points. • 7 - 9 years = 4 points. • 10 years and above = 5 points. 1.2 Written Reference Letters 15% Provide up to 5 reference letters from clients in the last • No reference letters provided = 0 points 5 years (2020–2025) confirming successful completion • 1 relevant reference letter = 1 point of Enterprise Architecture projects. Reference letters must be on official letterhead, signed • 2 relevant reference letters = 2 points and dated, and include contact details, scope, • 3 relevant reference letters = 3 points duration, and outcomes. Only completed projects will be considered valid. • 4 relevant reference letters = 4 points • 5 relevant reference letters = 5 points 2. CAPACITY AND ABILITY TO IMPLEMENT 15% 2.1 Experience – Lead Enterprise Architect (Project Manager) • No experience indicated =0 points. An abridged CV must clearly show name, role, • Experience < 3 years = 1 point. qualifications, TOGAF certification, and years of • Experience > 3 and =< 5 years = 2 experience leading EA or ICT Strategy projects. points. • Experience > 5 and =< 7 years = 3 points. • Experience > 7 and =< 10 years = 4 points. • Experience >= 10 years = 5 points. 2.2 Experience – Team Roles Coverage 20% Evaluate whether the proposed team covers all six • No CVs = 0 points architect roles: Enterprise, Business, Application, • 1 role covered = 1 point. Data, Infrastructure, and Security Architects. • 2 roles covered = 2 points. • 3–4 roles covered = 3 points. EVALUATION CRITERIA Scoring Matrix % Weight Full points require that CVs show relevant • 5 roles covered = 4 points. certifications for each role: • All 6 roles covered with relevant certifications = 5 points. Enterprise Architect: TOGAF practitioner certificate (mandatory for Lead) Business Architect: BIZBOK or equivalent business architecture certification Application Architect: TOGAF practitioner or Microsoft Certified Solutions Architect (Azure) Data Architect: TOGAF practitioner or DAMA Certified Data Management Professional (CDMP) or equivalent Infrastructure Architect: Cisco Certified Network Professional (CCNP), VMware Certified Professional (VCP), or TOGAF practitioner or Microsoft Azure Solutions Architect Security Architect: Certified Information Systems Security Professional (CISSP), Certified Information Security Manager (CISM), or SABSA or TOGAF practitioner 3. TECHNICAL PROPOSAL 15%3.1 Methodology & Approach The bidder must demonstrate an understanding of • No understanding of EA best practice and best practice Enterprise Architecture approach and its applicability within NLC context = 0 applicability within NLC. points. • Very weak, generic statements with no link to NLC = 1 point. • Limited understanding of of EA best practice and applicability within NLC context, mostly generic context = 2 points. • Some knowledge of of EA best practice and applicability within NLC context and ICT modernisation needs = 3 points. EVALUATION CRITERIA Scoring Matrix % Weight • Clear understanding of of EA best practice and applicability within NLC context = 4 points. • Deep contextualisation of EA best practice and applicability within NLC context, with explicit linkage to NLC challenges, governance, and board accountability = 5 points. 4. PROJECT MANAGEMENT & GOVERNANCE 4.1 Project Plan 15% The bidder must provide a realistic 24-month phased • No plan provided = 0 points. project plan with milestones, resources, risks, and • Plan provided but vague, with major dependencies. reservations and little supporting evidence = 1 point. • Basic timeline only, limited detail on sequencing or deliverables = 2 points. • Timeline with resources and milestones, but minor reservations remain = 3 points. • Timeline with resources, risks, and dependencies included, good supporting evidence = 4 points. • Comprehensive phased plan (24 months) with milestones, QA, governance, and clear reporting = 5 points. 4.2 Service Level Agreement 10% • No governance or SLA provided = 0The bidder must describe governance arrangements pointsand SLA framework (escalation, reporting, • Governance/SLA mentioned but very accountability). weak, considerable reservations = 1 point • Basic governance or SLA framework provided, limited scope = 2 points • Governance + SLA framework included with supporting evidence = 3 points EVALUATION CRITERIA Scoring Matrix % Weight • Governance + SLA with escalation, reporting, and accountability = 4 points • Comprehensive governance + SLA with escalation paths, reporting dashboards, monthly reviews, and accountability mechanisms = 5 points Total: 100 Total Weighting: 100 Minimum qualifying score 70 required: Phase 5: Pricing and Specific Goals 5.1 The evaluation for Pricing and Specific Goals will include the following: Pricing Schedule: Please refer to Annexure A: The evaluation for Pricing and Specific Goals will include the following: Evaluation Criteria Final Weighted Scores PRICE 80 The following formula will be used