Appointment of Service Provider - Tswaing Local

Returnable Documents:

1. SPEED LAW ENFORCEMENT EQUIPMENT AND CAMERA SERVICES 1.1 The service provider will provide the following camera services: 1.1.1 The service provider will for purposes of the agreement, as and when directed in writing by the municipality, supply and install up to: 1.1.2 Ancillary equipment for the fixed cameras referred to above at such locations as may be 1.1.3 determined from time to time by the Municipality and provided such locations have been authorized for the use of such equipment by the Director of Public Prosecutions. 1.1.4 2 portable digital speed enforcement systems that measure the speed of passing vehicles via a Laser/Radar speed measurement device. Mobile digital camera systems to record speed violations and ancillary equipment which include tripods, field power pack units containing high-performance rechargeable battery packs, field computer units with GPRS modem, portable flash unit’s illumination, units for night-time operations, other accessories and equipment required for successful operation of the cameras. 1.1.5 A minimum of 2 branded vehicles to provide technical and other support during camera operations. 1.2 As a minimum, the fixed and portable digital camera system shall be compliant with the following: 1.2.1 SABS 1795, including Part 5 "Data capturing and recording devices for road traffic law enforcement equipment". 1.2.2 Guidelines issued by the technical committee on Standards and Procedures (the TCSP). 1.2.3 Assist to obtain approval for the Director Public Prosecutions. 1.2.4 The camera systems shall produce evidence of each offence in full compliance with SANS 1795 and the National Prosecuting Guidelines as issued by the National Department of Transport Technical Committee for Standards and Procedures, in digital form with all required infringement information (Including any amendments during contract period). 1.2.5 Provide an image of the offence showing a wide angled context of the offence as well as details of the offending vehicle. 1.2.6 Evidence produced must be tamper detectable and the stored imagery and data shall be encrypted to ensure that it is authentic and tamper free 1024-bit encryption will be preferred. 1.2.7 Fixed camera systems must provide for multiple lane speed and red-light violation enforcement (two lanes per camera) as required. Fixed Camera systems must provide passive (Infrared) and active illumination enabling successful night-time operation. 1.2.8 Fixed camera systems must be fully protected against vandalism and personnel who will be in charge of the camera on site at the expense of the Service Provider. 1.2.9 Mobile camera systems must be portable and be able to be carried by one person and allow for quick and easy transfers between sites and user-friendly set-up procedures. 1.2.10 Mobile speed measuring cameras must include fully approved laser/RADAR cameras, which should have capabilities of covering multiple lanes and operate in both directions simultaneously. 1.2.11 Mobile camera systems must have sufficient battery capability to allow operation during an entire shift without recharging. 1.3 The service provider must: 1.3.1 Prepare and submit any way-leave applications in conjunction with the Municipality, sitemaps and other supporting documentation necessary and ensure that the required permits and/or licenses and regulatory approvals have been obtained before installation of the cameras and ancillary equipment. 1.3.2 Conduct field surveys and produce statistics on road usage and offence patterns at specific sites as and when directed by the Municipality to determine the need for fixed or mobile camera deployment at any site. Supplier must show proof of having submitted such surveys elsewhere in South Africa. 1.3.3 Inspect the cameras and ancillary equipment at least once per month to ensure that the cameras and ancillary equipment are in good working order, neat and well maintained at all times. The inspection reports must be submitted to the chief traffic officer. 1.3.4 Comply with any requirements from the Municipality in respect of fixed camera installations and supply any additional equipment as may be specified by the Municipality from time to time in order to facilitate inspection and operation of the fixed cameras. 1.3.5 Maintain the cameras and ancillary equipment and ensure that it is properly and regularly serviced in accordance with the recommendations of the manufacturer or supplier of the cameras. 1.3.6 Repair any damage to or defects in the cameras and ancillary equipment, provided that if a camera cannot be repaired, a replacement camera must be made available within a reasonable timeframe. Replacement cameras must comply with all requirements in terms of this contract. 1.3.7 Calibrate the cameras at 6{six) monthly intervals, or as required by the Director of Public Prosecutions and as published in the Prosecution Guidelines, or at such other intervals as may be required by the Municipality from time to time and ensure that the updated calibration certificates are provided to Municipality. 