Appointment of a Service Provider to Provide Organizational Structure Redesign, Job Profiling, Evaluation and Grading, Remuneration Design

The tender is for organizational structure redesign, job profiling, evaluation, grading, and remuneration design. The closing date for submissions is 27 February 2026 at 11h00. A non-compulsory virtual briefing session will be held on 16 February 2026 from 14h00-15h00. Evaluation is in three phases: Mandatory Requirements, Functionality (70% minimum threshold), and Price & Specific Goals (80/20 preference system). Mandatory requirements include a full quotation, project plan, tax compliance, and not being on restricted supplier lists. Functionality evaluation heavily weights methodology (40%), service provider experience, and project manager qualifications/experience. Bidders must be registered on the Central Supplier Database (CSD) and declare any conflicts of interest.

Returnable Documents:

The National Industrial Participation (NIP) Programme, which is applicable to all government procurement contracts that have an imported content, became effective on the 1 September 1996. The NIP policy and guidelines were fully endorsed by Cabinet on 30 April 1997. In terms of the Cabinet decision, all state and parastatal purchases / lease contracts (for goods, works and services) entered into after this date, are subject to the NIP requirements. NIP is obligatory and therefore must be complied with. The Industrial Participation Secretariat (IPS) of the Department of Trade and Industry (DTI) is charged with the responsibility of administering the programme. 1 PILLARS OF THE PROGRAMME 1.1 The NIP obligation is benchmarked on the imported content of the contract. Any contract having an imported content equal to or exceeding US$ 10 million or other currency equivalent to US$ 10 million will have a NIP obligation. This threshold of US$ 10 million can be reached as follows: (a) Any single contract with imported content exceeding US$10 million. or (b) Multiple contracts for the same goods, works or services each with imported content exceeding US$3 million awarded to one seller over a 2 year period which in total exceeds US$10 million. or (c) A contract with a renewable option clause, where should the option be exercised the total value of the imported content will exceed US$10 million. or (d) Multiple suppliers of the same goods, works or services under the same contract, where the value of the imported content of each allocation is equal to or exceeds US$ 3 million worth of goods, works or services to the same government institution, which in total over a two (2) year period exceeds US$10 million. 1.2 The NIP obligation applicable to suppliers in respect of sub-paragraphs 1.1 (a) to 1.1 (c) above will amount to 30 % of the imported content whilst suppliers in respect of paragraph 1.1 (d) shall incur 30% of the total NIP obligation on a pro-rata basis. 1.3 To satisfy the NIP obligation, the DTI would negotiate and conclude agreements such as investments, joint ventures, sub-contracting, licensee production, export promotion, sourcing arrangements and research and development (R&D) with partners or suppliers. Classification | Open NRWDI-FRM-0015, Rev 0 of 46 1.4 A period of seven years has been identified as the time frame within which to discharge the obligation. 2 REQUIREMENTS OF THE DEPARTMENT OF TRADE AND INDUSTRY 2.1 In order to ensure effective implementation of the programme, successful bidders (contractors) are required to, immediately after the award of a contract that is in excess of R10 million (ten million Rands), submit details of such a contract to the DTI for reporting purposes. 2.2 The purpose for reporting details of contracts in excess of the amount of R10 million (ten million Rands) is to cater for multiple contracts for the same goods, works or services; renewable contracts and multiple suppliers for the same goods, works or services under the same contract as provided for in paragraphs 1.1.(b) to 1.1. (d) above. 3 BID SUBMISSION AND CONTRACT REPORTING REQUIREMENTS OF BIDDERS AND SUCCESSFUL BIDDERS (CONTRACTORS) 3.1 Bidders are required to sign and submit this Standard Bidding Document (SBD 5) together with the bid on the closing date and time. 3.2 In order to accommodate multiple contracts for the same goods, works or services; renewable contracts and multiple suppliers for the same goods, works or services under the same contract as indicated in sub-paragraphs 1.1 (b) to 1.1 (d) above and to enable the DTI in determining the NIP obligation, successful bidders (contractors) are required, immediately after being officially notified about any successful bid with a value in excess of R10 million (ten million Rands), to contact and furnish the DTI with the following information:  Bid / contract number.  Description of the goods, works or services.  Date on which the contract was accepted.  Name, address and contact details of the government institution.  Value of the contract.  Imported content of the contract, if possible. 3.3 The information required in paragraph 3.2 above must be sent to the Department of Trade and Industry, Private Bag X 84, Pretoria, 0001 for the attention of Mr Elias Malapane within five (5) working days after award of the contract. Mr Malapane may be contacted on telephone (012) 394 1401, facsimile (012) 394 2401 or e-mail at Elias@thedti.gov.za for further details about the programme. 4 PROCESS TO SATISFY THE NIP OBLIGATION 4.1 Once the successful bidder (contractor) has made contact with and furnished the DTI with the information required, the following steps will be followed: a. the contractor and the DTI will determine the NIP obligation; b. the contractor and the DTI will sign the NIP obligation agreement; Classification | Open NRWDI-FRM-0015, Rev 0 of 46 c. the contractor will submit a performance guarantee to the DTI; d. the contractor will submit a business concept for consideration and approval by the DTI; e. upon approval of the business concept by the DTI, the contractor will submit detailed business plans outlining the business concepts; f. the contractor will implement the business plans; and g. the contractor will submit bi-annual progress reports on approved plans to the DTI. 4.2 The NIP obligation agreement is between the DTI and the successful bidder (contractor) and, therefore, does not involve the purchasing institution. Bid number ......................................... Closing date:.................................... Name of bidder................................................................................................ Postal address ................................................................................................ ................................................................................................ Signature............................................ Name (in print)................................... Date.................................................. Js475wc SBD 6.1 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2022 This preference form must form part of all tenders invited. It contains general information and serves as a claim form for preference points for specific goals. NB: BEFORE COMPLETING THIS FORM, TENDERERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF THE TENDER AND PREFERENTIAL PROCUREMENT REGULATIONS, 2022 1. GENERAL CONDITIONS 1.1 The following preference point systems are applicable to invitations to tender: - the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and - the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included). 1.2 The applicable preference point system for this tender is the 80/20 preference point system. 1.3 Points for this tender (even in the case of a tender for income-generating contracts) Classification | Open NRWDI-FRM-0015, Rev 0 of 46 shall be awarded for: (a) Price; and (b) Specific Goals 1.4 The maximum points for this tender are allocated as follows: POINTS PRICE 80 SPECIFIC GOALS 20 Total points for Price and SPECIFIC GOALS 100 1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed. 1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state. 2. DEFINITIONS (a) “black people” is a generic term which means Africans, Coloureds and Indians— a) who are citizens of the Republic of South Africa by birth or descent; or b) who became citizens of the Republic of South Africa by naturalisation— i) before 27 April 1994; or ii) on or after 27 April 1994 and who would have been entitled to acquirecitizenship by naturalisation prior to that date; (b) “tender” means a written offer in the form determined by an organ of state in response to an invitation to provide goods or services through price quotations, competitive tendering process or any other method envisaged in legislation; (c) “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all unconditional discounts; (d) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all applicable taxes; (e) “tender for income-generating contracts” means a written offer in the form determined by an organ of state in response to an invitation for the origination of income- generating contracts through any method envisaged in legislation that will result in a legal agreement between the organ of state and a third party that produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of assets and concession contracts, excluding direct sales and disposal of assets through public auctions; and (f) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ); and (g) “women” means a person of female gender who is a citizen of the Republic of South Africa. 3. FORMULAE FOR PROCUREMENT OF GOODS AND SERVICES 3.1. POINTS AWARDED FOR PRICE 3.1.1 THE 80/20 PREFERENCE POINT SYSTEMS A maximum of 80 points is allocated for price on the following basis: 80/20 Classification | Open NRWDI-FRM-0015, Rev 0 of 46 Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmin = Price of lowest acceptable tender 3.2. FORMULAE FOR DISPOSAL OR LEASING OF STATE ASSETS AND INCOME GENERATING PROCUREMENT 3.2.1. POINTS AWARDED FOR PRICE A maximum of 80 points is allocated for price on the following basis: 80/20 Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmax = Price of highest acceptable tender 4. POINTS AWARDED FOR SPECIFIC GOALS 4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender: 4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of— (a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system will apply and that the highest acceptable tender will be used to determine the applicable preference point system; or (b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the lowest acceptable tender will be used to determine the applicable preference point system, then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference point system. Table 1: Specific goals for the tender and points claimed are indicated per the table below. Maximum Number of number of points claimed points (80/20 system)The specific goals allocated points in terms of this tender allocated (To be completed by (80/20 system) the tenderer) Classification | Open NRWDI-FRM-0015, Rev 0 of 46 Enterprises owned by Black People: c) 12 points: 91% - 100% ownership by black people. 12d) 10 points: 75% - 90% ownership by black people. c) 8 points: 51% to 74% ownership by black people. d) 4 points for 50% and lower ownership by black people. e) 0 points for no ownership by black people. Enterprises owned by Women: b) 8 points: 91% - 100% ownership by women. 8b) 6 points: 75% - 90% ownership by women. c) 4 points: 51% to 74% ownership by women. d) 2 points for 50% and lower ownership by women. e) 0 points for no ownership by women. 4.3 Tenderers must submit documents as valid proof to substantiate points claimed for specific goals, that should include amongst others the Shareholder Certificate/CIPC Company Registration Documents, certified copies of ID for directors, certified copyof B-BBEE certificate/sworn affidavit, CSD report and/or any other documentation. DECLARATION WITH REGARD TO COMPANY/FIRM 4.4 Name of company/firm............................................................................... 4.5 Company registration number: ..................................................................... 4.6 TYPE OF COMPANY/ FIRM  Partnership/Joint Venture / Consortium  One-person business/sole propriety  Close corporation  Public Company  Personal Liability Company  (Pty) Limited  Non-Profit Company  State Owned Company [TICK APPLICABLE BOX] 4.7 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that: i) The information furnished is true and correct; ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form; iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are correct; iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have – (a) disqualify the person from the tendering process; (b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct; Classification | Open NRWDI-FRM-0015, Rev 0 of 46 (c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation; (d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and (e) forward the matter for criminal prosecution, if deemed necessary. .............................................. SIGNATURE(S) OF TENDERER(S) SURNAME AND NAME: ................................................................ DATE: ............................................................... ADDRESS: ............................................................... SBD 6.1 Classification | Open NRWDI-FRM-0015, Rev 0 of 46

