Supply and Delivery of Plastic Bird Diverters & Stainless-steel Straps - Eskom

Returnable Documents:

Title Date or Tick if publicly revision available General Specifications: Health and Safety requirements NTCSA Annexure 3 – OHS Tender Evaluation Criteria ✓ Environmental requirements 240-110600836 Environmental Requirements Proforma ✓ Environmental Tender Returnable Contractors ✓ Quality requirements 240-12248652 List of Tender Returnables_Cat 3_Rev 7 7 ✓ 240-68099512 Form A_Cat 3_Rev 9 9 ✓ 240-05658000 Supplier Quality Management Specification 3 ✓ 240-109253302_Quality Control Plan or Inspection Test Plan 2 ✓ 240-109253698 CQP Template 2021 1 ✓ Technical specifications: Plastic Bird Perch Diverter and stainless-steel Strap 3 Yes Specification - 240-147885960 PART C3: SCOPE OF WORK C3.1 SSC3 GOODS INFORMATION NTCSA SOC LTD CONTRACT NUMBER _____________ ONCE-OFF SUPPLY AND DELIVERY OF PLASTIC BIRD DIVERTERS & STAINLESS-STEEL STRAPS FOR NTCSA CENTRAL GRID 3. Constraints on how the Supplier Provides the Goods 3.1 Subcontracting Not Applicable 3.2 Use of standard forms All contractual Documentation must have relevant contract number and Purchase Order Number as reference as per National Transmission Company South Africa (NTCSA) Standards. Contractual communications will be in the form of properly compiled letters, letters attached to emails, emails, NEC3 template and urgent Supplier meetings can be in the form of MS Teams. The use of SMS’s, emails does not override the use of applicable and relevant NEC3 standard templates, forms, and NTCSA procedures. 3.3 Invoicing and payment In terms of core clause 50 the Supplier assesses the amount due and applies to the Purchaser for payment. The Supplier applies for payment with a tax invoice addressed to the Purchaser as follows: ______________________________________________________________________ The Supplier includes the following information on each tax invoice: • Name and address of the Supplier • The contract number and title; • Supplier’s VAT registration number; • The Purchaser’s VAT registration number which is 4710303126 • The total of • The Price for each lump sum item in the Price Schedule or Batch Order which the Supplier has completed; • Where a quantity is stated for an item in the Price Schedule or Batch Order, an amount calculated by multiplying the quantity which the Supplier has completed by the rate, • Other amounts to be paid to the Supplier; • Less amounts to be paid by or retained from the Supplier; • The invoiced amount - excluding VAT, the VAT and including VAT; • Goods Receipt Number (GRN) • Email address for invoice submission: Invoicesntcsalocal@ntcsa.co.za 3.4 Records of Defined Cost The Supplier must keep all documentation related to the task orders, compensation events, quotes, payments, instructions from the Purchaser, etc. for the period of five (5) years after contract completion for audit purposes. 3.5 BBBEE and preferencing scheme The Contract shall: • Improve/Maintain the Required B-BBEE Recognition Level for the duration of the Agreement. • Provide NTCSA with a valid Verification Certificate and such other information as NTCSA may reasonably request, in respect of which the Supplier claims maintenance for the duration of the Agreement of the Required B-BBEE Recognition Level. For the purpose of this clause “verification Certificate’ means a verification certificate and the accompanying documentary proof confirming the B-BBEE Status of a particular entity as issued by an accredited verification agency. PART C3: SCOPE OF WORK C3.1 SSC3 GOODS INFORMATION NTCSA SOC LTD CONTRACT NUMBER _____________ ONCE-OFF SUPPLY AND DELIVERY OF PLASTIC BIRD DIVERTERS & STAINLESS-STEEL STRAPS FOR NTCSA CENTRAL GRID Note: Transformation remains an area of focus, where NTCSA continuously strives to align itself with national transformation imperatives to unlock growth, drive industrialization, create employment and contribute to skills development. 