REQUEST - Airports Company

Returnable Documents:

technical aspect of the applicable) bid If deemed necessary 2.2.1. Stage 1: Mandatory Requirements Fully completed and signed form of offer (C1.1) (Found in the NEC 3 PSC document). Attendance of Compulsory Briefing Session. It is the responsibility of the attendee to include the bidding entity details on the consolidated attendance register. Only bidders who appear on the compulsory briefing session will be considered. 2.2.2 Stage 2 Functionality 2.2.2.1 Proof of Tenderers / Bidders Experience Bidders are required to submit proof of “Relevant” projects completed within the last 15 years by filling in Form A7 per specific discipline tendered. Contactable Client Reference is required per the stated completed project – If a project listed does not have a contactable reference, the listed project will not be allocated functionality points. A Contactable Reference can be the Client/ Client Representative/Project Lead etc. Bidder to ensure listed References are contactable by providing the required contact information (name, surname, designation, phone/ telephone number and email address) – refer to Form A7. ConfidentialConfidential 2.2.2.2 Key Person Experience Key Person is required to submit proof of “Relevant” projects completed within the last 15 years by filling in Form A8. Contactable Client Reference is required per the stated completed project – If a project listed does not have a contactable reference, the listed project will not be allocated functionality points. A Contactable Reference can be the Client/ Client Representative/Project Lead etc. Key Person to ensure listed References are contactable by providing the required contact information (name, surname, designation, phone/ telephone number and email address) – refer to Form A8. The functional evaluation will be based on a threshold, where bidders which fail to achieve the minimum score will not be considered further in the evaluation. The criteria of the evaluation are expressed in the tables below. Points allocated for Functionality shall be evaluated in accordance with the criteria listed below. The maximum points allocated shall be 100. Tenderers must obtain a total minimum score of 70 out of 100 points for the bidder to be successful per discipline. STRICT CRITERIA TO BE APPLIED FOR EVALUATION OF BIDDERS/ TENDERER’S AND KEY PERSONS EXPERIENCE With reference to project experience requirements stated in the technical evaluation sheets below, the following must be noted which will be used to evaluate the project experience / compliant project: “Relevant Completed Projects” refers to complex built environment projects such as Airport terminals, Shopping Centres, Office Parks, Hospitals, Major Transport Hubs, Hospitality buildings, Schools, Tertiary Institutions, Roads, Community Housing, etc, where such a project achieved full Practical Completion certification. Partially completed projects (e.g. Stage 1 – 3) will not be considered as completed projects. “Operational environment” relates to a project where its construction was undertaken in a live brownfield project environment where the new construction works interfaces with an already developed (partly or in full) project site/building in terms of existing and operational buildings. The brownfield projects are the phased projects or developments, such as refurbishment / renovations / replacement / alterations & additions / upgrade / etc, type projects. The following projects are excluded from the list of “Relevant Completed projects”: Maintenance projects, Private Dwelling / House, Solar Plants, Sub-stations, Painting, Roof Repairs / Replacement, etc. The Professional registration validity status of the Key Personnel will be verified during evaluation stage. The Tendering Company’s references for the listed completed projects will be verified during evaluation stage. ConfidentialConfidential Project Experience relating to completed Programme of projects will not be accepted, unless EACH project listed in the completed programme has a clearly indicated project value which meets the minimum project values required. Construction Health and Safety Agent professional services Functionality Criteria Requirements The functional / technical evaluation will be based on a threshold, where bidders which fail to achieve the overall minimum score of 70 points out of 100 will not be evaluated beyond the technical evaluation stage. Maximum Evaluation Area Evaluation Criteria Points Proof that the Bidder has Construction Health & Safety Agent professional Bidder / services work experience in Relevant Projects with a project value of minimum Tenderer R50 million each (inclusive of VAT) Completed Projects • 10 Points per compliant project Experience Note: 50 Bidders must complete Form A7. Maximum 5 projects required Professional Construction Health & Safety Agent (Pr. CHSA): Professional Registration Active professional registration as a Professional health & Safety Agent (Pr. (Professional CHSA) with South African Council for the Project and Construction CHSA) of Key Management Professions (SACPCMP) Person and project experience of NOTE: If the professional registration is found to be invalid / not active, the Key Person evaluation / scoring of the Key Person’s projects experience will not proceed. Proof that the Professional Construction Health & Safety Agent has Construction Health & Safety Agent services experience in Relevant 50 Completed Projects with a project value of minimum R50 million each (inclusive of VAT). If Key Person is found to be not registered or have invalid registration or inactive registration with SACPCMP, the evaluation / scoring of the Key Person’s projects experience will score zero points for this sub-criterion. 