Execute, Repair and Complete the Water Heating System and Provide Secured Sol...

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The purpose of this specification document is to provide the Principal Contractor with any information other than the standard conditions pertaining to construction activities which might affect the health and safety of persons at work and of persons in connection with the use of plant and machinery. It further aims to protect persons other than its employees against any potential hazards to their health and safety arising out of or in connection with the activities of persons at work during the construction activities for DBSA – Development Bank of Southern Africa. 3.1 To brief the Principal Contractor on the significant health and safety requirements and aspects of the project. This shall include the provision of the following information and requirements namely: ➢ Safety considerations affecting the site of the project and its environment ➢ Health and safety aspects of the associated structures and equipment ➢ Required submissions on health and safety matters required from the Client and/or its Health and Safety Consultant) ➢ and the Principal Contractors’ health and safety plan. 3.2 To serve to ensure that the Principal Contractor is fully aware of what is expected from them with regards to the Occupational Health and Safety Act No 85 and Amendment Act No (latest edition), its Regulations, specifically Construction Regulations 2014, including the Code of Practice: Managing exposure to SARS-Cov-2 in the workplace and the Regulations made there- under including the applicable safety standards, and in particular in terms of Section 8 of the Act. Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL & Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) 3.3 To inform the Principal Contractor that the The Occupational Health and Safety Act No 85 and Amendment Act No (latest edition), its Regulations, specifically Construction Regulations 2014 including the Code of Practice: Managing exposure to SARS-Cov-2 in the workplace in its entirety shall apply to the contract to which this specification document applies. 4. DEFINITIONS DEFINITIONS Purpose of the Act - to provide for the health and safety of persons at work and the health and safety of persons in connection with the use of plant and machinery; the protection of persons other than persons at work against hazards to health and safety arising out of or in connection with the activities of persons at work; to establish an advisory council for occupational health and safety; and to provide for matters connected therewith the Act - means the Occupational Health and Safety Act, 1993 (Act No. ) Agent - means a competent person who acts as a representative for a client Client - means any person for whom construction work is performed Competent Person - means any person having the knowledge, training, experience and qualifications specific to the work or task being performed. Construction - means a competent person responsible for the management of the physical manager construction processes and the coordination, administration and management of resources on a construction site Construction site - means a workplace where construction work is being performed Construction - means a competent person responsible for supervising construction activities on supervisor a construction site Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL &Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) Construction work - means any work in connection with - ➢ the construction, erection, alteration, renovation, repair, demolition or dismantling of or addition to a building or any similar structure; or ➢ the construction, erection, maintenance, demolition or dismantling of any bridge, dam, canal, road, railway, runway, sewer or water reticulation system; or the moving of earth, clearing of land, the making of excavation, piling, or any similar civil engineering structure or type of work. Contractor - means an employer who performs construction work Excavation work - means the making of any man-made cavity, trench, pit or depression formed by cutting, digging or scooping Fall protection plan - means a documented plan, which includes and provides for ➢ all risks relating to working from a fall risk position, considering the nature of work undertaken ➢ the procedures and methods to be applied in order to eliminate the risk of falling; and ➢ a rescue plan and procedures. Fall arrest - means equipment used to arrest a person in a fall, including personal equipment, equipment a body harness, lanyards, deceleration device, lifelines or similar equipment Fall prevention - means equipment used to prevent persons from falling from a fall risk position, equipment including personal equipment, a body harness, lanyards, lifelines, or physical equipment such as guardrails, screens, barricades, anchorages or similar equipment Fall risk - means any potential exposure to falling either from, off or into Health and Safety - means a file, or other record containing the information in writing required by the File Construction Regulations 2014 Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL &Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) Health and Safety - means a site, activity or project specific documented plan in accordance with the Plan client’s health and safety specification Health and Safety - means a