Request - Idc

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The assignment entails the development of a Green Hydrogen South Africa Information Platform. 3.1. Tasks of the Assignment Task 1: Work plan and inception meeting The Consultant shall review available documentation, critically verify the scope of services indicated and extend, reduce, or amend those services deemed necessary according to professional judgement and knowledge and verify this with IDC, KfW and the GH2 JET IP PMO Based on the review of documentation and first contact call with IDC, KfW and the GH2 JET IP PMO, the Consultant shall establish a detailed Draft Work Plan with the planned workdays of the consultant and resources required, indicating activities, schedules, and outcomes in the course of the assignment. The work plan and questions will be discussed during an inception meeting, to be undertaken by the Consultant with IDC, KfW and the GH2 JET IP PMO shortly after the start of the assignment. After the inception meeting, the Consultant shall submit the final work plan. Deliverables Task 1: Inception meeting Detailed Work Plan for the Assignment Task 2 : Current information and knowledge sphere The Consultant shall conduct a needs assessment survey to enable a better understanding of the information needs. Based on this survey, the Consultant shall provide an overview of the current state of information and knowledge in the field of green hydrogen and analyse how PtX developers and other important stakeholders currently proceed to obtain relevant information. Examples of relevant information are: • A report section with the most relevant study reports regarding scenarios, domestic and international markets of PtX products. • A regulatory section on relevant legislation, regulations and certifications. • A "who is who" section on contacts in ministries and authorities in charge of permits etc. and the relevant procedures. • A news section describing ongoing activities including funding programs. • An event section announcing major GH2 related events. • Maps with geo-referenced data (GIS -type), information on planned PtX projects and PtX relevant infrastructure projects • Publicly available tools to assess PtX potentials in South Africa along the value chain. • JET-IP funding matching platform and how to integrate with this platform • Integration with other relevant information from key stakeholders for example South African German Energy Programme (SAGEN), Department of Science and Innovation (DSI) and the GIZ green hydrogen platform It should be shown which knowledge is publicly available and easy to obtain and, conversely, where important stakeholders have problems accessing certain knowledge. It should be shown who are the most important stakeholders and how they obtain information from different market actors. The dissemination of knowledge and the exchange of information through IDC shall be investigated. Based on this evaluation, the consultant shall illustrate the existing gaps and challenges in acquiring knowledge. IDC has a key role in influencing the national knowledge landscape for South Africa. In coordination with the South African Government (especially the Presidency) the platform should therefore serve as a national green hydrogen information platform. Deliverables Task 2: Summary presentation of Task 2 Task 3: Develop a strategy and roadmap for the information platform The aim of the information platform is to reach as many relevant stakeholders nationally and internationally as possible. Based on the results of task 4.1. the communication strategy should enable the best possible dissemination of knowledge. The strategy should ensure that relevant information, knowledge and updates are disseminated to the target audience through the most appropriate channels including social media platforms (e.g. using existing groups as the LinkedIn group of the GiZ program “Green Hydrogen SA (GHSA). The strategy shall include the identification of the primary and secondary target groups, their detailed analysis, the key messages to be communicated to the different target audiences and the best tools and resources to be used. The IDC is then shown how improved communication can support the launch of a PtX market in South Africa by working effectively with key public and private stakeholders. Based on the strategy a roadmap shall be developed to describe in detail the implementation of the strategy including the maintenance of the platform. The Consultant shall work closely with the Just Energy Transition Hydrogen Project Management Office Stakeholder Specialist. Deliverables Task 3: Summary presentation of Task 3 Task 4: Construction of the information platform Based on task 2 and 3 the Consultant task is to set up the information platform, preferably in the form of an easily accessible website and/or App. To provide a user-friendly experience, the information platform should meet certain criteria. The navigation must be intuitive, what can be achieved by a clear structure and an accessible and well-performing search function, with the ability to compile reports. In addition, a responsive design with a good graphical user interface, that adapts to different devices and screen sizes, is desired. To guarantee that anyone can access the information platform, accessibility guidelines should be taken into account. The information platform should include a Project Developer Assessment page featuring a user-friendly front-end interface for PtX developers to complete and submit an eligibility questionnaire. This should be complemented by a robust back-end dashboard that enables both macro-level data aggregation and detailed review of individual project submissions. The questionnaire will be developed by the GH2 JET PMO. From a technical perspective, the information platform must ensure data safety via encryption and periodic