Issuing Organization
Sakhisizwe Local Municipality
Location
National
Closing Date
13 Mar 2026
Tender Type
RFP
Delivery Location
15 MACLEAR ROAD - ELLIOT - ELLIOT - 5460
Organization Type
GOVERNMENT
Published
04 Feb 2026
Median Estimate
RΒ 800Β 000
Range
Based on Build phase fallback. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Categories
RFP
15 MACLEAR ROAD - ELLIOT - ELLIOT - 5460
Tenders in this industry often require registration with these bodies.
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Date & Time
Friday, 13 March 2026 - 12:00
Venue
null
Is the form duly completed and signed?
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11. Form of Offer
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Is the form duly completed and signed?
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12. Declaration by Tenderer
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Is the form duly completed and signed?
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2. INVITATION TO BID
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BID INVITATION
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Bids are hereby invited from suitable qualified service providers for the Sakhisizwe Local Municipality projects as per the following description:
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Bid Number Bid Description Functionality Enquiries Closing Date
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Bid No: REQUEST FOR Criteria Points Technical Queries: Mr 13 March 2026@12H00
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SLM/SCM/44/202 PROPOSAL(S) (RFP) CAPACITY AND 35 S.Shazi, 047 877 5200, Email: 15 Maclear Road, Elliot
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5/2026 FOR THE EXPERIENCE building.sakhisizwlm@gmail.c
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DEVELOPMENT AND DEVELOPMENT 30 om
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LONG-TERM LEASE PROPOSAL
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FOR SHOPPING MALL
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INVESTMENT VALUE 15 SCM enquiries: Ms ON A PORTION OF
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ERF 50 CALA FINANCIAL VIABILITY 20 S.Ntanjana: 045 931 1011
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TOTAL 100 Email:
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sinazontanjana@sakhisizwe.g
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ov.za
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Evaluation Criteria 90/10 Price=90 Specific Goals=10: Specific Goals: Black Owned Company 02 Points, Locality 04 points, Woman
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Owned Company 03 points, People with Disability 01 Point (attach a full CSD report/statement of Municipal account/ proof of
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residence)
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The terms of reference are detailed in the Bid Document.
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OBTAINING OF TENDER DOCUMENT: Tender documents are obtained from e-tender portal (www.etenders.gov.za) and Sakhisizwe
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Website(www.slm.gov.za)
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Completed sealed bids and supporting documents, addressed to the Municipal Manager and marked with βDescription of the project
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and the bid numberβ must be deposited in the Bid box situated at Budget office Sakhisizwe Municipal offices 15 Maclear Road, Elliot,
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5460.
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The following compulsory supporting documents shall accompany your submissions:
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β’ Fully completed and signed Bid document (MBD 1 to 9)
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β’ Latest Full CSD Report (Not older than 3 Months)
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β’ Certified Copy of identity documents (not older than 6 months)
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β’ Municipal billing clearance certificates or Statement (not older than 3 months)/ a lease agreement signed by both
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parties lesser and lessee in the case of a tenancy or accompanied by municipal rates (not council proof of
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residence)/services certificate/ statement indicating that the owner not the tenant is responsible and that no
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dispute exists between such bidder and the municipality concerned in respect of any such arrear amounts.
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Bidders who reside within the Sakhisizwe Local Municipality jurisdiction will be verified with Sakhisizwe Local
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Municipality Revenue Section.
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β’ If Joint venture, Joint venture Agreement must be attached.
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β’ All alterations in prices/quotes must be signed for and failure to sign will result in tender deemed non-responsive,
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use of tip-ex is prohibited, and the tender will be deemed non-responsive.
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NB: Failure to meet the above conditions of the bid will lead to automatic disqualification.
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The Bidders shall also take note of the following conditions of the bid:
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β’ All prices shall be quoted in South African currency (R) Inclusive of VAT.
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β’ The Sakhisizwe Local Municipality does not bind itself to accept the lowest tender or any other tender and
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reserves the right to accept the whole or part of the tender thereof.
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β’ Late, faxed, e-mailed and/or un-signed documents will not be considered.
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β’ Bids submitted are to hold good for a period of 90 days.
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β’ No tenderers will be considered from the persons in the service of the state.
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MR S.G. SOTSHONGAYE
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MUNICIPAL MANAGER
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3. AUTHORITY TO SIGN A BID
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1. COMPANIES
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If a Bidder is a company, a certified copy of the resolution by the board of directors, duly signed, authorising the
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person who signs this bid to do so, as well as to sign any contract resulting from this bid and any other documents
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and correspondence in connection with this bid and/or contract on behalf of the company must be submitted with
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this bid, that is, before the closing time and date of the bid
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AUTHORITY BY BOARD OF DIRECTORS
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By resolution passed by the Board of Directors on __________________ 20___, Mr/Mrs______________(whose
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signature appears below) has been duly authorised to sign all documents in connection with this bid on behalf
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of______________________________________
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(Name of Company) in his/her capacity as _____________________________________________
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Full name of Director Residential address Signature
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SIGNED ON BEHALF OF DATE :
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COMPANY:
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PRINT NAME :
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WITNESS 1: WITNESS 2:
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2. SOLE PROPRIETOR (SINGLE OWNER BUSINESS)
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I,________________________________, the undersigned, hereby confirm that I am the sole owner of the business
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trading as_____________________________________________________________
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SIGNATURE: DATE:
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PRINT NAME:
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WITNESS 1: WITNESS 2:
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3. PARTNERSHIP
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We, the undersigned partners in the business trading as____________________________________
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hereby authorize Mr/Ms____________________________ to sign this bid as well as any contract
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resulting from the bid and any other documents and correspondence in connection with this bid and /or contract
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for and on behalf of___________________________________________(name of firm).
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The following particulars in respect of every partner must be furnished and signed by every partner:
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Full name of partner Residential address Signature
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SIGNED ON BEHALF OF DATE:
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COMPANY:
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PRINT NAME:
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WITNESS 1: WITNESS 2:
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4. CLOSE CORPORATION
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In the case of a close corporation submitting a bid, a resolution by its members, authorizing a member or other
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official of the corporation to sign the documents on their behalf, shall be included with the bid.