site, activity or project specific document prepared by the client Specification pertaining to all health and safety requirements related to construction work Method Statement - means a document detailing the key activities to be performed in order to reduce as reasonably as practicable the hazards identified in any risk assessment MSDS/SDS - means material safety data sheet / safety data sheet for hazardous chemicals National Building - means the National Building Regulations made under the National Building Regulations Regulations and Building Standards Act, 1977 (Act No. ), and promulgated by Government Notice No. R. July 1990, as amended by Government Notices No's R. March 1991, R. July 1999 and R. May 2008 Risk Assessment - means a program to determine any risk associated with any hazard at a construction site, in order to identify the steps needed to be taken to remove, reduce or control such hazard. Shoring - means a system used to support the sides of an excavation and which is intended to prevent the cave-in or the collapse of the sides of an excavation or trench Structure - means ➢ any building, steel or reinforced concrete structure (not being a building), railway line or siding, bridge, waterworks, reservoir, pipe or pipeline, cable, sewer, sewage works, fixed vessels, road, drainage works, earthworks, dam, wall, mast, tower, tower crane, bulk mixing plant, pylon, surface and Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL & Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) underground tanks, earth retaining structure or any structure designed to preserve or alter any natural feature, and any other similar structure ➢ any falsework, scaffold or other structure designed or used to provide support or means of access during construction work; or ➢ any fixed plant in respect of construction work which includes installation, commissioning, decommissioning or dismantling and where any construction work involves a risk of a person falling Service Provider - means an employer appointed by the client to perform construction work SACPCMP - means the South African Council for the Project and Construction Management Professions Temporary works means any falsework, formwork, support work, scaffold, shoring or other temporary structure designed to provide support or means of access during construction work 5. OCCUPATIONAL HEALTH & SAFETY MANAGEMENT 5.1 Organizational Structure for Health and Safety Management Responsibilities All responsibilities fall under the legal requirement of legal appointment letters – each responsible person must have an appointment letter. ROLE RESPONSIBILITIES The Client and/or its Agent shall ensure that the Principal Contractor, appointed in Client terms of Construction Regulation 5(1) (k), implements and maintains the agreed and approved Health and Safety Plan. Failure on the part of the Client or Agent to Client Agent comply with this requirement will not relieve the Principal Contractor from any duties under the Act and Regulations. Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL &Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) The Chief Executive Officer of the Principal Contractor in terms of Section 16 (1) CEO of the OHS Act () are accountable for health and safety within the organization. The CEO must take reasonable steps to ensure the health and safety of employees and other persons affected by the company’s operations. The assistant to the Chief Executive Officer, Section 16 (2) of the OHS Act (85 of Person responsible 1993) appointee/s as detailed in their respective appointment form shall regularly, in for Health and Safety writing, report to management on health and safety matters or deviations identified during routine or ad hoc inspections/ audits. All reports shall be made available to Section 16(2) the Principal Contractor to become part of their site records (Health & Safety File). The Construction Manager and Assistant Construction Supervisor/s appointed in Construction terms of Construction Regulation 8 shall regularly, in writing, report to their Manager managers on health and safety matters or deviations identified during inspections. Or Assistant All reports shall be made available to the Principal Contractor to become part of site records (Health & Safety File). All Health and Safety Representatives (SHE-Reps) shall act and report as per SHE Section 18 of the OHS Act. She Representatives shall inspect and monitor activities Representatives on a daily basis and report findings to the Principal Contractor’s Construction Manager and Construction Health and Safety officer immediately. These safety representatives have the right to stop any unsafe work or work due to unsafe conditions and report findings and reason immediately to the Principal Contractor’s Management. Further (Specific) Supervision Responsibilities for OH&S Other Legal Several appointments or designations of responsible and /or competent people in Appointees specific areas of construction work are required by the OHS Act and Regulations. The following competent appointments, where applicable, in terms of the Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL &Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) Construction Regulations 2014 are required to ensure compliance to the Act, Regulations and Safety Standards. LEGAL APPOINTMENTS AS REQUIRED UNDER CONSTRUCTION REGULATIONS 2014 Item CR Appointment Responsible Person 1. 