Issuing Organization
Msunduzi Local Municipality
Location
KwaZulu-Natal
Closing Date
04 Mar 2026
Tender Type
Request for Bid(Open-Tender)
Delivery Location
333 church street - Pietermaritzburg - Pietermaritzburg - 3201
Organization Type
GOVERNMENT
Published
04 Feb 2026
Median Estimate
RΒ 800Β 000
Range
Based on Build phase fallback. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Categories
Request for Bid(Open-Tender)
333 church street - Pietermaritzburg - Pietermaritzburg - 3201
Tenders in this industry often require registration with these bodies.
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Date & Time
Wednesday, 04 March 2026 - 11:00
Venue
Auditorium No. 1, 1st Floor, Bessie Head Library, 260 Church Street
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
1.0 SCOPE OF WORKS
Category: technical
This scope of this contract is a Cloud Hosted PABX digital phone system (VoIP) that is
Category: technical
underpinned by an integrated ICT Network that enables the Msunduzi Municipality to make calls
Category: technical
over the internet, across all outlined business sites, inclusive of Data Centre.
Category: technical
Preference will be given to Bidders that propose a single OEM architectural design, inclusive of
Category: technical
network infrastructure that ensures seamless integration and functionality of all configurable
Category: technical
network equipment.
Category: technical
The Bidders are expected to:
Category: technical
1.1 Supply, install, upgrade, and configure new hardware components as per Bidders
Category: technical
proposed Hosted PABX Solution as per OEM specifications.
Category: technical
1.2 Perform ongoing maintenance and proactive monitoring of the Hosted PABX and
Category: technical
Telephony infrastructure to ensure optimal uptime and system resilience.
Category: technical
1.3 Deliver comprehensive support and technical expertise for the Bidders proposed Hosted
Category: technical
PABX solution.
Category: technical
1.4 Renew and manage Proposed Hosted PABX solution enterprise license software and
Category: technical
backups.
Category: technical
1.5 Establish, operate, and maintain a 24/7/365 Service Desk capable of delivering high-
Category: technical
performance issue resolution and support services.
Category: technical
1.6 Facilitate the implementation of disaster recovery plans and provide related testing and
Category: technical
documentation.
Category: technical
1.7 Conduct a structured and measurable skills transfer program, including certification-
Category: technical
focused training for internal municipal IT staff.
Category: technical
1.8 Propose and implement innovations and enhancements throughout the contract term.
Category: technical
1.9 Provide change management documentation and maintain a configuration management
Category: technical
database (CMDB).
Category: technical
1.10 Regularly review, assess and optimize the infrastructure to meet future scalability,
Category: technical
performance, and compliance requirements.
Category: technical
1.11 Provide PABX and Telephony Architectural diagram and update it as when required.
MandatoryCategory: technical
1.12 Describe how high availability will be achieved and any additional functionality that the
Category: technical
solution can offer.
Category: technical
Table 1.
Category: technical
ITEM DESCRIPTION
Category: technical
1. Hosted PABX capacity to handle up to 3000 fixed landlines, 1 000 mobile devices and
Category: technical
1 000 extensions
Category: technical
2. Extended Solution for all our Sites
Category: technical
3. Uncapped voice plan for all offices
Category: technical
4. Three Range Telephony handsets solution with the following three (3) options:
Category: technical
1. Once off Purchase or
Category: technical
2. 36 monthsβ rent to own or
Category: technical
3. 36 months lease agreement
Category: technical
5. High-Range Telephone Handset Specification - Cost per Item, Including the software
Category: technical
license.
Category: technical
6. Mid-Range Specification Telephone Handset - Cost per Item, Including the software
Category: technical
license.
Category: technical
7. Low-Range Specification Telephone handset - Cost per Item, Including the software
Category: technical
license
Category: technical
8. Teams Conference Handset Specification β Cost per Solution Including the software
Category: technical
license
Category: technical
9. Call Centre/Switchboard Telephone Handset Specification - Cost per Item, Including the
Category: technical
software license.
Category: technical
NB: Msunduzi Municipality reserves the right to implementation prioritization, which
Category: technical
mostly will be influenced by budget limitation factors of the Municipality and other
Category: technical
existing contractual arrangements.
Category: technical
3.0 PROJECT CHAMPION
Category: technical
For any technical related enquiries relating to the Specifications herein, Service Providers must
MandatoryCategory: technical
contact the following Project Champion:
Category: technical
Name and Surname: Sibusiso E Ndlela
Category: technical
Contact number: 033 392 2293
Category: technical
Email: Sibusiso.ndlela@msunduzi.gov.za
Category: technical
Business Unit: Corporate Services β ICT
Category: technical
4.0 DETAIL SPECIFICATION
Category: technical
4.1 Msunduzi Municipality therefore invites suitably qualified and experienced service
Category: technical
providers to submit comprehensive proposals for the provision of end-to-end support,
Category: technical
maintenance, supply, and lifecycle management of a Cloud Hosted PABX and telephony
Category: technical
infrastructure as well as software platforms that ensure business continuity, data
Category: technical
protection, and digital efficiency. The appointed service provider will work collaboratively
Category: technical
with the Municipalityβs internal ICT team to improve performance, reduce downtime,
Category: technical
ensure security compliance, and support the institutionβs digital transformation objectives.