safety updates. A fast loading-time of the content and a high availability are important as well. The Consultant needs to ensure there is close integration with the database used for the JET-IP funding platform. Measure to be put in place to facilitate how public versus confidential information is accessed and managed. Deliverables Task 4: Information platform sandbox User manual Task 5: Operational concept for the knowledge data base The operation of the information platform includes the development of an operational concept that provides IDC with guidance for the daily operation. This includes technical requirements, recurring elements of the information platform, e.g. the creation of a monthly update/newsletter, an analysis tool that allows for prioritisation of the knowledge most requested by the PtX Developers, lessons learnt etc. This information should be taken into account to help the IDC operate the database. IDC has to assure that the information platform is fed with new and relevant information throughout the whole operation time. The content needs to be relevant to the target group and should include up-to-date knowledge from trustworthy sources and institutions. The technical features of the information platform must be updated on a regular basis, to improve the user-friendliness and safety measures. Therefor the user-feedback and latest technology should be considered. IDC should establish a responsible body to overview the maintenance of the information platform and act as a point of contact for the users. Deliverables Task 5: Summary presentation for Task 5 3.2. Deliverables and timeline The deliverables for the present assignment shall be as follows: No. Report Task Deadline Inception report 1. Inception report (including 1 1 month after the commencement of detailed work plan for the services assignment) Process report 2. Summary presentation of Task 2 2 2 months after the commencement of services 3. Summary presentation of Task 3 3 3 months after the commencement of services No. Report Task Deadline 4. Information platform sandbox and 4 6 months after commencement of services user manual Final report 5. Summary presentation of task 5 5 7 months after the commencement of services 6. Final report on the entire assignment 6 12 months after the commencement of services Reports are expected in full written form in English language in Word format using South African currency (ZAR) and containing the results of the tasks described above, conclusions, outlooks and concrete recommendations with a precise description of the next steps. The reports shall also include an index, a list of acronyms, a bibliography, maps (if applicable), documentation of related studies and an index of relevant contact persons. The final report shall also be provided in PDF format. Subsequent versions of reports that were already commented shall be provided as a mark-up / redline and as a clean version. Calculations performed for the assignment shall be made available in an open calculation sheet in Excel format. Presentations (if any) for meetings and workshops are expected to be in English language and in PowerPoint format containing the key results of the tasks described above, conclusions, outlooks and concrete recommendations with a precise description of the next steps. The text parts of the slides shall be written in short form. If required, the Consultant shall make available an internet-based data-room facility for uploading and downloading of documents that are related to the present assignment. 3.3. Implementation of Assignment and Logistics 3.3.1. Stakeholder involvement The stakeholders include but are not limited to: • Kreditanstalt für Wiederaufbau (KfW) • Industrial Development Corporation of South Africa Ltd (IDC) • The South African Presidency • German Development Cooperation - GiZ • Department of Trade Industry and Competition (the dtic) • Department of Electricity and Energy - DEE • Department of Mineral and Petroleum Resources (DMPR) • Department of Science, Technology and Innovation - DSTI • Department of Forestry, Fisheries and Environment - DFFE • Department of Higher Education and Training - DHET • South African German Energy Programme - SAGEN • Power to X projects - PtX Projects (consortiums) • Relevant academia • Community groups • Labour • General public 3.3.2. Staffing The Consultant needs to be adequately qualified for this technical assignment. As a general requirement, the Consultant shall have adequate education, professional knowledge and experience in handling similar tasks in the past. The minimum requirements are: • a relevant degree (as indicated below), • compliance with the minimum required years of experience. • experience in working and coordinating with public entities/ governments • Local expertise in South-Africa Furthermore, the evaluation will be based on: • the number of projects related to the specific areas of expertise as indicated below (with a higher scoring of projects realized in South Africa). The consultant shall have international experience as well as relevant experience in the South African power sector. Association of an international Consultant with a South African consulting firm will be allowed. A South African branch office of the international Consultant and/or office of the South African partner consulting firm is required. It is expected that the Consultant considers sufficient manpower for the field, home office and backstopping with relevant expertise as well as excellent command of the English written and spoken language in his offer. The team of key experts shall be limited to a maximum of 6 persons. In case more than 6 persons are proposed in a bid, then only the first 6 key-experts as mentioned shall be relevant for evaluation. In addition to the max. 6 key experts, personnel in the home office shall be provisioned. The list of experts may