5(1)(k) Principal Contractor for each phase or project Client 2. 7(1)(c)(v) Contractor Principal Contractor 3. 7(2)(c) Sub-Contractor Principal Contractor 4. 8(1) Full-time Construction Manager (SACPCMP - Principal Contractor CM) 5. 8(5) Part-time Construction Health and Safety Principal Contractor Officer (SACPCMP - CHSO) 6. 8(7) Construction Supervisor Principal Contractor 7. 9(1) Person to carry out risk assessment Principal Contractor 8. 10(1)(a) Fall protection planner Principal Contractor 9. 16(1) Scaffold supervisor, Scaffold erector & Principal Contractor Scaffold Inspector 10. 23(1)(d)(i) Construction vehicle and mobile plant Principal Contractor operator 11. 23(1)(k) Construction vehicle and mobile plant Principal Contractor inspector 12. 24(d) Temporary electrical installations inspector Principal Contractor 13. 24 (e) Temporary electrical installations controller Principal Contractor 14. 25 & HCS Hazardous Chemical Substance controller Principal Contractor 15. 28 (a) Stacking and storage supervisor Principal Contractor Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL & Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) 16. 29 (h) Fire equipment inspector Principal Contractor OTHER LEGAL APPOINTMENTS AS REQUIRED UNDER OHS ACT AND ITS REGULATIONS Item Ref Appointment Responsible Person 17. GSR 3 First Aider Principal Contractor 18. GAR 9 Incident Investigator Principal Contractor 19. GSR 13A Ladder Inspector Principal Contractor 20. GSR 9 Welding / Flame cutting Supervisor / operator Principal Contractor This list may be used as a reference or tool to determine which components of the Act and Regulations would be applicable to a particular site. This list shall not be assumed to be exclusive or comprehensive. The above appointments shall be in writing and the responsibilities clearly stated together with the period for which the appointment is made. This information shall be communicated and agreed with the appointees. Competencies of all Appointed Personnel to be attached to Appointment and Placed on Health and Safety File The Principal Contractor shall, furthermore, provide the clients with an organogram of all contractors that he/she has appointed or intends to appoint and keep this list updated and prominently displayed on site. 5.2 Communication & Liaison ➢ Communication between the Client, the Principal Contractor, the Sub-Contractor, and other concerned parties shall take place in the OHS Committee or Project meeting ➢ In addition to the above, communication may be directed to the Client or Client Agent, in writing, as and when the need arises Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL & Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) ➢ The workforce may consult on Health and Safety matters with their Supervisor, H&S representative or Part-time Construction Health and Safety Officer ➢ The Principal Contractor shall be responsible for the dissemination of all relevant Health and Safety information to other Contractors or Sub-contractors. ➢ The Principal Contractor will be responsible to continuously liaise with the Health and Safety Consultant on the project regarding Health & Safety issues, findings and other related matters. In addition, the Principal Contractor must after every Audit compile a Corrective Action Plan in table form which must be submitted to the Health and Safety Consultant within 7 days of receiving the Audit. The Corrective Action Plan must consist of the following headings: Findings, Action taken / to be taken, Date closed out, Signature (Construction Health and Safety Officer). The Construction Manager must also sign off on the Corrective Action Plan before submitting. 6. INTERPRETATION ➢ The Occupational Health and Safety Act and all its Regulations, with the exception of the Construction Regulations 2014, distinguish between the roles, responsibilities and functions of employers and employees respectively. It views Professional Service Providers / consultants and contractors as employees of the “owner” of a construction or operational project, the “owner” being regarded as the employer. Only if formally agreed to by way of the written agreement in this regard between the “owner(s)” and Professional Service Providers / consultant and /or between the “owner(s)” and the contractor(s), will these assumptions be relinquished in favour of the position agreed upon between the relevant parties ➢ In terms of the Construction Regulations 2014 the “owner”, in terms of its instructions, operates (has to operate) in the role of client as per relevant definition ➢ Contractors are required to operate under the control (in terms of all health and safety measures which are covered in the Construction Regulations 2014) of the appointed Principal Contractor. Where, for the work the Principal Contractor will have to execute himself, practical health and Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL & Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) safety measures are applicable, he will also be subject to the relevant requirements with which Contractors have to comply. The Principal Contractor will, however, not have to actually fulfill such requirements in respect of any of the work / functions of any Sub-Contractors on the site. However, he has to monitor / oversee such processes, ensuring that the requirements are complied with and that the required appointments / evaluations / inspections / assessments and tests are done