4.1 The details of scope of work (refer to Annexure A)
5 EVALUATION METHODOLOGY
The evaluation of Bids will be based on the information contained in Bids received in RFP and,
which may be further supplemented by presentations and clarification information provided, if
required. All Bids shall be equally evaluated and adjudicated by various committees involved in
the evaluation process in accordance with stated Evaluation Criteria. Procurement integrity and
fairness, transparency, competitiveness and full accountability will at all times be paramount.
5.1 EVALUATION AND SCORING METHODOLOGY
The evaluation of the Bids by the evaluation committee will be conducted at various stages.
The following stages will be applied in the evaluation:
Table 1: Evaluation Process
STAGE DESCRIPTION
Admin compliance The Bid is checked for completeness and whether all required
(Stage 1) documentation, certificates; verify completeness warranties and other
Bid requirements and formalities have been complied with.
The Bids are checked to verify that the essential RFP requirements
have been met. Incomplete and Non-compliant Bids may be
disqualified.
Mandatory • A letter of intent from a recognised financial institution for the
Compliance (Stage
minimum construction guarantee of 10% of the bid value.
2)
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STAGE DESCRIPTION
• Type 1 or Type 2 Certified Contractor (Certification by
Department of Labour)
Technical Evaluation Detailed analysis of Bids to determine whether the Bidder is capable
(Stage 3) of delivering the Project in terms of business and technical
requirements. The minimum threshold for technical evaluation is
[70%], any bidder who fails to meet the minimum requirement
will be disqualified and not proceed with the evaluation of Price
and Specific goals.
Price and Specific Evaluate price and Specific Goals on an 80:20 preference point
goals (Stage 4) system
Bidder Verification Verification of information supplied by bidders when completing SBD
(Stage 5) 4
Recommendation Report formulation and recommendation of Preferred Bidders
Best and Final Offer The HDA may go into the Best and Final Offer process in the instance
where no bid meets the requirements of the RFP and/or the Bids are
to close in terms of points awarded.
Approval Approval and notification of the final Bidder.
5.2. STAGE 1: ADMINISTRATIVE COMPLIANCE
Table 2: Administrative Compliance
No. Description of requirement
a) Completion of ALL RFP documentation (SBD1, SBD4 and
SBD6.1)
b) Letter of Good Standing: COID
c) CSD Report
d) In the case of a JV/Consortium, JV/Consortium agreement signed
by all parties to the agreement must be submitted.
If you do not submit the above basic compliance documents and should an award be made, these
basic compliance documents must be made available within seven (7) days, failing which the
award will be recalled.
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5.3. STAGE 2: MANDATORY COMPLIANCE
Table 3: Mandatory Compliance
No. Description of requirement
a) A letter of intent from a recognized financial institution for the
minimum construction guarantee of 10% of the bid value
b) Type 1 or Type 2 Certified Asbestos Contractor (Certification by
Department of Labour)
Failure to submit any of the above mentioned document will lead to automatic
disqualification from the evaluation process.
5.4. STAGE 2: TECHNICAL / FUNCTIONALITY REQUIREMENTS
Interested bidders shall then be evaluated on functionality after meeting all compliance
requirements outlined above. The minimum threshold for technical/functionality requirements
is 70% as per the standard Evaluation Criteria presented as per the table above. Bidders who
score below this minimum requirement shall not be considered for further evaluation in stage
3. Details of the technical / functional requirements are presented in table below
Summary of the technical/functional requirements are presented in the table 4
below.
5.4.1 Technical / Functionality Requirements
Qualifying bidders shall be evaluated on technicality / functionality after meeting all
compliance requirements outlined above. The minimum threshold for the
technical/functionality requirements is 70%. Bidders who score below the minimum
requirement shall not be considered for further evaluation in stage 3.