No specific requirements found B-BBEE Minimum Level: 4 B-BBEE Details: STATUS B-BBEE STATUS LEVEL Yes LEVEL Yes VERIFICATION CERTIFICATE SWORN [TICK APPLICABLE BOX] No AFFIDAVIT No IF YES, WHO WAS THE CERTIFICATE ISSUED BY? AN ACCOUNTING OFFICER AS CONTEMPLATED IN AN ACCOUNTING OFFICER AS THE CLOSE CORPORATION ACT (CCA) CONTEMPLATED IN THE CLOSE A VERIFICATION AGENCY ACCREDITED BY THE CORPORATION ACT (CCA) AND SOUTH AFRICAN ACCREDITATION SYSTEM (SANAS) NAME THE APPLICABLE IN THE A REGISTERED AUDITOR TICK BOX NAME: [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/SWORN AFFIDAVIT (FOR EMEs& QSEs) SHOULD BE SUBMITTED] Classification | Open NRWDI-FRM-0015, Rev 0 of 46 ARE YOU A FOREIGN BASED Yes No SUPPLIER FOR Yes No ARE YOU THE ACCREDITED THE GOODS REPRESENTATIVE IN SOUTH /SERVICES [IF YES ANSWER AFRICA FOR THE GOODS [IF YES ENCLOSE /WORKS PART B:3 /SERVICES /WORKS OFFERED? PROOF] OFFERED? BELOW] SIGNATURE OF BIDDER .................................... DATE CAPACITY UNDER WHICH THIS BID IS SIGNED (Attach proof of authority to sign this bid; e.g. resolution of directors, etc.) TOTAL BID TOTAL NUMBER OF ITEMS PRICE (ALL OFFERED INCLUSIVE) BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO: DEPARTMENT/ PUBLIC ENTITY NRWDI CONTACT PERSON SHANDUKANI MOSES OR MANQOBA SIMELANE TELEPHONE NUMBER 012 305 6160 / 072 693 0381 FACSIMILE NUMBER NA E-MAIL ADDRESS Moses.Shandukani@nrwdi.org.za Classification | Open NRWDI-FRM-0015, Rev 0 of 46 PART B TERMS AND CONDITIONS FOR BIDDING 1. BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED– (NOT TO BE RE-TYPED) OR ONLINE 1.3. BIDDERS MUST REGISTER ON THE CENTRAL SUPPLIER DATABASE (CSD) TO UPLOAD MANDATORY INFORMATION NAMELY: (BUSINESS REGISTRATION/ DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS; AND BANKING INFORMATION FOR VERIFICATION PURPOSES). B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE SUBMITTED TO BIDDING INSTITUTION. 1.4. WHERE A BIDDER IS NOT REGISTERED ON THE CSD, MANDATORY INFORMATION NAMELY: (BUSINESS REGISTRATION/ DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS MAY NOT BE SUBMITTED WITH THE BID DOCUMENTATION. B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE SUBMITTED TO BIDDING INSTITUTION. 1.5. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER LEGISLATION OR SPECIAL CONDITIONS OF CONTRACT. 2. TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VIEW THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) OR PIN MAY ALSO BE MADE VIA E-FILING. IN ORDER TO USE THIS PROVISION, TAXPAYERS WILL NEED TO REGISTER WITH SARS AS E- FILERS THROUGH THE WEBSITE WWW.SARS.GOV.ZA. 2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS TOGETHER WITH THE BID. 2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE PROOF OF TCS / PIN / CSD NUMBER. 2.6 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 3. QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS 3.1. IS THE BIDDER A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO 3.2. DOES THE BIDDER HAVE A BRANCH IN THE RSA? YES NO 3.3. DOES THE BIDDER HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO 3.4. DOES THE BIDDER HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN, IT IS NOT A REQUIREMENT TO OBTAIN A TAX COMPLIANCE STATUS / TAX COMPLIANCE SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 ABOVE. NB: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. Classification | Open NRWDI-FRM-0015, Rev 0 of 46 SBD 3.1 PRICING SCHEDULE – FIRM PRICES (PURCHASES) NOTE: ONLY FIRM PRICES WILL BE ACCEPTED. NON-FIRM PRICES (INCLUDING PRICES SUBJECT TO RATES OF EXCHANGE VARIATIONS) WILL NOT BE CONSIDERED Name of bidder.......................................... Bid number... NRWDI/HR/01/2025-26 Closing Time 11:00 Closing date 27 February 2026 1. Offer to be valid for 90 working days from the closing date of bid. 2. The accompanying information must be used for the formulation of proposals. 