Category: technical
The objective is to minimize service interruptions, optimize system availability, and
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ensure that Msunduzi Municipalityβs digital services remain responsive and resilient.
Category: technical
Bidders must demonstrate technical and operational excellence in handling complex,
MandatoryCategory: technical
mission-critical environments.
Category: technical
In addition to the above, Msunduzi Municipality requires a technology partner with the
Category: technical
required set of skills and certifications to provide an end-to-end managed service for a
MandatoryCategory: technical
period of (36) thirty-six months.
Category: technical
4.1.1 Describe how their proposed solution, including the brand and technical aspects,
Category: technical
caters for all the requirements, taking into consideration the prescribed Minimum
Category: technical
Technical Specifications stated herein.
Category: technical
4.1.2 Describe the functionality of the Telephony Management System taking into
Category: technical
consideration the minimum technical requirements stated herein.
Category: technical
4.1.3 All hardware and software requirements for the solution must also be explained
MandatoryCategory: technical
in detail.
Category: technical
4.2 PABX MINIMUM SPECIFICATION REQUIREMENTS
Category: technical
4.2.1 ICASA Governance / Compliance, in terms of Spoofing
Category: technical
4.2.2 Provide free VoIP Calls
Category: technical
4.2.3 PABX must be hosted in Data Centers located in major towns within South Africa
MandatoryCategory: technical
(i.e. JHB, CT, Durban), preferable Durban
Category: technical
4.2.4 The platform must offer redundancy
MandatoryCategory: technical
4.1.5 Equipment offers must be from reputable brands e.g. Polycom/SNOM/Yealink,
MandatoryCategory: technical
Cisco/Huawei or equivalent to enable local support contacts
Category: technical
4.2.6 Three rank Offerings from Basic, Mid-Range, High End Equipment
Category: technical
4.2.7 Offering on Boardroom devices
Category: technical
4.2.8 24/7/365 Support
Category: technical
4.2.9 Voice-recording features
Category: technical
4.2.10 TMS Features
Category: technical
4.2.11 Allow for BYOD (Bring Your Own Device) devices
Category: technical
4.2.12 LAN readiness service once off service to needy extensions
Category: technical
4.2.13 Provision of a hosted PABX solution for all end-users located at the service
Category: technical
provider hosting center.
Category: technical
4.2.14 The Data Centre must be connected to the hosted PABX via Fibre and must
MandatoryCategory: technical
include a Failover. Please provide options for a failover solution
Category: technical
4.2.15 Each site/office must have a direct connection and dedicated VLAN to the hosted
MandatoryCategory: technical
PABX to ensure quality of service for voice calls
Category: technical
4.2.16 The existing telephone lines must be ported to the new service provider.
MandatoryCategory: technical
4.2.17 An uncapped voice service must be provided for each site on own network (i.e.
MandatoryCategory: technical
local, national and South African mobile calls will be at no cost). Only
Category: technical
international calls will incur the appropriate cost
Category: technical
4.2.18 A hosted voice recorder is required for Emergency services, Call Centers where
MandatoryCategory: technical
they required and for several designated extensions
MandatoryCategory: technical
4.2.19 A softphone application must be provided for all End-users that require mobility
MandatoryCategory: technical
when away from the office (using the departmental cell phones, provided for in
Category: technical
another project)
Category: technical
4.2.20 Outgoing calls from this device should be made for business purposes using
Category: technical
uncapped VoIP provided by the hosted PABX service
Category: technical
4.2.21 A self-care administration portal must be made available to manage telephone
MandatoryCategory: technical
End-users and PABX functions if required
MandatoryCategory: technical
4.2.22 PABX is to provide typical business-grade functionality and should at minimum
Category: technical
provide the following features:
Category: technical
4.2.22.1 Ad hoc call recording
Category: technical
4.2.22.2 Ad hoc video conferencing
Category: technical
4.2.22.3 Announced transfer
Category: technical
4.2.22.4 Auto (Day/Night) services
Category: technical
4.2.22.5 Automated attendants
Category: technical
4.2.22.6 Bespoke MoH (Music on Hold)
Category: technical
4.2.22.7 BLFβs (Busy lamp fields)
Category: technical
4.2.22.8 Blind transfer
Category: technical
4.2.22.9 Call barring
Category: technical
4.2.22.10 Call pick up groups
Category: technical
4.2.22.11 Call forking / mobile twinning
Category: technical
4.2.22.12 Call recording
Category: technical
4.2.22.13 Call waiting
Category: technical
4.2.22.14 Incoming CLI (Caller Line Identification) call screening
Category: technical
4.2.22.15 CDRβs (Call Data Records)
Category: technical
4.2.22.16 Common address book
Category: technical
4.2.22.17 Dial by name
Category: technical
4.2.22.18 Distinctive ring
Category: technical
4.2.22.19 Divert all calls
Category: technical
4.2.22.20 Divert on Busy
Category: technical
4.2.22.21 Divert on No Answer
Category: technical
4.2.22.22 DND (Do not disturb)
Category: technical
4.2.22.23 Voicemail to Email
Category: technical
4.2.22.24 Group voicemail to e-mail
Category: technical
4.2.22.25 Hunt groups / overflow groups
Category: technical
4.2.22.26 Inbound DDIβs (Direct Dialing Inward).
Category: technical
4.2.22.27 Service assurance: fault and performance management (Include
Category: technical
event management, event normalization, root-cause analysis,
Category: technical
service-impact analysis, and more)
Category: technical
4.2.22.28 Voice and video: employees can communicate with sophisticated
Category: technical
voice services based on VoIP, collaborate with video calling and
Category: technical
conference capabilities, all delivered from the cloud
Category: technical
4.2.22.29 Voicemail and integrated messaging: deliver voicemail and
Category: technical
integrated messaging from an IP phone, mobile phone, or
Category: technical
desktop.
Category: technical
4.2.22.30 Integrated Messaging (IM) and presence: find people quickly,
Category: technical
click to begin an IM session, place a phone call.
Category: technical
4.2.22.31 Mobility: give End-users one number to dial, redirect incoming IP
Category: technical
calls, move calls between desktop and mobile, and use
Category: technical
conferencing and directories from a End-userβs mobile device.
Category: technical
4.2.22.32 Web conferencing: manage meetings and projects over the web
Category: technical
in real time to present, share, or collaborate from anywhere,
Category: technical
anytime, and on any device.
Category: technical
4.2.22.33 Intercom ring / paging
Category: technical
4.2.22.34 Multiple voicemail greetings
Category: technical
4.2.22.35 Outbound CLI (Caller Line Identification)
Category: technical
4.2.22.36 PIN code dialing
Category: technical
4.2.22.37 Auto provisioning
Category: technical
4.2.22.38 Remote voicemail retrieval
Category: technical
4.2.22.39 Speed dials
Category: technical
4.2.22.40 Time of day call routing
Category: technical
4.2.22.41 Transfer to voicemail
Category: technical
4.2.22.42 Web end-user admin interface, and
Category: technical
4.2.22.43 Web end-user Interface
Category: technical
4.3 ADDITIONAL CALL CENTRE AND SWITCHBOARD REQUIREMENTS
Category: technical
4.3.1 Web-Based Interface (No Hard Phones):
Category: technical
(a) Agents must operate via a browser or desktop softphone.
MandatoryCategory: technical
4.3.2 Interactive Voice Response (IVR):
Category: technical
a) Self-service menus for common queries (e.g. βPress 1 for water, 2 for
Category: technical
electricity, account queriesβ).
Category: technical
b) Intelligent call routing to appropriate agents (active agents β based on
Category: technical
login etc.)
Category: technical
c) Must provide automated responses to common queries to improve first
MandatoryCategory: technical
call resolution and deflect basic queries.
Category: technical
4.3.3 Call Management:
Category: technical
a) Call waiting and call forwarding
Category: technical
b) Call recording with secure storage and retrieval options.
Category: technical
c) Post-call customer satisfaction surveys (via IVR or SMS)
Category: technical
d) Call queuing with estimated wait time announcements.
Category: technical
4.3.4 Agent Monitoring & Performance:
Category: technical
a) Real-time dashboards: Active calls, wait times, abandonment, service
Category: technical
levels.
Category: technical
b) Ability to track agent login/logout times, breaks, and call handling times.
Category: technical
c) Customizable alerts/warnings (e.g., pop-ups for long calls, excessive idle
Category: technical
time, or SLA breaches).
Category: technical
d) Live dashboards with metrics for supervisors.
Category: technical
4.3.5 Additional Feature
Category: technical
a) Ability to cater for increased call volumes during peak periods.
Category: technical
b) Secure integration with municipal systems (CRM/complaints logging).
Category: technical
c) Mobile/remote agent compatibility.
Category: technical
d) Capability to push recorded or live messages (e.g., public notices,
Category: technical
emergency alerts) to callers or queues.
