Provision Of Short- term insurance - Siyancuma Local

Returnable Documents:

Tenders will be evaluated and adjudicated in line with the Supply Chain Management policy of the municipality using functionality where bidders must achieve a minimum of 70 out of 100 points and 80/20 preference points system where 80 is price and 20 specific goals Bid documents can be downloaded on Siyancuma Local Municipality’s website at www.siyancuma.gov.za and on e-Tender Publication Portal at www.etenders.gov.za from Monday, 15 December 2025 at a non-refundable deposit of R845.00 (EFT or cash). All sealed bids clearly marked with the Bid name and bid number must be placed in the Tender Box at the offices of the Siyancuma Local Municipality, Charl Cilliers Street DOUGLAS 8730, on or before 12:30pm on the specified closing date at which time submissions will be opened in public. Tender box will be accessible from Monday to Friday from 07h30am to 16h30 pm. Please note that it is a prerequisite of the Municipality that all service providers are to be registered on the National Treasury Central Supplier Database (CSD) and include in their bids, the tax clearance certificate or tax compliance status PIN to enable the municipality to verify the bidder’s tax compliance status. Registration on CSD can be done at www.csd.gov.za or at your nearest Treasury and Siyancuma Municipal Offices. Siyancuma Municipality is under no obligation to accept the lowest or any quote and reserves the right to accept the whole or part of quote and reserves the right to re-advertise if it so wishes to. No reasons for the acceptance or rejection of any quote will be given. Where applicable, bids will be evaluated on local content and bidders are requested to complete the relevant section of the bid document accordingly. NB: Suppliers are advised NOT to make copies or any alterations to the Tender documents, except to comply with instructions issued by the municipality. BID DOCUMENTS MUST BE DEPOSITED IN THE TENDER BOX SITUATED AT: Siyancuma Municipality Charl Cilliers Street DOUGLAS 8730 Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it will not be accepted for consideration. The bid box is open from 07:45 until 16:30, 5 days a week. Bids must be submitted on the Official Forms (NOT TO BE RE-TYPED). This Bid is subject to the General Conditions of Contract (GCC) and, if applicable, any other Special Conditions of Contract. This Bid will be evaluated and Adjudicated according to the following criteria: 1. Relevant specifications; 2. Value for money; 3. Capacity to execute the contract; 4. PPPFA Regulations 2022. DETAILS OF TENDERER Name of firm / entity / enterprise Trading as (if different from above) Postal address Postal Code Physical address Contact Details of the Person Name: Signing the Tender: Telephone: ( ) Fax: ( ) Cellular Number: E-mail address: Contact Details of the Senior Name: Manager Responsible for Overseeing Contract Telephone: ( ) Fax: ( ) Performance: Cellular Number: E-mail address: Contact Details of Person Name: Responsible for Accounts / Invoices: Telephone: ( ) Fax: ( ) Cellular Number: E-mail address: DETAILS OF TENDERING ENTITY’S BANK I/We hereby authorize the Employer/Client to approach all or any of the following bank/s for the purposes of obtaining a financial reference: DESCRIPTION OF BANK DETAILS APPLICABLE TO BANK DETAIL TENDERER’S HEAD OFFICE Name of bank Branch name Branch code Name of Account Holder Account number Type of Account Signature of Tenderer: Date: THE RESOLUTION TAKEN BY TENDERER RESOLUTION of a meeting