1.3.8 Provide on-site field support to the Municipality's employees using the mobile cameras wherever they may be deployed, by rendering any technical assistance that may be required and by downloading images and data in the field as necessary, during the hours that the mobile cameras are used. 1.3.9 Upon appointment provide training workshops on the use of the cameras and ancillary equipment to the employees of the Municipality and thereafter as and when required by the Municipality. 1.3.10 Obtain insurance covering damage or loss of the service provider's cameras and ancillary equipment for any reason and maintains such insurance for the duration of this agreement. Submit a certificate confirming that the service provider has comprehensive liability insurance for any third-party claims which will therefore indemnify the municipality against any claims. 1.3.11 Upload all camera images, data and capture any additional particulars as may be required to successfully prosecute the offence. 1.3.12 Ensure that the service provider system "force" each image to be adjudicated by a peace officer and be capable of identifying the peace officer responsible for the adjudication. Officers should further be able to prosecute “additional (non-speed) offences” identified from the evidence presented to them. 1.3.13 Ensure that the service provider system shall not allow any image to be tampered with, deleted, cancelled or rejected by ANY person other than the adjudicating officer and that it provides detailed statistical reports on the number of images uploaded, adjudicated, accepted or rejected by each adjudication officer with appropriate reasons for rejections. 1.3.14 Provide the Municipality with the images and data in a suitable electronic medium to be kept as prime evidence for the prosecution of cases in court as required by applicable legislation. 1.3.15 Provide an internet facility which must include, but not be limited to, viewing of all images and related data captured by the cameras and the payment of any camera related fines. It is required that web-sites must have on-line, real-time payment facilitates. Service Providers will have to submit proof that they have developed and operated such web-based payment facilities. 1.3.16 Make available the images and data to the Municipality, or any other party as directed by the Municipality. 1.3.17 Produce expert evidence in court (either documentary or viva voce) supporting the use of the cameras for the purposes of traffic law enforcement if this should be challenged on technical grounds, provided that the intellectual property of the manufacturers of the cameras is not compromised. 1.3.18 Provide the Municipality with a system for remote monitoring of camera operation. Service providers must be able to demonstrate this capability upon appointment. 1.3.19 Ensure that their system is AARTO (Administration and Adjudication of Road Traffic Offences) compliant and can interface with NATIS. 1.3.20 Acknowledge that AARTO might be implemented during the contract period. In this regard, service provider will have to re-negotiate the Service Level Agreement covering all aspects of the AARTO legislation. 1.4 Electronic Ticketing Devices The contractor shall provide, as and when required by the Municipality, portable hand-held devices and associated printers for the issuing of Section 341 notices and Section 56 summonses electronically in the field. The hand-held devices shall: 1.4.1 Run software that interfaces fully with the contravention system to produce Section 341 notices and Section 56 summonses containing all the information required by applicable legislation for issuing on the road. 1.4.2 Have the capability to issue 3 Charges per Section 341/56 Summons. 1.4.3 Have an Off-line capability to ensure Driver License can be scanned and decrypted and 341 notices/ 56 summonses can be issued even if the device is offline 1.4.4 Communicate with the contravention system wirelessly while operated in the field and upload cases to the contravention system for further processing. 1.4.5 Be capable of Wi-Fi as well as LAN communication to ensure fast configuration and uploads when docked in the back office. 1.4.6 Be able to scan both the vehicle license disk as well as driver’s license barcodes and populate extracted information automatically on the notice or summons produced. 1.4.7 Be able to take a photo of the offender or offending vehicle and append such photo as part of the case evidence. 1.4.8 Be able to record the signatures of both the officer and the offender as a JPG image for inclusion on the documents produced and for transmission with the completed offence record when uploading to the contravention system. 1.4.9 Be able to be tracked by the back office using the GPS coordinates of the device and capable of using the GPS coordinates of the device when an offence is recorded and converting it into an offence location for insertion on the notice or summons. 1.4.10 Be able to optionally perform live queries on the NaTIS system and the SAPS wanted vehicle database or the relevant Backoffice database for outstanding warrants of arrest. 1.4.11 Contain a complete set of the following static data components for selection by the officer during capture of the offence: 1.4.11.1 Notice numbers (obtained in blocks from the contravention system) 1.4.11.2 Court name (from the contravention system) 1.4.11.3 Court date (from the contravention system) 1.4.11.4 Payment due dates 1.4.11.5 Charge description with fine amounts 1.4.12 Meet IP64 standards for moisture and dust intrusion 1.4.13 Be designed to withstand 1.5 meter drops to concrete. 