Rental of portable chemical toilets for informal settlements – 24‑month supply

• Submit the bid to the address specified in the tender notice before 10:00 on 20 January 2026.
• Include all required returnable documents:

• Minimum three appointment letters or purchase orders for previous supply of chemical toilets (each letter = 10 points).
• Proof of ownership or a valid lease agreement for at least one 1‑ton bakkie and one 4‑ton truck (or equivalent honey‑sucker truck). Proof must be a Natis‑issued registration document.
• Bank rating letter indicating rating (A/B = 20 points, C or below = 10 points).
• Any additional forms required by the municipality (e.g. declaration of compliance, tax clearance certificates).

• All documents must be signed, dated and attached as separate annexures.
• Bids missing any of the above returnables will be deemed non‑responsive and disqualified.

• Scoring is based on a 100‑point scorecard:

1. Previous experience – 10 points per appointment letter/purchase order (max 30 points).
2. Vehicles – 10 points for a 1‑ton bakkie, 20 points for a 4‑ton truck, 20 points for a honey‑sucker truck (max 50 points). Proof of registration required.
3. Bank rating – 20 points for rating A or B, 10 points for C or below.

• Minimum pass mark: 65 points. Bidders scoring below this are non‑responsive and will not receive preferential points.
• Evaluation stages: (i) compliance check of returnable documents, (ii) technical score (functionality, service plan), (iii) financial evaluation.
• Preference points are not awarded if the minimum 65‑point threshold is not met.

Scope: Rental of portable chemical toilets for informal settlements for 24 months, including delivery, installation, servicing, relocation and replacement.

Toilet requirements (minimum):

• Material: Polyethylene or equivalent (technical brochure required for alternatives).
• Dimensions: Width ≥ 1166 mm, Door height ≥ 1975 mm, Door width ≥ 639 mm, Dry weight ≥ 85 kg.
• Waste tank capacity: 200‑225 L (disabled units ≥ 210 L).
• Features: Seat & lid, lockable both sides, ventilation, deodorising/biodegradable chemicals, no harsh chemicals.
• Disabled unit dimensions: Height ≥ 2000 mm, Width ≥ 1600 mm, Depth ≥ 2000 mm.

Service requirements:

• Servicing twice weekly with a honey‑sucker truck; cleaning with pressure washer (≥1000 L water tank).
• Empty toilets a day before weekends/long weekends.
• Weekly service and cleaning records to be kept on file.
• OHS compliance, workmen’s compensation registration, and insurance mandatory.
• Location: Toilets placed 100‑150 m apart, ≥50 m from watercourses; placement determined by municipal project manager.
• Waste disposal to approved sites with disposal letters; no discharge to storm‑water.
• Penalties for non‑service or late removal are specified in the contract.

Performance management: Standard Service Level Agreement, inspection and sign‑off of delivery notes, monthly service reports, and adherence to safety officer requirements.

• Monthly rental price must include insurance, delivery, installation, servicing, repairs and replacement of facilities.
• Pricing is on a per‑month basis (not daily).
• No explicit bid bond or guarantee is mentioned; bidders should confirm with the municipality if required.
• Invoices are payable only after municipal inspection, sign‑off of job cards and acceptance of work.
• Penalties: R500 per toilet for failure to service/dispose waste; R300 per day for delayed removal after contract expiry; additional R20 per day for storage after municipal removal.

• Tax clearance certificate (CSD) – assumed required.
• B‑BBEE compliance – not explicitly stated but typical for public contracts.
• CIDB registration – not mentioned; verify if needed.
• CIPC registration – supplier must be a registered company.
• Professional registrations: Workmen’s Compensation Commissioner registration, valid vehicle licensing, OHS compliance.
• Insurance: contractor must maintain insurance for facilities and personnel throughout the contract.
• Environmental compliance: chemicals must be biodegradable and environmentally safe.
• Local content: preference for local labour; EPWP reporting required; limit non‑local key personnel.