of the Tenderer of NAME OF TENDERER Held at on (Place) (Date) RESOLVED THAT: 1. The enterprise submits a Tender to the Siyancuma Municipality in respect of the following: TENDER NUMBER: SIYA-FIN01/2025/26– TENDER FOR THE APPOINTMENT OF ASERVICE PROVIDER FOR THE PROVISION OF SHORT-TERM INSURANCE FOR A PERIOD OF THREE (3) YEARS 2. Mr/Mrs/Ms In his/her capacity as and who will sign as follows: (SPECIMAN SIGNATURE) be, and is hereby, authorized to sign the Tender and any and all other documents and/or correspondence in connection with and relating to the Tender, as well as to sign any contract, and or all documentation resulting from the award of the Tender to the enterprise mentioned above. Note: The resolution must be signed by all the tenderers or spouses / partners of the bidding enterprise. Should the space provided below not be sufficient for all the directors to sign, please provide a separate sheet in the same format below. Name Capacity Signature TENDER SPECIFICATIONS AND PRICING SCHEDULE 1. SPECIAL CONDITIONS OF CONTRACT 1.1.1 Bids shall remain valid for 90 days after the tender closure date. 1.1.2 Any deviations, limitations or unfamiliar conditions must be clearly stipulated in respect of each policy type. 1.1.3 If the premiums and excess payments are not shown separately as specified in the Price Schedule, the tender will be deemed non- responsive and will not be considered. 1.1.4 All premiums must be VAT inclusive. 1.1.5 Broker’s fees and any other administrative fees must be shown separately from the underwriter insurance premiums. 1.1.6 The Bidder must obtain at least one written quotation on each of the policies included in this document and must give clear motivation on the quotes recommended. 1.1.7 Quotations obtained as per previous paragraph must be retained and be available for reference and inspection by officials of the Municipality if necessary. A summary of quotations must be included in the tender document and failure to do so will lead to disqualification. 1.1.8 For the annual renewal, the insurance broker must on/or before the 15th May of each year, follow the same procedures as stated stipulated in the previous two paragraphs. 1.1.9 The Bidder must provide their ISO 9001:2015 Certificate. 1.1.10 The bidder must provide registration with the FSCA/FSB (Attach Proof) 1.1.11 The bidder must provide registration of Financial Intermediaries Association (FIA) (Attach Proof) 1.1.12 The bidder must provide registration with The Institute of Risk Management - South Africa (IRMSA) (Attach Proof) 1.1.13 Insurance Institute of South Africa- IISA (Attach proof) 1.1.14 The Bidder must have a minimum limit of R10, 000,000 (10 million rand) Professional Indemnity insurance. A certified copy of the insurance policy schedule reflecting the limit, excess, Insurers and renewal date must be submitted with the tender. In the case of a Trust, Consortium or Joint venture each member must provide a minimum limit of R10, 000,000 (10 million rand) Professional Indemnity insurance. Failure to submit proof will result in your bid being non- responsive. 1.1.15 Notwithstanding abovementioned the following documentation must also be submitted as part of the tender: 1.1.15.1 Proof of Insurers Solvency Margin; 1.1.15.2 Letter of Authority; 1.1.15.3 Company Registration Certificate; 1.1.15.4 Ownership Certificate & Change of Name Certificate (If applicable); 1.1.15.5 Audited financial statements for both the Broker and proposed Underwriter/(s). Failure to submit proof will result in your bid being non-responsive.

