The appointment of a construction professional service provider Multi-Discipl...

Returnable Documents:

BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS) DEPARTMENT OF PUBLIC WORKS: NORTH COAST REGIONAL OFFICE Department of Public Works & Infrastructure, 709 Wombe Street, Unit A Ulundi BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO: CONTACT PERSON Mr S. Mbatha CONTACT PERSON Ms P, Tshuta TELEPHONE NUMBER 082-884 6608 TELEPHONE NUMBER 072-898 2316 FACSIMILE NUMBER - FACSIMILE NUMBER - E-MAIL ADDRESS Sibusiso.mbatha@kznworks.gov.za E-MAIL ADDRESS pamela.tsuta@kznworks.gov.za NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER SUPPLIER TAX COMPLIANCE CENTRAL COMPLIANCE STATUS SYSTEM PIN: SUPPLIER OR DATABASE No: MAAA B-BBEE STATUS TICK APPLICABLE BOX] B-BBEE STATUS LEVEL SWORN [TICK APPLICABLE BOX] LEVEL VERIFICATION AFFIDAVIT CERTIFICATE Yes No Yes No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU THE ACCREDITED ARE YOU A FOREIGN BASEDREPRESENTATIVE IN Yes No SUPPLIER FOR THE GOODS SOUTH AFRICA FOR Yes No /SERVICES /WORKS OFFERED? THE GOODS [IF YES, ANSWER THE /SERVICES /WORKS [IF YES ENCLOSE PROOF] QUESTIONNAIRE BELOW ] OFFERED? of 68 QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW. of 68 SBD1 PART B TERMS AND CONDITIONS FOR BIDDING BID SUBMISSION: BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2022, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7). TAX COMPLIANCE REQUIREMENTS BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.” NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... (Proof of authority must be submitted e.g. company resolution) DATE: ................................................... of 68 Notice to Bidders All interested Bidders must be registered on the Central Suppliers Database Telegraphic, faxed, and late Bids will not be accepted. Under no circumstances whatsoever may the bid document be retyped or redrafted and only bids submitted on the tender document issued by the Department will be accepted. The Bid is advertised for 21 working days. The Total (Including Value Added Tax) on the "Offer" must form part only of the Form of Offer and Acceptance – Section F "Enterprise" shall mean the legal Tendering Entity or Tenderer who, on acceptance of the Offer, would become the Multi- discipline consultant." Additional information that may be required during the bid evaluation Certified copy of Founding Statement (CK1), if the firm is a close corporation Articles of Agreement (CM1) and shareholding certificates endorsed by an auditor if the firm is a Company. Articles of Association and shareholding certificate, endorsed by an auditor, if the firm is a private Company PTY LTD In the event of the bidder being a public company, a letter from their auditor, certifying their status as a public company and attached thereto, a certified copy of the bidder’s Articles of Agreement Submission of a certified copy(s) of identity document(s) if natural person(s) or partnership. Copy of joint venture agreement if bidder is a joint venture and or/ consortium of 68 SECTION A SPECIAL INSTRUCTIONS AND NOTICES TO BIDDERS REGARDING THE COMPLETION OF FORMS PLEASE NOTE THAT THIS QUOTATION IS SUBJECT TO TREASURY REGULATIONS 16A ISSUED IN TERMS OF THE PUBLIC FINANCE MANAGEMENT ACT, 1999, THE KWAZULU-NATAL SUPPLY CHAIN MANAGEMENT POLICY FRAMEWORK AND THE GENERAL CONDITIONS OF CONTRACT. 1. Unless inconsistent with or expressly indicated otherwise by the context, the singular shall include the plural and visa versa and with words importing the masculine gender shall include the feminine and the neuter. 2. Under no circumstances whatsoever may the bid forms be retyped or redrafted. Photocopies of the original bid documentation may be used, but an original signature must appear on such photocopies. 3. The bidder is advised to check the number of pages and to satisfy himself that none are missing or duplicated. 4. Bids submitted must be complete in all respects. 5. Bids shall be lodged at the address indicated not later than the closing time specified for their receipt, and in accordance with the directives in the bid documents. 6. Each Bid shall be addressed in accordance with the directives in the bid documents and shall be lodged in a separate sealed envelope, with the name and address of the bidder, the bid number and closing date indicated on the envelope. The envelope shall not contain documents relating to any bid other than that shown on the envelope. If this provision is not complied with, such /bids may be rejected as being invalid. 7. All bids received in sealed envelopes with the relevant bid numbers on the envelopes are kept unopened in safe custody until the closing time of the quotation/bids. Where, however, a bid is received open, it shall be sealed. If it is received without a quotation/bid number on the envelope, it shall be opened, the bid number ascertained, the envelope sealed and the quotation number written on the envelope. 8. A specific box is provided for the receipt of bids, and no bid found in any other box or elsewhere subsequent to the closing date and time of bid will be considered. 