Table 4: Technical Evaluation Criteria
CRITERIA SUB-CRITERIA WEIGHTING
/ POINTS
Lead Company Company profile (s) to be submitted (in case of a 10
profile (Attach joint Venture, all companies must submit
Organogram) separate profiles) indicating the Lead Company
Accredited/Licensed separate profiles) indicating the Lead Company.
Points to be allocated as follows:
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• Quality Management – ISO 9001 or Company
Quality Management Procedures (3)
• Organogram of the project team (3)
• Company Profile (4)
Related Work Projects completed (attach appointment letters &
Experience completion certificates for previous related work
completed as the lead company and specifically
work experience in the asbestos removal and
replacement)
0-projects = 0 points.
1-project = 10 points
2-projects = 15 points
3-projects = 25 points
4-projects = 35 points
5-projects = 45 points
CV’s and Certified Contractors to provide CV’s and Certified Copies
copies of of Qualifications of team members to do the
Qualifications of work.
team members
proposed to do the
work Professional Construction Project Manager
or Construction Manager (15) Points
Professional Construction Project Manager (Pr
CPM) or Professional Construction Manager (Pr
CM), who is qualified and registered with 30
SACPCMP and have PR number: Valid proof of
registration with certificate.
• Qualification, registration, and 10 years of
experience and above = 15 points
• Qualification, registration, and 08 years of
experience to less than 10 years = 10 points
• Qualification, registration, and 05 years’
experience to less than 08 years = 5 points
• Qualification, registration, and experience
less than 05 years = 0 points
Site Manager (10) Points
Provide proof of qualification in Quantity
Surveying with a minimum Diploma Certificate
in Building Science and should have a minimum
of 3 years of work experience as follows.
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• Qualification, and 5 years of experience and
above = 10 points
• Qualification, and 03 years of experience to
less than 05 years = 5 points
• Qualification, and 02 years’ experience to less
than 03 years = 3 points
• Qualification, and experience less than 02
years = 0 points
Professional Health and Safety Officer (5)
Points
Construction Health and Safety Officer (CHSO)
with a national diploma in Safety Management
and must be registered with SACPCMP as a
Construction Health and Safety Officer (CHSO)
with proof of registration and post registration as
follows:
Provide proof of qualification in Occupational
Health & Safety with a minimum of a Diploma
and should have a minimum of 3 years of work
experience as follows.
• Qualification, registration, and 5 years of
experience and above = 5 points
• Qualification, registration, and 03 years of
experience to less than 5 years = 5 points
• Qualification, registration, and 02 years’
experience to less than 03 years = 3 points
• Qualification, registration, and experience
less than 05 years = 0 points
Approach, • Work programme, plan and allocation of
Methodology, Work resources and tasks. (5) Points
Plan and Process
• Meeting deliverables and timeframes (5)
Points
• Methodology, roadmap and clear
understanding of information to be collected
and the rationale thereof (5) Points.
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TOTAL 100
The following criteria will be used for point’s allocation for price and specific goals on 80/20-
point system: -
Table 5: Price and Specific Goals
CRITERIA SUB-CRITERIA WEIGHTING/
POINTS
Price Detailed Budget Breakdown 80
Specific goals Specific goals 20
Total 100
All responsive bids that qualify by meeting the minimum thresholds for functionality are
then evaluated on the basis of price and preference in accordance with the 2022
Regulations of the Preferential Procurement Policy Framework Act No. . The
points scored for functionality are not carried over or considered in the calculation of the
Financial and Preference evaluation.
(1) The following formula will be used to calculate the points out of 80 for price in respect of a
tender value, inclusive of all applicable taxes:
Ps= 80 (1−Pt−Pmin )
Pmin
Where
Ps = Points scored for price of tender under consideration;
Pt = Price of tender under consideration, and;
Pmin = Price of lowest acceptable tender.
(2) The following table must be used to calculate the score out of 20 for Specific goals:
Specific goals for the tender and points claimed are indicated per the table below.
(Note to organs of state: 80/20 preference point system is applicable, corresponding
points must also be indicated as such.