to calculate the points out of 80 for price in respect of a tender with a Rand value equal to or above R30 000 and up to a Rand value of R50 million, inclusive of all applicable taxes: Where: Ps = Score for the Bid under consideration Pt = Price of Bid under consideration P min = Price of lowest acceptable Bid SPECIFIC GOALS 20 In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded for specific goals. TOTAL SCORE: 100 A maximum of 20 points to be awarded to a tenderer for the specific goals specified for this bid is as follows: - 1. Procurement from entities who are black Sub – points Maximum Relevant Owned for specific points for Evidence goals specific goals Tenderer who has 100% black Ownership 8 Copies of ID’s/ CIPC ReportTenderer who has 51% to 99% black ownership 4 8 Recent Full CSD Tenderer who has less than 51% Black 0 Report ownership 2. Procurement from entities who are women owned B-BBEE Certificate / B- Tenderer who has 100% women ownership 4 BBEE/ Sworn Tenderer who has 30% to 99% women ownership 2 4 Affidavit Tenderer who has less than 30% women ownership 0 3. Black Youth Ownership 4 B-BBEE Tenderer who has 100% black youth ownership 4 Certificate / B-Tenderer who has 30% to 99% b l a c k 2 youth ownership BBEE/ Sworn Tenderer who has less than 30% b l a c k 0 Affidavit youth ownership 4.Procurement from Disabilities Tenderer who has 20% or more owners 4 4 Letter from the with disability Doctor Tenderer who has less than 20% but more than 2 confirming10% owners with disability Tenderer who have less than 10% owners 0 disability with disability Total points for specific goals 20 The points scored for the specific goal must be added to the points scored for price and the total must be rounded off to the nearest two decimal places. Final appointment to be awarded to the bidder scoring the highest points. Stage 6: Contract and Award The stage is for negotiation after receipt of formal tenders and before the conclusion of contracts with suppliers/contractors submitting the lowest acceptable tender with a view to obtaining an improvement in price, delivery, or content, in circumstances which do not put other tenderers at a disadvantage or affect adversely their confidence or trust in the competitive system. Bidders may be requested to provide their best and final offers based on contract negotiation. ANNEXURE A: CV TEMPLATE Proposed role in the project: ------------------------------------------------- Name: ------------------------------------------------- First name: ------------------------------------------------- Date of birth: ------------------------------------------------- Nationality: ------------------------------------------------- Education Institution Degree(s) or Diploma(s) obtained (Date from- Date to) Membership of Professional Bodies: Other skills (e.g. computer literacy, etc.): Present position Years within the organisation: Key qualifications (relevant to project): Professional experience Date (From -To) (mm/yy) Organisation Location Position Description of duties Date (From -To) (mm/yy) Organisation Location Position Description of duties Date (From -To) (mm/yy) Organisation Location Description of duties SCM CONSENT REQUEST FORM REQUEST FOR THE CONSENT OF A DATA SUBJECT FOR PROCESSING OF PERSONAL INFORMATION FOR THE PURPOSE OF PROCUREMENT OF GOODS AND SERVICES APPLICATION, IN LINE WITH THE NLC’s SUPPLY CHAIN MANAGEMENT POLICY, IN TERMS OF SECTION 11(1)(a) OF THE PROTECTION OF PERSONAL INFORMATION ACT, 2013 (ACT NO.) (“POPIA”). TO: FROM: ADDRESS: Contact number: Email address: PART A 1. In terms of the PROTECTION OF PERSONAL INFORMATION ACT, consent for processing of personal information of a data subject (the person/entity to whom personal information relates) must be obtained for the purpose of processing of application for procurement of goods and services, in line with the NLC’s supply chain management policy, and storage of your personal data by means of any form of electronic communication, including automatic calling machines, facsimile machines, SMSs or e-mail, which is prohibited unless written consent to the processing is given by the data subject. You may only be approached once for your consent by us (NLC). After you have indicated your wishes in Part B, you are kindly requested to submit this Form either by post, facsimile or e-mail to the address, facsimile number or e-mail address as stated above. 2. "Processing” means any operation or activity or any set of operations, whether or not by automatic means, concerning personal information, including— 2.1 the collection, receipt, recording, organisation, collation, storage, updating or modification, retrieval, alteration, consultation or use; 2.2 dissemination by means of transmission, distribution or making available in any other form; or 2.3 merging, linking, as well as restriction, degradation, erasure or destruction of information. 