Category: technical
e) Self-service admin portal for prompt uploads, and user/department
Category: technical
configuration β without vendor intervention.
Category: technical
Ability to update messages quickly during crises/outages
Category: technical
4.3.6 Interactive Switchboard
Category: technical
a) Recorded greetings and prompts, easily updatable.
Category: technical
b) Routing to departments (e.g., βPress 1 for Waste Dept., 2 for Revenueβ)
Category: technical
with time-based routing for off-hours.
Category: technical
c) Directory lookup for extensions or roles.
Category: technical
d) Hold & Announcements:
Category: technical
e) Customizable Music on Hold per department or queue.
Category: technical
f) Ability to play recorded announcements in-queue or as pre-call info.
Category: technical
4.4 ENTRY LEVEL TELEPHONE MINIMUM SPECIFICATION
Category: technical
4.4.1 Audio Features
Category: technical
a) HD voice: HD handset, HD speaker
Category: technical
b) Hearing aid compatible (HAC) handset, magnet handset
Category: technical
c) Noise Proof Technology
Category: technical
d) Audio codec: SILK, Opus, G.722, G.722.1, G.722.1C, G.711 (A/ΞΌ),
Category: technical
G.723, G.726, G.729AB, iLBC
Category: technical
e) Full-duplex hands-free speakerphone with AEC, VAD, CNG, AEC, PLC,
Category: technical
AJB, AGC
Category: technical
4.4.2. Phone Features
Category: technical
a) Call controls
Category: technical
b) Call hold/Call mute/Call transfer/Call forward
Category: technical
c) Visual voicemail
Category: technical
d) Synchronized call logs
Category: technical
e) Meeting call controls: (Mute/unmute/hold/resume/ Hang up/Add/remove
Category: technical
participant/Join Teams meetings
Category: technical
f) Phone lock/unlock
Category: technical
g) Emergency calls
Category: technical
h) Hot desking
Category: technical
i) Accessibility
Category: technical
j) Screensaver, Power saving
Category: technical
k) Common Area Phone (CAP)
Category: technical
l) Teams & SIP Hybrid mode (Teams version only)
Category: technical
4.4.3 Display and Indicator
Category: technical
a) LCD screen:
Category: technical
b) Capacitive touch screen
Category: technical
c) Stand
Category: technical
d) multi-touch surface
Category: technical
e) multi-language user interface
Category: technical
f) keyboard
Category: technical
g) LED for call and message waiting indication
Category: technical
h) Dedicated Teams button
Category: technical
i) Presence integration
Category: technical
4.4.4 Interface
Category: technical
a) Dual-port Gigabit Ethernet
Category: technical
b) Power over Ethernet (IEEE 802.3af), class 3
Category: technical
c) 1 x USB Type A port
Category: technical
d) USB headsets
Category: technical
e) Bluetooth headset (Only with Dongle)
Category: technical
f) Wi-Fi (Only with Dongle)
Category: technical
g) 1 x Security lock port
Category: technical
h) 1 x RJ9 (4P4C) handset port
Category: technical
i) 1 x RJ9 (4P4C) headset port
Category: technical
4.4.5 Management
Category: technical
a) Configuration: Browser/Phone/Auto Provisioning and Device
Category: technical
Management Platform
Category: technical
b) Provisioning priority management
Category: technical
c) Auto Provisioning via Activation Code
Category: technical
d) Redirection and Provisioning Service (RPS)
Category: technical
e) QoE (Monitoring Reports)
Category: technical
f) Reset to factory, reboot
Category: technical
g) Package tracing export, system log
Category: technical
h) Screenshot via URL
Category: technical
i) Supports Microsoft Device Management Platform
Category: technical
j) Supports Device Management Platform
Category: technical
k) Supports Unify Square Device Management Platform
Category: technical
4.4.6 Network and Security
Category: technical
a) IPv4/IPv6
Category: technical
b) IP Assignment: Static/DHCP
Category: technical
c) Proxy mode
Category: technical
d) HTTP/HTTPS web server
Category: technical
e) Time and date synchronization using SNTP
Category: technical
f) Transport Layer Security (TLS)
Category: technical
g) HTTPS certificate manager
Category: technical
h) Digest authentication using MD5/MD5-sess
Category: technical
i) IEEE802.1X
Category: technical
4.4.7 Other Physical Features
Category: technical
a) External AC adapter: AC 100~240V input and DC 5V/2A output
Category: technical
b) USB output currency: 5V 500mA
Category: technical
c) Power consumption (PSU): 1.7w~5.3w
Category: technical
d) Power consumption (PoE): 2.3W~6.8W
Category: technical
e) Dimension (W*D*H*T): 223mm*159mm*127mm*36mm
Category: technical
f) Operating humidity: 10~95%
Category: technical
g) Operating temperature: -10~50Β°C (+14~122Β°F)
Category: technical
4.5 MID-RANGE TELEPHONE SPECIFICATION