1.4.14 Have a high resolution, sunlight readable display. 1.4.15 Have a minimum six-hour battery life. The portable printers shall: 1.4.16 Be small and lightweight for carrying on a belt clip or shoulder strap. 1.4.17 Meet IP 54 standards for moisture and dust intrusion. 1.4.18 Be designed to withstand 1.5-meter drops to concrete. 1.4.19 Have long lasting battery life for minimum 6-hour operation under normal printing conditions. 1.4.20 Be able to print the required notices or summonses on a paper roll of at least 70 millimeters in width. 1.4.21 Be able to communicate with the hand-held device through wireless LAN or Bluetooth. 2. SERVICE CENTRE SERVICES The service provider shall: 2.1 Establish a Service Centre 2.1.1 Establish a Service Centre at conveniently located premises as agreed in writing with the Municipality. 2.1.2 Ensure that the Service Centre is operated by the service provider employees during the Municipality's normal office hours, or any other hours as may be agreed in writing between the parties. 2.1.3 Provide and operate a service provider system software package developed for the administration and management of Traffic and By-law contraventions in terms of the Criminal Procedure Act (Act ) or as amended. 2.1.4 Implement measures to ensure that the Service Centre operations comply with directives of the Municipality, the courts, the Directorate of Public Prosecutions and the guidelines issued by the Technical Committee for Standard and Procedures (TCSP). 2.2 Staffing, sub-service contractor and agents 2.2.1 Appoint adequate staffing as required by the service provider in order to fulfill its obligation in terms of the provisions of this agreement. 2.2.2 Provide adequate management expertise and supervision in the Service Centre to effectively manage all its functions. 2.2.3 Ensure that all service provider employees are suitably qualified and/or trained to perform duties of the service provider in terms of this agreement. 2.2.4 Take sole responsibility for any sub-service providers and agents. The service provider may appoint to assist in delivering the service provider service and acknowledge that the service provider remains solely responsible for ensuring that the service provider service is rendered in accordance with the terms and conditions of this agreement. 2.3 Hardware, software and networking 2.3.1 Provide sufficient hardware, software and networking in order to meet its obligations in terms of this agreement and to operate the service provider system at optimal efficiency. 2.3.2 To manage and maintain its hardware, software and networking with due diligence, which entails at least the following (but is not necessarily complete) • Hardware, software and networking maintenance • User manuals • Backup and recovery • High system availability • Disaster recovery • Business continuity • Software legitimacy • Security, software updates and virus, malware, spam etc. Protection • On-going training for the Municipality's employees in the optimal use of the service provider's systems 2.3.3 Provide internet access to the service provider's system with the correct security and access permissions to Municipal employees. 2.3.4 Ensure the System has the capability to Interface with the current finance system of the Municipality. 2.3.5 Ensure that all relevant evidence associated with infringements is available electronically. 2.3.6 Make available to the municipality every month (from the end of the first month of the contract until the end of the last month of the contract) all the data of that specific month in electronic media that is acceptable to the municipality, in such a way that the municipality's designated employees can fully use the data, without the service provider's system, that is they able to use, read, copy, print the data and be able to transfer the data to another system. 2.4 Functions performed by the Service Centre: 2.4.1 Automatically update the service provider system by importing offence records from camera related offences. 2.4.2 Provide sufficient technical support and provide expertise to ensure that the service provider's system continues to perform optimally, that any technical problems on cameras are resolved immediately without any delays. 2.4.3 Establish an interface with NATIS in order to automatically obtain name and address details of registered owners of offending vehicles and update the service provider system accordingly. 2.4.4 Establish an interface with NATIS that allows enquiries on the ownership particulars of individual vehicles directly on NATIS. 2.4.5 Generate, print and process the following documents and, where applicable provide postage and ensure the mailing thereof as necessary: 2.4.5.1 Section 341 notices (camera mailers) 2.4.5.2Notification of No Admission of Guilt offences 2.4.5.3Notification of Red-light Violation Offences and other offences 2.4.5.4Notice Before Summons (2nd notice) 2.4.6 Include an image and relevant offence details on Section 341 notices printed in respect of camera related offences. 2.4.7 Comparison of monthly offence volumes. 