2.1.1 Introduction Siyancuma municipality serves the towns of Douglas, Griekwastad, Campbell and Schmidtsdrift. Section 78(1) (e) of the Municipal Finance Management Act, No. , states that “Each senior manager of a municipality and each official of a municipality exercising financial management responsibilities must take all reasonable steps within their respective areas of responsibility to ensure that the assets and liabilities of the municipality are managed effectively and that assets are safeguarded and maintained to the extent necessary.” To comply with the above Act and to ensure that the Municipality’s assets are adequately insured, and any risk exposure is minimized, the Municipality will appoint a Service Provider to perform the following functions:  Negotiate and place the Municipality’s insurance portfolio with insurance underwriters and present the underwriting terms to the Municipality for acceptance each year;  Administer the Municipality’s short-term insurance portfolio; and  Assess the Municipality’s insurance cover and provide advice on adequate cover to be taken out. The renewal of the insurance portfolio normally falls in line with the Municipality’s financial year-end and therefore must be renewed by 30 June each year to ensure that the Municipal assets are insured, and the liabilities are minimized. MINIMUM REQUIREMENTS: MINIMUM REQUIREMENTS  Copies of company registration  Municipal rates account for the physical address of the business (should not be in arrears for more than 90 days) or Lease agreement in cases where the address of the business is not through ownership, a copy of the municipal account of the owner of the building must be attached as well.  Price quoted must be firm and inclusive of VAT.  Tax clearance certificate and Pin from SARS.  Certified ID copies of managing directors/owners of the company  Bidders must be registered on CSD and CSD report must be attached  Registration Certificates of Entities – Joint Ventures / Close corporations / partnerships  Bidders must sign all the relevant fields  Schedule of company experience; active and completed projects should be supported by appointment letters and completion certificates  Bidders must be registered with the Financial Services Board (FSB)/ Financial Sector Conduct Authority (FCSA), Financial Intermediaries Associations (FIA) and the Institute of Risk Management South Africa (IRMSA). (Proof of registration must be attached).  Audited annual financial statement for the last three (3) financial years. Failure to provide the required particulars as per the above-listed certificates implies a non- responsive tender and warrants rejection of the tender on account of non-compliance with the requirements of the 2.1.2 Objectives The Municipality invites suitably experienced insurance brokers to tender for managing the short-term insurance portfolio of Siyancuma Municipality with effect from 1 April 2026 till 31 May 2029. The following key performance indicators will be applicable to the successful bidder and will be measured at least on an annual basis to assess the performance: 2.1.2.1 Ensure that the quotations and proposals for the renewal of the short- term insurance policy is provided by the broker before or on the 15th May of each year for that the financial year that commence on the 1 July. Standard: Formal written proposal by the Broker after revisiting the risk and insurance portfolio, highlighting possible risks that is not covered. Target: 100% achievement. Proof of evidence: Formal written letter from broker supported by quotations of the underwriter. 2.1.2.2 Ensure that the short-term insurance policy is in place before or on the 1st of July of each year for that the financial year. Standard: Written confirmation by the underwriter/(s) and broker that the insurance cover, as agreed to by the Municipality, is in placeon all policy types. Target: 100% achievement. Proof of evidence: Formal written letter from broker with confirmation from underwriter attach. 2.1.2.3 Attend to all claims timeously. Standard: Acknowledge within 7days after receipt acceptance of claim documentation and provide feedback of any outstanding or additional information required. Target: 95% achievement. Proof of evidence: Formal written letter from broker. 2.1.2.4 Settle claims timeously Standard: Settle claims within 7days after receipt of signed settle agreement by the insured. Target: 95% achievement. Proof of evidence: Copy of the payment advice. 