Tender - City of

Returnable Documents:

(NQF Level 2). (Attach CV with contactable references to verify experience and certified copies of the qualifications). TOTALSCORE The maximum possible score that can be achieved for functionality is Bids that do not achieve a minimum score of 70 (out of 100) for functionality will not be evaluated further and will not pass to STAGE 4 of the Bid Evaluation Criteria. STAGE 4: PREFERENTIAL POINT SYSTEM The preferential points to be used will be the 80/20 points system in terms of the Preferential Procurement Policy Framework Act, 2000 (Act ) Regulations 2022. The system comprises of the following elements: 80 points for price 20 points for specific goals. of 45 Contract: ROC 04 2025/ 26: Tender for the construction of concrete berm strips at various cemeteries in the seven Regions of the City of Tshwane for a three-year period, as and when required. CLAUSE NUMBER TENDER DATA Specific goals 80/20 Proof of specific goals to be preference submitted point system BB-BEE score of Valid Certified copy of BBBEE companies certificate. Sworn Affidavit for B- 8 Points BBEE qualifying small enterprise or Level 1 • 7 Points Exempt Micro Enterprises or CIPC Level 2 • 6 Points BBBEE certificate. Level 3 • 5 Points Level 4 • 4 Points Level 5 • 3 Points Level 6 • 2 Points Level 7 • 1 Point Level 8 • 0 Points Non-compliant EME and/ or QSE 2 Points Valid Sworn affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises or CIPC BBBEE certificate At least 51% of Women- 2 Points Certified copy of Identity owned companies Document/s and proof of ownership (Sworn affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises, CIPC registration or any other proof of ownership) At least 51% owned 2 Points Medical Certificate with doctor’s companies by People details (Practice Number, Physical with disability Address, and contact numbers) and proof of ownership (Sworn affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises, CIPC registration or any other proof of ownership At least 51% owned 2 Point Certified copy of Identity companies by Youth Document/s and proof of ownership (Sworn affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises, CIPC registration or any other proof of ownership Local Economic Municipal Account statement/Lease Participation agreement. 4 Points City of Tshwane Gauteng 2 Points National of 45 Contract: ROC 04 2025/ 26: Tender for the construction of concrete berm strips at various cemeteries in the seven Regions of the City of Tshwane for a three-year period, as and when required. CLAUSE NUMBER TENDER DATA 1 Point CONDITION OF A CONTRACT The winning bidder is required to submit the following prior to the signing of the contract. COIDA (Compensation for Occupational Injuries and Diseases Act) Certificate: Certificate of good standing from the Labor Department of South Africa. VALIDITY PERIOD The validity period for the tender after closure is 90 days. The city shall have right and power to extent any tender validity period beyond any initial validity period set and subsequent extensions. SCM shall ensure that an extension of validity is requested in writing from all bidders before the validity expiry date. Extension of validity shall be finalised while the quotations/bids are still valid. Add the following new clause: C.3.11 80/20 The 80/20 preference point system for acquisition of services, .3 Preference works or goods up to Rand value of R50 million: Point System (a) The following formula must be used to calculate the points for price in respect of tenders (including price quotation) with a Rand value equal to, or above R 30 000 and up to Rand value of R50 000 000 (all applicable taxes included): Pt−Pmin (i) Ps= 80 × [1 −( Pmin)] Where Ps = Points scored for comparative price of tender or offer under consideration; Pt = Comparative price of tender of offer under consideration; and Pmin = Comparative price of lowest acceptable tender or offer. of 45 Contract: ROC 04 2025/ 26: Tender for the construction of concrete berm strips at various cemeteries in the seven Regions of the City of Tshwane for a three-year period, as and when required. CLAUSE NUMBER TENDER DATA (ii) An Employer of state may apply the formula in paragraph (i) for price quotations with a value less than R 30 000, if and when appropriate. (b) Subject to subparagraph (c), points must be awarded to a tender for attaining the specific goals contributor in accordance with the table below: (c) A maximum of 20 points may be allocated in accordance with subparagraph (b) (d) The points scored by tender in respect of B-BBEE contribution contemplated in subparagraph (b) must be added to the points scored for price a calculated in accordance with subparagraph (a). Specific goals 80/20 Proof of specific goals to be preference submitted point system BB-BEE score of Valid Certified copy of BBBEE companies certificate. Sworn Affidavit for B- 8 Points BBEE qualifying small enterprise or Level 1 • 7 Points Exempt Micro Enterprises or CIPC Level 2 • 6 Points BBBEE certificate. Level 3 • 5 Points Level 4 • 4 Points Level 5 • 3 Points Level 6 • 2 Points Level 7 • 1 Point Level 8 • 0 Points Non-compliant EME and/ or QSE 2 Points Valid Sworn affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises or CIPC BBBEE certificate At least 51% of Women- 2 Points Certified copy of Identity owned companies Document/s and proof of ownership (Sworn affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises, CIPC registration or any other proof of ownership) At least 51% owned 2 Points Medical Certificate with doctor’s companies by People details (Practice Number, Physical with disability Address, and contact numbers) and proof of ownership (Sworn affidavit of 45 Contract: ROC 04 2025/ 26: Tender for the construction of concrete berm strips at various cemeteries in the seven Regions of the City of Tshwane for a three-year period, as and when required. CLAUSE NUMBER TENDER DATA for B-BBEE qualifying small enterprise or Exempt Micro Enterprises, CIPC registration or any other proof of ownership At least 51% owned 2 Point Certified copy of Identity companies by Youth Document/s and proof of ownership (Sworn affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises, CIPC registration or any other proof of ownership Local Economic Municipal Account statement/Lease Participation agreement. 