Manage, Coordinate and Govern the Implementation of the to the Power of X² – ...

Returnable Documents:

The PMU must deliver: 4.1 Setup • Implementation Plan • Disbursement Framework • Workplace Approval Framework • Tracking Tools and Dashboards • Reporting Templates • Risk Register 4.2 Implementation • Monthly operational reports • Quarterly EXCO and AA reports • Annual programme evaluation • Full audit evidence packs • Payment reconciliations • Employer and learner master database • Enrollments, change management, completion and progression reports 4.3 Close-Out • Programme Close-Out Report • Financial Close-Out Report • Audit Pack Submission Bidders might be invited to make a presentation as part of the selection process 4. THE DURATION OF ASSIGNMENT It is envisaged that the project will be for a period of up until 48 months (recruitment, matching, placement, disbursement, monitoring, completion and close-out). 5. PRECCA CLAUSES IN TERMS OF SECTION 28 COMPLIANCE WITH THE PROVISIONS OF PREVENTION AND COMBATTING OF CORRUPT ACTIVITIES ACT, (PRECCA) 1.1 The Bidder acknowledges and declares that is aware of the Provisions of the aforementioned Act. 1.2 The Bidder declares that its name and/or that of any of its partners, managers, directors or any other person who wholly or partly exercises or may exercise control over the Bidder has never been endorsed as contemplated in Section 28 of PRECCA. 1.3 Should at any time after the conclusion of the Agreement, the Services SETA be made aware of the endorsement of either the Bidder’s name and/or that of any of its partners, managers, directors or any other person who wholly or partly exercises or may exercise control over the Bidder, the Services SETA shall be legally entitled to forthwith cancel the agreement and claim any damages the Services SETA may have incurred as a result of contracting of contract with an entity whose name is endorsed in terms of Section 28 of PRECCA. 6. KINDLY FORWARD THE FOLLOWING BID DOCUMENTS, WHERE A CERTIFIED COPY OF A DOCUMENT IS REQUIRED, IT MUST BE CERTIFIED WITHIN THE LAST THREE (3) MONTHS QUALIFICATION REQUIREMENT QUALIFICATION/ GATEKEEPER REQUIREMENT (MANDATORY) Has the applicable document been attached? 1. The potential bidder must be registered with National Treasury Central Supplier Yes No Database (CSD). 2. Bid document must be signed and duly completed, together with all declaration Yes No of interest/ standard bidding documents (SBD’s 1, 3.3, 4, 6.1 and 7.2). 3. Provide and attach a copy of Company Registration Certificate. Yes No The bidder must comply with the aforementioned qualification requirements above. Failure to abide by any of the requirements will lead to automatic disqualification. OTHER IMPORTANT BID REQUIREMENT Has the applicable document been attached? 1.The tenderer must submit proof of its B-BBEE status level of contributor Yes No PLEASE NOTE: The tenderer failing to submit proof of B-BBEE status level of contributor or is a non- compliant contributor to B-BBEE may not be disqualified, but may only score points out of 80 for price; and scores Zero(0) points out of 20 for specific goals. Services providers are encouraged to comply with B-BBEE requirements for a more competitive advantage under B-BBEE scoring. 2.The potential bidder must be Tax Compliant on National Treasury Central Supplier Yes No Database (CSD) prior to award 3. The Supplier status must be active, when verifying with Central Supplier Database Yes No (CSD). Provide MAAA number ................................... 4. Tax Status, the potential bidder must indicate pin number............................. Yes No 7. EVALUATION CRITERIA The value of this bid is estimated to be above R1 000 000 but below R50 000 000 (all applicable taxes included); therefore the 80/20 system shall be applicable. Criterion 1- Qualification Requirement Bidders will first be evaluated in terms of the gatekeeper/minimum requirements. Bidders who do not fulfil all the requirements or do not submit the required documents will be disqualified. Criterion 2-Functionality Evaluation Functionality is worth 100 points. The minimum threshold is 70 points. Bidders who score less than 70 points on functionality will therefore be disqualified; those who score 70 points or more will be further evaluated on Criteria 3. Criterion 3-Price and Preference Evaluation Price and Specific goals (B-BBEE status level of contributor), Evaluation will be conducted on a 80/20 preferential procurement principle. NOTE: For the purpose of comparison and in order to ensure a meaningful evaluation, bidders must submit detailed information in substantiation of compliance to the evaluation criteria mentioned- above. Bidders may be invited to make a presentation as part of the evaluation process FUNCTIONALITY SCORE SHEET NAME OF POTENTIAL BIDDER............................................................................................................................................................... BID REFERENCE NUMBER PROC T682....................................... CRITERION 2- FUNCTIONALITY A B C E F G H D FUNCTIONALITY REQUIREMENT SCORE QUALIFICATION MEASUREMENT (what must be provided/ demonstrated as minimum) Indicate what pages/ Weighted Yes No Score section in proposal? Points Capability & The bidder must Attach (3) three or more written testimonials letters not Attach three (3) 30 Relevant demonstrate experience older than three (3) years. references letters points Experience delivering large-scale programmes of a similar • 3 letters with strong relevance – 0-30 What page (s) or section nature or national multi- points of your proposal for 3 stakeholder projects. • 2 letters – 0-20 points references letters may be • 1 letter – 0-10 points Three (3) reference letters • No letters – 0 points found? on official letterheads, State page (s) signed, with contactable number.................or details. State section/ tab......................on your proposal. Methodology The bidder must provide a Comprehensive methodology covering ALL • Demonstrating your 40 pts detailed, practical and components, with tools/templates/frameworks included and Project Bid proposal context-relevant – 0-40 points Approach methodology demonstrating Methodology covers MOST components (70%–90%) What page (s) or section understanding of how to with clear processes – 0-30 points of your proposal operationalise the internship programme. Methodology covers SOME components (50%–70%) information may be but lacks depth – 0-20 points found? Minimum components State page (s) that must be addressed: Methodology does not demonstrate understanding of number.................or • National the PMU model – 0 points State section/ implementation tab......................on your framework proposal. • Employer management and workplace approval process • Graduate verification and matching • Mentor management • Contracting and