2.1.2.5 Supply of a monthly claim ratio report provided/delivered electronically, preferably in the form of a dashboard report with detail to support, before or on the 3rd working day of the following month. Target: At least 80% achievement of time frame, 100% achievement of producing the report. Standard: The report must be a true reflection of all processed claims. It must at least consist of two sections, the summary that provides the claims ratio whilst the second part the detail on which the summary is based. The detail portion of the report should contain all claims (including legal litigations) and the report must provide identification numbers of each claim; including municipal insurance claim number; type of the claim; date of incident; date reported to the insurers; acknowledgement date of claim forms (when available); date of agreement of loss (when available); details of policy type; the progress with an indication of the outstanding information to finalize the claim and the file closure dated. Proof of evidence: Electronic version of report for each month 2.1.2.6 Regular meetings with the insurer. Target: At least once a quarter. Standard: A meeting, it may be via teams, with at least the CFO or the Manager responsible for the insurance portfolio. The successful bidder must keep written minutes and avail it within 1 week of the meeting. Proof of evidence: Approved minutes of the meeting 2.1.3 Scope of Work The general the functions to be performed by the successful bidder/insurance broker are:  Ensure that the Municipality has insurance cover as instructed by the Municipality;  Act as representative for the Municipality with the underwriter;  Ensure that the interest of the Municipality, its customers and clients is conveyed to the underwriter and the interest of the Municipality is protected always;  Provide legal advice regarding claims lodged against the Municipality;  Advise the Municipality on any potential liability risk not covered by the insurance cover;  Advise the Municipality of potential under insurance;  Regularly or at least annually review the municipality’s portfolio (which included values provided by municipality) and assist the municipality to determine the correct coverage/replacement value for all category of assets and risks.  On municipal request (Ad-hoc basis) assist the municipality to determine the correct coverage/replacement value of an asset/item on the municipal portfolio  Perform claims assessments on all claims within excess and by request of the Municipality (when it is deemed necessary) arrange for an Assessor.  Ensure that the management of the Municipality is informed on the progress of all claims.  Annually provide training for transfer skills to municipal staff with regard to insurance portfolio management and classification of insurance cover. 2.1.3.1.1 Placement of portfolio The successful bidder will be required to perform the following: 2.1.3.1.1.1 Assess the Municipality’s insurance requirements as reflected in the insurance policy; 2.1.3.1.1.2 Assess the Municipality’s portfolio and assist the municipality to establish the correct value, before placement of portfolio at underwriters. For example: Vehicle replacement value or market value 2.1.3.1.1.3 Submit the Municipality’s latest information to the proposed Insurance Underwriters; 2.1.3.1.1.4 Negotiate with the Insurance Underwriters on suitable insurance terms and premiums based on the quotations obtained by the Service Provider in satisfaction of this tender; 2.1.3.1.1.5 Attend insurance pre-placement meeting(s) with the Municipality to discuss the underwriting terms and premiums; 2.1.3.1.1.6 Advise the Municipality on the basis its cover will be done, such as market relate or replacement cost, to ensure the municipality will not be over or under insured. 2.1.3.1.1.7 Advise the Municipality and provide quotations on additional insurance cover that might be necessary to take out to ensure that the Municipality’s risk is minimized given the insurance policy of the Municipality; 2.1.3.1.1.8 Advise and inform the Municipality of any new products that will reduce cost; and 2.1.3.1.1.9 Place the Municipality’s insurance portfolio with the Insurance Underwriters and provide the Municipality with written confirmation thereof together with details of the insurance cover placed and excess. 2.1.3.1.2 Under writer Administration The successful bidder will be required to perform the following: 2.1.3.1.2.1 Provide quotations on any additional insurance cover required by the Municipality and place the insurance cover with the Insurance Underwriters on the Municipality’s instruction and provide the Municipality with written confirmation thereof together with details of the insurance cover placed; and 2.1.3.1.2.2 Meet with the Municipality’s Officials whenever required by either party to discuss or advice on insurance cover. The Service Provider’s staff members required at these meetings will depend on the technicality of the issues to be discussed. 