Request for Proposal for the Appointment of a Pre-approved Panel of Accredited Asbestos Inspection Authority (aia) Teams to Undertake Asbestos Inspection Authority (aia) Services for Asbestos Roofs Assessment Review, Removal and Replacement of Government- Subsidized Units Within the North West Province for a Period of Three (3) Years as and When Required.

Returnable Documents:

The Housing Development Agency (HDA) is a national public sector development agency that inter alia has the mandate to identify, acquire, prepare, and develop suitable land for human settlements. The agency also undertakes the programme and project management for development of housing and human settlements. The HDA carries out its functions in partnership with a range of stakeholders including national, provincial and local government and municipalities, as well as with communities, developers and financiers. It was established in 2009 through an Act of Parliament passed in 2008. The HDA is accountable to the Minister of Human Settlements, Water and Sanitation, through its Board of Directors. 1.1. BACKGROUND INFORMATION Asbestos, known to cause fatal diseases such as asbestosis, lung cancer, and mesothelioma, poses a significant health risk. It is a silent and perilous threat, particularly when an individual is exposed to concentrated or moderate amounts regularly over an extended period. The symptoms of these diseases typically manifest 20 to 30 years after the initial exposure. Regular exposure, even at moderate levels, may pose severe risk and may cause asbestosis disease. Asbestos material and asbestos waste have been scientifically identified as being a carcinogen by the Environmental Protection Agency and by the International Agency for Research on Cancer of the World Health Organization (National Economic Development and Labour Council, 2002). In response to the dangers posed by asbestos, South Africa enacted a ban on its use, import, and manufacturing in 2008. In 2023, the NDHS pronounced its commitment to the eradication and correct disposal of asbestos roofs and walls in old township properties across all nine provinces. The HDA is actively engaged in conducting audits and assessments of asbestos roofs, identifying, and subsequently eradicating roofs identified as hazardous so far. of 66 The Housing Development Agency 2. OBJECTIVE OF THE PROPOSED PROJECT The HDA seeks to engage the services of a qualified, experienced, fully capacitated and multi-skilled professional service provider to undertake Asbestos Inspection Authority (AIA) services for the Asbestos Removal project within at Ketlengriver & JB Marks Municipality, as per the regulations. The service provider is expected to go on site to all individual households, undertake air quality monitoring as well as all aspects related to the removal of Asbestos in the North West province as guided by the Asbestos Abatement Regulations on all the affected 1,922 houses earmarked for Asbestos Roofing replacement within Ketlengriver & JB Marks Municipality. The objective of the consultancy is to provide Accredited Asbestos Inspection Authority (AIA) services and duties as required in terms of the Asbestos Abatement Regulations (AARs) at Ketlengriver & JB Marks Municipality where Asbestos Roofs Removal and Replacement will be undertaken. The AIA duties will be conducted during the construction phase of the project as stipulated in the Asbestos Abatement Regulations (AARs) on houses that has asbestos roofs. This appointment will include the implementation of this approved AWP and monitoring the appointed contractors during the construction phase. 2.1. The HDA must receive reduced cost of acquisition and improved service benefits resulting from the Service Provider’s economies of scale and streamlined service processes. 2.2. The HDA must achieve appropriate availability that meets user needs while reducing costs for both the HDA and the chosen Service Provider(s). 2.3. The HDA must receive proactive improvements from the Service Provider with respect to provision of Services and related processes. 2.4. The HDA’s overall competitive advantage must be strengthened by the chosen Service Provider’s leading edge technology and service delivery systems. 2.5. The HDA end users must be able to rely on the chosen Service Provider’s personnel for service enquiries, recommendations and substitutions. 2.6. The HDA must reduce costs by streamlining its acquisition of Services, including managed service processes. of 66 The Housing Development Agency 3. EVALUATION METHODOLOGY The evaluation of Bids will be based on the information contained in Bids received in RFP and, which may be further supplemented by presentations and clarification information provided, if required. All Bids shall be equally evaluated and adjudicated by various committees involved in the evaluation process in accordance with stated Evaluation Criteria. Procurement integrity and fairness, transparency, competitiveness and full accountability will at all times be paramount. 