Conduct Building Condition Assessments - City Of

Returnable Documents:

a. General: The Consultant shall review available information, make inquiries of the property owner, make observations sufficient to establish the type and approximate extent of physical deficiencies, and take representative measurements and make informed estimates of the cost to remedy physical deficiencies and to prepare the lifecycle replacement report/schedule. i. State of Buildings Assessment Activities The Consultant will be required to provide an on-site validation of the state of facilities/buildings to determine their serviceability. As minimum requirements, the Consultant will provide the following: a. Recommend least cost options for the architectural solutions for the facilities. ii. Civil/Structural Engineering Assessment Activities The Consultant is required to conduct building assessments to determine the potential risks in relation to the buildings and existing services (surface and underground). As a minimum requirement, the Consultant is to provide the following: a. Detailed report/s on all Civil/Structural aspects on the facilities from a structural integrity /service limit, capacity including parking and interconnecting access gates/routes to the facility for traffic impact. b. Recommend least cost options for making good the facilities/building in a short-term to long-term. iii. Electrical Engineering Assessment Activities The Consultant will be required to conduct assessments of electrical reticulation and power demands for all the facilities. As a minimum the Consultant is to provide the following: a. Detailed report on the existing state of electrical systems for each facility/building in terms of demand and supply. b. Assessments of existing wiring and circuit boards/breakers. c. Assess the state of energy efficiency for each facility. d. Provide a least cost options for making good or upgrade the electrical systems for each facility/building. iv. Mechanical Engineering (HVAC) Assessment Activities As heating, ventilation, air-conditioning (“HVAC”) is the most crucial aspect of office/corporate facilities, its efficiency is important to the JPC business. The Consultant will be required to conduct assessments on the state of HVAC systems for all the facilities/buildings. As a minimum the Consultant is to provide the following: a. A detailed report on the state of the HVAC system for each facility/building b. Assessments of the HVAC equipment and ducting to determine their serviceability. c. Determine the efficiency of the HVAC systems d. Assess the air quality/temperature tests per floor square meter. of 57 POP NUMBER: POP 01/2026FY/PF: REQUEST FOR PROPOSALS FOR THE APPOINTMENT OF A PANEL OF PROFESSIONAL CONSULTANTS TO CONDUCT BUILDING CONDITION ASSESSMENTS FOR THE VARIOUS COJ FACILITIES FOR A PERIOD OF THREE (03) YEARS e. Provide a least cost options for making good/repairs or replacement of existing HVAC systems or equipment. v. Best Practice Building Condition Assessment Activities The Consultant is required to conduct building assessments to determine the potential risks in relation to all other aspects of the buildings and services that would form part of best practice in comprehensive building condition assessments. The Consultant is expected to report on all aspects of the building that may have been omitted in sections 3.1.1 to 3.1.4 above and should cover the following best practice elements: a. Site b. Frame and Envelope c. Interior Elements d. Plumbing, HVAC and Electrical e. Elevators and other mechanical systems f. Fire protection/life safety g. Miscellaneous issues ▪ Adequacy and compliance in support of persons with disabilities ▪ Environmental concerns (including asbestos) ▪ Building Code violations (including department of labour inspections) ▪ Building measurement confirmation 4. Survey and Research Procedures The Consultant shall plan the execution of the building condition assessments in such a way that they are able to collect adequate and relevant evidence that will assist them to make the most appropriate opinion on the physical deficiencies and long term replacement reserves of the property. The Consultant is expected to employ best practice research techniques in the collection of evidence and formulation of their opinion. The Consultant shall be expected where practicable to place reliance on: • Interviewing building management and ownership. • Interrogatories with pertinent building systems service personnel, vendors, relevant CoJ departments and tenants. In addition, attempt to discover the following information: • Type and extent of deferred maintenance. • Type and extent of latent or patent defects. • Anticipated costs to remedy known physical deficiencies at the property. • Historical costs incurred for repairs, improvements, recurring replacements, etc. • Programme for preventive maintenance, repairs, and budgeting for replacement reserves • Age of systems, components and equipment when different from property age. • Current and recent maintenance practices. • Existence of outstanding citations for building, fire and zoning code violations. • Existence of any compliance assessments to meet the needs of persons with disabilities. • Existence of any other previously prepared due diligence survey. • Energy management efficiencies. • Environmental concerns. of 57 POP NUMBER: POP 01/2026FY/PF: REQUEST FOR PROPOSALS FOR THE APPOINTMENT OF A PANEL OF PROFESSIONAL CONSULTANTS TO CONDUCT BUILDING CONDITION ASSESSMENTS FOR THE VARIOUS COJ FACILITIES FOR A PERIOD OF THREE (03) YEARS 5. Report The Consultant shall be expected to provide a report which includes opinions on the state of the building including but not limited to the following: a. Executive Summary a) General Description b) General Condition c) Estimated Required Expenditures • Deferred Maintenance and Physical deficiencies • Replacement Reserve Expenditures d) Recommendations b. Purpose and Scope will cover the following but is not limited to i. Civil works and Wet works a. Paving Areas b. Water networking c. Storm water/ sewage d. Manhole networks e. Pumps including bore holes and sump pumps f. Drainage g. Grease traps h. Fencing i. Retainer walls j. Ground work/landscaping k. Plumbing ii. Structural works a. Roof coverings b. Walls c. Structural integrity (sub and super structure) d. Facade e. Staircases f. Vertical shafts g. Waterproofing h. Rafters i. Ceiling j. Flooring etc... iii. Electrical engineering a. Switch gear b. Transformers c. Main and Sub-distribution boards d. Generators e. UPS f. Electrical reticulation (i.e. lights plugs etc.) g. Power factor correction of 57