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By resolution of members at a meeting on__________________________ 20__at___________________,
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Mr/Ms____________________, whose signature appears below, has been authorized to sign all documents in
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connection with this bid on behalf of
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(Name of Close Corporation)_______________________________________________________
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FULL NAME OF MEMBER RESIDENTIAL ADDRESS SIGNATURE
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SIGNED ON BEHALF OF DATE:
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CLOSE CORPORATION:
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PRINT NAME:
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IN HIS/HER CAPACITY AS:
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WITNESS 1: WITNESS 2 :
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4. GENERAL CONDITIONS OF BID
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CONTENTS
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1. GENERAL CONDITIONS OF CONTRACT
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2. BID FORM
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3. COMPLETION OF BIDS
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4. SUBMISSION OF BIDS
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5. DATA TO BE FURNISHED AT BID STAGE
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6. WITHDRAWAL OF BIDS
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7. COSTS WHICH DEFAULTING BIDDERS MAY BE CALLED
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UPON TO PAY
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8. ACCEPTANCE OR REJECTION OF BIDS
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9. SITE INSPECTION/BIDDERS MEETING
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10. FAILURE TO RETURN BID DOCUMENTS
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12. EVALUATION OF BIDS
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13. BID VALIDITY PERIOD
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14. ACCEPTANCE OF BID
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15. PENALTIES
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16. CONTRACT ADJUSTMENTS
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17. CONTRACT PERIOD
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1. GENERAL CONDITIONS OF CONTRACT
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The General Conditions of Contract for Supply Chain Management shall apply to this contract. These general
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conditions shall be read in conjunction with the amendments and additions set out in the special conditions
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of contract.
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2. BID FORM
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All bids shall be made on the bid forms incorporated in this document.
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3. COMPLETION OF BIDS
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THE BIDDER SHALL COMPLETE ALL FORMS IN BLACK INK.
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Mistakes made by the Bidder in the completion of the forms shall not be erased. A line shall be drawn
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through the incorrect entry and the correct entry shall be written above and the correction initialed by the
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Bidder. Failure to observe this rule may lead to the bid being disqualified.
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Bids shall be ineligible for consideration unless submitted on the forms bound in this document.
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A bid shall not be considered if alterations have been made to the bid from, unless such alterations have
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been duly authenticated by the Bidder, or of any particulars required therein have not been completed in
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all respects.
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No unauthorized amendment shall be made to the bid form or to any other part of the bid document. If
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any such amendments are made, the bid may be rejected.
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Bids submitted in accordance with this bid document shall not have any qualifications. Any point of difficulty
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of interpretation shall be cleared with SAKHISIZWE Local Municipality as early as possible during the bid
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period. Should any query be found to be of significance, SAKHISIZWE Municipality will inform all Bidders
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accordingly as early as possible.
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4. SUBMISSION OF BIDS
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Each Bidder is required to return the complete set of bid documents with all the required information and
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complete in all respects.
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Bidders shall not tamper with the bid documents which shall be submitted as issued. Any bid documents
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found to have been unbound and rebound could be deemed to be unacceptable.
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Bids, in sealed envelopes clearly marked.
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βBid No: SLM/SCM/44/2025/2026: REQUEST FOR PROPOSAL(S) (RFP) FOR THE DEVELOPMENT AND
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LONG-TERM LEASE FOR SHOPPING MALL ON A PORTION OF ERF 50 CALA
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and the Bidderβs name and address, shall be delivered to SAKHISIZWE Local Municipality, Budget Office 15
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Maclear Road Elliot 5460 not later than 12:00 on 13 March 2026. Bids may not be faxed or e-mailed. Bids
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shall be opened in public shortly thereafter. Late bids will be rejected.
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5. DATA TO BE FURNISHED AT BID STAGE
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Bidders shall submit with their bids the information that is applicable and as may be required in terms of the
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specifications. The Employer reserves the right, in the event of such details being insufficient, to call for
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further information. The Bidder shall furnish such additional information within seven (7) days of being called
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upon to do so.
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6. WITHDRAWAL OF BIDS
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A Bidder may, without incurring any liability, withdraw his bid. This will be a written advice and received
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before the date and time of closure of this bid. The notice must be received by SAKHISIZWE Local Municipality
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before the closure of this bid.
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7. COSTS WHICH DEFAULTING BIDDERS MAY BE CALLED UPON TO PAY
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Should the Service Provider, after he has been notified of the acceptance of his bid, fail to enter into a contract
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when called upon to do so, within the period stipulated in the conditions of bid or within such extended
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period as the Employer may allow, the Service Provider holds himself liable for any additional expense which
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may incur in having to call for bids afresh and/or in having to accept any less favorable bid and that if he
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purports to withdraw his bid within the period for which he has agreed that it shall remain open for
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acceptance.
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The Service Provider shall indemnify the specified from any claim capable of being made against him either
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under the statute of common law in respect of any damage to any person or property arising out of the
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execution of this contract.
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8. ACCEPTANCE OR REJECTION OF BIDS
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Bids may be rejected if they show any additional items not originally included in the bid document.
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Conditional or incomplete offers, irregularities of any kind in the bid forms, or if the bid rates and amounts
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are obviously unbalanced and the Bidder, after having been called upon to adjust same in a reasonable
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manner, fails to do so within a period of seven(7) days having received notification to that effect.
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The Employer does not bind itself to accept the lowest or any bid and reserves the right to accept the whole
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or any part of a bid as it may deem expedient, nor will it assign any reason for the acceptance or rejection
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of any bid, be it the whole or part of a bid.
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9. SITE INSPECTION/BIDDERS MEETING
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THERE IS NO BRIEFING SESSION
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10. FAILURE TO RETURN BID DOCUMENTS
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A Bidder who does not submit a bid does not have to return the bid documents after the closing date for
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the receipt of bids.
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11. TAXES AND LEVIES
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Bidders shall include Value Added tax (VAT) in their bid rates.
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12. EVALUATION OF BIDS (BASED ON PREFERENTIAL PROCUREMENT REGULATIONS 2022)
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Bids will be evaluated based on the 80/20 preference point system in terms of the Preferential Procurement
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Regulations 2022 and Regulations thereto. These points will be allocated as follows:
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Price
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90 points will be awarded to the bidder submitting to the lowest bid.