3.1 EVALUATION AND SCORING METHODOLOGY The evaluation of the Bids by the evaluation committee will be conducted at various stages. The following stages will be applied in the evaluation: STAGE DESCRIPTION Admin The Bid is checked for completeness and whether all required compliance documentation, certificates; verify completeness warranties and (Stage 1) other Bid requirements and formalities have been complied with. The Bids are checked to verify that the essential RFP requirements have been met. Incomplete and Non-compliant Bids may be disqualified. Technical Detailed analysis of Bids to determine whether the Bidder is Evaluation capable of delivering the Project in terms of business and (Stage 2) technical requirements. The minimum threshold for technical evaluation is [70%], any bidder who fails to meet the minimum requirement will be disqualified and not proceed with the evaluation of Price and Specific goals. Price and Evaluate price and Specific Goals on an 80/20 point system Specific goals (Stage 3) Bidder Verification of information supplied by bidders when completing Verification SBD 4 (Stage 4) Recommendation Report formulation and recommendation of Preferred Bidders of 66 The Housing Development Agency STAGE DESCRIPTION Best and Final The HDA may go into the Best and Final Offer process in the Offer instance where no bid meets the requirements of the RFP and/or the Bids are to close in terms of points awarded. Approval Approval and notification of the final Bidder. STAGE 1: COMPLIANCE REQUIREMENTS Bidders must comply with the following requirements and failure to comply will lead to immediate disqualification. Stage 1 Basic Compliance If you do not submit the following basic compliance documents and should an award be made, these basic compliance documents must be made available within seven (7) days, failing which the award will be recalled. No. Description of requirement a) Letter of Good Standing: COID b) CSD Report c) Completion of ALL RFP documentation (SBD 1, SBD 4 and SBD 6.1) STAGE 3: TECHNICAL / FUNCTIONALITY REQUIREMENTS Interested bidders shall then be evaluated on functionality after meeting all compliance requirements outlined above. The minimum threshold for technical/functionality requirements is 70% as per the standard Evaluation Criteria presented as per the table above. Bidders who score below this minimum requirement shall not be considered for further evaluation in stage. TECHNICAL/FUNCTIONAL EVALUATION CRITERIA Details of the scoring methodology are outlined below: CATEGORY FUNCTIONAL CRITERIA Points i Company profile (Attach Organogram) 10 CV’s and Certified copies of Qualifications of team members ii 40 proposed to do the work Professional Registration of 66 The Housing Development Agency Previous similar work done (Signed reference and iii 40 appointment letters on completed work iv Approach, Methodology, Work Plan and Process 10 Total 100 Detailed Evaluation Criteria: CRITERIA SUB-CRITERIA WEIGHTING/ POINTS Company profile Company profile (s) to be submitted (in case of 10 (Attach a joint Venture, all companies must submit Organogram) separate profiles) indicating the Lead Company • Company profile related to the scope of work with company’s proof of SANAS accreditation certificate: 5 Points • Company profile related to scope of work with Organogram with company’s proof of SANAS accreditation certificate: 10 Points CV’s and Certified Demonstrable Skills and Capacity, Level of copies of Relevant Knowledge, and Experience in undertaking assessment & construction 40 Qualifications of monitoring for asbestos removal. Adequacy team members and completeness of skills of team presented proposed to do the and fit for task. work Professional Registration Provide proof of professional registration with the Registered Occupational Hygienist (ROH)/Registered Occupational Hygiene Technologist (ROHT). (submission of CV accompanied by a signed Affidavit (Signed by Commissioner of Oath) Years of Experience: • 8 years’ experience and above = 40 points • 5 to 7 years’ experience = 30 points • 3 to 4 years’ experience = 20 points • 1 to 2 years’ experience = 5 points of 66 The Housing Development Agency • 0 years’ experience = 0 points Previous similar Previous work on: Asbestos Inspection 40 work done (Signed Authority (AIA) Projects reference and In case of a joint venture, all companies must appointment letters submit separate appointment letters of similar on completed work previous or current work implemented. Attach appointment letters and completion certificates for AIA projects. Points will be allocated as follows: • 0 projects = 0 points • 1 project = 5 points • 2 projects = 15 points • 3 projects = 25 points • 4 projects = 35 points • 5 projects = 40 points Approach, • Work