PFMA-aligned financial administration and reconciliation Dashboard, reporting and audit evidence management Risk management and escalation Qualifications CVs of key personnel. All key personnel with 7+ years in large programmes, • Attach CV’s and and Skills of qualification on your project governance, PFMA environments – 0-10 pointsHuman Minimum roles expected: company proposal Resources • PMU Programme 10 pts What page (s) or section Director Some key staff meet requirement; others below of your proposal threshold – 0-5 points information may be • Project Manager found? Finance State page (s) Administrator / Team not adequately qualified or lacks PMU number.................or Compliance Officer State section/ experience – 0 points tab......................on your Workplace Approval proposal. Lead Learner Administrator Data & Reporting Specialist 4: Systems, PMU must demonstrate • Full suite of tools with • Provide a 20 pts Tools & readiness to operate a description of the demonstration/screenshots/descriptions – 15- Technology digital management systems, tools or environment. 20 points platforms your company will use • Partial tools or limited descriptions – 06 -14 Evidence required: to manage this points project, including Description and evidence such as demonstration of • No tools demonstrated – 0 – 05 points screenshots, systems for: system summaries or tool descriptions o Learner database What page (s) or section of your proposal o Employer & information may be workplace found? tracking State page (s) number.................or o Mentor State section/ management tab......................on your proposal. o Stipend What page (s) or section verification of your proposal information may be o Reporting found? dashboards State page (s) o Document number.................or and audit State section/ evidence tab......................on management your proposal. What page (s) or section of your proposal information may be found? State page (s) number.................or State section/ tab......................on your proposal. Note that Evaluation Committee will use their own discretion to assess quality of all bid proposals received in relation to above functionality criteria and may further verify information submitted from relevant sources/ your client and use their own discretion to score your proposal accordingly. 100 Total weighted Points The minimum functionality threshold is 70 points. Bidders who score less than 70 points on functionality will therefore be disqualified; those who score 70 points or more will be further evaluated on Criteria 3. 80 (Price) R.............................,........... Price and Preference points used: 80/20 preferential procurement principle 20 (BEE Level......... and points............. Status) Name of Evaluator: Signature: Date: .............../............................./20