2.1.3.1.3 Claims administration 2.1.3.1.3.1 In the case of 3rd party claims the Municipality will not communicate directly with any legal representatives of the service provider, third parties or the Underwriter, where the insurance is placed. 2.1.3.1.3.2 The successful bidder will be required to perform at least the following: 2.1.3.1.3.2.1 Administer all the Municipality’s insurance claims with regard to own damage (Refer to section 2.1.2.7 for more details); 2.1.3.1.3.2.2 Administer all claims received by the Municipality from third party’s claiming for personal injury or damage to their property. This includes liaising with the third parties on the Municipality’s behalf; 2.1.3.1.3.2.3 In the case of 3rd party claims the Municipality will not communicate directly with any legal representatives of the service provider, third parties or the Underwriter, where the insurance is placed; 2.1.3.1.3.2.4 Provide a motivation, based on substantive legal grounds, for all claims that are rejected by the Insurance Company. The Municipality reserves the right to reconsider any opinion received, to refer it back to the Broker for another opinion or recommendation. The Municipality will under no circumstances communicate directly with the Underwriter regarding any aspects of a claim; unless request by the appointed service provider to contact them directly. 2.1.3.1.3.2.5 Submit monthly updated reports in respect of the Municipality’s claims submitted, indicating the status of each claim (Refer to section 2.1.2.5 for more details); and 2.1.3.1.3.2.6 Update the municipality’s portfolio with the underwriters as and when the municipality request changes on their portfolio. 2.1.3.1.3.2.7 Meet with the Municipality’s relevant officials, individually or in groups, whenever required by either party to discuss or advice on insurance claims. (Refer to section 2.1.2.6 for more details) 2.1.3.1.3.2.8 Appointment of an Assessor (on behalf of the municipality) for claims identified by the municipality which fall within excess. The Municipality will provide the necessary detail pertaining to the claim and the outcome required. An Assessor report expressing their finding will then be supplied to the municipality. 2.1.3.1.3.2.9 Administration of claims will need to meet required turnaround time, but it will be discussed by the Municipality and Successful bidder when the SLA is signed. 2.1.3.1.4 Renewal / Placement of the Municipality’s Insurance Portfolio The successful bidder will be required to perform the following before the renewal in respect of each year: 2.1.3.1.4.1 An assessment of the Municipality’s insurance requirements as reflected in the insurance policy; 2.1.3.1.4.2 Compile or obtain the updated information for the Municipality regarding the latest insurance statistics and submit this information to the Insurance Underwriters; 2.1.3.1.4.3 Negotiate with the Insurance Underwriters on suitable insurance terms and premiums based on the Municipality’s existing insurance cover and updated asset register; 2.1.3.1.4.4 Attend insurance pre-renewal meeting(s) with the Municipality to discuss the underwriting terms and premiums (Refer to section 2.1.2.1 For the deadline/s, standard and proof of evidence); 2.1.3.1.4.5 Advise the Municipality and provide quotations on additional Insurance cover that could become necessary to be taken out to ensure that the Municipality’s risk is minimized; 2.1.3.1.4.6 Renew the Municipality’s insurance portfolio with the Insurance Underwriters. (Refer to section 2.1.2.2 for the deadline/s, standard and proof of evidence) 2.1.3.1.5 Handling of Outstanding Claims 2.1.3.1.5.1 The current Service Provider will remain responsible for the administration and finalization of all existing outstanding / open claims as at 30 June 2026, including claims with date of loss up to 30 June 2026 but only discovered and submitted on or after 1 June 2026. 