9. No bid sent through the post will be considered if it is received after the closing date and time stipulated in the bid documentation, and proof of posting will not be accepted as proof of delivery. 10. No bid submitted by telefax, telegraphic or other electronic means will be considered. 11. Bid documents must not be included in packages containing samples. Such bids may be rejected as being invalid. 12. Any alteration made by the bidder must be initialed. 13. Use of correcting fluid is prohibited 14. Bids will be opened in public as soon as practicable after the closing time of bid. 15. Where practical, prices are made public at the time of opening bids. 16. If it is desired to make more than one offer against any individual item, such offers should be given on a photocopy of the page in question. Clear indication thereof must be stated on the schedules attached. 17. The bidder must initial each and every page of the bid document. 18. The bid must be submitted by a single legal entity whom will be the lead of the multi -disciplinary team and the responsive successful bidder, and will be the sole appointee by the Department. The successful bidder will be required to appoint his/her team members as per his/her bid submitted. 19. . All interested bidders must be registered on the Central Suppliers Database 20. Foreign firms providing proposals must become familiar with local conditions and laws, and take them into account in preparing their proposals. 21. Bids must be submitted in South African Rands, on a fixed price basis. 22. The costs of preparing bids and of negotiating the contract will not be reimbursed. 23. The KwaZulu- Natal Department of Public Works and Infrastructure reserves the right to negotiate rates with the preferred bidder. 23. Firms may ask for clarification on these terms of reference or any of its annexures up to the date as indicated in the advertisement of this bid before the deadline for the submission of bids. Any request for clarification must be submitted by email to pamela.tshuta@kznworks.gov.za. Copies of questions and answers will be emailed to all firms that made enquiries. 24. The KwaZulu-Natal Department of Public Works and Infrastructure reserves the right to return late bid submissions unopened. of 68 SECTION B REGISTRATION ON THE CENTRAL SUPPLIERS DATABASE 1 In terms of the Public Finance Management Act (PFMA), 1999 (Act No 1of 1999) Section 38 (1) (a) (iii) and 51 (1) (iii) and Section 76 (4) of PFMA National Treasury developed a single platform, The Central Supplier Database (CSD) for the registration of prospective suppliers including the verification functionality of key supplier information. 2 Prospective suppliers will be able to self-register on the CSD website: www.csd.gov.za 3 Once the supplier information has been verified with external data sources by National Treasury a unique supplier number and security code will be allocated and communicated to the supplier. Suppliers will be required to keep their data updated regularly and should confirm at least once a year that their data is still current and updated. 4 Suppliers can provide their CSD supplier number and unique security code to organs of state to view their verified CSD information. ____________________________ CSD Number of 68 SECTION C DECLARATION THAT INFORMATION ON CENTRAL SUPPLIER DATABASE IS CORRECT AND UP TO DATE (To be completed by bidder) THIS IS TO CERTIFY THAT I (name of bidder/authorised representative).............................. ......................................., WHO REPRESENTS (state name of bidder)................................. ....................................................................................................................................................... AM AWARE OF THE CONTENTS OF THE CENTRAL SUPPLIER’S DATABASE WITH RESPECT TO THE BIDDER’S DETAILS AND REGISTRATION INFORMATION, AND THAT THE SAID INFORMATION IS CORRECT AND UP TO DATE AS ON THE DATE OF SUBMITTING THIS QUOTATION/BID. AND I AM AWARE THAT INCORRECT OR OUTDATED INFORMATION MAY BE A CAUSE FOR DISQUALIFICATION OF THIS QUOTATION/BID FROM THE BIDDING PROCESS, AND/OR POSSIBLE CANCELLATION OF THE CONTRACT THAT MAY BE AWARDED ON THE BASIS OF THIS BID. ........................................................... NAME OF BIDDER ....................................................................... SIGNATURE OF BIDDER OR AUTHORISED REPRESENTATIVE DATE:.................................................... of 68 SECTION D REGISTRATION ON THE PROFESSIONAL BODY / COUNCIL 1. It is the requirement that either the director of the company/ member of the company / company itself is registered under a relevant Professional Body /Council in order to qualify for this service. 