3. Bidders are required to indicate a Total bid price based on the total estimated time for completion of all phases and including all expenses inclusive of all applicable taxes for the project. # Deliverable Description Man Days Man Hourly Total (8-hour Hours Rate day) 1 Develop a Communication, A comprehensive 2 16 R R Change Management, and Change Management, Engagement Plan to guide Communication, and the engagement of the Engagement Plan for the project project was consulted with Human Resources (Phase 1) 2 Develop a Business Process 10 80 R R Model by defining the principles Extensive consultation with for organizational design— Management and employees elements we cannot to develop a business model compromise on to achieve the (Phase 1) optimal outcome of the project. 3 Redesign the NRWDI Extensive consultations R R organizational structure to with Management and address current challenges employees to develop a 10 80 related to human resources, revised organizational and propose an ideal structure (Phase 1) organizational model. 4 Conduct job profiling, including Approved job profiles by line R R establishing new naming managers. (Phase 3) 20 160 conventions when necessary. 5 Perform job evaluation on all Approved Job Evaluation by 20 R R positions according to the line managers (Phase 3) 160 Paterson Grading standards. 6 Perform job grading for all Approved job grading by line R R jobs managers (Phase 3) 20 160 7 Develop a comprehensive Developed Remuneration R R remuneration strategy that Strategy (Phase 2) 10 80 includes a Remuneration Philosophy, job profiling and evaluation, pay/salary scales, salary benchmarking, non- remuneration incentives, and retention allowances 8 Benchmark remuneration by Benchmark Report (Phase 2 R R accurately matching positions to and Phase 3) 6 48 comparator roles and conducting a market survey to determine how Classification | Open NRWDI-FRM-0015, Rev 0 of 46 NRWDI's pay compares to the market. 9 Provide a cost analysis for graded Costs Analysis Report (Phase R R positions in accordance with the 3) 6 48 remuneration principles. 10 Present the implementation plan, Presentations conducted 6 48 R R the revised structure, job profiles, (Phase 3) job evaluation, grading reports, revised PayScale report, and Remuneration strategy to Corporate Services, all employees, MANCO, EXCO, and the Board, and provide a close-up report. Sub Total R VAT R GRAND TOTAL R - Required by: The National Radioactive Waste Disposal Institute - At: 3rd Floor, X Building NECSA, Pelindaba R104, Elias Motsoaledi Street Brits Magisterial District - Brand and model ........................................ - Country of origin ........................................ - Does the offer comply with the specification(s)? *YES/NO - If not to specification, indicate deviation(s) ........................................ - Period required for delivery ........................................ *Delivery: Firm/not firm - Delivery basis .......................................... Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination. ** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills development levies. *Delete if not applicable Classification | Open NRWDI-FRM-0015, Rev 0 of 46 SBD 4 BIDDER’S DISCLOSURE 1. PURPOSE OF THE FORM Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder. Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that person will automatically be disqualified from the bid process. 2. Bidder’s declaration 2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest1 in the enterprise, employed by the state? YES/NO 2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling interest in the enterprise, in table below. Full Name Identity Number Name of State institution 2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by the procuring institution? YES/NO 2.2.1 If so, furnish particulars: ................................................................................................ ................................................................................................ 2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest in the enterprise have any interest in any other related enterprise whether or not they are bidding for this contract? YES/NO 2.3.1 If so, furnish particulars: ........................................................................................