programme, plan and allocation of 10 Methodology, Work resources and tasks (3 points) Plan and Process • Meeting deliverables and timeframes (2 points) • Methodology, roadmap, and clear understanding of information to be collected and the rationale thereof (5 points) TOTAL 100 STAGE 4: PRICING AND SPECIFIC GOALS The following criteria will be used for points allocation for price and Specific Goals compliance on a 80/20 point system: Price and Specific Goals CRITERIA WEIGHTING/ POINTS Price 80 of 66 The Housing Development Agency Specific goal 20 Total 100 Price Where PS = Points scored for price of tender under consideration Pt = Rand value of offer tender consideration Pmin = Rand value of lowest acceptable tender Specific Goals Evaluation: A bidder must submit proof or documentation to claim points for specific goals. A bidder failing to submit proof or documentation to claim points for specific goals will be interpreted to mean that preference points for specific goals are not claimed. The bidder may not be disqualified but will score 0 points out of 20 for specific goals. Specific goals for the tender and points claimed are indicated per the table below. (Note to organs of state: 80/20 preference point system is applicable, corresponding points must also be indicated as such. *Historically disadvantaged South Africans refers to any person, category of persons, or communities disadvantaged by unfair discrimination before the constitution of the Republic of SA, 1993 (ACT No. come into operations. The Specific Goals allocated Number of Points Proof / Documentation required points in terms of this tender to Claim Points for Specific Goals Black Women Owned (Maximum points = 4 points) 75% - 100% 4 CSD or Sworn Affidavit 51% - 74.99 - 3 CSD or Sworn Affidavit Below 51% 1 CSD or Sworn Affidavit Youth (Maximum points =7) 75% - 100% 7 CSD or Sworn Affidavit 51% - 74.99 - 5 CSD or Sworn Affidavit Below 51% 3 CSD or Sworn Affidavit Disabled People (Maximum points =5) 75% - 100% 5 CSD or Sworn Affidavit of 66 The Housing Development Agency The Specific Goals allocated Number of Points Proof / Documentation required points in terms of this tender to Claim Points for Specific Goals 51% - 74.99 - 4 CSD or Sworn Affidavit Below 51% 2 CSD or Sworn Affidavit Military Veterans 2 CSD HDSA 2 CSD or Sworn Affidavit 1 VALIDITY PERIOD This RFP shall be valid for [120 Business days] calculated from Bid closing date. 2 THE NATIONAL INDUSTRIAL PARTICIPATION PROGRAMME 2.1 National Industrial Participation Programme (NIPP) requirements: The National Industrial Participation (NIP) Programme, which is applicable to all government procurement contracts that have an imported content, became effective on the 1 September 1996. The NIP policy and guidelines were fully endorsed by Cabinet on 30 April 1997. In terms of the Cabinet decision, all state and parastatal purchases / lease contracts (for goods, works and services) entered into after this date, are subject to the NIP requirements. NIP is obligatory and therefore must be complied with. The Industrial Participation Secretariat (IPS) of the Department of Trade and Industry (DTI) is charged with the responsibility of administering the programme. Bidders are therefore required to complete SBD 5 to give effect to the above. 3 POST TENDER NEGOTIATION (IF APPLICABLE) The- HDA reserves the right to conduct post tender negotiations with a shortlist of Bidder(s). The shortlist could comprise of one or more Bidders. Should the HDA conduct post tender negotiations, Bidders will be requested to provide their best and final offers to the HDA based on such negotiations. A final evaluation will be conducted in terms of 80/20. 4 BEST AND FINAL OFFER The HDA reserves the right to embark on the Best and Final Offer (BAFO) Process where: a) None of the proposals meet the RFP requirements; b) None of the responses to RFP are affordable and demonstrate value for money; and of 66 The Housing Development Agency Upon the decision by the HDA to embark on a BAFO process it shall notify the response to RFP. 5 FINAL CONTRACT AWARD The HDA may negotiate the final terms and conditions of the contract with the successful Bidder(s). Bidder 6 FAIRNESS AND TRANSPARENCY The HDA views fairness and transparency during the RFP Process as an absolute on which the HDA will not compromise. The HDA will ensure that all members of evaluation committees declare any conflicting or undue interest in the process and provide confidentiality undertakings to the HDA. The evaluation process will be tightly monitored and controlled by the HDA to assure integrity and transparency throughout, with all processes and decisions taken being approved and auditable. of 66 The Housing Development Agency SECTION 3 PRICING AND DELIVERY SCHEDULE Bidders are required to complete the Pricing Schedule as per Annexure: 2 (Volume 2 /Envelop 2)

No specific requirements found