Professional Services Tenders

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The bidder must complete all documents in full and submit these with the proposal. Bids received will be evaluated in respect of the evaluation criteria as set out in the bid documentation and the 80/20 scoring principle as provided for in the Preferential Procurement Regulations, 2022. The Bidder must provide proof of registration on National Treasury’s Central Supplier Database (CSD) which should reflect that the bidder is an active supplier, is tax-compliant and is not a restricted supplier. www.csd.gov.za. TENDER NO.: ART10/2025 Page | 7 2. CHECK LIST ARTSCAPE SUPPLY CHAIN MANAGEMENT TENDER CHECKLIST Item Document Description Action to be taken Checked, Reference Verified & Submitted 1 SBD1 Invitation to tender To be completed in full 2 Tax clearance requirements Submission of a valid original tax clearance certificate or TCS Pin 3 SBD3.1 Pricing schedule – Firm prices To be completed in full 4 SBD4 Declaration of Interest To be completed in full 5 SBD6.1 Preference points claim form To be completed in full 6 SBD6.2 Local Production and Content To be completed in full 7 SBD8 Declaration of bidders past To be completed in full Supply Chain Management Practices 8 SBD9 Certificate of Independent To be completed in full Bid Determination 9 TOR Terms of To be read and applied reference/Specifications 10 Registered on the National Provide the CSD Supplier Number starting with Treasury Central Suppliers MAAA_______________ Database (CSD) 11 GCC General Conditions of Initial each page Contract 12 B-BBEE status level Submit a valid original B-BBEE certificate or verification certificate Sworn affidavit signed by the commission of Oaths or a certified copy of a B-BBEE rating issued TENDER NO.: ART10/2025 Page | 8 by a Registered Auditor approved by IRBA or a Verification Agency accredited by SANAS View additional notes below: Note 1 13 Company Profile To be submitted with Bid Invitation 14 Proposal and Price To be compiled and submitted in line with the requirements of the Terms of Reference NB. Technical Threshold – 70% 15 Standard Bid Documents One (1) original plus, one (1) copy and an (SBDs) electronic copy (USB) of bid proposals and responses. TENDER NO.: ART10/2025 Page | 9 Additional Notes: 1. Broad Based Black Economic Empowerment (B-BBEE) rating level 3 or better to be submitted. a) Trust, consortium or joint venture must submit a consolidated B-BBEE Status Level Verification Certificate for every separate bid. b) Public entities and tertiary institutions must also submit B-BBEE Status Level Verification Certificates together with their bids. 2. Checklist to be completed and attached to the proposal. 3. Incomplete documents will be regarded as non-responsive. 4. All forms to be completed in black ink. 5. No correction fluid to be used in the document, changes should be made by drawing a line through the incorrect information, and initialing the change. 6. No late quotations / bids will be accepted. 7. Artscape reserves the right to award or not award the bid, or to partially award. SIGNATURE(S) OF BIDDER(S) (DULY AUTHORISED) ......................................................... .......................................................... NAME: ............................................ TITLE: ............................................. DATE: ............................................. TENDER NO.: ART10/2025 Page | 10 3. GENERAL Artscape requires the services as described per attached bid invitation and you are requested to complete the bidding documents and to submit it in accordance with the under mentioned stipulations: 1. The conditions contained in the attached document apply. 2. The bid must be submitted in a sealed envelope with the name and address of the bidder with the bid number and closing date indicated on the envelope. The envelope must not contain relating to any bid other than that that shown on the cover of the envelope. 3. Bids Submitted via post must be sent as per registered mail. The Bid must still reach this office before the closing date and time. Couriered bid documents must be received before the closing date and time failure to do so may invalidate the bid. 4. The closing date and time of the bid is clearly stated on the SBD1 form. 5. The attached forms, if completed in detail and returned will form part of your bid process. 6. Bidders must submit one (1) original plus, one (1) copy and an electronic copy (USB) of bid proposals and responses. 4. TENDER FORMAT Tender numbering format must be adhered to. Compliance or non-compliance with detailed information must be indicated per paragraph as per numbering format. If there are additional and/or alternative product options, every option/alternative proposal to an item, must be separately bid for in the form of a separate proposal, with a complete schedule and description. Deviations from specifications and technical brochures must be submitted where applicable. All documents submitted in response to this request for proposals will become the property of Artscape. 5. VALIDITY PERIOD The proposal must remain valid for a period of 150 days. 6. CONTRACTUAL IMPLICATIONS After awarding the bid, this proposal together with its bidder’s terms, conditions and scope of works will constitute a binding contract between Artscape and the successful bidder. The successful bidder will assume total responsibility. Artscape has the right not to award the tender. 7. TAXES AND LEVIES Bidder must include Value Added Tax (VAT) in the tender price. TENDER NO.: ART10/2025 Page | 11 8. PROHIBITION ON AWARDS TO PERSONS IN THE SERVICE OF THE STATE Directive on conducting business with an organ of state, issued by the Minister for the Public Service and Administration, which took effect on the 1st of April 2024 states that an award may not be made to a person who is in the service of the state. 9. AWARDING OF CONTRACT Proven relevant experience and success, as well as the ability to deliver a reliable, efficient and effective service will be important considerations. By the submission of a proposal, each bidder warrants that he/she/it is highly skilled, professional, competent and experienced in the area for which he/she/it has tendered. Any work performed by a successful bidder will be evaluated against these criteria. The bidder also warrants that the service provided will be of a superior standard and is unlikely to cause undue difficulties. The bid may be awarded, in part or in full, at the sole discretion of the Artscape, to one or more concerns on a non-exclusive basis. Proposals/bids that are qualified by a bidder’s own conditions may be rejected as being invalid, and failure of the bidder to renounce such conditions when called upon to do so may invalidate the proposal. Artscape may request clarification or additional information regarding any aspect of the proposal. The bidder must supply the requested information within 24 hours after the request has been made, otherwise the bidder may be disqualified. Artscape may also request a demonstration, and bidders must comply with such a request within 24 hours. TENDER NO.: ART10/2025 Page | 12 TECHNICAL SPECIFICATION – TERMS OF REFERNCE (ToR)

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