Category: technical
4.5.1 Audio Features
Category: technical
a) HD voice: HD handset, HD speaker
Category: technical
b) Hearing aid compatible (HAC) handset, magnet handset
Category: technical
c) Noise Proof Technology
Category: technical
d) Full-duplex hands-free speakerphone with AEC
Category: technical
4.5.2 Call Handling Features
Category: technical
a) Incoming/Outgoing P2P call
Category: technical
b) Cloud PSTN call
Category: technical
c) Call hold/Call mute/Call transfer/Call forward
Category: technical
d) Group SimRing
Category: technical
e) Synchronized call logs
Category: technical
f) Visual voicemail
Category: technical
4.5.3 Conference Features
Category: technical
a) Exchange calendar integration
Category: technical
b) Meeting call controls (Mute/unmute, hold/resume, hang up, add/remove
Category: technical
participant)
Category: technical
c) Meeting details
Category: technical
d) Schedule Teams meetings
Category: technical
e) Join Teams/Zoom meetings
Category: technical
4.5.4 Presence and Contacts
Category: technical
a) Presence integration, presence status control (available, busy, DND, be
Category: technical
right back, off work, away, reset status)
Category: technical
b) Set status message
Category: technical
c) Corporate directory access
Category: technical
d) Contact picture integration
Category: technical
4.5.5. Phone Features
Category: technical
a) Sign in with user credentials
Category: technical
b) Sign in via website
Category: technical
c) Dark theme
Category: technical
d) Time display
Category: technical
e) Phone lock/unlock
Category: technical
f) Emergency calls
Category: technical
g) Hot desking
Category: technical
h) Accessibility
Category: technical
i) Screensaver
Category: technical
j) Power saving
Category: technical
h) Dedicated Teams button
Category: technical
i) Wi-Fi connectivity
Category: technical
j) Supports Bluetooth headsets
Category: technical
l) Supports USB headsets
Category: technical
4.5.6 Display and Indicator
Category: technical
a) capacitive touch screen
Category: technical
b) multi-touch surface
Category: technical
c) Multilingual user interface
Category: technical
d) Modern Teams interface, full keyboard
Category: technical
e) LED for call and message waiting indication Interface
Category: technical
f) Dual-port Gigabit Ethernet
Category: technical
g) Power over Ethernet (IEEE 802.3af), class 3
Category: technical
h) Built-in dual band 2.4G/5G Wi-Fi
Category: technical
i) Built-in Bluetooth
Category: technical
j) 1 x USB Type A port
Category: technical
k) 1 x Security lock port
Category: technical
l) 1 x RJ9 (4P4C) handset port
Category: technical
m) 1 x RJ9 (4P4C) headset port
Category: technical
4.5.7 Management
Category: technical
a) Configuration: Browser/Phone/Auto Provisioning and Device
Category: technical
Management Platform
Category: technical
b) Provisioning priority management
Category: technical
c) Auto Provisioning via Activation Code
Category: technical
d) Redirection and Provisioning Service (RPS)
Category: technical
e) QoE (Monitoring Reports)
Category: technical
f) Reset to factory, reboot
Category: technical
g) Package tracing export, system log
Category: technical
h) Screenshot via URL
Category: technical
i) Supports Microsoft Device Management Platform
Category: technical
j) Provision for Device Management Platform
Category: technical
k) Supports Unify Square Device Management Platform
Category: technical
4.5.8 Network and Security
Category: technical
a) IPv4/IPv6
Category: technical
b) IP Assignment: Static/DHCP
Category: technical
c) HTTP/HTTPS web server
Category: technical
d) Time and date synchronization using SNTP
Category: technical
e) Transport Layer Security (TLS)
Category: technical
f) HTTPS certificate manager
Category: technical
g) Digest authentication using MD5/MD5-sess
Category: technical
h) IEEE802.1X
Category: technical
4.5.9 Other Physical Features
Category: technical
a) External AC adapter: AC 100~240V input and DC 5V/2A output
Category: technical
b) USB output currency: 5V 500mA
Category: technical
c) Power consumption (PSU): 1.5W-4.5W
Category: technical
d) Power consumption (PoE): 2.3W-6.0W
Category: technical
e) Operating humidity: 10~95%
Category: technical
f) Operating temperature: -10~50Β°C (+14~122Β°F)
Category: technical
4.6 HIGH-END TELEPHONE SPECIFICATION
Category: technical
4.6.1 Audio Features
Category: technical
a) HD voice: HD handset, HD speaker
Category: technical
b) Hearing aid compatible (HAC) handset, magnet handset
Category: technical
c) Noise Proof Technology
Category: technical
d) Full-duplex hands-free speakerphone with AEC, VAD, CNG, AEC, PLC,
Category: technical
AJB, AGC
Category: technical
4.6.2 Call Handling Features
