REQUEST - Newcastle Local

Returnable Documents: PLEASE ENSURE THAT THE FOLLOWING FORMS HAVE BEEN DULY COMPLETED AND SIGNED AND THAT ALL DOCUMENTS AS REQUESTED, ARE ATTACHED TO THE BID DOCUMENT: Description Yes/No Authority to Sign a Bid Yes No Is the form duly completed and is a certified copy of the resolution attached? MBD 1 – Invitation to Bid Yes No Is the form duly completed and signed? MBD 3.3 - Pricing Schedule – Professional Se4vices (ICT Services) Yes No Is the form duly completed and signed? MBD 4 Declaration of Interest Yes No Is the form duly completed and signed? MBD 6.1 Preference Points Claim Form Yes No Is the form duly completed and signed? MBD 8 Declaration of Past Supply Chain Practices Yes No Is the form duly completed and signed? MBD 9 Certificate of Independent Bid Determination Yes No Is the form duly completed and signed? Certificate of Payment of Municipal Accounts Yes No Is a certified copy of the latest (i.e. not older than three months) Municipal Account Statement attached? Experience of Bidder Yes No Is the form duly completed with relevant experience detailed and signed? Pricing schedule Yes No Is the form duly completed and signed? Central Supplier Database Yes No Is proof of registration attached? Name of Bidder Signature Name (print) Capacity Date of 82 BID NO.: A043 – 2024/25 – RFP ON THE DEVELOPMENT OF MUNICIPAL PARKING MANAGEMENT SYSTEM, BID NOTICE & INVITATION TO BID BID NO: A043 – 2024/25 REQUEST FOR PROPOSALS ON DEVELOPMENT OF THE MUNICIPAL PARKING CEMETERY MANAGEMENT SYSTEM FOR A PERIOD OF 36 MONTHS The Newcastle Municipality seeks to obtain proposals from suitably qualifying service provider for development of municipal parking management system over a period of 36 months. Bid documents are obtainable as from 04 December 2025, at the office of the Strategic Executive Director: Budget and Treasury Office, Municipal Civic Centre Tower Block – Office B218 2nd Floor, 37 Murchison Street, Newcastle, 2940 during office hours between 08h00 to 15h00 upon a payment of a non- refundable document fee of R 300.00. Alternatively, the document may be downloaded free of charge from the National Treasury website (www.etenders.gov.za) or on municipal website @ www.newcastle.gov.za. Banking Details - The Newcastle Municipality, ABSA – Account No: 4110354947, Branch Code 632005 (the proof of payment must reflect the bid number and bidder’s name as reference). Procurement enquiries: Mrs D Marais Telephone no.: 034 328 7769 Procurement enquiries: Mr S. Zungu Telephone no.: 034 328 7818 AND Technical enquiries: Mr A.K. Anandhaw Telephone no.: 034 328 4706 Technical enquiries: Ms. V. Maharaj Telephone no.: 034 328 4707 Bids will be adjudicated in terms of the Preferential Procurement Regulations, 2022 pertaining to Preferential Procurement Policy Framework Act, 5/2000 and other applicable legislations and will be based on 80/20 points scoring system. Preference points will be awarded to service providers based on Reconstruction and Development Programme - Government Gazette: 16085 (1994) initiatives. The bids will be valid for a period of one hundred and eighty (180) days from bid closing date. The Council reserves the right to accept all, some, or none of the bids submitted, either wholly or in part and it is not obliged to accept the lowest bid. Completed bid documents complying with the conditions of bid must be sealed and endorsed “Bid no.: A043 - 2024/25 Request for Proposal on the Development of Municipal Parking Management System for a period of 36 months” bearing the name and address of the bidder at the back of the envelope to be deposited in the official bid box provided in the foyer of Newcastle Municipality – Municipal Civic Offices (Rates Hall), 37 Murchison Street, 1st floor, Newcastle by no later than 12:00 on 30 January2026 where bids will be opened in public. Late quotations or tenders received by way of facsimile or e-Mail will under no circumstances be considered. Functional Evaluation Only bids that comply with all administrative requirements (Acceptable Bids) will be considered during the functionality evaluation phase and the allocation of points will be based on functional criterions as indicated in the Terms of Reference. Minimum functional requirement score: Service providers that submitted acceptable bids and that score at least 70% on functionality will qualify for enlistment on the panel agreement. of 82 BID NO.: A043 – 2024/25 – RFP ON THE DEVELOPMENT OF MUNICIPAL PARKING MANAGEMENT SYSTEM Minimum Local Content Requirements Only locally produced goods, services or works or locally manufactured goods with a stipulated minimum threshold for local production and content will be