4 Points City of Tshwane Gauteng 2 Points National 1 Point The contract must be awarded to the tender who scores the highest total number of points. Add the following New Clause: C.3.11 Scoring Score the financial offers of remaining responsive tender offers using the following formula: .5 financial offers NFO = W1  A Where N FO is the number of tender evaluation points awarded for the financial offer. W1 is the maximum possible number of tender evaluation points awarded for the financial offer as stated in the tender data. A is a number calculated using the formula and option described in Table F.1 as stated in the tender data Table C.1: Formulae for calculating the value of A Formula Comparison Option 1a Option 2a aimed at achieving 1 Highest price  ( P − Pm )  P A = 1 + or discount A =   Pm Pm   of 45 Contract: ROC 04 2025/ 26: Tender for the construction of concrete berm strips at various cemeteries in the seven Regions of the City of Tshwane for a three-year period, as and when required. CLAUSE NUMBER TENDER DATA 2 Lowest price or  − ( P percentage Pm )  Pm A = 1 − A =   commission / P P m   fee a Pm is the comparative offer of the most favourable comparative offer. P is the comparative offer of the tender offer under consideration. C.3.13 Acceptanc Tender offers will only be accepted if: e of Tender Offer Tender offers will only be accepted if: a.) the tenderer has complied in full with the all eligibility criteria b.) the tenderer is able to provide proof of tax compliance status in terms of clause 4.2 of National Treasury SCM Instruction no. /18; c.) the tenderer submits a letter of intent from an approved insurer undertaking to provide to provide the Performance Bond to the format included in Section C1.3 of this procurement document; d.) the tenderer is registered with the Construction Industry Development Board in an appropriate contractor grading designation. e.) the tenderer is not in arrears for more than 3 months with municipal rates and taxes and municipal service charges; f.) the tenderer or any of its directors is not listed on the Register of Tender Defaulters in terms of the Prevention and Combating of Corrupt Activities Act of 2004 as a person prohibited from doing business with the public sector; g.) the tenderer has not: abused the Employer’s Supply Chain Management System; or ii) failed to perform on any previous contract and has been given a written notice to this effect. h.) the tenderer has completed the Compulsory Enterprise Questionnaire and there are no conflicts of interest which may impact on the tenderer’s ability to perform the contract in the best interests of the employer or potentially compromise the tender process and persons in the employ of the state are permitted to submit tenders or participate in the contract; i.) the tenderer is registered and in good standing with the compensation fund or with a licensed compensation insurer; the employer is reasonably satisfied that the tenderer has in terms of the Construction Regulations, 2003, issued in terms of the Occupational Health and Safety Act, 1993, the necessary competencies and resources to carry out the work safely. j.) of 45 Contract: ROC 04 2025/ 26: Tender for the construction of concrete berm strips at various cemeteries in the seven Regions of the City of Tshwane for a three-year period, as and when required. CLAUSE NUMBER TENDER DATA C.3.17 Copies of One signed copy of contract shall be provided by the Employer to the Contract successful Tenderer. of 45 Contract: ROC 04 2025/ 26: Tender for the construction of concrete berm strips at various cemeteries in the seven Regions of the City of Tshwane for a three-year period, as and when required. T1.2 STANDARD CONDITIONS OF TENDER TABLE OF CONTENTS C.1 General ........................................................................................................................................... 30 C.1.1 Actions ................................................................................................................................... 30 C.1.2 Tender Documents ............................................................................................................... 30 C.1.3 Interpretation ......................................................................................................................... 31 C.1.4 Communication and Project Coordinator or Deputy Directors ....................................... 31 C.1.5 Cancellation and re-invitation of tenders ........................................................................... 32 C.1.6 Procurement procedures ..................................................................................................... 32 C.1.6.1 General ........................................................................................................................... 32 C.1.6.2 Competitive negotiation procedure ............................................................................ 32 C.1.6.3 Proposal procedure using the two stage-system ...................................................... 33 C.2 Tenderer’s obligations .................................................................................................................. 34 C.2.1 Eligibility ................................................................................................................................ 34 C.2.2 Cost of tendering .................................................................................................................. 34 C.2.3 Check documents ................................................................................................................. 34 C.2.4 Confidentiality and copyright of documents ..................................................................... 34 C.2.5 Reference documents .......................................................................................................... 35 C.2.6 Acknowledge addenda ......................................................................................................... 35 C.2.7 Clarification meeting ............................................................................................................ 35 C.2.8 Seek clarification .................................................................................................................. 35 C.2.9 Insurance ............................................................................................................................... 35 C.2.10 Pricing the tender offer ........................................................................................................ 35 C.2.11 Alterations to documents .................................................................................................... 36 C.2.12 Alternative tender offers ...................................................................................................... 