3. “Personal information” means information relating to an identifiable, living, natural person, and where it is applicable, an identifiable, existing juristic person, including, but not limited to— 3.1 information relating to the race, gender, sex, pregnancy, marital status, national, ethnic or social origin, colour, sexual orientation, age, physical or mental health, well- being, disability, religion, conscience, belief, culture, language and birth of the person; 3.2 information relating to the education or the medical, financial, criminal or employment history of the person; 3.3 any identifying number, symbol, e-mail address, physical address, telephone number, location information, online identifier or other particular assignment to the person; 3.4 the biometric information of the person; 3.5 the personal opinions, views or preferences of the person; 3.6 correspondence sent by the person that is implicitly or explicitly of a private or confidential nature or further correspondence that would reveal the contents of the original correspondence; 3.7 the views or opinions of another individual about the person; and 3.8 the name of the person if it appears with other personal information relating to the person or if the disclosure of the name itself would reveal information about the person. Full names of the designated person on behalf of the Responsible Party Signature of Designation PART A INVITATION TO BID SBD1 YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE NATIONAL LOTTERIES BID NUMBER: NLC2025-022 CLOSING DATE 27 January 2026 CLOSING TIME: 11:00 APPOINTMENT OF A SERVICE PROVIDER TO DELIVER AN ENTERPRISE ARCHITECTURE (EA) BLUEPRINT AND SUPPORT FOR A PERIOD OF TWENTY-FOUR DESCRIPTION (24) MONTHS Bids Proposals Submission: A l l s u b m i s s i o n s M u s t b e a d d r e s s e d t o S u p p l y C h a i n M a n a g e m e n t , N L C S u b m i s s i o n o f p r o p o s a l s t h r o u g h ( o n l i n e s u b m i s s i o n o n e - t e n d e r ) . BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO: CONTACT PERSON Supply Chain Management CONTACT PERSON Supply Chain Management TELEPHONE NUMBER 0 TELEPHONE NUMBER 012 432 1309 FACSIMILE NUMBER FACSIMILE NUMBER E-MAIL ADDRESS lucky@nlcsa.org.za E-MAIL ADDRESS lucky@nlcsa.org.za SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER SUPPLIER TAX CENTRAL COMPLIANCE COMPLIANCE SUPPLIER OR STATUS SYSTEM PIN: DATABASE No: MAAA B-BBEE STATUS LEVEL TICK APPLICABLE BOX] B-BBEE STATUS LEVEL SWORN [TICK APPLICABLE BOX] VERIFICATION AFFIDAVIT CERTIFICATE Yes No Yes No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU THE ACCREDITED ARE YOU A FOREIGN BASED REPRESENTATIVE IN SOUTH Yes No Yes No SUPPLIER FOR THE GOODS AFRICA FOR THE GOODS /SERVICES /WORKS OFFERED? /SERVICES /WORKS [IF YES ENCLOSE PROOF] [IF YES, ANSWER PART B:3 ] OFFERED? ConfidentialQUESTIONNAIREThank TOyouBIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW. PART B TERMS AND CONDITIONS FOR BIDDING 1. BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED– (NOT TO BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT. 1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. 1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7). 2. TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED; EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.6 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.” NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ................................................... Confidential Thank you Confidential to ICT SBD 4 BIDDER’S DISCLOSURE 1. PURPOSE OF THE FORM Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder. Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that person will automatically be disqualified from the bid process. 2. Bidder’s declaration 2.1 Is the bidder, or any of its directors / trustees / shareholders / members/ partners or any person having a controlling interest1 in the enterprise, employed by the state? YES/NO 2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling interest in the enterprise, in table below. Full Name Identity Number Name of State institution 1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise. Do you, or any person connected with the bidder, have a relationship with any person who is employed by the procuring institution? YES/NO 2.1.2 If so, furnish particulars: ............................................................................................. ............................................................................................. 2.2 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest in the enterprise have any interest in any other related enterprise whether or not they are bidding for this contract? YES/NO 2.2.1 If so, furnish particulars: ........................................................................................ ........................................................................................

No specific requirements found