and that the records are duly generated and kept as prescribed in the Construction Regulations 2014. This has to feature clearly in the Health and Safety Plan. 7. RESPONSIBILITIES 7.1 Client ➢ Prepare a baseline risk assessment for an intended construction work project; ➢ Prepare a suitable, sufficiently documented and coherent site-specific health and safety specification for the intended construction work based on the baseline risk assessment ➢ Include the health and safety specification in the tender documents ➢ Ensure that potential Principal Contractor submitting tenders have made adequate provision for the cost of health and safety measures ➢ Ensure that the Principal Contractor to be appointed has the necessary competencies and resources to carry out the construction work safely ➢ Take reasonable steps to ensure co-operation between all contractors appointed by the client to enable each of those contractors to comply with the Regulations ➢ Ensure before any work commences on a site that every Principal Contractor is registered and in good standing with the compensation fund or with a licensed compensation insurer as contemplated in the Compensation for Occupational Injuries and Diseases Act, 1993 (Act No. ) Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL &Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) ➢ Appoint every Principal Contractor in writing as per Construction Regulation 5(1)(k) for the project or part thereof on the construction site ➢ Discuss and negotiate with the Principal Contractor the contents of the Principal Contractor health and safety plan contemplated in Construction Regulation 7(1)(a), and must thereafter finally approve that plan for implementation ➢ Ensure that a copy of the Principal Contractor health and safety plan is available on request to an employee, inspector or contractor ➢ Take reasonable steps to ensure that each contractor's health and safety plan contemplated in Construction Regulation 7(1)(a) is implemented and maintained ➢ Ensure that periodic health and safety audits and document verification are conducted at intervals mutually agreed upon between the Principal Contractor and any contractor, but at least once every 30 days ➢ Ensure that a copy of the health and safety audit report is provided to the Principal Contractor within seven days after the audit ➢ Stop any contractor from executing a construction activity which poses a threat to the health and safety of persons which is not in accordance with the client's health and safety specifications and the Principal Contractor health and safety plan for the site ➢ Where changes are brought about to the design or construction work, make sufficient health and safety information and appropriate resources available to the Principal Contractor to execute the work safely ➢ Ensure that the health and safety file contemplated in Construction Regulation 7(1)(b) is kept and maintained by the Principal Contractor ➢ Where a client requires additional work to be performed as a result of a design change or an error in construction due to the actions of the client, the client must ensure that sufficient safety information and appropriate additional resources are available to execute the required work safely. Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL & Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) ➢ Where a fatality or permanent disabling injury occurs on a construction site, the client must ensure that the Principal Contractor provides the Provincial Director with a report contemplated in Section 24 of the Act, in accordance with Regulations 8 and 9 of the General Administrative Regulations, and that the report includes the measures that the contractor intends to implement to prevent any reoccurances ➢ Where more than one Principal Contractor is appointed as contemplated in Construction Regulation (5)(1)(k), the client must take reasonable steps to ensure co-operation between all Principal Contactors and sub-contractors in order to ensure compliance with these Regulations. ➢ Where notification of construction work is required as contemplated in Construction Regulation 4(1), the client may, without derogating from his or her health and safety responsibilities or liabilities, appoint a competent person as per Construction Regulation 5(6) in writing as an agent to act as his or her representative, and where such an appointment is made the duties that are imposed by these Regulations upon a client, apply as far as reasonably practicable to the agent so appointed: Provided that, where the question arises as to whether an agent is necessary, the decision of an inspector is decisive. ➢ An agent contemplated in Construction Regulations (5) and (6) must— o manage the health and safety on a construction project for the client o be registered with a statutory body approved by the Chief Inspector as qualified to perform the required functions ➢ When the chief inspector has approved a statutory body as contemplated in Construction Regulation (5)(7)(b), he or she must give notice of that approval in the Gazette. 