Category: technical
a) Incoming/Outgoing P2P call
Category: technical
b) Cloud PSTN call
Category: technical
c) Call hold/Call mute/Call transfer/Call forward
Category: technical
d) Group SimRing
Category: technical
e) Synchronized call logs
Category: technical
f) Visual voicemail
Category: technical
4.6.3 Conference Features
Category: technical
a) Exchange calendar integration
Category: technical
b) Meeting call controls (Mute/unmute, hold/resume, hang up, add/remove
Category: technical
participant)
Category: technical
c) Meeting details
Category: technical
d) Schedule Teams meetings
Category: technical
e) Join Teams/Zoom meetings
Category: technical
4.6.4 Presence and Contacts
Category: technical
a) Presence integration, presence status control: available, busy, DND, be
Category: technical
right back, off work, away, reset status
Category: technical
b) Set status message
Category: technical
c) Corporate directory access
Category: technical
d) Contact picture integration
Category: technical
4.6.5 Phone Features
Category: technical
a) Sign in with user credentials
Category: technical
b) Sign in via website
Category: technical
c) Time display
Category: technical
d) Phone lock/unlock
Category: technical
e) Emergency calls
Category: technical
f) Hot Desking
Category: technical
g) Accessibility
Category: technical
i) Screensaver
Category: technical
k) Power saving 5.10Dedicated Teams button
Category: technical
l) Wi-Fi connectivity
Category: technical
m) Supports Bluetooth headsets
Category: technical
n) Supports USB headsets
Category: technical
4.6.6 Display and Indicator
Category: technical
a) Capacitive touch screen
Category: technical
b) Multi-touch surface
Category: technical
c) Multilingual user interface
Category: technical
d) Modern Teams interface, full keyboard
Category: technical
e) LED for call and message waiting indication
Category: technical
4.6.7 Interface
Category: technical
a) Dual-port Gigabit Ethernet
Category: technical
b) Power over Ethernet (IEEE 802.3af), class 3
Category: technical
c) Built-in dual band 2.4G/5G Wi-Fi
Category: technical
d) Built-in Bluetooth
Category: technical
e) 1 x USB Type A port
Category: technical
f) 1 x Security lock port
Category: technical
g) 1 x RJ9 (4P4C) handset port
Category: technical
h) 1 x RJ9 (4P4C) headset port
Category: technical
4.6.8 Management
Category: technical
a) Configuration: Browser/Phone/Auto Provisioning and Device
Category: technical
Management Platform
Category: technical
b) Provisioning priority management
Category: technical
c) Auto Provisioning via Activation Code
Category: technical
d) Redirection and Provisioning Service (RPS)
Category: technical
e) QoE (Monitoring Reports)
Category: technical
f) Reset to factory, reboot
Category: technical
g) Package tracing export, system log
Category: technical
h) Screenshot via URL
Category: technical
i) Supports Microsoft Device Management Platform
Category: technical
j) Supports Device Management Platform)
Category: technical
l) Supports Unify Square Device Management Platform
Category: technical
4.6.9 Network and Security
Category: technical
a) IPv4/IPv6
Category: technical
b) IP Assignment: Static/DHCP
Category: technical
c) HTTP/HTTPS web server
Category: technical
d) Time and date synchronization using SNTP
Category: technical
e) Transport Layer Security (TLS)
Category: technical
f) HTTPS certificate manager
Category: technical
g) Digest authentication using MD5/MD5-sess
Category: technical
h) IEEE802.1X
Category: technical
4.6.10. Other Physical Features
Category: technical
a) External AC adapter:
Category: technical
b) AC 100~240V input and DC 5V/2A output
Category: technical
c) USB output currency: 5V 500mA
Category: technical
d) Power consumption (PSU): 1.5W-4.5W
Category: technical
e) Power consumption (PoE): 2.3W-6.0W
Category: technical
f) Operating humidity: 1 0~95%
Category: technical
g) Operating temperature: -10~50Β°C (+14~122Β°F)
Category: technical
4.7 TEAMS CONFERENCE HANDSET FOR BOARDROOM
Category: technical
4.7.1 Audio Features
Category: technical
a) Optimal HD audio
Category: technical
b) Audio codec: G722, G722.1C, G726, G.729, G.729A, G723, iLBC, Opus,
Category: technical
PCMU (G.711A), PCMA (G.711ΞΌ), SILK
Category: technical
c) Minimum of (6-meter) microphone pickup range
Category: technical
d) Apply to the medium to large conference room
Category: technical
e) Built-in 12-microphone array, 360-degree voice pickup
Category: technical
f) Built-in 1-microphone array, decrease noise
Category: technical
g) Minimum 5w speaker
Category: technical
h) Full-duplex speakerphone with AEC
Category: technical
i) Echo cancellation tail length is up to 320ms
Category: technical
j) Background noise suppression