include, but does not necessarily need to be limited to the following experts: Area of specific expertise No. Key Position Minimum qualification and professional experience within the project • Bachelor’s degree, preferably in business Overall project management, engineering or financing management and • min. 10 years of relevant work experience (team Project leader or project manager in consultancy related to coordination, institutional 1 Manager/ digital communication projects or ; overall project and human capacity Team Leader management and coordination, institutional and development, program human capacity development, reporting in the field design, reporting of energy1 • High level of written and spoken English • Bachelor’s degree in website design or computer Programmer who handles science Web the technical 2 • min. 5 years of relevant work experience in coding Developer implementation of the and developing web sites1 platform • High level of written and spoken English Develops the user • Bachelor’s degree in website design or computer science experience and visual 3 Web Designer • min. 5 years of relevant work experience in coding design of the platform to and developing web sites1 ensure it is user-friendly • High level of written and spoken English1 Database Responsible for designing 4 • Bachelor’s degree in IT Administrator and managing the 1 Note: Additionally, the evaluation will be based on the number of related projects conducted in these fields. Projects conducted in South-Africa will be evaluated higher than projects conducted in other countries. Area of specific expertise No. Key Position Minimum qualification and professional experience within the project database where the • min. 5 years’ experience of relevant work information will be stored experience1 • High level of written and spoken English • Bachelor’s degree in Electrical / Mechanical / Technical Good understanding of the Chemical Engineering 5 Specialist – green hydrogen sector • min. 2 years hydrogen sector experience1 Hydrogen • High level of written and spoken English • Bachelor’s degree in IT Ensures that the platform is IT Security • min. 5 years’ experience of relevant work6 secure and that user data Expert experience1 is protected. • High level of written and spoken English Experts who do not comply with the minimum requirements listed above will be excluded from the evaluation, and respective bids rejected. An individual expert may cover more than one key position. In this case, his capabilities in each position will be evaluated individually. Therefore, CVs should clearly demonstrate the relevant experience. It is assumed that the proposed experts cover all technical aspects defined the Terms of Reference and that tasks such as project management, monitoring, controlling and quality assurance are covered by the Consultant. The services of the Consultant shall be conducted to great extend in South-Africa. The team leader must be based in South Africa. 3.4. Principles of Work It is understood that the Consultant will perform all necessary works and services to ensure the fulfilment of the objectives of the Project. It is the duty of the Consultant to meet and coordinate his activities with all relevant agencies and stakeholders. To ensure a correct implementation of the services it is considered of outmost importance that a detailed communication plan/-process is implemented among the Consultant team members. It is the duty of the Consultant to request additional information from IDC and its partners in line with the needs for his assignment. 3.5. Logistics The Consultant shall make his own accommodation and transport arrangements. 4. PROJECT TIMELINES It is estimated that the Services will be performed within a period of thirty-six (36) calendar months from award date. 5. TECHNICAL EVALUATION CRITERIA 5.1. Other Technical Requirements The service provider must indicate their compliance/ non-compliance to the following requirements and to substantiate as required. The bidder must respond in the format below, where additional information is provided/ attached somewhere else; such information must be clearly referenced. 5.2.1 BIDDER’S RELEVANT EXPERIENCE IN DEVELOPING PARTIALLY NOT AND SETTING UP DIGITAL INFORMATION COMPLY COMPLY COMPLY PLATFORMS The bidder must have relevant experience in developing and setting up digital information platforms. The bidder must provide three (3) references for similar work done in the past five (5) years working in developing and setting up digital information platforms. Refer to Table (a) Annexure 1 of this document for the response format provided. Substantiate / Comments 5.2.2 DIGITAL INFORMATION PLATFORM DEVELOPMENT PARTIALLY NOT COMPLY PROCESS FLOW COMPLY COMPLY The bidder must provide an information platform development process flow that includes the following amongst other things: • Ideation • Planning and Analysis • Design • Development: • Testing • Deployment: • Maintenance and Support Substantiate / Comments PARTIALLY NOT 5.2.3 PROJECT IMPLEMENTATION PLAN COMPLY COMPLY COMPLY The bidder must provide a project implementation plan that aligns to the development process flow and must include but not limited to the following • Deliverables • Timelines Substantiate / Comments 5.2.4 QUALIFICATIONS, SKILLS AND EXPERIENCE OF PARTIALLY NOT COMPLY THE PROPOSED PERSONNEL COMPLY COMPLY The bidder’s proposed team must have relevant qualifications, skills and experience in developing and setting up digital information platforms. The proposed team must comprise of the following amongst other resources: Project Manager/ Team Leader: • Overall project management and coordination, institutional and human capacity development, program design, reporting skills with a minimum of 10 years of relevant work experience • Bachelor’s degree, preferably in business management, engineering or financing. Web