7.2 Principal Contractor / Sub-Contractors a) The Principal Contractor shall accept the appointment under the terms and Conditions of Contract. The Principal Contractor shall sign and agree to those terms and conditions and shall, Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL &Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) before commencing work, notify the Department of Labour of the intended construction work in terms of Regulation 4 of the Construction Regulations 2014. The Principal Contractor shall submit the notification in writing prior to commencement of work and inform the Client or his Agent accordingly. The Principal Contractor will submit the stamped or acknowledged Notification of Construction Work. b) The Principal Contractor shall ensure that he is fully conversant with the requirements of this Specification and all relevant health and safety legislation. This Specification is not intended to supersede the Act nor the Construction Regulations 2014 or any part of either. Those sections of the Act and the Construction Regulations 2014 which apply to the scope of work to be performed by the Principal Contractor in terms of this contract (entirely or in part) will continue to be legally required of the Principal Contractor to comply with. The Principal Contractor will in no manner or means be absolved from the responsibility to comply with all applicable sections of the Act, the Construction Regulations 2014 or any Regulations proclaimed under the Act or which may perceivable be applicable to this contract; c) A Principal Contractor must further — ➢ provide and demonstrate to the client a suitable, sufficiently documented and coherent site specific health and safety plan, based on the client's documented health and safety specifications, which plan must be applied from the date of commencement of and for the duration of the construction work and which must be reviewed and updated by the Principal Contractor as work progresses; ➢ open and keep on site a health and safety file, which must include all documentation required in terms of the Act and these Regulations, which must be made available on request to an inspector, the client, the client's agent or a contractor; and Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL &Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) ➢ on appointing any other contractor, in order to ensure compliance with the provisions of the Act - o provide contractors who are tendering to perform construction work for the Principal Contractor, with the relevant sections of the health and safety specifications pertaining to the construction work which has to be performed; o ensure that potential contractors submitting tenders have made sufficient provision for health and safety measures during the construction process; o ensure that no contractor is appointed to perform construction work unless the Principal Contractor is reasonably satisfied that the contractor that he or she intends to appoint, has the necessary competencies and resources to perform the construction work safely; o ensure prior to work commencing on the site that every contractor is registered and in good standing with the compensation fund or with a licensed compensation insurer as contemplated in the Compensation for Occupational Injuries and Diseases Act, 1993; o appoint each contractor in writing for the part of the project on the construction site; o take reasonable steps to ensure that each contractor's health and safety plan is implemented and maintained on the construction site; o ensure that the periodic site audits and document verification are conducted at intervals mutually agreed upon between the Principal Contractor and any contractor, but at least once every 30 days; o stop any contractor from executing construction work which is not in accordance with the client's health and safety specifications and the Principal Contractor’s health and safety plan for the site or which poses a threat to the health and safety of persons; o where changes are brought about to the design and construction, make available sufficient health and safety information and appropriate resources to the contractor to execute the work safely; and Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL &Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) o discuss and negotiate with the contractor the contents of the health and safety plan and must thereafter finally approve that plan for implementation ➢ ensure that a copy of his or her health and safety plan as well as the sub-contractor's health and safety plan is available on request to an employee, an inspector, a contractor, the client or the client's agent ➢ hand over a consolidated health and safety file to the client upon completion of the construction work and must, in addition to the documentation, include a record of all drawings, designs, materials used and other similar information concerning the completed structure ➢ in addition to the documentation required in the health and safety file, include and make available a comprehensive and updated list of all the contractors on site accountable to the Principal Contractor, the agreements between the parties and the type of work being done; and ➢ ensure that all his or her employees have a valid medical certificate of fitness specific to the construction work to be performed and issued by an occupational health practitioner in the form of Annexure 3. ➢ A Contractor must prior to performing any construction work - o provide and demonstrate to the Principal Contractor a suitable and sufficiently documented health and safety plan, based on the relevant sections of the client's health and safety specification and provided by the Principal Contractor which plan must be applied from the date of commencement and for the