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Preference
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10 points will be awarded to the bidder submitting required documents for Specific Goals.
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Functionality
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PREFERENTIAL PROCUREMENT REGULATIONS POINTS WILL BE AWARDED ACCORDING TO 80/20 SYSTEM
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Price - 90 Points
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Specific Goals - 10 Points
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FUNCTIONAL CRITERIA Points Returnable documents to be
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used in evaluation
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1. CAPACITY AND EXPERIENCE OF BIDDER 35
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AND BIDDERβS PROFESSIONAL TEAM points
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1.1 Development Experience of the bidding entity Bidder to submit portfolio of evidence (POE)
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in delivering projects of a similar nature indicating the following:
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The bidder must demonstrate experience in β’ Development name(s), description and
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delivering large scale development projects. The location;
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value of the projects must be clearly stated. β’ Development cost;
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β’ Pictures and completion certificate;
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Scoring will be based on the total value of β’ The funding approval from Funding
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development projects successfully completed. Institutions received for project(s) completed.
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R500 million and above = 10 points NB:
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R400m β less than R500 million = 9 points Failure to provide a complete POE with the
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R200m β less than R400m = 7 points requirements stipulated above, will result in the
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R100m β less than R200m = 5 points bidder being allocated no points.
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Below R80m = 2 points
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1.2 Capacity and Experience of the Bidderβs 10 Bidder, to submit the Property Development
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professional team in delivering projects of a Managerβs certified copies of qualifications
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similar nature
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Certified copy of degree in Built Environment =
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Experienced Property Development Manager 2 points
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points allocated as follows:
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β’ Qualification in Built Environment = 2 points
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Signed Reference Letters (on the relevant
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Demonstrate experience in the successful letterhead) for projects of a similar nature from
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delivery of property development projects = 8 clients indicating the following :
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points
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β’ Name of project(s) and description
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R500m β and above = 8 points β’ Value of project
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R300m β less than R500 million = 7 points β’ Contactable Details
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R100m β less than R300m = 5 points
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R50m β less than R100m = 3 points NB: Failure to submit the abovementioned
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Below R100m = 2 points Reference Letters, will result in the bidder
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being allocated no points.
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1.3. Architect with green building design expertise 5 Certified copy of degree in Architecture
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points allocated as follows :
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β’ Certified copy of valid registration with the
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β’ Qualification in Architecture/Degree in South African Council for the Architectural
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Architecture = 1 points Profession (SACAP)
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Valid registration with the South African Council Reference Letters (on the relevant letterhead)
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for the Architectural Profession (SACAP) = 2 For projects of a similar nature from clients
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points indicating the following:
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β’ Illustrate competencies of green building β’ Name of project(s) and description
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experience = 2 points (1 point per Reference β’ Copy of certified Green Building Certificate of
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Letter) the completed project(s)
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NB: Failure to submit the abovementioned
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Reference Letters, will result in the bidder
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being allocated no points.
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1.4. Experienced Leasing agent points allocated 6 Certified copy of registration with Professional
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as follows Regulatory Body Certified copy of valid fidelity
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fund certificate Signed Reference letter from
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β’ Registration with Property Practitioners the Developer(s)/client (on the relevant
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Regulatory Authority (PPRA)= 1 points letterhead) indicating the following:
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β’ Valid fidelity fund certificate = 2 points
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β’ Experience highlighting Listings completed, β’ Name of project(s); description and
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development cost;
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β’ Value of sales and leases concluded per
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Mandates negotiated, total sales concluded development
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/lease contracts concluded = 3 points
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R150m and above = 3 points
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R100m - less than R 150m = 2 points
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Below R100m = 1 points
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1.5. Quantity Surveyor points allocated as follows 4 Certified copy of Quantity Surveying Degree
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:
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β’ Qualification in Quantity Surveying = 1 point Certified copy of Valid registration with the
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β’ Registration with the South African Council of South African Council of Quantity Surveying
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Quantity Surveying Profession (SACQSP) = 1 Profession (SACQSP)
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point
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β’ Project Experience highlighting projects of a Signed Letters of reference from the
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similar nature = 2 points Developer specifying the following:
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R200m and above = 2 points β’ Project name and value
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R100m β less than R200m = 1 points β’ Contactable Details
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Less than R50m = 0 points
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NB: Failure to submit the abovementioned
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Reference Letters, will result in the bidder
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being allocated no points.
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2. DEVELOPMENT PROPOSAL 30
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points
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Conformity of the Development Proposal to the 10 Bidder to submit a detailed development plan
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vision for the property points allocated as follows: specifying the following:
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2.1 Development Plan points to include the β’ Methodology and provide details of the
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following : bidderβs vision of all the properties including
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land use, open areas, roads and path
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β’ The bidderβs vision of all the above mentioned networks;
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site within the βprecinct, land use types, open
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areas, roads and path networks = 4 points β’ How the proposed development will
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β’ How the bidderβs development proposal will incorporate the existing municipal uses
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incorporate the existing municipal uses and (maximum of 8 pages).
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integrate with future developments = 4 points
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β’ Green building approach = 2 points
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2.2. Concept Plan = Proposed buildings 10 Bidder to submit A3 size drawings and
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indicating the following: diagrams which specify the following:
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β’ The proposed site layout, extent of buildings in β’ Ratios of the different proposed land uses
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square metres, height, elevations and floor plans β’ Indicative building footprints/ massing form,
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= 2 points Paying attention to edges and interfaces
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β’ Ratios of the different land uses proposed β’ Plans that are compatible to the character of
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inclusive of Floor plans and elevations = 2 points the existing environment and provide
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β’ Architectural aesthetic of the proposed enhancements that improve the nature of the
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development inclusive of Sustainability (Green environment
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Elements) = 2 points β’ Architectural aesthetic of the proposed
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development
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β’ Plans to achieve EDGE/LEED certification = 2
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points
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β’ Urban Form = 2 points
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2.3 Development Implementation Programme 10 Bidder to submit a detailed work breakdown
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indicating key steps and milestones from the date (including timelines from signature of
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of signature of the agreement to tenanting and agreement ) on the following:
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Property Management
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β’ Planning and designs,
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Detailed Project Programme highlighting the β’ Marketing, achievement of EDGE
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following: (Excellence in Design for Greater Efficiencies)
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/LEED (Leadership in Energy and
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β’ How Financial Closure will be achieved within Environmental Design) certification;
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180 days = 5 points β’ Municipal approvals and/or any other
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β’ How the building upgrade will be completed regulatory compliance required prior to
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from signature of Development Lease Agreement development,
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= 5 points β’ Financial closure,
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β’ Procurement and construction,
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β’ Property management and tenanting, (where
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applicable provide a phasing programme).
