RFQ: Pest Control & Fumigation Services, Bellville Regional Office, Western Cape

Returnable Documents:

Price (VAT Incl) Pest Control Treatment - Once-off Other (Please specify) Total VAT Inclusive 280 Pretoria Rd, Silverton, Pretoria Delivery address Enquiry details (this must not be used for submission of quotations) Telephone 012 841 1213 no: tkome@ geoscience.org.zaEmail Important: Any quotation submitted outside e-bids email address will not be considered for evaluation. Submission of quotation to below details E-bids@geoscience.org.za ATT: THABANG KOME Email Date and time: 09 February 2026 @11h00 Non-Compulsory Venue: 3 Oos Street, Bellville,South Africabriefing session Quote this RFQ-10000494-THB: Appointment of a service provider to conduct pest control information in all (fumigation) at the Bellville Regional Office. correspondences CGS-TEM-2023-0261 Rev 0 2 Effective date: 31/05/2023 Closing Date and 11 February 2026 at 11h:00 Time Company Name Bidder Signature Designation RFQ TERMS AND CONDITIONS 1. The rate must be VAT inclusive, for VAT registered vendors only and In an event that non- VAT vendor intentionally or erroneously quoted prices inclusive of VAT, the CGS shall consider total price exclusive of VAT in consultation with the affected service provider(s) 2. The Council for Geoscience pays 30 days after receipt of a correct tax invoice/statement 3. The Council for Geoscience does not make pre-payments or deposits unless contract required by contract terms. 4. The Council for Geoscience will only pay suppliers using the banking details listed on your Central Database Summary form. 5. Rates must be inclusive of delivery, and customs /clearing costs to the Council for Geoscience premises. 6. The rates must be inclusive of disbursement and any other costs. 7. RFQ responses must be submitted in pdf format. 8. Service providers must provide proof of registration on the National Treasury Central database, if a supplier is not registered; they are encouraged to register on the central database. 9. Quotation validity is 60 days from the date of RFQ closure. 10. The RFQ threshold is less than R1 000 000.00 VAT inclusive. 11. Treatment of arithmetic errors in the quotations a) If the pricing schedule apply and there is an error in the line-item total resulting from the product or services of the unit rate and quantity, the line-item total shall govern, and rate shall be corrected. Where there is obviously gross misplacement of the decimals point in the unit rate, the line-item total as quoted shall govern and the unit rate shall be corrected. b) Where there is an error in the of the prices, either as result of other corrections required by the checking process or in the RFQ’s addition of prices, the total of the prices shall govern, and the service provider will be asked to revise selected item prices to achieve the total quoted price. c) No bidder shall be offered competitive advantage to change total quoted prices after closing of the RFQ. If the bidder’s change price, they will be disqualified. 12. Conducting business with former employees CGS-TEM-2023-0261 Rev 0 3 Effective date: 31/05/2023 a. The CGS may not conduct business with former employees or companies owned by former employees, within the first twelve (12) months of the termination of their employment service. The CGS may investigate special circumstances where the need to conduct business with former employees has arisen before the expiry of the 12-month period, and after consideration of the merits of the bid, may decide to award such a bid. b. A decision approving to conduct business with former employees or companies owned by former employees must be made on the basis, amongst others, that such former employees of the CGS or their companies will not result in any unfairness to other bidders in any procurement process of the CGS. c. Whether to consider the bid of former employees or companies owned by former employees may not be considered, if the former employees under consideration previously engaged in any fraudulent, dishonest or unethical conduct whilst employed by the CGS. d. CGS may, on justifiable grounds and after following due process, disregard the submission of any Bidder /Tenderer if that Bidder / Tenderer or any of its directors, members or trustees or partners has – • Abused the CGS’s supply chain management system • Committed fraud or any other improper conduct in relation to such system; or • Failed to perform on any previous contract e. Requirements and evaluation of joint venture or consortium quotations/proposals • The JV agreement for JV partners must be submitted indicating a percentage split up to 100% for partners to render the agreement valid which must include, among other things, but to limited to role and responsibilities of each JV partner in the contract, JV bank account and power of attorney to sign the bid document on behalf of the JV. etc • All the JV partners or the lead Partner must submit mandatory documents, where applicable, depending on the nature of the project. Refer to mandatory requirements for this RFQ. • All the JV partners or unincorporated JV must submit administrative documents i.e CSD, company registration documents etc, refers to administrative requirements of this RFQ. • Specific goals evaluation for incorporated JV shall be applied considering consolidated BBBEE certificate. • Specific Goals evaluation for unincorporated JV shall be applied proportionally in accordance with the JV % split. • Below is a demonstration of points allocation for specific goals where the total points claimed will be the sum of the percentage work allocation for each partner CGS-TEM-2023-0261 Rev 0 4 Effective date: 31/05/2023 multiplied by the percentage weighting for the race category, multiplied by the percentage ownership in the relevant specific goals. Example of the formula 60 % 40 % RFQ specific goals points Company B Company B 30% Women owned company= 10 80% Women 30% Women 20% youth owned 20% Youth 50% Youth company = 10 Score for Women: 60% x 80 % x 40% x 30% x 10 = 1.2 Total Points for JV 10 = 4.8 points points = 9.2 Score for Youth: 60%x 20% x 10 40% x 50% x 10 = 2 points = 1.2 points Total = 3.2 point Total = 6 points 13. SUPPLIER PRE-APPOINTMENT VETTING Service providers may not be appointed or engaged for the provision of goods or services unless a due diligence and vetting process has been completed to the satisfaction of the Council for Geoscience. This process shall include, but is not limited to, verification of the supplier’s legal status, financial stability, technical capability, quality assurance standards, compliance with ethical and references from previous clients. 14. INFORMATION CLARIFICATIONS The Council for Geoscience may request clarification in writing regarding the information provided by bidders. Supplier(s)/ service provider(s) are to provide the required information within the specified period. Failing to respond, will invalidate your bid, therefore lead to disqualifications from the process 15. CGS POPI ACT COMPLIANCE POLICY STATEMENT CGS-TEM-2023-0261 Rev 0 5 Effective date: 31/05/2023 The Council for Geoscience is committed to securing the integrity and confidentiality of your Personal Information that is in our possession and will guard against unlawful access and use. The processing of your personal information by the Council for Geoscience will be done in accordance with the POPI Act as well as our processing notice that can be accessed from our webs SBD 4 BIDDER’S DISCLOSURE 1. PURPOSE OF THE FORM Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder. Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that person will automatically be disqualified from the bid process. 2. Bidder’s declaration 2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest1 in the enterprise, employed by the state? YES/NO 1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise. CGS-TEM-2023-0261 Rev 0 6 Effective date: 31/05/2023 2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling interest in the enterprise, in table below. Full Name Identity Number Name of State institution 2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by the procuring institution? YES/NO 2.2.1 If so, furnish particulars: ................................................................................................ ................................................................................................ 2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest in the enterprise have any interest in any other related enterprise whether or not they are bidding for this contract? YES/NO 2.3.1 If so, furnish particulars: ........................................................................................ ........................................................................................