duration of the construction work and which must be reviewed and updated by the contractor as work progresses; o open and keep on site a health and safety file, which must include all documentation required in terms of the Act and these Regulations, and which must be made available on request to an inspector, the client, the client's agent or the Principal Contractor; Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL &Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) o before appointing another contractor to perform construction work be reasonably satisfied that the contractor that he or she intends to appoint has the necessary competencies and resources to perform the construction work safely; o co-operate with the Principal Contractor as far as is necessary to enable each of them to comply with the provisions of the Act; and o as far as is reasonably practicable, promptly provide the Principal Contractor with any information which might affect the health and safety of any person at work carrying out construction work on the site, any person who might be affected by the work of such a person at work, or which might justify a review of the health and safety plan. ➢ Where a contractor appoints another contractor to perform construction work, the duties that apply to the Principal Contractor apply to the contractor as if he or she were the Principal Contractor. ➢ A Principal Contractor must take reasonable steps to ensure co-operation between all contractors appointed by the Principal Contractor to enable each of those contractors to comply with these Regulations. ➢ No contractor may allow or permit any employee or person to enter any site, unless that employee or person has undergone health and safety induction training pertaining to the hazards prevalent on the site at the time of entry. ➢ A contractor must ensure that all visitors to a construction site undergo health and safety induction pertaining to the hazards prevalent on the site and must ensure that such visitors have the necessary personal protective equipment. ➢ A contractor must at all times keep on his or her construction site records of the health and safety induction training and such records must be made available on request to an inspector, the client, the client's agent or the Principal Contractor. Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL & Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) ➢ A contractor must ensure that all his or her employees have a valid medical certificate of fitness specific to the construction work to be performed and issued by an occupational health practitioner in the form of Annexure 3. 8. SITE SPECIFIC WORKS INFORMATION These specifications are applicable to the specific scope of work pertaining to appointment of a contractor to execute, repair and complete the water heating system and provide secured solar geyser at Merryvale Special School in the Eastern Cape as detailed in the tender documents. 8.1 Employer’s objectives The contractor will be appointed by DBSA on behalf of the Eastern Cape Department of Education (ECDOE) and will report to the DBSA (Employer). The contractor will also be responsible for compliance with occupational health and safety regulations, building standards regulations, quality control and assurance, risk management. 8.2 Overview of the works • Geyser, supply and install 2 x 3400 litres vertical hot water vessels, include the consumables, piping, valves, circulation pump, labour, transport costs, commissioning and COC’s. 8.3 Services Before any work commences, the Principal Contractor shall contact all private owners or public authorities controlling services so that they may, either protect, move or relocate any service as required, or confirm that all such work has been completed. Payment will not be made for any inconvenience caused to the Principal Contractor in regard to any Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL &Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) services crossing the site or any authority working on or relocating any such services, nor will any delays caused by such work or relocation be accepted as a basis for claiming an extension of time for completing the works. All known existing services and those services which require relocation and protection, are shown on the services plans. The Principal Contractor 's attention is drawn to the fact that such services information is based on information supplied by others, and the accuracy and completeness of this information has not been confirmed. The Principal Contractor will therefore be required to proceed with extreme caution in order to avoid damage to existing services. Before commencing any work in the vicinity of services, the Principal Contractor shall contact the relevant service authorities for assistance in locating the exact position of the services and where necessary the Principal Contractor shall accurately locate the services by careful hand excavation. In general, the Engineer may call upon the Principal Contractor to re-excavate trenches previously dug and backfilled by others where in the opinion of the Engineer such work is necessary to ensure the stability of any other works over such trenches. This in no way relieves Principal Contractor of his responsibilities in terms of the works. 