Provision of packaging materials (single corrugated boxes, cold chain boxes, ...

Returnable Documents:

ANNEXURE – A (Single corrugated boxes/shippers) Item Compliance No. Yes / REQUIREMENTS Comment No/Not applicable Evidence that the Bidder will be purchasing from an accredited manufacturer with ISO 9001 Certification. 1. If the Supplier is not a manufacturer (Signed letter/agreement between the two parties). 2. ANNEXURE – B (Cold Chain Boxes) Item Compliance No. Yes / REQUIREMENTS Comment No/Not applicable Evidence that the Bidder will be purchasing from Manufacturer that will provide proof of validation testing confirming that their cold chain boxes can maintain a temperature of 2-8 c for period of 24-48 hours. If the Supplier is not a manufacturer (Signed letter/agreement between the two parties). 2. ANNEXURE – C (Solid Heat –Treated Wooden Pharmaceutical Pallets) Item Compliance No. REQUIREMENTS Yes / No/Not Comment applicable Evidence that the Bidder purchased from an Agricultural accredited manufacturer with Heat-Treated Compliance 1. (ISPM-15 Certification). If the Supplier is not a manufacturer (Signed letter/agreement between the two parties). 2. ANNEXURE – D (Issue Voucher (IV)/ Continuous Paper Item Compliance No. REQUIREMENTS Yes / No/Not Comment applicable Provide copy of ISO 2784:1974 Certificate from a reputable manufacturer. 1. If the Supplier is not a manufacturer (Signed letter/agreement between the two parties). 2. ANNEXURE – E (LABELS, STICKERS AND PRINTED TAPES) Item Compliance No. REQUIREMENTS Yes / No/ Not Comment applicable Provide copy of ISO29862, ISO29864 Certificate from a reputable manufacturer. 1. If the Supplier is not a manufacturer (Signed letter/agreement between the two parties). 2. NB: Failure to attach/comply with any of the requirements WILL result in disqualification and the submission will NOT be evaluated further. Specific Goals Claim Bidders are required to complete the preference claim form (SBD 6.1) and submit required documentation for claiming specific goals points as outlined on the document.  Consortia / Joint Venture Agreement (where applicable) Bidders bidding as a Consortia / Joint Ventures with a Sub-contractor must submit a “Letter of Intent” and or “Joint Venture agreement” signed by all JV partners with the bid. The JV partners must complete and sign the Joint Venture Disclosure Form  Company Registration Documents Bidder shall submit valid proof of registration of the company with CIPC with the bid documents at the closing date and time of the bid. If by law registration with CIPC is not required, proof of ownership/shareholding must be provided.  Declaration of Interests (SBD 4) Bidders must complete in full and duly sign returnable forms for declaration of interest and submit with the bid. determination and submit with the bid.  Summary Form of Offer (SBD1) Bidders must complete in full and duly sign the bid form of offer (SBD 1) using ink. An incomplete form of offer with missing fields shall make the bid non-responsive and shall lead to disqualification.  Pricing Schedules Bidders must complete in full, initial and duly sign the returnable pricing schedules (SBD 3.2) using “ink”, and submit together with the bid. Failure to complete all fields in the pricing schedules may lead to bid disqualification.  Central Supplier Database Registration Bidders must submit valid proof of registration with the Eastern Cape Treasury central supplier database. 23.1.3 STAGE 3 – Functional Requirements of Bidder (Functional Evaluation = 30 Points) All bidders are required to respond to the functional evaluation criteria scorecard and compliance checklist for detailed information. Only Bidders that have met the Mandatory (Stage 2) Criteria will be evaluated for Functionality. Functionality will be evaluated as follows: (a) A bidder that scores less than 21 points out of 30 in respect of functionality will be regarded as non-responsive bid and will be disqualified. (b) Only bidders that obtain a minimum of 70% (percent) equivalent to 21 points for functionality will qualify for further evaluation in terms of price. (c) All points scored by qualifying bidders will not be taken into consideration for price evaluation. The following evaluation Functionality Scoring Matrix is applicable. Prospective bidders are required to obtain a minimum threshold of 21 points to proceed to next stage of price evaluation. Any bidder(s) who do not meet the required threshold will be disqualified and not considered any further.