ITEM1: DOUBLE-LOOPED CORDED LANYARD Red double woven corded shoulder lanyard with single woven double strand drop over arm Colour: Red Example: ITEM 2: CORPORATE UNIFORM RANKS Style: • Individual metalette rank insignia are to be pre-fitted in accordance with the current rank structure band. • Epaulettes to be constructed with two layers of material. Outer material to be Coated and knitted, synthetic (nylon). • Outer material to be Coated and knitted, synthetic (nylon). • Layers to be laminated together (hot melt co-polymer) for reinforcement. • Double sealed cutting edges shall sealed by a welding system and shall have an indent groove 3mm away from edge. • Stiffened between the layers for heat resistance, prevention of deformity and to allow for hand wash Prongs of the insignia to be fused/melt back with the stiffener. • Prongs of the insignia to be fused/melt back with the stiffener. • Design is such that no pins may protrude or be visible from the inside. ITEM 3: WALLETS CONTAINING IDENTITY SHIELDS Style: • The wallets to be made of leather and will contain an identity shield and a placeholder for a justice of the piece card issued to Fire Safety Personnel. Example: ITEM 4: PLAQUE Plaque will be made from Light Oak wood with the following dimensions. Wood must be vanished with clear vanished. • Width: 21cm • Lenth: 25cm • Thickness: 1.2cm Mounted on the front of plaque: • Black plate back at 1cm from all sides. • Gold plated on top of black with 1cm within the black back plate. • Gold studs on the corners as indicated in the picture above. • Departmental shield will be supplied by this department to be mounted in the middle of the plaque 1.5cm from the top of the gold plate. Engraved wording: • No name to be engraved but space must be available. • Wording – a) Presented to – b) You have served the City and its residents with dedication and commitment to this noble calling – Wording stop 1cm from the bottom in the center (see Picture) c) 1.5cm gap between No 1, 2a, 2b Back: • The plaque will be delivered with a footrest and hook at the back to hang on the wall. • The plaque will be delivered inside an individual box for protection. FRONT BACK SIDE ITEM 5: MEDALS This medal if for the recognition of service and courage of the men and women who face risk daily to save lives and property. Medals for personnel with long service of 10 Years / 20 Years / 30 Years / 40 Years, for recognizing the service and courage of the men and women who face risk daily to save lives and property. FRONT The medals will be plated according to years’ service as follow: • 10 Years – Bronze • 20 Years – Silver • 30 Years – Gold • 40 Years – Platinum 4. STAGES OF EVALUATION This bid will be evaluated in three (3) evaluation stages namely: • Stage 1: Administrative compliance • Stage 2: Preference Points System • Stage 3: Mandatory requirements Stage 1: ADMINISTRATIVE COMPLIANCE All the bids will be evaluated against the administrative responsiveness requirements as set out in the list of returnable documents. Compulsory Returnable Documentation Submitted Checklist (Guide for (Submission of (YES or NO) Bidder and the Bid these are compulsory) Evaluation Committee) a) To enable The City to verify the bidder’s tax Tax status must be compliant compliance status, the bidder must provide; before the award. • Tax compliance status PIN. or • Central Supplier Database (CSD) b) A copy of their Central Supplier Database CSD must be valid. (CSD) registration; or indicate their Master Registration Number / CSD Number; c) Confirmation that the bidding company’s Was a Municipal Account municipal service charges, rates and taxes Statement, or signed lease are up to date: Original or copy of Municipal agreement or letter from the Account Statement of the Bidder (bidding local councillor provided for the company) not older than 3 months and bidding company? The name account must not be in arrears for more than and / or addresses of the ninety (90) days; or ,signed lease agreement bidder’s statement correspond or In case of bidders located in informal with CIPC document, Address settlement, rural areas or areas where they on CSD or Company profile? are not required to pay Rates and Taxes a Are municipal service charges, letter from the local councillor confirming they rates and taxes up to date (i.e. are operating in that area not in arrears for more than 90 days? d) In addition to the above, confirmation that all Was a Municipal Account the bidding company’s owners / members / Statement, or signed lease directors / major shareholders municipal agreement or letter from the service charges, rates and taxes are up to local councillor provided for the date: • Original or copy of Municipal Account company’s owners / members / Statement of all the South African based directors / major shareholders? owners / members / directors / major Are municipal service charges, shareholders not older than 3 months and the rates and taxes up to date (i.e. account/s may not be in arrears for more than not in arrears for more than 90 ninety (90) days; or a signed lease agreement days? of owners / members / directors / major shareholders or In case of bidders located in informal settlement, rural areas or areas where they are not required to pay Rates and Taxes a letter from the local councillor confirming they are residing in that area e) Duly Signed and completed MBD forms (MBD All documents fully completed 1, 4, 5, 8 and 9) The person signing the bid (i.e. no blank spaces), All documentation must be authorized to sign on documents fully signed by (any behalf of the bidder. Where the signatory is not director / member / trustee as a Director / Member / Owner / Shareholder of indicated on the CIPC the company, an official letter of authorization document, alternatively a Compulsory Returnable Documentation Submitted Checklist (Guide for (Submission of (YES or NO) Bidder and the Bid these are compulsory) Evaluation Committee) or delegation of authority should be submitted delegation of authority would with the bid document. be required, Documents completed in black ink (i.e. no NB: Bidders must ensure that the directors, “Tippex” corrections, no pencil, trustees, managers, principal shareholders, no other colour ink, or non- or stakeholders of this company, declare submission of the MBD any interest in any other related companies forms, will not be considered) or business, whether or not they are bidding for this contract. See Question 3.14 of MBD 4. Failure to declare interest will result in a disqualification f) Audited Financial Statements for the most Applicable for tenders above recent three (3) years or Audited Financial R10m in conjunction with MBD Statements from date of existence for 5) companies less than three years old. NB: The bidder must submit signed audited Are Audited financial annual financial statements for the most recent statements provided (Audited three years, or if established for a shorter financials must be signed by period, submit audited annual financial auditor) Or proof that the statements from date of establishment. bidder is not required by law to prepare audited financial If the bidder is not required by law to prepare statements. signed annual financial statements for auditing purposes, then the bidder must submit proof that the bidder is not required by law to prepare audited financial statements. g) Joint Ventures (JV) – (Only applicable when If applicable. JV agreement the bidder tenders as a joint venture) Where provided? JV agreement the bidder bids as a joint venture (JV), the complete and relevant? required or relevant documents as per (a) to Agreement signed by all (f) above must be provided for all JV parties. parties? All required In addition to the above the bidder must documents as per (i.e. a to f) submit a Joint Venture (JV) agreement signed must be provided for all by the relevant parties. partners of the JV. NB: It is a condition of this bid that the successful bidder will continue with the same Joint Venture (JV) for the duration of the contract unless prior approval is obtained from the City. h) Bidder attended a compulsory briefing session A compulsory briefing register where applicable must be signed by the bidder. Bidders will be disqualified should they fail to attend compulsory briefing session i) Pricing schedule (All items must be quoted for Incomplete pricing schedule in pricing schedule and if not, all items are results in totals being quoted the bidder will be disqualified). Unless incomparable. Bidder must be the tender is awarded per item or per section disqualified. where the bidder only quoted the items or sections, they are interested in. Bidder will be disqualified should they make corrections on the price schedule without attaching a signature or initialising thereto. Compulsory Returnable Documentation Submitted Checklist (Guide for (Submission of (YES or NO) Bidder and the Bid these are compulsory) Evaluation Committee) Bidder will be disqualified should they use tippex/ correction ink, on the price schedule. Stage 2: Mandatory requirements Bidders provide one (1) reference letter not older than 2 years for similar work done for other clients indicating the description of the goods or services provided on the letterhead containing contact details of the client. Stage 3: Preference point system The preferential point system used will be the 80/20 points system in terms of the Preferential Procurement Policy Framework Act, 2000 (Act ) Regulations 2022. • 80 points for price • 20 points for Specific goals SPECIFIC GOALS • Bidders are required to submit supporting documents for their bids to claim the specific goal points. • Non-compliance with specific goals will not lead to disqualification but bidders will not be allocated specific goal points. Bidders will score points out of 80 for price only and zero (0) points out of 20 for specific goals. • Cot shall act against any bidder