Category: technical
4.7.2. Call Handling Features
Category: technical
a) P2P call
Category: technical
b) Cloud PSTN call
Category: technical
c) Call hold/Call mute/Call transfer/Call forward
Category: technical
d) Group SimRing
Category: technical
e) Block calls without caller ID
Category: technical
4.7.3. Conference Features
Category: technical
a) One-Click Join
Category: technical
b) Add a Participant to the existing meeting
Category: technical
c) Conference Mute/Unmute participants
Category: technical
d) Display Meeting Info
Category: technical
e) Calendar access to my meetings
Category: technical
f) Show acceptance status per participant
Category: technical
g) Schedule Teams meeting
Category: technical
4.7.4 Presence and Contacts
Category: technical
a) Presence status synchronizes with the client,
Category: technical
b) Presence status control
Category: technical
c) Corporate Directory Access
Category: technical
d) Show contact picture
Category: technical
e) Call history: placed/received/missed
Category: technical
f) Synchronized call logs
Category: technical
4.7.5 Phone Features
Category: technical
a) Single sign-in
Category: technical
b) Visual voicemail
Category: technical
c) Change VM playback speed
Category: technical
d) Phone lock
Category: technical
e) Screensaver
Category: technical
f) Power Saving
Category: technical
4.7.6 Display and Indicator
Category: technical
a) Capacitive touch screen
Category: technical
b) Volume key
Category: technical
c) Home button
Category: technical
d) Multilingual user interface
Category: technical
e) Modern Teams interface, Full keyboard
Category: technical
f) Presence status control: available, busy, DND, be right back, off work,
Category: technical
away
Category: technical
4.7.7 Interface
Category: technical
a) 1 x RJ45 10/100M Ethernet port
Category: technical
b) Power over Ethernet (IEEE 802.3af ), class 4
Category: technical
c) Built-in dual band Wi-Fi
Category: technical
d) Built-in Bluetooth 4.2
Category: technical
e) 1 x USB 2.0 Type-A device port
Category: technical
f) 1 x USB 2.0 Type-C device port
Category: technical
g) 1 x Security slot
Category: technical
4.7.8 Management
Category: technical
a) Configuration: browser/phone/Auto provisioning and Device Management
Category: technical
Platform
Category: technical
b) Provisioning priority management
Category: technical
c) Auto Provisioning via Activation Code
Category: technical
d) Redirection and Provisioning Service (RPS)
Category: technical
e) QoE (Monitoring Reports)
Category: technical
f) Reset to factory, reboot
Category: technical
g) Package tracing export, system log
Category: technical
h) Screenshot via URL
Category: technical
i) View license status
Category: technical
j) Supports Microsoft Device Management Platform
Category: technical
k) Supports Device Management Platform
Category: technical
l) Supports Unify Square Device Management Platform
Category: technical
4.7.9 Network and Security
Category: technical
a) SIP v1 (RFC2543), v2 (RFC3261)
Category: technical
b) IPv4/IPv6
Category: technical
c) IP Assignment: Static/DHCP
Category: technical
d) HTTP/HTTPS web server
Category: technical
e) Time and date synchronization using SNTP
Category: technical
f) SRTP for voice, Transport Layer Security (TLS1.3)
Category: technical
g) HTTPS certificate manager
Category: technical
h) IEEE802.1X
Category: technical
4.7.10. Other Physical Features
Category: technical
a) External PoE adapter (optional)
Category: technical
b) Power consumption (PoE): 7.3W-20W
Category: technical
c) Operating humidity: 10-90%
Category: technical
d) Storage temperature: -10-40Β°C (+14~104Β°F)
Category: technical
4.8 SERVICE DESK REQUIREMENTS
Category: technical
The Msunduzi Municipality requires the potential service provider to have a Service Desk
Category: technical
facility that will be responsible for the following:
Category: technical
a) Call logging: 24x7x365 call logging.
Category: technical
b) IT Service management: Actively managing the lifecycle of each call and
Category: technical
ensuring the system and relevant ICT staff are well informed on the progress of
Category: technical
each incident.
Category: technical
c) Request for service: Managing requests from ICT staff and ensuring the relevant
Category: technical
escalations and approvals for the request are carried out.
Category: technical
d) Reporting and Trend Analysis: provide comprehensive custom reporting on call
Category: technical
and trend analysis
Category: technical
e) Service Level Agreement Reports: Monthly SLA Performance meeting
Category: technical
4.9 SERVICE REQUIREMENTS
Category: technical
The Msunduzi Municipality requires the following services.