Developer: • Technical implementation of platform expertise with a minimum of 5 years of relevant work experience in the in coding and developing web sites1 • Bachelor’s degree in website design or computer science Web Designer: • Bachelor’s degree in IT with a minimum of 5 years of relevant work experience in the in coding and developing web sites1 Database Administrator: • Analysis and categorization of projects/ technical evaluation of RE projects skills with a minimum of 5 years of relevant work experience. Technical Specialist – Hydrogen: • Good understanding of the green hydrogen sector. • Bachelor’s degree in electrical / mechanical / chemical engineering with a minimum of 2 years hydrogen sector experience IT Security Expert: Must poses • Bachelor’s degree in IT with a of 5 years’ experience of relevant work experience The bidders must submit, as part of this proposal, the following: • The structure and composition of the proposed team, clearly outlining the main disciplines/ specialties of this project and the key personnel responsible for each specialty. Please refer to Table (b) Annexure 1 of this document for the format in which the required information must be provided. • Detailed CVs of the proposed resources clearly highlighting qualifications, areas of experience/competence relevant to the tasks and as outlined in the scope of work Substantiate / Comments Demonstrations Shortlisted bidders will be required to do a demonstration of a similar platform they have done in the past covering the following amongst other things. 5.2.5 DEMONSTRATIONS Score allocation • Timelines it took to develop the platform from inception to handover • Project Team composition & their experience and how they met the requirements of the project • Look and feel of the information platform • Any other value adds. SECTION 3: COST PROPOSAL SECTION 3: COST PROPOSAL 1. NOTE: All prices must be VAT inclusive (where applicable) and must be quoted in South African Rand (ZAR). 2. Are the rates quoted firm for the full period of the contract? YES NO Important: If not firm for the full period, provide details of the basis on which price adjustments shall be applied e.g., CPI etc. 3. All additional costs associated the bidder’s offer must be clearly specified and included in the Total Bid Price. 4. The following exchange rates as per SARB on 08 December 2025 at 11h47 when exchange rates were confirmed be used (where applicable): R 16.9804 = 1 US dollar R 22.6205 = 1 Pound R 19.7831 = 1 Euro 5. Is the proposed bid price linked to the exchange rate? Yes No If yes, the bidder must indicate CLEARLY which portion of the bid price is linked to the exchange rate: 6. Payments will be linked to specified deliverables after such Comply Not Comply deliverables have been approved by the IDC. Payments will be made within 30 days from date of invoice. 7. COSTING MODEL Table A –Development, Implementation, and Testing of the platform Total cost in No. of No. of Rate per day Description/ Role ZAR Resources hours (VAT Excl.) (VAT Excl.) Task 1: Work plan and inception meeting Task 2 : Current information and knowledge sphere Task 3: Develop a strategy and roadmap for the information platform Task 4: Construction of the information platform Task 5: Operational concept for the knowledge data base Testing of the platform Disbursements Sub-Total (VAT Excl.) VAT if applicable at 15% Total Cost (VAT Incl.) Table B: Project Implementation Rate/Hour Total cost in Number of Activities/Deliverable Resources per ZAR hours resource (VAT Excl.) Implementation Disbursement Disbursements Sub-Total (VAT Excl.) VAT if applicable at 15% Total Cost (VAT Incl.) Table C: Ad-hoc Support For comparison purposes, bidders must provide cost for 450 hours for ad-hoc support for a period of three (3) years as and when required. Rate/Hour per Number Total Cost (VAT Activity/ Deliverable Resource(s) resource of hours Excl.) Ad-hoc support Year 1 200 Ad-hoc support Year 2 150 Ad-hoc support Year 3 100 Sub- total (C) (VAT Excl.) VAT (15%) Sub- total (C) (VAT Incl.) Total Bid Price ( Table A + B +C ) (VAT Incl.) PRICE DECLARATION FORM Dear Sir, Having read through and examined the Request for Proposal (RFP) Document, RFP no. T53/12/25, the General Conditions, and all other Annexures to the RFP Document, we offer to develop the Green Hydrogen South Africa information platform as specified in this RFP document. R......................................................................................................................... (Including VAT) In words R........................................................................................................................ (Including VAT) We confirm that this price covers all activities associated with the service, as called for in the RFP document. We confirm that IDC will incur no additional costs whatsoever over and above this amount in connection with the provision of this service. We undertake to hold this offer open for acceptance for a period of 120 days from the date of submission of offers. We further undertake that upon final acceptance of our offer; we will commence with the provision of the required service when required to do so by the IDC. We understand that you are not bound to accept the lowest or any offer, and that we must bear all costs which we have incurred in connection with preparing and submitting this bid. We hereby undertake for the period during which this bid remains open for acceptance, not to divulge to any persons, other than the persons to whom the bid is submitted, any information relating to the submission of this bid or the details therein except where such is necessary for the submission of this bid. SIGNED DATE (Print name of signatory) Designation FOR AND ON BEHALF COMPANY OF: NAME Tel No Fax No Cell No SECTION 4: ANNEXURES

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