The installation of water meters and ancillary w - Ethekwini Metropolitan

Returnable Documents:

Part T1: Tendering Procedures Document Version 01/07/2025 The Installation of Water Meters and Ancillary Works on Existing Reservoir Inlets and Outlets within the Contract No: 32204-5W Northern Operational Areas Tenders will be checked for compliance with the ELIGIBILITY requirements, as specified in the Tender Data: C.2.1. Tenders not in compliance will be deemed non-responsive. Functionality FUNCTIONALITY will not be used in the evaluation of tenders. FUNCTIONALITY will be evaluated to determine the responsiveness of tenders received. The minimum score for FUNCTIONALITY is 70 points. Those tenders not achieving the minimum score will be deemed non-responsive. The functionality Criteria, Sub-Criteria, Points per Criteria/ Sub-Criteria, Returnable Documentation and Schedules, Method of Evaluation, and Prompts for Judgement are as specified in Part T1.2.3: Additional Conditions of Tender. Preference Point System The procedure for the evaluation of responsive tenders is PRICE AND PREFERENCE, in accordance with the Employer’s SCM Policy: Section 52: Preferential Procurement. The 80/20 preference points system, for requirements with a Rand value of up to R50,000,000 (all applicable taxes included), will be applied. The Formula used to calculate the Price Points (max. will be according to that specified below. Price Points The financial offer will be reduced to a comparative basis using the Tender Assessment Schedule. A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 Procurement System  Pt − P min  Ps = 80 1 −   P min  Where: Ps = Points scored for comparative price of bid under consideration Pt = Comparative price of bid under consideration Pmin = Comparative price of lowest acceptable bid Preference Points Reference is to be made to Returnable Form: MBD 6.1: Preference Points Claim. The Basket of Preference Goals (SCM Policy Section 52.7) The Preference Points (either 20 or 10) will be derived from points claimed for Specific Goals as indicated in the table(s) below, according to the specified Goal/ Category Weightings. Part T1: Tendering Procedures Document Version 01/07/2025 The Installation of Water Meters and Ancillary Works on Existing Reservoir Inlets and Outlets within the Contract No: 32204-5W Northern Operational Areas Ownership Goal Goal Weighting: 70% The tendering entity’s Percentage Ownership, in terms of the Ownership Category(s) listed below, is to be used in the determination of the Tenderer’s claim for Preference Points. Ownership Categories Criteria 80/20 Race: Black Equals 0% 0 Between 0% and 51% 5.6 Greater or equal to 51% and less than 100% 11.2 Equals 100% 14 Maximum Ownership Goal Points: 14 Proof of claim as declared on MBD 6.1 (1 or more of the following will be used in verifying the Tenderer’s status) Companies and Intellectual Property Commission registration document (CIPC) CSD report. B-BBEE Certificate of the tendering entity. Consolidated BBBEE Certificate if the tendering entity is a Consortium, Joint Venture, or Trust (Issued by verification agency accredited by the South African Accreditation System). Agreement for a Consortium, Joint Venture, or Trust. RDP Goal: The promotion of enterprises located in a specific municipal area Goal Weighting: 30% The tendering entity’s Address (as stated on the National Treasury Central Supplier Database (CSD) or on the eThekwini Municipality Vendor Portal) is to be used in the determination of the Tenderer’s claim for Preference Points for this Specific Goal. The regions and zones (or wards) within the eThekwini Municipality are as specified on the Part C4: “Site Information” of this procurement document. Municipal Area 80/20 Not within eThekwini Municipality 0 Within eThekwini Municipality 2.4 Within the specified region / Adjoining Wards 4.8 Within the specified zone / Project Ward(s) 6 Maximum Goal Points: 6 Proof of claim as declared on MBD 6.1 (1 or more of the following will be used in verifying the Tenderer’s status) CSD Report C.3.13 Acceptance of tender offer: In addition to the requirements of Tender Data: C.3.13 of the Standard Conditions of Tender, tender offers will only be accepted if: (a) The Tenderer’s municipal rates and taxes are not in arears, or they have made arrangements to meet outstanding municipal fee obligations. (b) The Tenderer’s tax compliance status has been verified, or they have made arrangements to meet outstanding tax obligations. (c) If applicable, the Tenderer is registered, and “Active”, with the Construction Industry Development Board in an appropriate contractor grading designation. Part T1: Tendering Procedures Document Version 01/07/2025 The Installation of Water Meters and Ancillary Works on Existing Reservoir Inlets and Outlets within the Contract No: 32204-5W Northern Operational Areas (d) The Tenderer or any of its directors/ shareholders are not listed on the Register of Tender Defaulters, in terms of the Prevention and Combating of Corrupt Activities Act of 2004, as a person prohibited from doing business with the public sector. (e) The Tenderer has not: Abused the Employer’s Supply Chain Management System; or ii) Failed to perform on any previous contract and has been given a written notice to this effect. (f) The Employer is reasonably satisfied that the Tenderer has in terms of the Construction Regulations (2014), issued in terms of the Occupational Health and Safety Act (1993), the necessary competencies and resources to carry out the work safely. The Municipality does not bind itself to accept the lowest or any tender. It reserves the right to accept the whole or any part of a tender to place orders. Bidders shall not bind the Municipality to any minimum quantity per order. The successful Tenderer(s) shall be bound to provide any quantities stipulated in the specification. The municipality has a firm intention to proceed with the work, subject to funding being identified. Notwithstanding the Standard Conditions of Tender: C.1.1.3 of, the municipality reserves the right to award or not award the tender based on the municipalities available budget. C.3.15 Complete adjudicator’s contract: Refer to the Conditions of Contract and the Contract Data. C.3.17 Copies of contract: The number of paper copies of the signed contract to be provided by the Employer is ONE (1). Tenderers are referred to the requirements as stated in the Tender Data: C.2.13. Part T1: Tendering Procedures Document Version 01/07/2025 The Installation of Water Meters and Ancillary Works on Existing Reservoir Inlets and Outlets within the Contract No: 32204-5W Northern Operational Areas T1.2.3 ADDITIONAL CONDITIONS OF TENDER T1.2.3.1 Complaints and Objections (Appeals) Reference is to be made to Clause 49 of the eThekwini Supply Chain Management Policy. In terms of Section 49 of the Ethekwini SCM Policy any person aggrieved by decisions taken in the implementation of the SCM System may lodge, within 14 days of notification thereof, a written objection against the decision. The objection with regard to the decision is to be directed to: The City Manager Attention Ms S. Pillay eMail: Simone.Pillay@durban.gov.za P O Box 1394 DURBAN 4000 Any objection will only be processed upon receipt of a non-refundable administration fee of R1,814.00 (including VAT), as stipulated in the Municipality’s current SCM Policy. An objection will only be considered upon receipt of proof of payment of this fee which must be paid into the following bank account as a real-time payment: EThekwini Metropolitan Municipality Nedbank Account Number: 110-782-1118 Reference Number: Use the Contract Number T1.2.3.2 Prohibition on awards to persons in the service of the state Clause 44 of the Supply Chain Management Regulations states that the Municipality or Municipal Entity may not make any award to a person: (a) Who is in the service of the State; (b) If that person is not a natural person, of which a director, manager, principal shareholder or stakeholder is a person in the service of the state; or (c) Who is an advisor or consultant contracted with the municipality or a municipal entity. Should a contract be awarded, and it is subsequently established that Clause 44 has been breached, the Employer shall have the right to terminate the contract with immediate effect. T1.2.3.3 Code of Conduct and Local Labour The Tenderers shall make themselves familiar with the requirements of the following policies: Code of Conduct; The Use of CLOs and Local Labour. T1.2.3.4 Functionality Specification Functionality Evaluation criteria and maximum score in respect of each of the criteria are as follows: Part T1: Tendering Procedures Document Version 01/07/2025 The Installation of Water Meters and Ancillary Works on Existing Reservoir Inlets and Outlets within the Contract No: 32204-5W Northern Operational Areas Functionality Criteria / Sub Criteria Maximum Points Score Tenderer’s Experience 40 Project Organogram and Experience of Key Staff Contracts Manager 10 Site agent 10 Foremen 7 Pipe Fitter / Plumber 7 Welder 6 Preliminary Programme 5 Construction Methodology 10 Quality Control 5 Maximum possible score for Functionality (Ms) 100 The minimum number of evaluation points for Functionality is 60. Only those Tenderers who achieve the minimum number of Functionality evaluation points (or greater) will be eligible to have their tenders further evaluated. Functionality shall be scored by not less than three evaluators and the scores of each of the evaluators will be averaged, weighted and then totalled to obtain the final score for Functionality. Each evaluation criteria will be assessed in terms of six indicators and scores allocated according to the following table: Level 0 Level 1 Level 2 Level 3 Level 4 Level 5 0 20 40 60 80 100 Evaluation criteria will be adjudicated according to submissions made in accordance with the following schedules, which are found in T2.2: Returnable Schedules: Functionality criteria / Sub criteria Returnable Schedules Tenderer’s Experience • Experience of Tenderer Project Organogram and Experience of Key • Proposed Organisation and Staffing Staff • Key Personnel Experience of Key Personnel Preliminary Programme • Preliminary Programme Construction Methodology • Construction Approach, Methodology, Schedule of Proposed Subcontractors Plant and Equipment Quality Control • Quality Control Statement Part T1: Tendering Procedures Document Version 01/07/2025 The Installation of Water Meters and Ancillary Works on Existing Reservoir Inlets and Outlets within the Contract No: 32204-5W Northern Operational Areas Unless otherwise stated, evaluation criteria will be adjudicated with respect to the contract specific Scope of Work, as specified in C.3. In this regard the following definitions apply to