considered. Only prospective suppliers who are registered on the National Treasury Supplier database are legible to bid. To register on the CSD log onto www.csd.gov.za Mr Z.W Mcineka Municipal Manager Newcastle Municipality Municipal Civic Centre 37 Hardwick Street Private Bag X6621 Newcastle 2940 of 82 BID NO.: A043 – 2024/25 – RFP ON THE DEVELOPMENT OF MUNICIPAL PARKING MANAGEMENT SYSTEM MBD 1: INVITATION TO BID PART A YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE NEWCASTLE MUNICIPALITY Bid Number A043 – 2024/25 Closing Date 30 January 2026 Closing Time 12h00 Request for Proposal on the Development of the Municipal Parking Management Description System for a period of 36 months THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (MBD7). BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT FIRST (1st) FLOOR OF THE NEWCASTLE MUNICIPALITY MUNICIPAL CIVIC CENTRE OFFICES (RATES HALL) 37 MURCHISON STREET NEWCASTLE 2940 SUPPLIER INFORMATION Name of Bidder Postal Address Street Address Co Telephone Number de Number Cellphone Number Co Facsimile Number de Number E-Mail Address Vat Registration Number TCS Tax Compliance Status PIN: OR CSD No: Preferential points (80/20) or (90/10) Price = 80 / 90 Preferent points = 20 / 10 Total = 100 20 10 Tick for Specific Contract Participation Goals claim Black people (With no franchise in national elections before the 1983 8 4 and 1993 Constitution / HDI) Women / female (HDI) 4 2 People with disability (HDI) 2 1 Youth (HDI) 2 1 Locality (within Amajuba district) 4 2 TOTAL HDI SCORE 20 10 POINTS WILL BE ALLOCATED AS PER INFORMATION ON THE ATTACHED CSD REPORT. Total Number of Items Offered Total Bid Price: Signature of Bidder Date: Capacity under which this bid is signed: ENQUIRIES MAY BE DIRECTED TO: Bidding Procedure Enquiries Technical enquiries Contact person Mr Sabelo Vilakazi or Mrs D. Marais Mr A.K. Anandhaw or Ms. V. Maharaj Telephone number 034 328 7818 or 7769 034 328 4706 or 4707 Sabelo.Vilakazi@newcastle.gov.za Ashok.Anandhaw@newcastle.gov.za E-mail address Dalene.Marais@newcastle.gov.za Veeda.Maharaj@newcastle.gov.za of 82 BID NO.: A043 – 2024/25 – RFP ON THE DEVELOPMENT OF MUNICIPAL PARKING MANAGEMENT SYSTEM PART B Terms and Conditions for Bidding, BID SUBMISSION: 1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. 1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or online 1.3. This bid is subject to the Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations 2022, the General Conditions of Contract (GCC) and, if applicable, any other special conditions of contract., TAX COMPLIANCE REQUIREMENTS 2.1 Bidders must ensure compliance with their tax obligations. 2.2 Bidders are required to submit their unique Personal Identification Number (Pin) issued by SARS to enable the organ of state to view the taxpayer’s profile and tax status. 2.3 2.4 Application for the Tax Compliance Status (TCS) certificate or Pin may also be made via e- filing. In order to use this provision, taxpayers will need to register with SARS as e-filers through the website www.sars.gov.za. 2.5 Foreign suppliers must complete the Pre-Award Questionnaire in part B:3. 2.6 Bidders may also submit a printed TCS certificate together with the bid. 2.7 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a separate TCS certificate / Pin / CSD number. 2.8 Where no TCS is available but the bidder is registered on the Central Supplier Database (CSD), a CSD number must be provided., QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS 3.1. Is the entity a resident of the Republic of South Africa (RSA)? Yes No 3.2. Does the entity have a branch in the RSA? Yes No 3.3. Does the entity have a permanent establishment in the RSA? Yes No 3.4. Does the entity have any source of income in the RSA? Yes No 3.5. Is the entity liable in the RSA for any form of taxation? Yes No If the answer is “no” to all of the above, then it is not a requirement to register for a Tax Compliance Status System Pin Code from the South African Revenue Service (SARS) and if not register as per 2.3 above. NB: Failure to provide any of the above particulars may render the bid invalid. No bids will be considered from persons in the service of the state. SIGNATURE OF BIDDER: ................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... DATE: ................................................... of 82 BID NO.: A043 – 2024/25 – RFP ON THE DEVELOPMENT OF MUNICIPAL PARKING MANAGEMENT SYSTEM, GENERAL BIDDING CONDITIONS, General conditions of Contract This Bid is subject to the General Conditions of Contract (GCC) 2010 and, if applicable, any other Special Conditions of Contract.

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