2.4.8 Provide a status report of all offences at the various processing stages on a monthly basis. 2.4.9 Ensure that the service provider system provides a cancellation report of old cases after the manual cancellations were done by the Municipality as per directive of the applicable court on a daily basis. 2.4.10 Ensure that the service provider system provides a detailed report of revenue and expenditure of all payments together with a list of all payments made by credit cards on a monthly basis. 2.4.11 Ensure that the service provider system provides an option to print a blank court register, standard letters as well as charge sheets when needed at court. 2.4.12 A detailed report of the outstanding representation results outlining the initial amount per infringement and the reduced/cancelled amount per infringement. 2.4.13 Provide monthly statistics on officer's productivity on daily basis. 2.4.14 Ensuring that the service provider system is fully auditable and able to produce reports and on screen logs of all activities on the system for each offence, including the time and date of the offence, details of the user and activities, data element added, or changed, or deleted by any user, or system transaction. These activity logs should also be available per user. 2.4.15 Ensure that the service provider system can create monthly maintenance report, upload of Municipal charge book for easy reference and camera data export report. 2.4.16 Ensure that the service provider system is capable of controlling individual user access and functions through a system administrator assigning user rights on the system in a hierarchical manner to individual users, or groups of users. 2.4.17 Ensure that the service provider system provides for an integrated module for officer book administration, including but not limited to, the allocation of books to individual officers or officer groups, monitoring of notices handed in by individual officers, alerting of outstanding notices per book and per officer. 2.4.18 Ensure that the service provider system provides a data captured statistics report of each user on a daily basis. 2.4.19 Ensure that monthly statistics is available by the 1st of each month. On productivity of both fixed & portable digital cameras. 2.4.20 Ensure an immediate response on ad hoc reports needed for management purposes. 2.4.21 Resolving problems on software as per an agreed SLA. 2.4.22 Ensure that extraction of statistics is done immediately e.g. Notice issued by officer per officer code, statistics by groups or law enforcement done on a specific offence. 2.5 Serving of summonses The service provider shall: 2.5.1 Appoint an adequate number of serving agents inside and outside the boundaries of the Municipality to serve the summonses generated by the service provider system. 2.5.2 Ensure that serving agents appointed to serve summonses within the boundaries of the Municipality are duly authorized and approved by the Municipality. 2.5.3 Remunerate serving agents for summonses paid as per agreement with the municipality. 2.5.4 Ensure that the service provider system is capable of registering all appointed serving agents, tracking summonses allocated to individual serving agents and reporting on serving agent performance and the status of every summons at any time. 2.5.5 Take effective steps to ensure that the serving agents do not collect any monies and that they perform their duly authorized functions according to applicable laws and regulations. 2.5.6 Administer all summonses and the allocation thereof to serving agents, provided that the Municipality will be responsible for stamping all summonses produced by the service provider system. 2.5.7 Allow the checking and stamping of summonses by the Municipality's employees and ensure record is kept before issuing. 2.5.8 Facilitate and support the serving of summonses by the Municipality's employees at roadblocks, or/as when determined by the Municipality. 2.5.9 Provide a facility for immediate, on-site production of summonses at roadblocks for purposes of serving on offenders that have been stopped at the roadblocks. 2.6 Payment facilities The service provider shall: 2.6.1 Ensure that the service provider system has an integrated cashiering facility that enables the Municipality's cashiers to take Spot Fines, Admission of Guilt Fines and Contempt of Court Fines online at remote workstations. 2.6.2 Ensure that the service provider system provides for the following in respect of cashiering transactions: 2.6.2.1 System printed receipts. 2.6.2.2 Show balance of outstanding fine amount on receipts per individuals. 2.6.2.3Receipt reprints by authorized supervisor. 2.6.2.4 Cancellation of payment transactions only by authorized supervisor. 2.6.2.5 Cancellation of previous dates not reflecting on current transaction date only by authorized supervisor. 2.6.2.6 Prohibits taking of payments before the corresponding notices have been captured. 2.6.2.7Daily cashing-up reports showing the daily transactions for the cashier and giving the amounts taken by payment type (cash, cheque, etc.) 2.6.2.8Provide report showing payments transactions cancelled by, authorized supervisor. 2.6.2.9Audit trails and reports as necessary for auditing purposes must be made available as soon as requested by Management. 