3.6 Cataloguing requirements by the Supplier Not Applicable 4. Requirements for the programme The Supplier shall submit a detailed time programme in excel and signed pdf format to the Supply Manager within two (2) weeks after contract start date. The Supplier shall also submit the revised programme whenever the previous programme is inconsistent with the actual progress or with the Supplier’s Obligations. Each programme shall include: • The order in which the Supplier intends to carry out the works, including the anticipated timing of each stage of procurement of materials/equipment, delivery of materials/equipment. Note: The Supplier can start work after the Purchase Order has been issued, unless given Instruction by the Supply Manager Quality Requirements: During the contract execution phase, suppliers shall be monitored by Eskom for performance on quality- related aspects. The outcomes of such monitoring will enable Eskom to take any appropriate actions pertaining to the supplier. The monitoring shall be carried out periodically by Eskom or at predetermined intervals during the execution of a contract using agreed key performance indicators. The monitored key performance areas include the following: • CQP and QCP /ITP • Delivery • Design • Cost • Management system Subsequent key performance indicators associated with these areas will include the following: • Nonconformity monitoring • Audit and assessment evaluation scoring • Management system compliance and accreditation • Achievement of delivery targets as per contractual agreements • Process improvements • Correction and corrective action response and closure 5. Services and other things provided by the Purchaser None, the Supplier is expected to arrange his own transport, loading and offloading. Item Date by which it will be provided Not Applicable PART C3: SCOPE OF WORK C3.1 SSC3 GOODS INFORMATION NTCSA SOC LTD CONTRACT NUMBER _____________ ONCE-OFF SUPPLY AND DELIVERY OF PLASTIC BIRD DIVERTERS & STAINLESS-STEEL STRAPS FOR NTCSA CENTRAL GRID 6. Supply requirements The Supply Requirements for this contract are as follows: 1. The requirements for the supply The Supplier shall notify the Supply Manager when the Bird Anti- are Perching Devices is ready to be delivered at the Purchaser’s premises before delivery. Maintenance manuals to be provided to the Supply Manager by the Supplier. 2. The requirements for transport The Supplier is responsible for delivery of the transformer testing are equipment to the Purchaser’s premises. 3. The delivery place is The goods should be delivered to the following address. Central Grid NTCSA Verdun Substation, M61, Duncanville, Vereeniging, 1939. GPS Co-ordinates: -26.64140560790927, 27.954793764393795 Delivery times are: 08:30am to 15:00pm at the above address 4. Actions of the Parties during Action Party which does it supply Giving notice of the readiness of the Supplier notifies the equipment to the Supply Manager before Supply Manager delivery Giving notice of Delivery Supplier notifies the Supply Manager that the equipment is ready for delivery at the Purchaser’s premises. Checking packing and marking before Supplier dispatch Arrange access to delivery place Supplier arranges with the Supply Manager Loading the goods Supplier Unloading the goods Supplier 5. Information to be provided by the Title of document Supplier Packing lists for cases and their contents Copy of invoice for the goods Delivery Note Maintenance manuals PART C3: SCOPE OF WORK C3.1 SSC3 GOODS INFORMATION NTCSA SOC LTD CONTRACT NUMBER _____________ ONCE-OFF SUPPLY AND DELIVERY OF PLASTIC BIRD DIVERTERS & STAINLESS-STEEL STRAPS FOR NTCSA CENTRAL GRID Batch Order Batch Order form for use when the Contract Data states that, in terms of clause 23, the Purchaser requires the Supplier to supply the goods in batches. Contract number [●] Batch Order No. [●] Date To: [●] ....................................................................................................................................................... .......................................................................................................................... (Supplier) I instruct you to supply the following goods selected from the Price Schedule: Item no. Description Unit Quantity Rate Price Total of the Prices for the Batch Order The start date is [●] The delivery date is [●] Signed: Name (in print) (for Purchaser) SSC3 PRO FORMA BATCH ORDER

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