8.4 Location of Works NELSON MANDELA BAY 200100971 EC MERRYVALE 25,5578 -33,961 METROPOLITAN MUNICIPALITY Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL &Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL & Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) 8.5 Occupational Health and Safety The Principal Contractor needs to comply with the following legislative requirements: • Occupational Health and Safety Act No 85 and Amendment Act No (latest edition), its Regulations and specifically Construction Regulations 2014. • Code of Practice: Managing exposure to SARS-Cov-2 in the workplace • DBSA Occupational Health and Safety specification • DBSA Baseline Risk Assessment • DBSA Safety, Health, Environment and Quality Policy. 8.6 Other As a result of the inherent nature of the Health and Safety Baseline Specifications document, specific relevant information on the project must be provided and it may be necessary to draft the required information under this paragraph on a separate attached document. If at any time after commencement of the project changes are brought about to the design or construction, sufficient health and safety information and appropriate resources are to be made available to the Principal Contractor to execute the work safely. According to Construction Regulation 7(1) (c) (ii) all potential contractors submitting tenders must make provision for the cost of health and safety measures during the construction process. When submitting a tender, the Principal Contractor shall therefore, make provision for the cost of health and safety measures in terms of their documented Health and Safety Plan and DBSA – Development Bank of Southern Africa Health and Safety Specifications. The cost shall be clearly specified and quantified within the tender document under a section for health and safety. The Health and Safety Plan is therefore to be included with the Tender documents when Tenders are invited for the Project. Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL & Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) 9. HEALTH AND SAFETY FILE The Principal Contractor must make a Health & Safety File available that must include all documentation required in terms of the Act and Regulations and must also include a list of all Contractors on site that are accountable to the Principal Contractor and the agreements between the parties and details of work being done. IMPORTANT: The Health and Safety File will remain the property of the Client and/or its Agent on its behalf throughout the period of the project and shall be consolidated and handed over to the Client and/or its Agent on its behalf at the time of completion of the project. The Health and Safety file will need to be submitted to the DBSA SHEQ Specialist or Health and Safety Consultant appointed for review and approval. An approval letter with a copy of the approved Health & Safety Plan will be submitted to DBSA SHEQ Specialist. 10. OH&S GOALS AND OBJECTIVES AND ARRANGEMENTS FOR MONITORING AND REVIEWING OH&S PERFORMANCE The Principal Contractor is required to maintain an acceptable disabling incident frequency rate (DIFR) and loss-time incident frequency rate (LTIFR) and report monthly on their performance to the Client or its Agent. Labour stats must be submitted by the 20th of the month to DBSA. Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL & Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) 11. IDENTIFICATION OF HAZARDS AND DEVELOPMENT OF RISK ASSESSMENTS, STANDARD WORKING PROCEDURES (SWP) AND METHOD STATEMENTS 11.1 Development of Risk Assessments Every Principal Contractor / Contractor performing construction work shall, before the commencement of any construction work or work associated with the aforesaid construction work and during such work, ensure that risk assessments are undertaken by a competent person, appointed in writing, and the risk assessments shall form part of the health and safety plan and be implemented and maintained as contemplated in Construction Regulation 9(1). The risk assessments shall include, at least: • The identification of the current as well as emerging risks and hazards to which persons may be exposed to • The analysis and evaluation of the risks and hazards identified • A documented plan of safe working procedures (SWP) and any method statements to mitigate, reduce or control the risks and hazards that have been identified • A plan to monitor the application of the SWPs; and • A plan to review the risk assessments as the work progresses and changes are introduced or incidents occurred which requires the re-evaluation of the processes/risk mitigation. Risk assessment must further include the SWPs and the applicable method statements based on the risk assessments. 11.2 Review of Risk Assessments Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL & Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) The Principal Contractor is to review the hazards identified, the risk assessments and the SWPs as the contract work develops and progresses and each time changes are made to the designs, plans and construction methods and/or processes. It is also proposed that should an incident occur the SWPs and all other applicable processes be re- evaluated to ensure that the mitigation measures are still applicable and appropriate and if not a revision of the risk assessments be undertaken. The Principal Contractor must provide the Client or Client representative, other contractors and all other concerned or affected parties with copies of any changes, alterations or amendments as soon as possible but within 14 calendar days of such changes. 