2.6.2.10 Provide monthly payment reports comparing the three previous months. 2.6.2.11 The service provider will indemnify the municipality against any third party claims as a result of the service provider's direct or indirect negligence. 2.6.3 Provide a website that allows the public to enquire on outstanding fines. The system should allow the public to register in order to view their outstanding fines, electronic payment of fines after electronic validation of the fine payments on the service provider system, electronic updating of the service provider system with fine payments so taken, and electronic transfer of money taken for fines into the Municipality's bank account. 2.6.4 Facilitate payment by 3rd parties such as Banks, pay fines, View fines, Easy Pay and Pay@ (retail stores) and SAPO. Service providers must be able to demonstrate experience of facilitating of payments by third parties. 2.6.5 Import and export of a daily consolidated data file received in harmony with the Municipality's financial system of all categories of traffic fine payments in order to record on the service provider system the payments envisaged above. 2.7 Offender tracing and call Centre The service provider must: 2.7.1 Establish and operate an outbound compatible Call Centre including a SMS and e-mail service which shall be utilized to perform the following functions: 2.7.1.1 Trace offenders with inaccurate address details telephonically. 2.7.1.2Update service provider system with change of offender details. 2.7.1.3Remind offenders of upcoming court dates. 2.7.1.4 Notify offenders of warrants of arrest authorized. 2.7.1.5 Any other activity that may be necessary to communicate with or trace offenders. 2.7.2 Take effective steps to ensure that call Centre employees conduct the various type of telephone calls to offenders in accordance with scripts approved by the Municipality at own cost. 2.7.3 Trace offenders who cannot be reached by introducing and utilizing innovative methods of tracing, including obtaining of up to date particulars such as details and telephone numbers from commercial databases available from credit bureaus. 2.7.4 Introduce measures to manage infringements for proxies and as a minimum provide a facility to enable pre-directions (update infringer details prior to printing infringement) for subscribed proxies. 2.7.5 Create and maintain a database with the most recent known and confirmed particulars of offenders including full names, ID numbers, address details and telephone numbers and update the offender's database whenever more recent or more accurate particulars of an offender obtained. 2.7.6 Utilize the confirmed particulars in the offender database in the first instance for the production of notices and summonses. 2.7.7 Ensure that the service provider system has the facility to produce reports detailing conflicts between the information captured and the information received from the Natis. 2.7.8 Ensure that the service provider system has the facility to record the registration numbers of vehicles using false number plates and prevent notices from being sent to the legitimate owners of such vehicles. 2.7.9 Provide reports to the Municipality giving details of vehicles using false number plates. 2.8 Warrant of arrest administration and planned roadblock support The service provider must: 2.8.1 Ensure that warrants of arrest are properly cancelled upon expiry of their period of validity and marked as cancelled on the service provider system. 2.8.2 Provide facilities for the immediate production and printing of summonses at the roadside to allow serving on previously untraceable persons. 2.8.3 Provide facilities for the immediate production and printing of scanned copies of warrants of arrest summons and returns of service at roadside enforcement operations. 2.8.4 Provide systems for the transmission of electronic copies of documents and printing at the roadside as necessary. 2.8.5 Provide facilities for online enquiries on the service provider system and the viewing of camera images at the roadside. 2.8.6 Provide facilities for online payments on the service provider system at the roadside. 2.8.7 Provide secured facilities accepted by the Municipality for the taking of fine payments at planned road blocks when this is approved by the Department of Justice. 2.8.8 Assist with roadside enforcement operations by: 2.8.8.1 Providing the equipment necessary for conducting of the efficient roadside enforcement operations, including portable computer, printers, scanners, fax, facilities, electronic information generators, signs, cones, retro-reflective barrier tape fitted in a mini bus. 2.8.8.2 Preparing and updating the database for the License Plate Recognition System, including outstanding warrants of arrest, duplicates number plates, outstanding summonses, stolen vehicles, unknown addresses, or any other data sets specified by the Municipality, which will be fitted in a vehicle. 2.8.8.3 Operations will be as per request of the Municipality including weekends and holidays. 3. SERVICE FEE: 3.1 The Service Provider will be paid a base fee and / or percentage according to collection on paid camera offences from the date the agreement is signed and with regard to offences captured with the successful Service Provider's equipment. 