36 C.2.13 Submitting a tender offer ..................................................................................................... 36 C.2.14 Information and data to be completed in all respects ...................................................... 38 C.2.15 Closing time .......................................................................................................................... 38 C.2.16 Tender offer validity ............................................................................................................. 38 C.2.17 Clarification of tender offer after submission .................................................................... 38 C.2.18 Provide other material .......................................................................................................... 39 C.2.19 Inspections, test and analysis ............................................................................................. 39 C.2.20 Submit securities, bonds, policies, etc. ............................................................................. 39 C.2.21 Check final draft .................................................................................................................... 39 C.2.22 Return of other tender documents ..................................................................................... 40 C.2.23 Certificates ............................................................................................................................ 40 C.3 The employer’s undertakings ...................................................................................................... 40 C.3.1 Respond to requests from the tenderer ............................................................................. 40 C.3.2 Issue addenda ....................................................................................................................... 41 C.3.3 Return late tender offers ...................................................................................................... 41 C.3.4 Opening of tender submissions .......................................................................................... 41 C.3.5 Two-envelope system .......................................................................................................... 41 C.3.6 Non-disclosure ...................................................................................................................... 42 C.3.7 Grounds for rejection and disqualification ........................................................................ 42 C.3.8 Test for responsiveness ...................................................................................................... 42 C.3.9 Arithmetical errors, omissions and discrepancies ........................................................... 43 C.3.10 Clarification of a tender offer ............................................................................................... 44 C.3.11 Evaluation of tender offers .................................................................................................. 44 C.3.11.1 General ........................................................................................................................... 45 C.3.12 Insurance provided by the employer .................................................................................. 45 C.3.13 Acceptance of tender offer .................................................................................................. 45 C.3.14 Prepare contract documents ............................................................................................... 46 C.3.15 Complete adjudicator’s contract ......................................................................................... 47 C.3.16 Notice to unsuccessful tenderers ....................................................................................... 47 C.3.17 Provide copies of the contracts .......................................................................................... 47 C.3.18 Provide written reasons for actions taken ......................................................................... 47 of 45 Contract: ROC 04 2025/ 26: Tender for the construction of concrete berm strips at various cemeteries in the seven Regions of the City of Tshwane for a three-year period, as and when required. C.1 General C.1.1 Actions C.1.1.1 The Employer and each tenderer submitting a tender offer shall comply with these conditions of tender. In their dealings with each other, they shall discharge their duties and obligations as set out in C.2 and C.3, timeously and with integrity, and behave equitably, honestly and transparently, comply with all legal obligations and not engage in anticompetitive practices. C.1.1.2 The Employer and the tenderer and employees (Project Coordinator or Deputy Directors (Regional Project Managers) involved in the tender process shall avoid conflicts of interest and where a conflict of interest is perceived or known, declare any such conflict of interest, indicating the nature of such conflict. Tenderers shall declare any potential conflict of interest in their tender submissions. Employees (Project Coordinator or Deputy Directors (Regional Project Managers) and advisors/ agents of the Employer shall declare any conflict of interest to whoever is responsible for overseeing the procurement process at the start of any deliberations relating to the procurement process or as soon as they become aware of such conflict, and abstain from any decisions where such conflict exists or recuse themselves from the procurement process, as appropriate. Note: A conflict of interest may arise due to a conflict of roles which might provide an incentive for improper acts in some circumstances. A conflict of interest can create an appearance of impropriety that can undermine confidence in the ability of that person to act properly in his or her position even if no improper acts result. Conflicts of interest in respect of those engaged in the procurement process include direct, indirect or family interests in the tender or outcome of the procurement process and any personal bias, inclination, obligation, allegiance or loyalty which would in any way affect any decisions taken. C.1.1.3 The Employer shall not seek and a tenderer shall not submit a tender without having a firm intention and the capacity to proceed with the contract. C.1.2 Tender Documents The documents issued by the Employer for the purpose of a tender offer are listed in the tender data. of 45 B-BBEE Minimum Level: 5 Points Allocation: 6 Points BBBEE