11.3 Communication of Risk Assessments The Principal Contractor must ensure all his employees are trained and they acknowledge the hazards and risks identified and that all employees understand what control measures are required to ensure activities are done safe and free of risk to employees, visitors and members of the public. Record of Communication must be attached to each risk assessment or SWP. 12. ARRANGEMENTS FOR MONITORING AND REVIEW 12.1 Monthly OHS Compliance and Environmental Audit by Health and Safety Consultant. The Appointed Health and Safety Consultant or DBSA SHEQ Specialist will be conducting 30-day Audits at times agreed with the Principal Contractor to comply with Construction Regulation 5(1)(o) to ensure that the Principal Contractor has implemented, is adhering to and is maintaining the agreed and approved Health and Safety Plan. Audit report will be submitted to the Principal Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL & Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) Contractor within 7 days from audit date. The Principal Contractor is required to sumit a corrective action plan with proof of actions taken within 7 days from receiving the audit report. 12.2 Other audits and inspections by client or agent. The Client or its Agent reserves the right to conduct any ad hoc audits and inspections as it deems necessary. A representative of the Principal Contractor and the relevant Health and Safety Professional must accompany the Client and/or its Agent on all Audits and Inspections and may conduct their own audit/inspection simultaneously. Each party will, however, take responsibility for the results of his/her own audit/inspection results. The Principal Contractor must conduct a Monthly Internal Health and Safety Audit on their own health and safety management system, and an Audit on all Sub-Contractors. 12.3 Incident Investigation and Reporting ➢ The Principal Contractor shall report all incidents where an employee is injured on duty to the extent that he/she: o Dies o becomes unconscious o loses a limb or part of a limb o is injured or becomes ill to such a degree that he/she is likely either to die or to suffer a permanent physical defect or likely to be unable for a period of at least 14 days either to work or continue with the activity for which he/she was usually employed. or where: o a major incident occurred; o the health or safety of any person was endangered (this could be a near miss); Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL &Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) o where a dangerous substance was spilled; o the uncontrolled release of any substance under pressure took place; o machinery or any part of machinery fractured or failed resulting in flying, falling or uncontrolled moving objects; o machinery ran out of control. To the Provincial Director of the Department of Employment and Labour within seven days and at the same time to the Client or its Agent. Refer in this regard to Section 24 of the Act, Construction Regulation 5(3) & General Administrative Regulation 8. ➢ The Principal Contractor is required to provide the Client and/or its Agent on its behalf with copies of all required accident / incident investigation reports such as: o Incident Flash Report o Full Investigation Report o Annexure 1 o WCL forms o Witness Statement ➢ The Principal Contractor is responsible to oversee the investigation of all incidents. This will include first aid, medical treatment by a doctor and hospital or clinic cases. (General Administrative Regulation 9). ➢ All incidents must be recorded in the Accident/Incident Register that must be submitted to the Client and/or Agent on a monthly basis. ➢ The Principal Contractor is required to provide the Client and/or its Agent on its behalf with a monthly “Health and Safety Monthly Report”; Document No S37-HSS-0001-00 HEALTH, SAFETY, ENVIRONMENTAL & Revision 01 QUALITY MANAGEMENT Appointment date Construction Health and Safety Baseline Specification AS PER CONSTRUCTION REGULATION 5(1)(b), 2014 OCCUPATIONAL HEALTH AND SAFETY ACT, NO. (Latest Edition) ➢ The Principal Contractor is required as soon as the occurrence of any accident/incident of whatever nature comes to the notice, it shall be reported immediately to any of the following: o Project Manager / Client / Agent; and o Health and Safety Manager / Consultant. 12.4 Review ➢ The Principal Contractor is to review the Hazard Identification, Risk Assessments and ➢ Standard Work Processes for each activity. Each time changes are made to the designs, plans and construction methods and processes. ➢ The Principal Contractor must provide the Client and/or its Agent on its behalf, other Contractors and all other concerned parties with copies of any changes, alterations or amendments as contemplated in the above paragraph. 13. SITE RULES AND OTHER RESTRICTIONS 13.1 Site OH&S Rules The Principal Contractor must develop a set of site-specific Health and Safety Rules that will be applied to regulate the Health and Safety Plan and associated aspects of the project. The Site Specific rules must be posted on site and be used when inducting new workers or visitors to the site. When required for a site by law, visitors and non-employees upon entering the site shall be issued with the proper Personal Protective Equipment (PPE) as and when necessary.

No specific requirements found