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3. INVESTMENT VALUE (BACKED BY 15
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FINANCIAL FEASIBILITY AND points
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SUSTAINABILITY)
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3.1 A realistic monetary investment value pledged 5 Project Feasibility Model with projected 20
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to the project backed by a QS Report year discounted cashflows, development
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phasing reflecting commencement and
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completion of various project milestones
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3.2 Project Feasibility Model with projected 20- 10 Bidder to submit a project feasibility model with
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year discounted cash flows, development phasing projected 20-year discounted cashflows
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reflecting commencement and completion of backed by development Cost (Total
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various project milestones = 10 points Investment Value), Projected Income,
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Financial Ratios and Estimated Operating
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Costs. The feasibility model must be prepared
MandatoryCategory: technical
in Ms Excel format.
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4. FINANCIAL VIABILITY 20
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Points
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The bidder must be able to demonstrate proof of 20 The Bidder must submit the following :
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availability/ access to the funding (debt and own
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equity) required to execute the development.
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The bidder must provide a funding plan stating Copy of latest stamped bank statements from
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the sources of funding required for the a registered financial institution showing
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development. availability of funds/investments/shares
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PROOF OF FUNDING AVAILABILITY AND/OR
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Note: The Equity Contribution (A) and the Debt Signed letter of intent from registered funding
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Contribution (B) must be equal to 100%. The institutions / investors indicating in principle
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scoring of A and B below will be scored approval funding for project
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interchangeably to achieve the total funding
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combination of 100% between debt and own AND/OR
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equity.
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An original letter from a registered bank
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A) bidder to provide proof of availability of 20% confirming the working capital available (not
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equity funding for the project (in the form of bank older than three months on date of
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statements or by way of a written undertaking of submission)
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an equity funder
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β’ Bidder provides proof of 20% or more own AND/OR
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equity = 15 points
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β’ Bidder provides proof of 10% own equity = 7 Proof of own equity funding in relation to equity
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points contribution
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β’ No proof of own equity = 0 points
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AND /OR
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B) Bidder to provide proof of availability of debt
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funding from a financial institution Proof of sound equity partners and their
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β’ Bidder provides proof of 80% or more debt financials if relying in equity funding. Equity
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equity = 5 points Partner must provide the latest Bank
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β’ Bidder provides proof of 40% or more debt Statement or confirmation of availability of
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equity = 3 points funds.
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β’ Bidder provides proof of less than 40% debt
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equity = 1 points
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β’ No proof/confirmation of debt funding = 0 points
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Total Points 100
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14. ACCEPTANCE OF BID
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The Municipality does not bind itself to accept the lowest or any bid received and reserves the right to accept
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the whole or part of the bid.
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15. PENALTIES
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In the event that the Service Provider fails to deliver as specified in Section 13 βSpecifications, the Employer
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may withhold 10% of the invoice amount.
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16. CONTRACT ADJUSTMENT
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No contract adjustment will be allowed during this period and the rates are fixed.
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5. GENERAL CONDITIONS OF CONTRACT-GOVERNMENT PROCUREMENT
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TABLE OF CLAUSES
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1. Definition
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2. Application
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3. General
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4. Standards
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5. Use of contract documents and information; inspection
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6. Patent rights
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7. Performance security
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8. Inspections, tests and analysis
Category: technical
9. Packing
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10. Delivery and documents
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11. Insurance
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12. Transportation
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13. Incidental Services
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14. Spare Parts
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15. Warranty
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16. Payment
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17. Prices
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18. Contract amendments
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19. Assignment
Category: technical
20. Subcontracts
Category: technical
21. Delays in the supplierβs performance
Category: technical
22. Penalties
Category: technical
23. Termination for default
Category: technical
24. Dumping and countervailing duties
Category: technical
25. Force Majeure
Category: technical
26. Termination for insolvency
Category: technical
27. Settlement of disputes
Category: technical
28. Limitation of liability
Category: technical
29. Governing language
Category: technical
30. Applicable law
Category: technical
31. Notices
Category: technical
32. Taxes and duties
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General Conditions of Contract
Category: technical
1. Definition
Category: technical
1. The following terms shall be interpreted as indicated:
Category: technical
1.1 βClosing timeβ means the date and hour specified in the bidding documents for the receipt of bids
Category: technical
1.2 βContractβ means the written agreement entered into between the purchaser and the supplier, as recorded
Category: technical
in the contract form signed by the parties, including all attachments and appendices thereto and all
Category: technical
documents incorporated by reference therein.
Category: technical
1.3 βContract priceβ means the price payable to the supplier under the contract for the full and proper
Category: technical
performance of his contractual obligations.
Category: technical
1.4 βCorrupt practiceβ means the offering, giving, receiving, or soliciting of anything of value to influence the
Category: technical
action of a public official in the procurement process or in contract execution.
Category: technical
1.5 βCountervailing dutiesβ are imposed in cases where an enterprise abroad is subsidized by itβs government
Category: technical
and encouraged to market itβs product internationally.
Category: technical
1.6 βCountry of originβ means the place where the goods were mined, grown or produced or from which the
Category: technical
services are supplied. Goods are produced when, through manufacturing, processing or substantial and
Category: technical
major assembly of components, a commercially recognized new product 5 5 results that is substantially
Category: technical
different in basic characteristics or in purpose or utility from itβs components.
Category: technical
1.7 βDayβ means calendar day.
Category: technical
1.8 βDeliveryβ means delivery in compliance of the conditions of the contract or order.
Category: technical
1.9 βDelivery of stockβ means immediate delivery directly from stock actually on hand.