10 Points per compliant project Note: Maximum 5 projects required with an active professional registration. Key Person to complete Form A8 AND attach CV for evaluation purposes. Contactable references for projects listed on Form A8 are to be provided for evaluation purposes. Copy of active professional registration may be attached to Form A9 Minimum Qualifying Score 70 Maximum Score 100 ConfidentialConfidential SECTION 3: MANDATORY AND ADMINISTRATION DOCUMENTS 3.1. Mandatory Returnable documents ACSA will disqualify from the bid process any bidder that has failed to submit mandatory returnable documents and information. Bidders should therefore ensure that all the mandatory returnable documents and information have been submitted. In order to assist bidders, ACSA has also included a column next to the required mandatory document and information to enable bidders to keep track of whether they have submitted or not. 3.2. Other Returnable Documents and information These types of documents and information are required but are not mandatory or are only mandatory at specific stages of the process. ACSA may request bidders to submit these documents or information after the closing date and time or might already have them on the system. Where a document or information is only mandatory at a specific stage in the process, ACSA may only disqualify a bidder for non-submission at that stage and after reasonable efforts were made to request the document from the bidder. The mandatory and other returnable documents listed in the table follows: SUBMITTED RETURNABLE DOCUMENTS AND INFORMATION MANDATORY ADMINISTRATIVE [Yes X Form of Offer C1.1 Certificate of Attendance of the Compulsory Briefing X Session Declaration of Interest Form and Politically Exposed X Persons SBD 4 Bidder’s Disclosure Form X SBD 6.1 Preference Points Claim Form X Confidentiality and Non-Disclosure Agreement X BEE Certificate and Scorecard or BBBEE QSE/EME X Affidavit Tax Pin number (ACSA may not award to a bidder X whose tax affairs have not been declared to be in orders by SARS) Certificate of Incorporation of the bidding entity showing X ownership split Central Supplier Database Report (CSD) X VAT Questionnaire X ACSA Terms and Conditions X Add other returnable documents specific to this bid. Delete if not applicable. ConfidentialConfidential Completed The tenderer must complete the following returnable documents: - Volume 1 (tick) Returnable Schedules required for tender evaluation purposes only Form A1: Certificate of Attendance at Compulsory Briefing Session and Site Inspection and Bidder must sign the Attendance Register. Form A2: Record of Addenda to Tender Documents Form A3: Certificate of Authority for Signatory Form A4: Certificate of Authority for Joint Ventures (where applicable) Form A5: Acceptance of Terms and Conditions of RFP and Bidder’s particulars Form A6: VAT Questionnaire Form A7: Schedule of the Tenderer’s Recent Experience related to this Project Form A8: CV’s and Experience of key personnel Form A9: Proof Professional Registration Form A10: Proof of Tenderers Locality / Address for 80/20 preference points ONLY Form A11: Insurance Commitment FORM A12: Subcontracting for 90/10 preference points ONLY Other documents required for tender evaluation purposes Form B1: SBD 4: Bidder’s Disclosure Form Form B2: SBD 6.1: Preference points claim form in terms of Preferential Procurement Regulations Form B3: Confidentiality and Non-Disclosure Agreement. Form B4: Declaration of Interest Form and Politically Exposed Person Form B5: Valid Letter of Good Standing issued in accordance with the Compensation for Occupational Injuries and Diseases Act (COIDA). Form B6: B-BBEE Verification Certificate and B-BBEE Report OR Sworn Affidavit Form B7: SARS Pin issued by the South African Revenue Services. Form B8: Bank Letter: Letter of Good Standing from Bidder’s Bank preferably with bank rating for tender sum. Form B9: Central Supplier Database (CSD) proof of registration. Form B10: Letter of Solvency: Bidder to provide a Letter of Solvency from auditors or accountants Form B11: CIPC Registration documents, Partnership Agreement, JV Agreement and/or Registered Trust Document Form B12: Identity documents of all Shareholders, Directors, Members, Trustees or Partners Returnable Schedules & Documents that will be incorporated into the contract Form C1: Compulsory Enterprise Questionnaire Form C2: Schedule of Proposed Subconsultant (where applicable) Form C3: Subconsultant’s Supporting Documents ((where applicable) Form C4: Quality Management Plan Other Documents that will be incorporated into the contract D1: Occupational Health and Safety Questionnaire D2: Proposed Amendments and Qualifications Completed VOLUME 2 – THE CONTRACT (tick) Part C1 Agreements and Contract data Part C2 Pricing Data Part C3 Scope of works Part C4 Site Information ConfidentialConfidential Validity of submitted information Bidders must ensure that all conditions, documents and information which has been submitted in pursuance to this bid remains valid for the duration of the contract period. In the event where a validity document expires an updated document must be submitted. The duty is on the bidder to provide updated information to ACSA immediately after such information has changed. ConfidentialConfidential SECTION 4: RETURNABLE DOCUMENTS Form A1: This is to certify that I,........................................................................................................................................................ Representative of (tenderer)............................................................................................................................. ...................................................................................................................................................... of (address)........................................................................................................................................... .......................................................................................................................................................... .......................................................................................................................................................... e-mail:................................................................................................................................................ telephone number:................................................................................................................................ fax number:......................................................................................................................................... attended the clarification meeting on:.......................................................................................................... Tenderer’s Representative Name ......................................................... Position ........................................................... Signature ......................................................... Date ................................................................ Employer’s Representative Name .............................................................. Position................................................................ Signature ......................................................... Date ........................................................... ConfidentialConfidential Form A2: Record of Addenda to documents We confirm that the following communications received from the Employer before the submission of this tender offer, amending the tender documents, have been taken into account in this tender offer: Date Title or Details 8. Attach additional pages if more space is required Signed....................................................... Date........................................ Name........................................................ Position.................................... Tenderer............................................................................................................. ConfidentialConfidential Form A3: Certificate of Authority for Signatory (1) Signatories for close corporations and companies shall confirm their authority by attaching to this form a duly signed and dated copy of the relevant resolution of their members or their board of directors, as the case may be. (2) In the event that the tenderer is a joint venture, a certificate of authority for signatories (Form A4) is required from all members of the joint venture and the designated lead member shall be clearly identified as requested by tender condition C2.13.4. An example is shown below: "By resolution of the board of directors taken on ....................................... 20 ................. Mr/Ms ........................................................................................................................................................ whose signature appear below, has been duly authorized to sign all documents in connection with this tender for Tender number GRJ8035/2025/RFP and any contract which may arise there from on behalf of (block capitals) .......................................................................................................................................... ................................................................................................................................................................... Signed on behalf of Company: ................................................................................................................ In his/her capacity as: ................................................................................................................................. Date: ................................................................ Signatory of Authority: ............................................ Witnesses: ........................................................... ................................................... Signature Signature .......................................................... .................................................... Name (print) Name (print) Signed Date Name Position Tenderer ConfidentialConfidential Form A4: Certificate of Authority of JOINT VENTURES (where applicable) This Returnable Schedule is to be completed by joint ventures. We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorise Mr/Ms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , authorised signatory of the company . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , acting in the capacity of lead partner, to sign all documents in connection with the tender offer and any contract resulting from it on our behalf. Please attach JV agreement stipulation % share of each JV NAME OF FIRM ADDRESS DULY AUTHORISED SIGNATORY Lead partner Signature: . . . . . . . . ........... Name: .............................. Designation: ...................... Signature: . . . . . . . . ........... Name: .............................. Designation: ...................... Signature: . . . . . . . . ........... Name: .............................. Designation: ...................... Signed Date Name Position Tenderer ConfidentialConfidential Form A5: Acceptance of Terms and Conditions of RFP and Bidder’s particulars When responding to this bidder, the bidder is assumed to have accepted the terms and conditions listed below: TO: Airports Company South Africa SOC Limited (ACSA) Airports Company South Africa Limited. Proposal No: _________________________________ Bidder’s Name and Contract Details Bidder: Physical Address: Correspondence to be addressed to: Phone numbers: Email Address: Contact Person: Proposal Certification We hereby submit a Proposal in respect of the _____________________ in accordance with Airports Company South Africa’s requirements. We acknowledge that Airports Company South Africa’s terms and conditions (as amended and mutually agreed between the parties if necessary) shall apply to the agreement with the successful Bidder, We have read, understand and agree to be bound by the content of all the conditions of this bid and documentation provided by Airports Company South Africa in this Request for Proposal. We accept that Airports Company South Africa’s Bid Adjudication Committee decision is final and binding. We acknowledge that the bidder/s, directors, shareholders and employees may be subjected to security vetting by Airport Company South Africa or its agent. We certify that all forms of Proposal as required in the Proposal document are included in our submission. We certify that all information provided in our Proposal is true, accurate, complete and correct. ConfidentialConfidential This Proposal is specific to this bid only. The undersigned is/are authorized to submit and sign the Proposal that shall be binding on closure of the Proposal submission. The Proposal is binding on this Bidder for a period which lapses after one hundred and twenty (120) days calculated from the closing date for Proposal submission. Thus done and signed at on this the day of 202