Supplies: Office & Stationery Tenders

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1. Uniform and equipment packs must be delivered within 40 working days after receiving official purchase order. 2. Uniforms and equipment must be pre-packed, delivered and fitted for each person. 3. Printing work fees, all set-up costs on clothing and equipment are to be included in the price. 4. Prior to the confirmation of all orders, artwork is to be sent to the project manager for approval and sign off. 5. The fabric and colour of the items are to be as per the specifications and approval of project manager. 6. The items are to be strictly as per design and finished as per the specifications. 7. Proof of UV and chlorine resistance for all clothing and equipment that will enter the water must be provided as per the manufacturer specification. 8. Tenderer(s) must be available to come to sites to take size measurements and make deliveries. 9. All equipment entering the water must have an element of buoyancy as per the manufacturer specifications. 10. Sizes to be provided must range from Extra Small to (Five) 5 x Extra Large but will be determined at the measuring session. 11. The stitching, fabric and design of the garments provided are to be durable and of a high quality. The garments are to be as per the specification including manufacturing specifications to prove requirements. 12. Packaging and delivery to the City of Tshwane’s pools are to be included in the pricing. 13. Tenderer(s) must include pictures and manufacturer specifications for each garment and equipment intended to provide as a separate annexure. 14. Prospective tenderer(s) must submit written proof from manufacturer that the ordered clothing/ equipment comply to the technical specifications listed when items are delivered. 15. It is required that the tenderer provide a hydro test certificate for the portable medical oxygen cylinder upon deliver. 4. OPERATIONAL CONDITIONS 1. After appointment of a tenderer the process to procure the swimming pools staff clothing and equipment will be as follows: a) Final quoting process: Tenderers will be expected to schedule a personal size measuring session with each person to develop a quote for the clothes (including the relevant equipment). b) Delivery process: After the Purchase Order(s) were issued for the ordered clothes (including the relevant equipment) the tenderer will source, brand etcetera. c) Scheduling an issuing session for each person. d) Exchanging any ill-fitting clothing or items. 2. Size measurements and issuing for each person must take place as advised by the project leader; 3. Returns and ill-fitting clothes must be exchanged and re-issued with on 30 days of return to the appropriate person or as advised by the project leader. 5. STAGES OF EVALUATION This tender will be evaluated in the following three stages: Stage 1: Administrative compliance Stage 2: Mandatory requirements Stage 3: preference points system 5.1 STAGE 1: ADMINISTRATIVE COMPLIANCE All the proposals will be evaluated against the administrative responsiveness requirements as set out in the list of returnable documents. Service providers that comply with ALL the Stage 1 requirements will be evaluated against the mandatory requirements as set out in Stage 2. Compulsory Returnable Documentation Submitted Checklist (Guide for (Submission of (YES or NO) Bidder and the Bid these are compulsory) Evaluation Committee) a) To enable The City to verify the bidder’s tax Tax status must be compliant compliance status, the bidder must provide; before the award. • Tax compliance status PIN. or • Central Supplier Database (CSD) b) A copy of their Central Supplier Database CSD must be valid. (CSD) registration; or indicate their Master Registration Number / CSD Number; c) Confirmation that the bidding company’s Was a Municipal Account municipal service charges, rates and taxes Statement, or signed lease

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