Category: technical
1.10 βDelivery into consignees store or to his siteβ means delivered and unloaded in the specified store or depot
Category: technical
or on the specified site in compliance with the conditions of the contract or order, the supplier bearing all
Category: technical
risks and charges involved until the supplies are so delivered and a valid receipt is obtained.
Category: technical
1.11 βDumpingβ occurs when a private enterprise abroad markets itβs goods on own initiative in the RSA at lower
Category: technical
prices than that of the country of origin and which have the potential to harm the local industries in the
Category: technical
RSA.
Category: technical
1.12 βForce majeureβ means an event beyond the control of the supplier and not involving the supplierβs fault
Category: technical
or negligence and not foreseeable.
Category: technical
Such events may include, but is not restricted to, acts of the purchaser in itβs sovereign capacity, wars or
Category: technical
revolution, fires, floods, epidemics, quarantine restrictions and freight embargoes.
Category: technical
1.13 βFraudulent practiceβ means a misrepresentation of facts in order to influence a procurement process or
Category: technical
the execution of a contract to the detriment of any bidder, and includes collusive practice among bidders
Category: technical
(prior to or after bid submission) designed to establish bid prices at artificial non- competitive levels and to
Category: technical
deprive the bidder of the benefits of free and open competition.
Category: technical
1.14 βGCCβ means the General Conditions of Contract.
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1.15 βGoodsβ means all of the equipment, machinery, and/or other materials that the supplier is required to
MandatoryCategory: technical
supply to the purchaser under the contract.
Category: technical
1.16 βImported contentβ means that portion of the bidding price represented by the cost of components, parts
Category: technical
or materials which have been or are still to be imported(whether by the supplier or his sub-contractors)
Category: technical
and which costs are inclusive of the costs abroad, plus freight and other direct importation costs such as
Category: technical
landing costs, dock dues, import duty, sales duty or other similar tax or duty at the South African place of
Category: technical
entry as well as transportation and handling charges to the factory in the Republic where the supplies
Category: technical
covered by the bid will be manufactured.
Category: technical
1.17 βLocal contentβ means that portion of the bidding price which is not included in the imported content
Category: technical
provided that local manufacture does take place.
Category: technical
1.18 βManufactureβ means the production of products in a factory using labour, materials, components and
Category: technical
machinery and includes other related value adding activities.
Category: technical
1.19 βOrderβ means an official written order issued for the supply of goods or works or the rendering of a service.
Category: technical
1.20 βProject site,β where applicable, means the place indicated in bidding documents.
Category: technical
1.21 βPurchaserβ means the organization purchasing the goods.
Category: technical
1.22 βRepublicβ means the Republic of South Africa.
Category: technical
1.23 βSCCβ means Special Conditions of Contract.
Category: technical
1.24 βServicesβ means those functional services ancillary to the supply of the goods, such as transportation and
Category: technical
any other incidental services, such as installation, commissioning, provision of technical assistance,training,
Category: technical
catering, gardening, security, maintenance and other such obligations of the supplier covered under the
Category: technical
contract.
Category: technical
1.25 βWrittenβ or βin writingβ means handwritten in ink or any form of electronic or mechanical writing.
Category: technical
2. Application
Category: technical
2.1 These general conditions are applicable to al bids, contracts and orders including bids for functional and
Category: technical
professional services, sales, hiring, letting and the granting or acquiring of rights, but excluding immovable
Category: technical
property, unless otherwise indicated in the bidding documents.
Category: technical
2.2 Where applicable, special conditions of contract are also laid down to cover specific supplies, services or
Category: technical
works.
Category: technical
2.3 Where such special conditions of contract are in conflict with these general conditions, the special
Category: technical
conditions shall apply.
Category: technical
3. General
Category: technical
3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any expense
Category: technical
Incurred in the preparation and submission of a bid. Where applicable a non-refundable fee for documents may be
Category: technical
charged.
Category: technical
3.2 With certain exceptions, invitations to bid are only published in the Government Tender Bulletin. The
Category: technical
Government Tender Bulletin may be obtained directly from the Government Printer, Private Bag X85,
Category: technical
Pretoria 0001, or accessed electronically from www.treasury.gov.za
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4. Standards
Category: technical
4.1 The goods supplied shall conform to the standards mentioned in the bidding documents and specifications.
Category: technical
5. Use of contract documents and information inspection
Category: technical
5.1 The supplier shall not, without the purchaserβs prior written, disclose the contract, or any provision thereof,
Category: technical
or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the
Category: technical
purchaser in connection therewith, to any person other than a person employed by the supplier in the
Category: technical
performance of the contract. Disclosure to any such employed person shall be made in confidence and shall
Category: technical
extend only so far as may be necessary for purposes of such performance.
Category: technical
5.2 The supplier shall not, without the purchaserβs prior written consent. make use of any document or
Category: technical
information mentioned in GCC clause 5.1 except for purposes of performing the contract.
Category: technical
5.3 Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the property of the
Category: technical
purchaser and shall be returned (all copies) to the purchaser on completion of the supplierβs performance
Category: technical
under the contract if so required by the purchaser.
MandatoryCategory: technical
5.4. The supplier shall permit the purchaser to inspect the supplierβs records relating to the performance of the
Category: technical
supplier and to have them audited by auditors appointed by the purchaser, if so required by the purchaser.
MandatoryCategory: technical
6. Patent rights
Category: technical
6.1 The supplier shall indemnify the purchase against all third-party claims of infringement of patent,
Category: technical
trademark, or industrial design rights arising from use of the goods or any part thereof by the purchaser.
Category: technical
7. Performance
Category: technical
7.1 Within thirty(30) days of receipt of the notification of contract award, security the successful bidder shall
Category: technical
furnish to the purchaser the performance security of the amount specified in SCC.
Category: technical
7.2 The proceeds of the performance security shall be payable to the purchaser as compensation for any loss
Category: technical
resulting from the supplierβs failure to complete his obligations under the contract.
