Microsoft Licenses and Communication Services for a Period of Thirty-six (36) Months

2.3.1 The NGB has an Azure tenant and current licenses that expire at the end of

June 2026. The preferred bidder must seamlessly assist with transition from

existing telephone system connection account with the telephone connection

services company Switch Telecoms.

2.3.2 Please note the environment already exists and the preferred bidder must

maintain the current minimum up time of 99%. Penalties will be incurred for any

uptime below 99%.

2.3.3 Number Porting must be quoted.

NGB 004(2025/2026): Microsoft licenses and communication services for a period of thirty-six (36) months of 43

PART C: PROCEDURAL REQUIREMENTS

3.1 LEGAL REQUIREMENTS

3.1.1 In its procurement of goods and services, the NGB observes the Constitution

of the Republic of South Africa, 1996, Public Finance Management Act, 1999

(Act ) (PFMA), Broad Based Black Economic Empowerment Act,

2003 (Act ) (B-BBEE), Preferential Procurement Policy Framework

Act, 2000 (Act ) (PPPFA) and all relevant statutory requirements.

3.2 TENDER SUBMISSION

3.2.1 All prospective bidders must be registered on National Treasury’s Central

Supplier Database (CSD) prior to submission of bids.

3.2.2 Proposals must be submitted in 2 separate, clearly marked / labelled and

sealed envelopes / packages as follows:

Envelope / Package 1 – Technical Proposal: 1 original plus 5 copies

of the original technical proposal and 1 USB containing the technical

proposal must be submitted to the NGB.

Envelope / Package 2 – Financial Proposal: 1 original plus 5 copies

of the original financial proposal and 1 USB containing the financial

proposal must be submitted to the NGB.

3.2.3 Bidders must initial on each page, sign and insert a date on the last page of

the following documents:

General Conditions of Contract;

Special Conditions of Contract (RFP)

3.2.4 Prospective bidders must not submit the following documentation as this

information will be verified through the CSD:

3.2.4.1 Business registration

3.2.4.2 Bank account holder information

3.2.4.3 In the service of the state status

3.2.4.4 Tax Compliance status (tax clearance certificate), however,

your SARS Tax Pin must be submitted.

3.2.4.5 Identity Documents of Directors

NGB 004(2025/2026): Microsoft licenses and communication services for a period of thirty-six (36) months of 43

3.3 BID EVALUATION, ADJUDICATION AND FINAL AWARD

3.3.1 Bids will be evaluated in accordance with the 80/20 preference point system

contemplated in the PPPFA.

3.3.2 The evaluation of the bids will be conducted in four (4) phases, namely:

3.3.2.1 Phase 1: Pre-qualification Stage: Administrative and

Substantive Responsiveness.

3.3.2.2 Phase 2: Evaluation for compliance with mandatory requirements

specified in section 2.3 and 3.3.9.1.

3.3.2.3 Phase 3: Price and specific goals evaluation in accordance with the

PPPFA

3.3.2.4 Phase 4: Adjudication of bid and Final Award

3.3.3 The NGB will evaluate and compare only the Bids determined to be

substantially responsive in Phase 1.

3.3.4 During Phase 2, the NGB will conduct a detailed evaluation of the Bids in order

to determine whether the Bidders are qualified and if the functional aspects are

substantially responsive to the requirements outlined in the RFP.

3.3.5 Bidders are required to quote a price and provide a breakdown of the price in

the manner and detail called for in the pricing schedules, SBD 3.3, as well as,

of Part B as per par. 2 (PART B) of this RFP.

3.3.6 The NGB reserves the right to accept or reject any variation, deviation, or

alternative offer.

3.3.7 Variations, deviations, and alternative offers and other factors, which are in

excess of the requirements of the Bidding documents or otherwise result in

unsolicited benefits for the NGB will not be taken into account in the Bid

evaluation.

3.3.8 The evaluation process is broken down into five (5) phases as follows:

3.3.8.1 Phase 1: Pre-Qualification Stage: Administrative and

Substantive Responsiveness

During Phase 1 all bids will be evaluated to ensure compliance

with minimum requirements.

Proposals submitted that do not comply with the following, will

be considered non-responsive, and will not be considered for