or person when it detects that the specific goals were claimed or obtained on a fraudulent basis. The specific goal for this bid is outlined below. Specific goals 80/20 preference Proof of specific goals to be submitted point system BB-BEE score of companies Valid Certified copy of BBBEE • Level 1 • 8 Points certificate. Sworn Affidavit for B-BBEE • Level 2 • 7 Points qualifying small enterprise or Exempt • Level 3 • 6 Points Micro Enterprises or CIPC BBBEE • Level 4 • 5 Points certificate. • Level 5 • 4 Points • Level 6 • 3 Points • Level 7 • 2 Points • Level 8 • 1 Point • Non-compliant • 0 Points EME and/ or QSE 2 Points Valid Sworn affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises or CIPC BBBEE certificate At least 51% of Women- 2 Points Certified copy of Identity Document/s owned companies and proof of ownership (Sworn affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises, CIPC registration or any other proof of ownership) At least 51% owned 2 Points Medical Certificate with doctor’s companies by People with details (Practice Number, Physical disability Address, and contact numbers) and proof of ownership (Sworn affidavit for B- BBEE qualifying small enterprise or Exempt Micro Enterprises, CIPC registration or any other proof of ownership At least 51% owned 2 Point Certified copy of Identity Document/s companies by Youth and proof of ownership (Sworn affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises, CIPC registration or any other proof of ownership Local Economic Participation Municipal Account statement/Lease • City of Tshwane 4 Points agreement. • Gauteng 2 Points • National 1 Point 5. PRICING SCHEDULE General The descriptions in this Price Schedule shall be read in conjunction with the specification. The unit price for each item in the Price Schedules shall include supply and delivery for all materials, labour, profit, transport, etc. All material covered by this Specification shall, wherever possible, be of South African manufacture. The bid is to be awarded on an as and when required basis for a period not exceeding twelve (12) months. The tender will be awarded to the highest scoring bidder. The delivery deadline shall be eight weeks from date of order. Pricing Schedule UNIT PRICE DESCRIPTION UNIT R c ITEM Item 1 Double-looped corded lanyard 1 Item 2 Corporate uniform ranks 1 Item 3 Wallets containing identity shield 1 Item 4 Plaque 1 Item 5 Medals 1 TOTAL EXCL. VAT VAT @ 15% TOTAL INCL. VAT *NOTE: THE CITY RESERVES THE RIGHT TO INCREASE OR DECREASE THE QUANTITIES OF THE PRODUCT OR SERVICES SUBJECT TO BUDGET AVAILABILITY The tender will be awarded to one bidder. Bidders shall price on all items or will be automatically disqualified. Delivery requirements: Divisional Chief responsible for Logistical Support Emergency Services Department, c/o Government and Beckett Street Arcadia Pretoria Tel: 012 358 2237 Email: robinc@tshwane.gov.za 6. VALIDITY PERIOD The validity period for the tender after closure is 90 days. CoT shall have right and power to extent any tender validity period beyond any initial validity period set and subsequent extensions. SCM shall ensure that an extension of validity is requested in writing from all bidders before the validity expiry date. Extension of validity shall be finalised while the quotations/bids are still valid. 7. MARKET ANALYSIS The City of Tshwane reserves the right to conduct a market analysis. Should the City exercise this option, where a bidder offers a price that is deemed not to be viable to supply goods or services as required, written confirmation will be made with the bidder to seek confirmation of whether the bidder will be disqualified based on being non- responsive. If they confirm that they can deliver, a tight contract to mitigate the risk of non-performance will be entered into with the service provider. Further action on failures by the service provider to deliver will be handled in terms of the contract including performance warnings and listing on the database of restricted suppliers. The City further reserves the right to negotiate a market related price with a bidder scoring the highest points. If the bidder does not agree to a market-related price, the City reserves the right to negotiate a market-related price with the bidder scoring the second highest points, if the bidder the second highest points does not agree to a market-related price, the City will negotiate a market-related price with the tenderer scoring the third highest points. If a market-related price is not agreed, the City reserves the right to cancel the quotation. MBD1

DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES 1 This Municipal Bidding Document must form part of all bids invited. 2 It serves as a declaration to be used by municipalities and municipal entities in ensuring that when goods and services are being procured, all reasonable steps are taken to combat the abuse of the supply chain management system. 3 The bid of any bidder may be rejected if that bidder, or any of its directors have: abused the municipality’s / municipal entity’s supply chain management system or committed any improper conduct in relation to such system; been convicted for fraud or corruption during the past five years; willfully neglected, reneged on or failed to comply with any government, municipal or other public sector contract during the past five years; or been listed in the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No ). 4 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. Item Question Yes No 4.1 Is the bidder or any of its directors listed on the National Treasury’s Database of Restricted Suppliers as Yes No companies or persons prohibited from doing business with the public sector? (Companies or persons who are listed on this Database were informed in writing of this restriction by the Accounting Officer/Authority of the institution that imposed the restriction after the audi alteram partem rule was applied). The Database of Restricted Suppliers now resides on the National Treasury’s website(www.treasury.gov.za) and can be accessed by clicking on its link at the bottom of the home page. 4.1.1 If so, furnish particulars: 4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in Yes No terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No )? The Register for Tender Defaulters can be accessed on the National Treasury’s website (www.treasury.gov.za) by clicking on its link at the bottom of the home page. 4.2.1 If so, furnish particulars: 4.3 Was the bidder or any of its directors convicted by a court of law (including a court Yes No of law outside the Republic of South Africa) for fraud or corruption during the past five years? 4.3.1 If so, furnish particulars: Item Question Yes No 4.4 Does the bidder or any of its directors owe any municipal rates and taxes or Yes No municipal charges to the municipality / municipal entity, or to any other municipality / municipal entity, that is in arrears for more than three months? 4.4.1 If so, furnish particulars: 4.5 Was any contract between the bidder and the municipality / municipal entity or any Yes No other organ of state terminated during the past five years on account of failure to perform on or comply with the contract? 4.7.1 If so, furnish particulars: CERTIFICATION I, THE UNDERSIGNED (FULL NAME) ....................................................... CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM TRUE AND CORRECT. I ACCEPT THAT, IN ADDITION TO CANCELLATION OF A CONTRACT, ACTION MAY BE TAKEN AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE. ................................................ ................................ Signature Date .............................................. ................................ Position Name of Bidder Js367bW MBD 9 CERTIFICATE OF INDEPENDENT BID DETERMINATION 1 This Municipal Bidding Document (MBD) must form part of all bids1 invited. 2 Section 4 (1) (b) (iii) of the Competition Act No. , as amended, prohibits an agreement between, or concerted practice by, firms, or a decision by an association of firms, if it is between parties in a horizontal relationship and if it involves collusive bidding (or bid rigging).2 Collusive bidding is a pe se prohibition meaning that it cannot be justified under any grounds. 3 Municipal Supply Regulation 38 (1) prescribes that a supply chain management policy must provide measures for the combating of abuse of the supply chain management system, and must enable the accounting officer, among others, to: take all reasonable steps to prevent such abuse; reject the bid of any bidder if that bidder or any of its directors has abused the supply chain management system of the municipality or municipal entity or has committed any improper conduct in relation to such system; and cancel a contract awarded to a person if the person committed any corrupt or fraudulent act during the bidding process or the execution of the contract. 4 This MBD serves as a certificate of declaration that would be used by institutions to ensure that, when bids are considered, reasonable steps are taken to prevent any form of bid- rigging. 5 In order to give effect to the above, the attached Certificate of Bid Determination (MBD 9) must be completed and submitted with the bid: 1 Includes price quotations, advertised competitive bids, limited bids and proposals. 2 Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly conspire to raise prices or lower the quality of goods and / or services for purchasers who wish to acquire goods and / or services through a bidding process. Bid rigging is, therefore, an agreement between competitors not to compete. B-BBEE Minimum Level: 1

Re-advertisement: Appointment of a Service Provider for the Supply and Delivery of Hields, Ranks, Medals and Related Accessories to the City of Tshwane Emergency Services Department

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