Category: technical
7.3 The performance security shall be denominated in the currency of the contract, or in a freely convertible
Category: technical
currency acceptable to the purchaser and shall be in one of the following forms:
Category: technical
(a) a bank guarantee or an irrecoverable letter of credit issued by a reputable bank located in the
Category: technical
purchaserβs country or abroad, acceptable to the purchaser, in the form provided in the bidding
Category: technical
documents or another form acceptable to the purchaser; or
Category: technical
(b) a cashierβs or certified cheque
Category: technical
7.4 The performance security will be discharged by the purchaser and
Category: technical
returned to the supplier not later than thirty(30) days following the date of completion of the supplierβs
Category: technical
performance obligations under the contract, including any warranty obligations, unless otherwise specified
Category: technical
in SCC.
Category: technical
8. Inspection, tests and an analyses
Category: technical
8.1 All pre-bidding testing will be for the account of the bidder.
Category: technical
8.2 If it is a bid condition that supplies to be produced or services to be rendered should at any stage during
Category: technical
production or execution or on completion be subject to inspection, the premises of the bidder or contractor
Category: technical
shall be open, at all reasonable hours, for inspection by a representative of the Department or an
Category: technical
organization acting on behalf of the Department.
Category: technical
8.3 If there are no inspection requirements indicated in the bidding documents, and no mention is made in the
Category: technical
contract, but during the contract period it is decided that inspections shall be carried out, the purchaser
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shall itself make the necessary arrangements, including payment arrangements with the testing authority
Category: technical
concerned.
Category: technical
8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the supplies to be in accordance
Category: technical
with the contract requirements, the cost of the inspections, tests and analyses shall be defrayed by the
Category: technical
purchaser.
Category: technical
8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with the contract
Category: technical
requirements, irrespective of whether such supplies or services are accepted or not, the cost in connection
Category: technical
with these inspections, tests or analyses shall be defrayed by the supplier.
Category: technical
8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the contract
Category: technical
requirements may be rejected.
Category: technical
8.7 Any contract supplies may on or after delivery be inspected, tested or analyzed and may be rejected if found
Category: technical
not to comply with the requirements of the contract. Such rejected supplies shall be held at the cost and
Category: technical
risk of the supplier who shall, when called upon, remove them immediately at his own cost and forthwith
Category: technical
substitute them with supplies which do comply with the requirements of the contract.
Category: technical
Failing such removal, the rejected supplies shall be returned at the suppliers cost and risk. Should the
Category: technical
supplier fail to provide the substitute supplies forthwith, the purchaser may, without giving the supplier
Category: technical
further opportunity to substitute the rejected supplies, purchase such supplies as may be necessary at the
Category: technical
expense of the supplier.
Category: technical
8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the rights of the purchaser to cancel the contract on
Category: technical
account of a breach of the conditions thereof, or to act in terms of clause 23 of GCC.
Category: technical
9. Packing
Category: technical
9.1 The supplier shall provide such packing of the goods as is required to prevent their damage or deterioration
MandatoryCategory: technical
during transit to their final destination, as indicated in the contract. The packing shall be sufficient to
Category: technical
withstand, without limitation, rough handling during transit and exposure to extreme temperatures, salt
Category: technical
and precipitation during transit, and open storage. Packing, case size and weights shall take into
Category: technical
consideration, where appropriate, the remoteness of the goodsβ final destination and the absence of heavy
Category: technical
handling facilities at all points in transit.
Category: technical
9.2 The packing, marking and documentation within and outside the packages shall comply strictly with such
Category: technical
special requirements as shall be expressly provided for in the contract, including additional requirements,
Category: technical
if any, specified in SCC, and in any subsequent instructions ordered by the purchaser.
Category: technical
10. Delivery and documents
Category: technical
10.1 Delivery of the goods shall be made by the supplier in accordance with the terms specified in the contract.
Category: technical
The details of shipping and/or other documents to be furnished by the supplier are specified in SCC.
Category: technical
10.2 Documents to be submitted by the supplier are specified in SCC.
Category: technical
11. Insurance
Category: technical
11.1 The goods supplied under the contract shall be fully insured in a freely convertible currency against loss or
Category: technical
damage incidental to manufacture or acquisition, transportation, storage and delivery in the manner
Category: technical
specified in the SCC.
Category: technical
12. Transportation
Category: technical
12.1 Should a price other than an all-inclusive delivered price be required, this shall be specified in the SCC.
MandatoryCategory: technical
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13. Incidental services
Category: technical
13.1 The supplier may be required to provide any or all of the following services, including additional services, if
MandatoryCategory: technical
any, specified in SCC:
Category: technical
(a) performance or supervision of on-site assembly and/or commissioning of the supplied goods;
Category: technical
(b) furnishing of tools required for assembly and/or maintenance of the supplied goods;
MandatoryCategory: technical
(c) furnishing of a detailed operations and maintenance manual for each appropriate unit of the
Category: technical
supplied goods;
Category: technical
(d) performance or supervision or maintenance and/or repair of the supplied goods, for a period of
Category: technical
time agreed by the parties, provided that this service shall not relieve the supplier of any warranty
Category: technical
obligations under this contract; and
Category: technical
(e) training of the purchaserβs personnel, at the supplierβs plant and/or on-site, in assembly, start-up,
Category: technical
operation, maintenance, and/or repair of the supplied goods.
Category: technical
13.2 Prices charged by the supplier for incidental services, if not included in the contract price for the goods,
Category: technical
shall be agreed upon in advance by the parties and shall not exceed the prevailing rates charged to
Category: technical
other parties by the supplier for similar services.
Category: technical
14. Spare Parts
Category: technical
14.1 As specified in SCC, the supplier may be required to provide any or
MandatoryCategory: technical
all of the following materials, notifications, and information pertaining to spare parts, manufactured or
Category: technical
distributed by the supplier:
Category: technical
(a) such spare parts as the purchaser may elect to purchase from the supplier, provided that
Category: technical
this election shall not relive the supplier of any warranty obligations under the contract;
Category: technical
and
Category: technical
(b) in the event of termination of production of spare parts:
Category: technical
(i) advance notification to the purchaser of the pending termination, in sufficient time to
Category: technical
permit the purchaser to procure needed requirements; and
Category: technical
(ii) following such termination, furnishing at no cost to the purchaser, the blueprints,
Category: technical
drawings and specifications of the spare parts, if requested.