Table 6: Specific Goals Evaluation (80/20)
The Specific Goals Number of Proof / Documentation required to
allocated points in terms of Points Claim Points for Specific Goals
this tender
Black Women Owned (Maximum points = 4 points)
75% - 100% 4 CSD or Sworn Affidavit
51% - 74.99 - 3 CSD or Sworn Affidavit
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The Specific Goals Number of Proof / Documentation required to
allocated points in terms of Points Claim Points for Specific Goals
this tender
Below 51% 1 CSD or Sworn Affidavit
Youth (Maximum points 7)
75% - 100% 7 CSD
51% - 74.99 - 5 CSD
Below 51% 3 CSD
Disabled People (Maximum 5)
75% - 100% 5 CSD
51% - 74.99 - 4 CSD
Below 51% 2 CSD
Historically Disadvantaged South Africans (Maximum 2)
HDSA 2 CSD or Sworn Affidavit
Military Veterans (Maximum 2)
Military Veterans 2 CSD
*Historically disadvantaged South Africans refers to any person, category of persons, or
communities disadvantaged by unfair discrimination before the constitution of the Republic of
SA, 1993 (ACT No. come into operations.
Specific Goals Evaluation:
A bidder must submit proof or documentation to claim points for specific goals. A bidder failing
to submit proof or documentation to claim points for specific goals will be interpreted to mean
that preference points for specific goals are not claimed. The bidder may not be disqualified
but will score 0 points out of 10 for specific goals.
6 VALIDITY PERIOD
This RFP shall be valid for [120 Business days] calculated from Bid closing date.
7 THE NATIONAL INDUSTRIAL PARTICIPATION PROGRAMME
7.1 National Industrial Participation Programme (NIPP) requirements:
The National Industrial Participation (NIP) Programme, which is applicable to all government
procurement contracts that have an imported content, became effective on the 1 September
1996. The NIP policy and guidelines were fully endorsed by Cabinet on 30 April 1997. In terms
of the Cabinet decision, all state and parastatal purchases / lease contracts (for goods, works
and services) entered into after this date, are subject to the NIP requirements. NIP is obligatory
and therefore must be complied with. The Industrial Participation Secretariat (IPS) of the
Department of Trade and Industry (DTI) is charged with the responsibility of administering the
programme.
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Bidders are therefore required to complete SBD 5 to give effect to the above. Bidders who
do not complete this form will be automatically disqualified. (if applicable)
8 POST TENDER NEGOTIATION (IF APPLICABLE)
The- HDA reserves the right to conduct post tender negotiations with a shortlist of Bidder(s). The
shortlist could comprise of one or more Bidders. Should the HDA conduct post tender
negotiations, Bidders will be requested to provide their best and final offers to the HDA based on
such negotiations. A final evaluation will be conducted in terms of 80/20.
9 BEST AND FINAL OFFER
The HDA reserves the right to embark on the Best and Final Offer (BAFO) Process where:
a) None of the proposals meet the RFP requirements;
b) None of the responses to RFP are affordable and demonstrate value for money; and
Upon the decision by the HDA to embark on a BAFO process it shall notify the response to RFP.
10 FINAL CONTRACT AWARD
The HDA may negotiate the final terms and conditions of the contract with the successful
Bidder(s). Bidder
11 FAIRNESS AND TRANSPARENCY
The HDA views fairness and transparency during the RFP Process as an absolute on which the
HDA will not compromise. The HDA will ensure that all members of evaluation committees
declare any conflicting or undue interest in the process and provide confidentiality undertakings
to the HDA.
The evaluation process will be tightly monitored and controlled by the HDA to assure integrity
and transparency throughout, with all processes and decisions taken being approved and
auditable.
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SECTION 3
PRICING AND DELIVERY SCHEDULE
Bidders are required to complete the Pricing Schedule as per Annexure: 2(Volume 2 /Envelop 2)