2.1.3.1.5.2 Public Liability claims are dealt with on a claims-made basis, therefore any Public Liability claims received up to 30 June 2026 will be dealt with by the Service Provider at the date of loss. Public Liability claims received on or after the commencement date of the contract with the successful bidder will be dealt with by the newly appointed Service Provider, even where the actual date of loss is before said date. 2.2. EVALUATION CRITERIA 2.2.1. FUNCTIONALITY Tender will be evaluated on functionality. A bidder will have to score a minimum of 70 points to be evaluated further. The criteria will be as follows Siyancuma Local Municipality criteria for technical functionality POINT 100 1Company Information and relevant experience Maximum points to be . awarded A minimum number of years in operation. The bidder should provide a detailed 20 .company profile including clients they have provided services for: .  Less than 3 years – 5 points  3 – 5 years – 10 points  6 years and above – 20 points (Supporting evidence to be attached as Annexure – Company Experience) 2Bidders Experience . 2Please provide proof of client base demonstrating the organisational experience in 30 .rendering similar services. . The demonstration should be in the following format: No. Client Contact Sum Period of Claims Name Details Insured Cover success rates 1. 2. 3.  3 clients and below 10 points  4 – 5 clients 20 points  6 clients and above 30 points (Supporting evidence to be attached as Annexure – Client Base) 3Contactable References . 3The company’s proven track record in handling assignments of a similar nature. 15 . . A minimum of three written reference letters from clients where a similar service is/was rendered. Letters should not be older than 3 months.  2 letters and below 5 points  3 – 5 letters 10 points  6 letters and more 15 points (Supporting evidence to be attached as Annexure – Contactable References) 4Key Personnel Experience . 4Experience of a broker managing insurance contracts within Local Government 20 .portfolio. . (Please provide broker’s CV illustrating the experience)  Less than 3 years 5 points  4 – 5 years 10 points  6 – 7 years 15 points  8 years and above 20 points (Supporting evidence to be attached as Annexure – Key Personnel Experience) 5Methodology . 5Provide a detailed plan with timelines on how the bidder will manage the insurance 15 .portfolio of the Municipality in terms of the following: .  Risk Assessment - 5 points  Claims management procedure detailing responsibilities of bidder and Municipality. - 10 points (Supporting evidence to be attached as Annexure – Methodology) TOTAL TECHNICAL/FUNCTIONALITY POINTS 100 MINIMUM OF 70 POINT TO CONTINUE TO THE NEXT STAGE 2.3. PRICING SCHEDULE 2.3.1. No other format of pricing schedule, as prescribed in the pricing schedule below will be allowed. Bids not meeting the requirementswill be considered non-responsive. 2.3.2. It must be highlighted that the Municipality can, after awarding the tender to the successful bidder, amend the insured amounts with any further information obtained before the start of the financial year for which the cover must be placed. 2.3.3. The liability for payment of Assessor Fees within the agreed timeframes between the successful bidder and the lost adjuster is for the account of the bidder in all instances. 2.3.4. The premium/prices tendered must remain firm for the initial period of 12 months, thereafter the annual escalation in the Rand value of the premium for year 2 and 3 must not exceed the CPIX inflation rate as at 30 June of each year; subject to any changes, additions and / or reductions required as per the updated information supplied by the Municipality. The municipality will be informed in writing on the annual escalation. 2.3.5. For bid evaluation purposes to determine the total estimated contract value all insured values will remain the same and all bids will be escalated with an estimated CPIX rate RATE (TARIFF) PREMIUM or SECTION INSURED AMOUNT incl BROKER FEE ANNUAL COST EXCESS PAYMENT A B C D ( B x C ) 1 COMBINED BUILDINGS R112 364 552 CONTENTS R2 446 118 SUBSTATIONS, MINI SUBS, R47 456 860 TRANSFORMERS, ELECTRICAL SWITCHGEAR, etc. ALL WATER PURIFICATION WORKS, PUMP R2 400 585 STATIONS AND RESERVOIRS ALL SEWERAGE WORKS, PUMP STATIONS R38 165 874 AND RESERVIORS MACHINERY BREAKDOWN R 19 453 607 PROPERTY MORE SPECIFIC R129 234 995 R389 688 176 2 HOUSEOWNERS STANDARD CONSTRUCTION R4 378 440 R4 378 440 3 BURGLARY FIRST LOSS DAMAGE TO BUILDINGS R R 44444 MAJOR LIMIT R500 000,00 MONEY OTHER THAN CHEQUES R200 000,00 INCREASE LIMIT OUTSIDE SAFE R10 000,00 PRIVATE POINT OF SALES R250 000,00 R960 000,00 5 PUBLIC LIABILITY LIMIT OF INDEMNITY R30 000 000,00 R30 000 000,00 6 EMPLOYERS LIABILITY LIMIT OF INDEMNITY R30 000 000,00 R30 000 000,00 7 STATED BENEFITS 8 DIRECTORS AND OFFICERS LIMIT OF INDEMNITY R4 000 000,00 R4 000 000,00 9 NETWORK SECURITY (CYBER) LIABILITY LIMIT OF INDEMNITY R10 000 000,00 R10 000 000,00 10 BUSINESS ALL RISKS GENERAL SPECIFIED ITEMS R259 316 ABSA CARD MACHINES R60 000 CELLPHONES R6 