3.2 A paid fine is considered to be a fine that has been settled by the payment of one fine amount regardless of how many charges were included in the fine. 3.3 The fines shall be paid into a special account created for this sole purpose by the Service Provider who shall effect payment of the municipal revenue share into the municipality’s nominated bank account. All funds from fine payments collected in the preceding month shall be processed or paid by or before the seventh (7th) of the following month. Such payment shall be accompanied by the Service Provider payment reconciliation report and other relevant documents. 3.4 A phasing period of eighteen (18) months shall apply for the payment of outstanding fines, calculated from the first day after the expiry date of the agreement. The Service Provider shall for this period allow the Client to have access to its contravention system. During this period, payments shall be accepted by the Client and representations shall also be done. The Service Provider shall be entitled to a service fee on paid fines as per the original agreement. 3.5 The Service Provider shall within ten (10) days after the end of each month submit separate reports for the payment of cameras fines and third (3rd) party payments to the Client. The invoices (camera payments and third (3rd) party payments shall be separated for payment purposes. Functionality Score The maximum points for this bid are allocated as follows: Item Bid evaluation Criteria and Points Score Weighting Points Points Municipal criteria for Allocated Claimed official functionality by the moderate Bidder score 1 Traffic (40 Claimable points) Contravention System a) The traffic contravention  Leased system  3 management system must  Own system without  5 be running on a relational Microsoft SQL database preferably database  10 Microsoft SQL (10 Points)  Own System with Microsoft SQL database b) The system must have an  3 separate modules  3 integrated Section 56, 341  Section 56 & 341 in  5 camera infringement one system with processing and roadblock roadblock system in modules (10 Points) another  10  All three modules integrated in one system c) The system must be  No proof  0 mSCOA compliant. Bidder  Supporting evidence  5 to show proof of integration from recognized with at least one mSCOA supplier of Municipal compliant Municipal Financial Management Financial System Management System (5 Points) d) Does the system have an  No In-Car System  0 In-Car ANPR system  Own In-Car ANPR  5 module for tracking and system module tracing of offenders (5 Points) e) Does the system have a  No handheld solution  0 handheld module capable  System cannot scan  5 of scanning driver’s license or perform and /or vehicle license infringement inquiries discs. The system should be able to issue (it does only one handwritten fines and /or function of the perform infringement specified  10 inquiries on the side of the requirements) road  System can perform (10 Points) both scanning and infringement inquiries 2 Mobile Speed (20 Claimable points) Cameras a) Is camera supplied capable  Not capable  2 of monitoring 4 lanes  Capable  5 simultaneously bi- directionally (5 Points) b) Is the mobile camera  Not capable  2 capable of operating itself  Capable  5 without the need for an officer manning it (5 Points) c) Is mobile camera capable  Not capable  2 of being placed in a semi-  Capable  5 permanent or (5 Points) d) Does the camera have  Not capable  2 remote monitoring  Capable  5 capability (5 Points) 3 Experience in the (10 Claimable Points) industry and number of similar projects previously undertaken Experience of the bidder in  1 – 5 projects  4 the industry. Bidder to  6 – 10 projects  7 provide proof of number of  11 and more projects  10 similar projects undertaken (Bidder can claim experience of their holding company, subsidiary or sister companies provided the link between the entities can be established through written proof) 4 Qualifications (10 Claimable Points) and experience of the project implementation and support team Project Manager’s CV  No submission  0 showing qualifications in  Project management  2 project management and qualification with no IT Information Technology. An degree or NQF level 7 IT degree or NQF level 7 IT diploma (Submit certified IT diploma copies of degree/ diploma or  Project management certificates) qualification with IT  5 (5 Points) degree or NQF level 7 IT diploma Traffic contravention system  No submission  0 expert’s CV showing  IT degree or NQF  2 qualifications in IT and level 7 IT diploma with software development. An IT no Microsoft degree or NQF level 7 IT diploma and a Microsoft certification or vice  5 certification (Submit certified versa copies of degree/ diploma or  IT degree or NQF certificates) level 7 IT diploma with (5 Points) Microsoft certification 5 Capability to (20 Claimable Points) compile DPP application. Reference letters from  No reference letters.  0 municipal or provincial traffic  1 to 2 reference  5 authorities confirming that letters  10 the service provider has 3 to 4 reference assisted them with compilation of DPP letters application. (10 Points) Copies of most recent DPP  No submission of  0 approvals letters (past 24 recent DPP approval months). Such DPP approval letters.  