Category: technical
a) Dedicated On-site during official office hours, 07:30 to 16:30 to Friday, excluding
Category: technical
public Holidays.
Category: technical
b) After Hour Standby and Support on a 24/7/365 basis.
Category: technical
c) 24x7x365 Helpdesk.
Category: technical
d) Comprehensive Monthly SLA reporting on services offered.
Category: technical
4.10 CURRENT ENVIRONMENT
Category: technical
4.10.1 Local Area Network (LAN): Network Technology
Category: technical
Table 2
Category: technical
Item Details to Capture Comments
Category: technical
Core Switches Cisco Catalyst 6807-XL and 9401R 2
Category: technical
Access Switches 140
Category: technical
Cisco Catalyst 2960-Plus 24PC-S, and 9200
Category: technical
Firewalls Sophos 4
Category: technical
Access Points Cisco AP's 67
Category: technical
Routers Catalyst 37xx Stack 10
Category: technical
Servers Win Server 2016, 2019, 2022 140
Category: technical
Desktops HP Desktop 1200
Category: technical
Laptops HP Laptops 580
Category: technical
LAN Speeds Bandwidth usage, Latency 100 Mbps and 1024 Gbps
Category: technical
10Mbps all sites, 20 Mbsp for
Category: technical
SD - WAN Bandwidth usage, Latency, Failover landfilled
Category: technical
Wireless Coverage %, Signal strength
Category: technical
Firewall Rules Allowed/Blocked apps, Rule age Sophos Firewall
Category: technical
VLAN
Category: technical
Segmentation VLAN IDs, Purpose
Category: technical
Patch Updates Devices with outdated firmware/OS Patch Manager
Category: technical
VPN Access Users, Authentication method Sopshos Connect
Category: technical
Endpoint
Category: technical
Protection Antivirus status on desktops/laptops Trillix
Category: technical
Redundancy Core, Firewall, ISP failover Sophos Firewall
Category: technical
Fibre Backup Dedicted Primary Line,
Category: technical
Links Status Secondary line
Category: technical
SD- WAN Backup ASC Dedicted SD-WAN Line,
Category: technical
Links Status Mkodneni SD-WAN Secondary
Category: technical
line
Category: technical
UPS & Power Runtime capacity, Battery health ASC Productions
Category: technical
Policy Alignment Municipal ICT Security Policy
Category: technical
Standards ISO 27001, ITIL, POPIA
Category: technical
Internet
Category: technical
bandwidth: Fibre Bandwidth usage 300mbps ASC primary, and
Category: technical
Mkondeni DR Site
Category: technical
Internet
Category: technical
bandwidth: Bandwidth usage 150Mbps ASC Prmary, and
Category: technical
SD_WAN 150Mbps Mkondeni
Category: technical
TCP/IP Details Class C Subnet 255.255.255.0 (/24)
Category: technical
4.10.2 On Premises PABX, Telephony and Licenses
Category: technical
Table 3
Category: technical
ITEM 1
Category: technical
Alcatel PABX
Category: technical
Alcatel OmniPCX enterprise PABX
Category: technical
VSA RAMpage
Category: technical
Amethyst Voice Recording
Category: technical
ITEM 2
Category: technical
IP Phones Model
Category: technical
ALE β 300 Corded handsets = 42 Alcatel 4620 = 8
Category: technical
ALE β 400 Corded handsets = 1 Alcatel 4620 = 8
Category: technical
Alcatel 4019 = 1 Alcatel 4038 = 47
Category: technical
Alcatel 4020 = 4 Alcatel 4028 = 196
Category: technical
Alcatel 4029 = 3 Alcatel 4018 = 213
Category: technical
Alcatel 4039 = 7 Alcatel 4068 = 61
Category: technical
Alcatel 8039 = 7 Alcatel 8028 = 104
Category: technical
Alcatel 4004 1 Alcatel 8038 = 10
Category: technical
Alcatel 4022 = 239 Alcatel SP2502
Category: technical
Alcatel 4035 = 3 Alcatel 8068 = 176
Category: technical
Alcatel 4037 = 42 Alcatel 4620 = 8
Category: technical
ITEM 3
Category: technical
Licenses
Category: technical
ABC Network service software license - Main Site
Category: technical
IP Premium license - 1 user
Category: technical
No specific requirements found
MandatoryCategory: compliance
04 Feb
2026
Tender Published
Tender was published
04 Mar
2026
Closing Date
Tender closing date
Tender Document-SCM 39 of 25-26-PABX Telephony Services.pdf
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sibusiso.ndlela@msunduzi.gov.za
Address
333 church street - Pietermaritzburg - Pietermaritzburg - 3201
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