000 R325 316 11 ELECTRONIC EQUIPMENT HARDWARE R8 236 028 LAPTOPS R653 036 R8 889 064 12 SIYANCUMA MOTOR FLEET MOTORFLEET MOTOR - CATEGORY M2 R3 231 833 MOTOR – HIGH VALUE VEHICLES R11 858 827 R15 090 660 13 SASRIA COVER COMBINED R389 688 176 HOUSEOWNERS R4 378 440 BUSINESS ALL RISKS R325 316 MONEY ELECTRONIC EQUIPMENT R8 889 064 SIYANCUMA MOTOR FLEET R5 090 660 COUNCILLORS VEHICLE COVER R1 633 000 COUNCILLORS BUILDING & CONTENT R19 500 000 TOTAL COST R Broker fees The broker fees must for all above policies, must be included in the rates. The total amount broker fees included in the rates must be disclosed as a value in the space allowed: Broker fee already included in the rates R Assessor fees (FOR CLAIMS WITHIN EXCESS) Detailed report fee Per hourly rate R Travel fee Per km travelled rate R THE TENDER OFFER I/We Mr/Mrs/Messrs duly assigned to represent the service provider for the purpose of this tender, hereby tender to supply all or any of the goods and/or render all or any of the services described in the attached documents to the Siyancuma Municipality on terms and conditions stipulated in this tender and in accordance with the specifications stipulated in the tender documents (which shall be taken as part of, and incorporated into this tender) at the price/s reflected in the Pricing Schedule. I/we agree that this offer shall remain valid for a period of 90 days commencing from the closing date and time of this tender. I/we further agree that: This tender and its acceptance shall be subject to the terms and conditions contained in the Siyancuma Municipality’s Supply Chain Management Policy; If I/we withdraw my/our tender within the period for which I/we have agreed that the tender shall remain open for acceptance, or fail to fulfill the contract when called upon to do so, the Siyancuma Municipality may, without prejudice to its other rights, agree to the withdrawal of my/our tender or cancel the contract that may have been entered into between me/us and the Siyancuma Municipality and I/we will then pay to the Siyancuma Municipality any additional expense incurred by the Siyancuma Municipality having either to accept any less favorable tender or, if fresh tenders have to be invited, the additional expenditure incurred by the invitation by the invitation of fresh tenders and by the subsequent acceptance of any less favorable tender; the Siyancuma Municipality shall also have the right to recover such additional expenditure by set-off against moneys which may be due or become due to me/us under this or any other tender or contract or against any guarantee or deposit that may have been furnished by me/us or on my/our behalf for the due fulfillment of this or any other tender or contract and pending the ascertainment of the amount of such additional expenditure or retain such moneys, guarantee or deposit as security for any loss the Siyancuma Municipality may sustain by reason of my/our default; If my/our tender is accepted the acceptance may be communicated to me/us by letter or order by certified mail or registered mail. Such posting shall be deemed to be proper service of such notice with effect from the date of posting/dispatch of such notice; The law of the Republic of South Africa shall govern the contract created by the acceptance of my/our tender and that I/we choose domicilium citandi et executandi in the Republic of South Africa, where any and all legal notices may be served at (full street address on this place): Physical Address: I/we furthermore confirm that I/we have satisfied myself/ourselves as to the correctness and validity of my/our tender; that the price(s) and rate(s) tendered cover all the work/item(s) specified in the tender documents and that the price(s) and rate(s) cover all my/our obligations under a resulting contract and that I/we accept that any mistakes regarding price(s) and calculations will be at my/our own risk. I/we hereby accept full responsibility for the proper execution and fulfillment of all obligations and conditions devolving on me/us under this agreement as the Principal(s) liable for the due fulfillment of this contract. I/we agree that any action arising from this contract may in all respects be instituted against me/us and I/we hereby undertake to satisfy fully any sentence or judgement which may be pronounced against me/us as a result of such action. I/we declare that I/we have participation / no participation in the submission of any other offer for the supplies/services described in the attached documents. If in the affirmative, state name(s) of tenders involved. Name:

No specific requirements found