5 letters must show that they  2 or more DPP were addressed to clients who have issued the approval letters from reference letters above. the same provincial  10 (10 Points) DPP.  2 or more DPP approval letters from different provincial DPPs. 7 TOTAL (100 CLAIMABLE POINTS) Bidders who score less than 75 points out of 100 points on functionality will not be considered further for price. 8. PREVIOUS WORK EXPERIENCE OF A SIMILAR NATURE List main work experience of a similar nature to this bid successfully executed and completed (or on-going) in the last five (5) years: Date completed Date (indicate Project value in Name and contact details of contact person / No Institution / client / employer Project description started projected Rand reference at institution completion if on-going) Representatives of the NALEDI LOCAL MUNICIPALITY are hereby authorized to contact the above contact persons / references of the various institutions to verify the correctness of the information as supplied. ................................................. ......................................... Signature Date ................................................. Position Name of Bidder MBD 4 8. DECLARATION OF INTEREST (MBD 4) 1. No bid will be accepted from persons in the service of the state*. 2. Any person, having a kinship with persons in the service of the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons connected with or related to persons in service of the state, it is required that the bidder or their authorised representative declare their position in relation to the evaluating/adjudicating authority and/or take an oath declaring his/her interest. 3. In order to give effect to the above, the following questionnaire must be completed and submitted with the bid: 3.1 Full Name: ............................................................................................................................................ 3.2 Identity Number: ....................................................................................................................................................................... 3.3 Company Registration Number: ................................................................................................................. 3.4 Tax Reference Number: ................................................................................................................. 3.5 VAT Registration Number: ................................................................................................................. 3.6 Are you presently in the service of the state *YES / NO * Delete if not applicable 3.6.1 If so, furnish particulars. ....................................................................................................................................................................... ....................................................................................................................................................................... 3.7 Have you been in the service of the state for the past twelve months *YES / NO * Delete if not applicable 3.7.1 If so, furnish particulars. ....................................................................................................................................................................... ....................................................................................................................................................................... 3.8 Do you have any relationship (family, friend, other) with persons in the service of the state and who may be involved with the evaluation and or adjudication of this bid? *YES / NO * Delete if not applicable 3.8.1 If so, furnish particulars. ....................................................................................................................................................................... ....................................................................................................................................................................... 3.9 Are you aware of any relationship (family, friend, other) between a bidder and any persons in the service of the state who may be involved with the evaluation and or adjudication of this bid *YES / NO * Delete if not applicable 3.9.1 If so, furnish particulars ....................................................................................................................................................................... ....................................................................................................................................................................... ∗ MSCM Regulations: “in the service of the state” means to be – (a) a member of – (i) any municipal council; (ii) any provincial legislature; or (iii) the national Assembly or the national Council of provinces; (b) a member of the board of directors of any municipal entity; (c) an official of any municipality or municipal entity; (d) an employee of any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No.); (e) a member of the accounting authority of any national or provincial public entity; or (f) an employee of Parliament or a provincial legislature.

No specific requirements found B-BBEE Minimum Level: 7