Category: technical
15. Warranty
Category: technical
15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or
Category: technical
current models, and that they incorporate all recent improvements in design and materials unless provided
Category: technical
otherwise in the contract. The supplier further warrants that all goods supplied under this contract shall
Category: technical
have no defect, arising from design, materials or workmanship (except when the design and/or material is
Category: technical
required by the purchaserβs specifications) or from any act or omission of the supplier, that may develop
MandatoryCategory: technical
under normal use of the supplied goods in the conditions prevailing in the country of final destination.
Category: technical
15.2 This warranty shall remain valid for twelve(12) months after the goods, or any portion thereof as the case
Category: technical
may be, have been delivered to and accepted at the final destination indicated in the contract, or for
Category: technical
eighteen(18) months after the date of shipment from the port or place of loading in the source country,
Category: technical
whichever period concludes earlier, unless specified in SCC.
Category: technical
15.3 The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.
Category: technical
15.4 Upon receipt of such notice, the supplier shall, within the period specified in SCC and with all reasonable
Category: technical
speed, repair or replace the defective goods or parts thereof, without costs to the purchaser.
Category: technical
15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period specified in SCC, the
Category: technical
purchaser may proceed to take such remedial action as may be necessary, at the supplierβs risk and expense
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Category: technical
and without prejudice to any other rights which the purchaser may have against the supplier under the
Category: technical
contract.
Category: technical
16. Payment
Category: technical
16.1 The method and conditions of payment to be made to the supplier under this contract shall be specified in
Category: technical
SCC.
Category: technical
16.2 The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery note and
Category: technical
upon fulfillment of other obligations stipulated in the contract.
Category: technical
16.3 Payment shall be made promptly by the purchaser, but in no case later than thirty (30) days after submission
Category: technical
of an invoice or claim by the supplier.
Category: technical
16.4 Payment will be made in Rand unless otherwise stipulated in SCC.
Category: technical
17. Prices
Category: technical
17.1 Prices charged by the supplier for goods delivered and services
Category: technical
performed under the contract shall not vary from the prices quoted by the supplier in his bid, with the
Category: technical
exception of any price adjustments authorized in SCC or in the purchaserβs request for bid validity extension,
Category: technical
as the case may be.
Category: technical
18. Contract Amendments
Category: technical
18.1 No variation in or modification of the terms of the contract shall be made except by written amendment
Category: technical
signed by the parties concerned.
Category: technical
19. Assignment
Category: technical
19.1 The supplier shall not assign, in whole or in part, itβs obligation to perform under the contract, except with
Category: technical
the purchaserβs prior written consent.
Category: technical
20. Subcontracts
Category: technical
20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this contract if not
Category: technical
already specified in the bid. Such notification, in the original bid or later, shall not relieve the supplier
Category: technical
from any liability or obligation under the contract.
Category: technical
21. Delays in the Suppliers Performance
Category: technical
21.1 Delivery of the goods and performance of services shall be made by the supplier in accordance with the
Category: technical
time schedule prescribed by the purchaser in the contract.
Category: technical
21.2 If at any time during performance of the contract, the supplier or its subcontractor(s) should encounter
Category: technical
conditions impeding timely delivery of the goods and performance of services, the supplier shall promptly
Category: technical
notify the purchaser in writing of the fact of the delay, its likely duration and its cause(s). As soon as
Category: technical
practicable after receipt of the suppliers notice, the purchaser shall evaluate the situation and
Category: technical
may at his discretion extend the supplierβs time for performance, with or without the imposition of
Category: technical
penalties, in which case the extension shall be ratified by the parties by amendment of contract.
Category: technical
21.3 No provision in a contract shall be deemed to prohibit the obtaining of supplies or services from a national
Category: technical
department, provincial department, or a local authority.
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Category: technical
21.4 The right is reserved to procure outside of the contract small quantities or to have minor essential services
Category: technical
executed if an emergency arises, the supplierβs point of supply is not situated at or near the place where
Category: technical
the supplies are required, or the supplierβs services are not readily available.
MandatoryCategory: technical
21.5 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its delivery
Category: technical
obligations shall render the supplier liable to the imposition of penalties, pursuant to GCC Clause 22, unless
Category: technical
an extension of time is agreed upon pursuant to GCC Clause 21.2 without the application of penalties.
Category: technical
21.6 Upon any delay beyond the delivery period in the case of a supplies contract, the purchaser shall without
Category: technical
canceling the contract, be entitled to purchase supplies of a similar quality and up to the same quantity in
Category: technical
substitution of the goods not supplied in conformity with the contract and to return any goods delivered
Category: technical
later at t he supplierβs expense and risk, or to cancel the contract and buy such goods as may be requires to
Category: technical
complete the contract and without prejudice to his other rights, be entitled to claim damages from the
Category: technical
supplier.
Category: technical
22. Penalties
Category: technical
22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of
Category: technical
the goods, or to perform the services within the period(s) specified in the contract, the purchaser shall,
Category: technical
without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a
Category: technical
sum calculated on the delivered price of the delayed goods or unperformed services using the current prime
Category: technical
interest rate calculated for each day of the delay until actual delivery or performance. The purchaser may
Category: technical
also consider termination of the contract pursuant to GCC Clause 23.
Category: technical
23. Termination for default
Category: technical
23.1 The purchaser, without prejudice to any other remedy for breach of contract, by written notice of default
Category: technical
sent to the supplier, may terminate this contract in whole or in part:
Category: technical
(a) if the supplier fails to deliver any or all of the goods within the period(s) specified in the contract,
Category: technical
or within any extension thereof granted by the purchaser pursuant to GCC Clause 21.2;
Category: technical
(b) if the supplier fails to perform any other obligation(s) under the contract; or
Category: technical
(c) if the supplier, in the judgment of the purchaser, has engaged in corrupt or fraudulent practices in
Category: technical
competing for or in executing the contract.
Category: technical
23.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may procure, upon
Category: technical
such terms and in such manner as it deems appropriate, goods, works or services similar to those
Category: technical
undelivered, and the supplier shall be liable to the purchaser for any excess costs for such similar goods,
Category: technical
works or services. However, the supplier shall continue performance of the contract to the extent not
Category: technical
terminated.