All tenders must be submitted to the address indicated in the full tender document (not explicitly provided in this excerpt). Tender documents submitted to any other address or in any other format will not be opened or considered for evaluation. Documents should not be sent to any NRWDI employee. All returnable bid documents must be completed in full and submitted together with the bidder’s proposal before the closing date and time. The bid offers and proposals should be valid and open for acceptance by NRWDI for a period of 90 working days from the date of submission. The closing date for submissions is 27 February 2026 at 11h00.

Received bid proposals will be evaluated in three phases: Phase 1: Mandatory Requirements, Phase 2: Functionality Evaluation, and Phase 3: Price and Specific Goals Evaluation. Phase 1 (Mandatory Requirements): Bidders must comply with requirements such as quoting fully according to specifications, submitting a project plan with timelines, being tax compliant, and ensuring the bidder or its owners do not appear on the Database of Restricted Suppliers or Tender Defaulters. Failure to comply with any mandatory requirement will lead to disqualification. Phase 2 (Functionality Evaluation): Bidders must achieve a minimum threshold of 70% from the total weight (100%). The criteria are: Service Provider Experience in similar projects (20%), Certified Qualifications of the Project Manager (20%), Years of Experience of the Project Manager (20%), and Methodology (40%). A score of 0-5 is applied for each criterion (0=Poor, 5=Excellent). Phase 3 (Price and Specific Goals Evaluation): Bidders who pass the functionality evaluation will be evaluated on Price and Specific Goals using the 80/20 preference point system. A maximum of 80 points is allocated for price, and a maximum of 20 points is allocated for specific goals, specifically for enterprises owned by Black People (12 points for 91-100% ownership, 10 points for 75-90%, 8 points for 51-74%, and 4 points for 50%).

The service provider is required to provide organizational structure redesign, job profiling, evaluation and grading, and remuneration design services. The scope of work includes: re-designing the NRWDI organizational structure to address HR challenges and propose an ideal model; reviewing, consulting, and consolidating inputs for a Business Model and Business Case for Change; conducting job profiling (including naming conventions), job evaluation, and grading for all positions using Paterson Grading standards; ensuring job profiles are approved by line managers and incumbents; developing a comprehensive remuneration strategy (philosophy, pay/salary scales, benchmarking, non-remuneration incentives, retention allowances); benchmarking remuneration against the market; providing a cost analysis for graded positions; assisting with communication and change management; and presenting the implementation plan, revised structure, job profiles, evaluation/grading reports, PayScale report, and Remuneration strategy to relevant stakeholders. The project is divided into three phases: Phase One (Structure Realignment - 3 months), Phase Two (Remuneration Strategy Development - 2 months after Phase One), and Phase Three (Job Profiling, Evaluation, Grading, and Pay Scale/Pay Structure - 5 months after Phase One). Deliverables include a Communication, Change Management, and Engagement Plan, a Business Process Model, a redesigned organizational structure, approved job profiles, job evaluation and grading reports, a developed Remuneration Strategy, a Benchmark Report, a Costs Analysis Report, and presentations.

The tender requires a pricing schedule to be completed, detailing costs for each deliverable based on man days, man hours, hourly rate, and total, culminating in a sub-total, VAT, and grand total. NRWDI undertakes to pay valid claims within thirty (30) days upon presentation of a substantiated claim/invoice. No payment will be made for outstanding information/work. All costs and expenses incurred by potential service providers relating to their bid will be borne by the respective service provider; NRWDI is not liable for such costs.

Bidders must be tax status compliant and ensure that neither the bidder nor its owners appear on the Database of Restricted Suppliers or the Register for Tender Defaulters from National Treasury. The successful bidder will be subject to a supplier clearance process as prescribed by the National Treasury and must be registered on the Central Supplier Database (CSD), unless they are a foreign supplier without a local registered entity. Bidders are required to declare any conflict of interest. The evaluation criteria include specific goals for enterprises owned by Black People, allocating points based on ownership percentages (e.g., 12 points for 91-100% ownership). Bidders shall be bound by the provisions of the General Conditions of Contract and Special Conditions of Contract.