the evaluation criteria prompts for judgement: “successfully completed” implies a project has been completed on time and to specification; “similar nature” implies projects that were of a value of at least 70% of this tender’s value, and had a comparable Scope of Work in terms of technical requirements and operations; “experience” implies experience on projects of a similar nature; “accredited degree / diploma” implies a minimum 3 year qualification within the built environment, from a registered University or Institute of Technology. Criterion: Tenderer’s Experience Level 0 No information provided; OR submission of no substance / irrelevant information provided Level 1 To have successfully completed 1 project of a similar nature within the past 10 years. Level 2 To have successfully completed 2 to 3 projects of a similar nature within the past 10 years. Level 3 To have successfully completed 4 to 6 projects of a similar nature within the past 10 years. Level 4 To have successfully completed 7 to 9 projects of a similar nature within the past 10 years. Level 5 To have successfully completed 10+ projects of a similar nature within the past 10 years. Functionality Criterion: Tenderer’s Experience with Similar Type Projects in The Past 10 Years Sub Criteria Prompts for Judgement-Key Expert Criteria Max Points Contractor failed to provide evidence of experience OR submission of no substance / irrelevant information provided. Contractor has successfully completed the construction of ONE (1) to FIFTEEN (15) installations that satisfy the sub- Proven experience with criteria and scope of works. complete Installation of FABRICATED STEEL Contractor has successfully completed the construction of ASSEMBLIES on existing SIXTEEN (16) to THIRTY (30) installations that satisfy the sub- 10 pipelines of criteria and scope of works. diameters DN80 to DN200 Contractor has successfully completed the construction of in the last 10 years and THIRTY-ONE (31) to FORTY-FIVE (45) installations that similar type projects** satisfy the sub-criteria and scope of works. Contractor has successfully completed the construction of FORTY-SIX (46) to SIXTY (60) installations that satisfy the sub-criteria and scope of works. Contractor failed to provide evidence of experience OR submission of no substance / irrelevant information provided. Contractor has successfully completed the construction of Proven experience with ONE (1) to SIX (6) installations that satisfy the sub criteria and complete Installation of scope of works. FABRICATED STEEL ASSEMBLIES on existing Contractor has successfully completed the construction of steel pipelines of SEVEN (7) to FOURTEEN (14) installations that satisfy the 9 diameters DN250 to sub criteria and scope of works. DN600 in the last 10 Contractor has successfully completed the construction of years and similar type FIFTEEN (15) to TWENTY (20) installations that satisfy the projects** sub criteria and scope of works. Contractor has successfully completed the construction of TWENTY-ONE (21) to TWENTY-FIVE (25) installations that satisfy the sub criteria and scope of works. Contractor failed to provide evidence of experience OR submission of no substance / irrelevant information provided. Contractor has successfully completed the construction of Proven experience in the pipeline projects for lengths totalling 2km to 5km. construction of continuously welded Contractor has successfully completed the construction of 8 steel mains of diameters pipeline projects for lengths totalling 5km to 10km. greater than Contractor has successfully completed the construction of DN250. pipeline projects for lengths totalling 10km to 15km. Contractor has successfully completed the construction of pipeline projects for lengths totalling 15km to 20km. Part T1: Tendering Procedures Document Version 01/07/2025 The Installation of Water Meters and Ancillary Works on Existing Reservoir Inlets and Outlets within the Contract No: 32204-5W Northern Operational Areas Contractor failed to provide evidence of experience OR submission of no substance / irrelevant information provided. Proven experience in The Contractor has successfully completed the planning, planning and isolation and restoration of water within the time period of 4 – coordination of 6 hours on live steel bulk water mains for ONE (1) to FIFTEEN SHUTDOWNS to (15) shutdowns and provided evidence of this experience. live bulk mains of diameters The Contractor has successfully completed the planning, greater than or equal to isolation and restoration of water within a time period of 4 – 6 DN200 within a hours on live steel bulk water mains for SIXTEEN (16) to time period of THIRTY (30) shutdowns and provided evidence of this 8 4 to 6 hours. experience. The Contractor has successfully completed the planning, NOTE: Contractor to isolation and restoration of water within a time period of 4 – 6 complete relevant hours on live steel bulk water mains for THIRTY-ONE (31) to documentation to back FORTY-FIVE (45) shutdowns and provided evidence of this up claim. experience. The Contractor has successfully completed the planning, isolation and restoration of water within a time period of 4 – 6 hours on live steel bulk water mains for FORTY-SIX (46) to SIXTY (60) shutdowns and provided evidence of this experience. SUB-TOTAL 35 Part T1: Tendering Procedures Document Version 01/07/2025 B-BBEE Minimum Level: 0