Category: technical
24. Anti-dumping and countervailing
Category: technical
4.1 When, after the date of bid, provisional payments are required, or anti- dumping or countervailing duties
MandatoryCategory: technical
are imposed, or the amount of a provisional payment or anti-dumping or countervailing right is Increased
Category: technical
in respect of any dumped or subsidized import, the State is not liable for any amount so required or
MandatoryCategory: technical
imposed, or for the amount of any such increase. When, after the said date, such a provisional payment is
Category: technical
no longer required or any such anti-dumping or countervailing right is abolished, or where the amount of
MandatoryCategory: technical
such provisional payment or any such right is reduced, any such favorable difference shall on demand be
Category: technical
paid forthwith by the Contractor to the State or the State may deduct such amounts from moneys (if any)
Category: technical
which may otherwise be due to the contractor in regard to supplies or services which he delivered or
Category: technical
rendered, or is to deliver or render in terms of the contract or any other contract or any other amount
Category: technical
which may be due to him.
Category: technical
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Category: technical
25. Force Majeure
Category: technical
25.1 Notwithstanding the provisions of GCC Clause 22 and 23, the supplier shall not be liable for forfeiture of its
Category: technical
performance security, damages or termination for default if and to the extent that his delay in performance
Category: technical
or other failure to perform his obligations under the contract is the result of an event of force majeure.
Category: technical
25.2 If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing of such
Category: technical
condition and the cause thereof, unless otherwise directed by the purchaser in writing, the supplier
Category: technical
shall continue to perform its obligations under the contract as far as is reasonably practical, and shall seek
Category: technical
all reasonable alternative means for performance not prevented by the force majeure event.
Category: technical
26. Termination for insolvency
Category: technical
26.1 The purchaser may at any time terminate the contract by giving written notice to the supplier if the supplier
Category: technical
becomes bankrupt or otherwise insolvent. In this event, termination will be without compensation to the
Category: technical
supplier, provided that such termination will not prejudice or affect any right of action or remedy which has
Category: technical
accrued or will accrue thereafter to the purchaser.
Category: technical
27. Settlement of disputes
Category: technical
27.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the supplier in
Category: technical
connection with or arising out of the contract, the parties shall make every effort to resolve amicably such
Category: technical
dispute or difference by mutual consultation.
Category: technical
27.2 If, after thirty (30) days, the parties have failed to resolve their dispute, or difference by such mutual
Category: technical
consultation, then either the purchaser or the supplier may give notice to the other party of his intention
Category: technical
to commence with mediation. No mediation in respect of this matter may be commenced unless such
Category: technical
notice is given to the other party.
Category: technical
27.3 Should it not be possible to settle a dispute by means of mediation, it may be settled in a South African
Category: technical
court of law.
Category: technical
27.4 Mediation proceedings shall be conducted in accordance with the rules of procedure specified in the SCC.
Category: technical
27.5 Notwithstanding any reference to mediation and/or court proceedings herein,
Category: technical
(a) the parties shall continue to perform their respective obligations under the contract unless they
Category: technical
otherwise agree; and
Category: technical
(b) the purchaser shall pay the supplier any monies due the supplier.
Category: technical
28. Limitation of liability
Category: technical
28.1 Except in cases of criminal negligence or willful misconduct, and in the case of infringement pursuant to
Category: technical
Clause 6;
Category: technical
(a) the supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise, for any indirect
Category: technical
or consequential loss or damage, loss of use, loss of production, or loss of profits or interest costs, provided
Category: technical
that this exclusion shall not apply to any obligation of the supplier to pay penalties and/or damages to the
Category: technical
purchaser; and
Category: technical
(b) the aggregate liability of the supplier to the purchaser, whether under the contract, in tort or otherwise,
Category: technical
shall not exceed the total contract price, provided that this limitation shall not apply to the cost of repairing
Category: technical
or replacing defective equipment.
Category: technical
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Category: technical
29. Governing language
Category: technical
29.1 The contract shall be written in English. All correspondence and other documents pertaining to the contract
Category: technical
that is exchanged by the parties shall also be written in English.
Category: technical
30. Applicable law
Category: technical
30.1 The contract shall be interpreted in accordance with South African laws, unless otherwise specified in SCC.
Category: technical
31. Notices
Category: technical
31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered or certified mail
Category: technical
and any other notice to him shall be posted by ordinary mail to the address furnished in his bid or to the
Category: technical
address notified later by him in writing and such posting shall be deemed to be proper service of such
Category: technical
notice.
Category: technical
31.2 The time mentioned in the contract documents for performing any act after such aforesaid notice has been
Category: technical
given, shall be reckoned from the date of posting such notice.
Category: technical
32. Taxes and Duties
Category: technical
32.1 A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and other such
Category: technical
levies imposed outside the purchaserβs country.
Category: technical
32.2 A local supplier shall be entirely responsible for all taxes, duties, license fees, etc, incurred until delivery of
Category: technical
the contract goods to the purchaser.
Category: technical
32.3 No contract shall be concluded with any bidder whose tax matters are not in order. Prior to the award of a
Category: technical
bid the Department must be in possession of a tax clearance certificate, submitted by the bidder.
MandatoryCategory: technical
This certificate must be an original issued by the South African Revenue Services.
MandatoryCategory: technical
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Category: technical
6. PAST EXPERIENCE
Category: technical
PAST EXPERIENCE 1
Category: technical
Service Providers must furnish hereunder details of similar projects/service, which they have satisfactorily
MandatoryCategory: technical
completed in the past. The information shall include a description, Contract value and name of Employer
Category: technical
with contactable references.
Category: technical
DURATION AND
Category: technical
NATURE OF VALUE OF EMPLOYER
Category: technical
EMPLOYER COMPLETION
Category: technical
WORK WORK CONTACT NO.
Category: technical
DATE
Category: technical
SIGNATURE: NAME (PRINT):
Category: technical
CAPACITY: DATE:
Category: technical
NAME OF FIRM:
Category: technical
of 56
Category: technical
No specific requirements found
MandatoryCategory: compliance
04 Feb
2026
Tender Published
Tender was published
13 Mar
2026
Closing Date
Tender closing date
TENDER DOCUMENT REQUEST FOR PROPOSALS FOR DEVELOPMENT OF SHOPPING MALL.pdf
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