All tenders must be submitted to the address indicated in the tender document. Tender documents submitted to any other address or in any other format will not be opened or considered for evaluation. Tender documents should not be sent to any NRWDI employee. Service providers may send an email to the Procurement Official (email address not provided) to acknowledge intent to bid and be added to a distribution list for answers to questions. All returnable bid documents must be completed in full and submitted together with the bidder’s proposal. It is the service provider’s responsibility to ensure all documents are submitted before the deadline. The bid offers and proposals should be valid and open for acceptance by NRWDI for a period of 90 working days from the date of submission. The closing date is 27 February 2026 at 11h00.

Bids will be evaluated in three phases: 1. **Phase 1: Mandatory Requirements:** Bidders must comply with all mandatory requirements, including quoting fully according to specifications, submitting a project plan with timelines, being tax compliant, and not appearing on the Database of Restricted Suppliers or Tender Defaulters. Failure to comply will lead to disqualification. 2. **Phase 2: Functionality Evaluation:** Bidders must achieve a minimum threshold of 70% from the total weight (100%). Scoring is on a scale of 0 (Poor) to 5 (Excellent). Criteria include Service Provider Experience in similar projects (20%), Certified Qualifications of the Project Manager (20%), Years of Experience of the Project Manager (20%), and Methodology (40%). 3. **Phase 3: Price and Specific Goals Evaluation:** For bidders who pass functionality, an 80/20 preference point system will be applied. A maximum of 80 points is allocated for price (calculated using a provided formula: Ps = 80(1 - (Pt - Pmin)/Pmin)). A maximum of 20 points is allocated for specific goals based on ownership by Black People (e.g., 91-100% ownership = 12 points, 75-90% = 10 points, 51-74% = 8 points, 50% = 4 points).

The National Radioactive Waste Disposal Institute (NRWDI) requires a service provider for organizational structure redesign, job profiling, evaluation, grading, and remuneration design. The project aims to integrate the Vaalputs Nuclear Site, consolidate HR functions, and develop a 'fit-for-purpose' structure. The scope of work includes: re-designing the organizational structure, developing a business model and case for change, conducting job profiling (including naming conventions), job evaluation and grading (using Paterson Grading standards), developing a comprehensive remuneration strategy (philosophy, pay scales, benchmarking, incentives, retention allowances), providing cost analysis for graded positions, assisting with communication and change management, and presenting all outputs to stakeholders. The project is divided into three phases: Structure Realignment (3 months), Remuneration Strategy Development (2 months after Phase One), and Job Profiling, Evaluation, Grading, and Pay Scale/Structure (5 months after Phase One). Deliverables include a Communication, Change Management, and Engagement Plan, a Business Process Model, a revised organizational structure, approved job profiles, job evaluation and grading reports, a developed Remuneration Strategy, a Benchmark Report, a Costs Analysis Report, and presentations to various management levels and the Board.

Bidders must quote fully according to the specification in terms of the pricing/costing structure, outputs, and deliverables, as detailed in the pricing schedule (Section 3.2). The pricing schedule requires a breakdown by deliverable, including man days, man hours, hourly rate, and total cost. The service provider is required to provide a cost analysis for graded positions in accordance with remuneration principles. NRWDI undertakes to pay valid claims within thirty (30) days upon presentation of a substantiated claim/invoice, provided there is no outstanding information/work. All costs and expenses incurred by bidders in relation to their project bid will be borne by the respective service provider.

Bidders must demonstrate tax compliance. The bidder or its owners must not appear on the Database of Restricted Suppliers or the register for Tender Defaulters from National Treasury. The successful bidder must be registered on the Central Supplier Database (CSD) from National Treasury, unless they are a foreign supplier without a local registered entity. The successful bidder will undergo a supplier clearance process by National Treasury, including verification of status on defaulters and restricted suppliers lists. Bidders are required to declare any conflict of interest and complete relevant forms; NRWDI reserves the right to disqualify bids with conflicts of interest. Bidders shall be bound by the provisions of the General Conditions of Contract attached to the tender. Preference points are allocated for specific goals related to ownership by Black People.

NRWDI Tender: Organizational Redesign, Job Profiling & Remuneration Strategy

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