17 December 2025 @10:00am at (3rd Floor Auditorium, Forum I, Briefing Session A-Block,) 33 Hoofd Street, Braam Park Office Park, Braamfontein. Date Document 12h00pm on 10 December 2025 Availability Date Tender document can be downloaded from JPC website and E- tenders website at no cost, via www.jhbproperty.co.za or Document Cost www.etenders.gov.za 30 January 2026 at 10h30am (Telkom time) Closing Date Disqualifying Non-attendance of the compulsory briefing session Criteria Valid Tax Compliant Verification PIN number issued by SARS. Proof of registration of the Bidder as follows: Natural persons- certified copy of ID document/ passport (NB: certified ID or passport copies should not older than six (6) months. Smart card IDs must be printed on both sides) Partnership- copy of Partnership Agreement plus IDs of all partners Company- current CM29/COR 20.1 Close Corporation- current copy of CK1 and/or CK2C and/or COR 20.1 Trust- letter of appointment from the Master of the High Court Compliance of SA and deed of trust Requirements JV/Consortium- JV/Consortium Agreement plus CIPC and/or before an award is ID documents of all JV/Consortium partner made to the Entity BBBEE Certificate or JV/Consortium Consolidated successful Bidder BBBEE Certificate or Sworn Affidavit. Up to date Municipal Account not older than three (3) months from bid closing date and not over three (3) months in arrears for the individual / Proof that acknowledgements or arrangements have been made to settle arrears / Affidavit stating why an up to date municipal account cannot be submitted / valid lease agreement. Up to date Municipal Account not older than three (3) months from bid closing date and not over three (3) months in arrears for the Entity / Proof that acknowledgements or arrangements of 57 POP NUMBER: POP 01/2026FY/PF: REQUEST FOR PROPOSALS FOR THE APPOINTMENT OF A PANEL OF PROFESSIONAL CONSULTANTS TO CONDUCT BUILDING CONDITION ASSESSMENTS FOR THE VARIOUS COJ FACILITIES FOR A PERIOD OF THREE (03) YEARS have been made to settle arrears / Affidavit stating why an up to date municipal account cannot be submitted / valid lease agreement. Up to date Municipal Account not older than three (3) months from bid closing date and not over three (3) months in arrears for the Director (s) or Member (s) / Proof that acknowledgements or arrangements have been made to settle arrears / Affidavit stating why an up to date municipal account cannot be submitted / valid lease agreement. If the director does not own any property at least lease agreement or certified affidavit need to be provided In the event the bidder is tendering as a Joint Venture/Consortium, all members of the JV/Consortium must submit all required documentation, a JV / Consortium agreement and a consolidated B-BBEE Certificate. Central Supplier Database (CSD) registration not older than 30 days on tender closing date. Company resolution for bid signing powers The following documents must be completed and duly signed: o Declaration of interest in MBD 4; o Declaration of the Bidder’s Past Supply Chain Practices in MBD 8; o Certificate of Independent Bid Determination in MBD 9; and o Bidders Information in JPC MBD 7.1 NB: False declaration by the bidder will not be accepted. If the entity or any of its directors are listed on the National Treasury register of defaulters, the bid will be rejected. Evaluation Criteria Functionality City of Joburg Property Company SOC Ltd, 3rd Floor (entrance Address level), A-Block, Forum I, 33 Hoofd Street, Braam Park Office Park, Braamfontein Tenders@jhbproperty.co.za