2. The attached copy of certificate / letter is proof of registration in the council, body association. _____________________________ Professional Registration Number (Director/ Member) of 68 SECTION E OFFICIAL BRIEFING SESSION/SITE INSPECTION CERTIFICATE THERE WILL BE NO COMPULSORY BRIEFING FOR THIS BID WIMS NUMBER : 079299/0001 TENDER NO : ZNTU 04246 W DESCRIPTION OF SERVICE : ZNTU 04246 W: WIMS 079299: ZULULAND DISTRICT: KZN DEPARTMENT OF HEALTH: VRYHEID HOSPITAL: THE APPOINTMENT OF A CONSTRUCTION PROFESSIONAL SERVICES PROVIDER MULTI DISCIPLANARY TEAM WITH THE MECHANICAL ENGINEER AS PRINCIPAL AGENT/ LEADER OF THE BIDDING ENTITY FOR DESIGN, CONSTRUCTION AND CLOSE OUT OF THE PROJECT (STAGE 1-7 OF FIDPM). THE PROJECT ENTAILS DESIGN, SUPPLY, INSTALL AND COMMISSION AIR COOLED CHILLERS AND AIR HANDLING UNITS Date : N/A Time : N/A Venue : N/A ******************************************************* THIS IS TO CERTIFY THAT (NAME) .................................................................................. ON BEHALF OF ................................................................................................................... VISITED AND INSPECTED THE SITE ON ..............................................................(DATE) AND IS THEREFORE FAMILIAR WITH THE CIRCUMSTANCES AND THE SCOPE OF THE SERVICE TO BE RENDERED. ....................................................................................................................... SIGNATURE OF BIDDER OR AUTHORISED REPRESENTATIVE (PRINT NAME) DATE: .................................................... ....................................................................................................................... SIGNATURE OF DEPARTMENTAL REPRESENTATIVE (PRINT NAME) ....................................................................................................................... DEPARTMENTAL STAMP : (OPTIONAL) DATE: .................................................... of 68 SECTION F FORM OF OFFER AND ACCEPTANCE Offer The Employer, identified in the acceptance signature block, has solicited offers to enter into a contract for the procurement of: ZNTU 04246 W: WIMS 079299: ZULULAND DISTRICT: KZN DEPARTMENT OF HEALTH: VRYHEID HOSPITAL: THE APPOINTMENT OF A CONSTRUCTION PROFESSIONAL SERVICES PROVIDER MULTI DISCIPLANARY TEAM WITH THE MECHANICAL ENGINEER AS PRINCIPAL AGENT/ LEADER OF THE BIDDING ENTITY FOR DESIGN, CONSTRUCTION AND CLOSE OUT OF THE PROJECT (STAGE 1-7 OF FIDPM). THE PROJECT ENTAILS DESIGN, SUPPLY, INSTALL AND COMMISSION AIR COOLED CHILLERS AND AIR HANDLING UNITS The tenderer, identified in the offer signature block, has examined the documents listed in the Tender Data and addenda thereto as listed in the returnable schedules, and by submitting this offer has accepted the conditions of tender. By the representative of the tenderer, deemed to be duly authorized, signing this part of this form of offer and acceptance, the tenderer offers to perform all of the obligations and liabilities of the Service Provider under the Contract including compliance with all its terms and conditions according to their true intent and meaning for remuneration to be determined in accordance with the conditions of Contract identified in the Contract Data. The offered price inclusive of value added tax, is R .................................................................. (in figures) ..................................................................................................................................... ............................................................................................................. Rand (in words) This offer may be accepted by the Employer by signing the acceptance part of this form of offer and acceptance and returning one copy of this document to the tenderer before the end of the period of validity stated in the Tender Data, whereupon the tenderer becomes the party named as the Service Provider in the conditions of Contract identified in the Contract Data. THIS OFFER IS MADE BY THE FOLLOWING LEGAL ENTITY: (cross out block which is not applicable) Company or close corporation: Natural person or partnership: .......................................................................... ................................................................... ........................................................................ ........................................................................ and: whose registration number is: OR whose identity number(s) is/are: ....................................................................... ........................................................................ and: whose income tax reference number is: whose income tax reference number is/are: ..................................................................... ........................................................................ AND WHO IS (if applicable): Trading under the name and style of: ............................................................................................................ of 68 AND WHO IS: Represented herein, and who is duly authorised to do so, by: Note: A resolution / power of attorney, signed by all the Mr/Mrs/Ms: ............................................................................. directors / members / partners of the legal entity must accompany this offer, authorising the In his/her capacity as: representative to make this offer. .............................................................................................. SIGNED FOR THE TENDERER: Name of representative Signature Date WITNESSED BY: Name of witness Signature Date The tenderer elects as its domicilium citandi et executandi in the Republic of South Africa, where any and all legal notices may be served, as (physical address): .............................................................................................................................................. .............................................................................................................................................. Other contact details of the Tenderer are: Telephone no: ......................................... Cellular phone no: ................................................... Fax no: ................................................. Postal address: ......................................................................................................................... Banker: ................................................. Branch: ..................................................................... of 68 Acceptance By signing this part of this form of offer and acceptance, the Employer identified below accepts the tenderer’s offer. In consideration thereof, the Employer shall pay the Service Provider the amount due in accordance with the conditions of Contract identified in the Contract Data. Acceptance of the tenderer’s offer shall form an agreement between the Employer and the tenderer upon the terms and conditions contained in this agreement and in the Contract that is the subject of this agreement. The terms of the Contract are contained in: Part C1 Agreements and Contract Data, (which includes this agreement) Part C2 Pricing Data Part C3 Scope of Services and documents or parts thereof, which may be incorporated by reference into Parts C1 to C3 above. Deviations from and amendments to the documents listed in the Tender Data and any addenda thereto as listed in the tender schedules as well as any changes to the terms of the offer agreed by the tenderer and the Employer during this process of offer and acceptance, are contained in the schedule of deviations attached to and forming part of this agreement. No amendments to or deviations from set documents are valid unless contained in this schedule. The tenderer shall within two weeks after receiving a completed copy of this agreement, including the schedule of deviations (if any), contact the Employer’s agent (whose details are given in the Contract Data) to arrange the delivery of any bonds, guarantees, proof of insurance and any other documentation to be provided in terms of the conditions of Contract identified in the Contract Data. Failure to fulfil any of these obligations in accordance with those terms shall constitute a repudiation of this agreement. Notwithstanding anything contained herein, this agreement comes into effect, if sent by registered post, 4 days from the date on which it was posted, if delivered by hand, on the day of delivery, provided that it has been delivered during ordinary business hours, or if sent by fax, the first business day following the day on which it was faxed. Unless the tenderer (now Service Provider) within seven working days of the date of such submission notifies the Employer in writing of any reason why he cannot accept the contents of this agreement, this agreement shall constitute a binding contract between the Parties. For the Employer: Name of signatory Signature Date Name of Organisation: Department of Public Works Address of organisation: Witnessed by: Name of witness Signature Date of 68 SECTION G SBD 4 BIDDER’S DISCLOSURE 1. PURPOSE OF THE FORM Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder. Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that person will automatically be disqualified from the bid process. 2. Bidder’s declaration 2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest1 in the enterprise, employed by the state? YES/NO 2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling interest in the enterprise, in table below. Full Name Identity Number Name of State institution 2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by the procuring institution? YES/NO 2.2.1 If so, furnish particulars: ................................................................................................ 1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise. of 68 ................................................................................................ 2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest in the enterprise have any interest in any other related enterprise whether or not they are bidding for this contract? YES/NO 2.3.1 If so, furnish particulars: ........................................................................................ ........................................................................................

No specific requirements found B-BBEE Minimum Level: One Points Allocation: 135% B-BBEE