Tenders in Northern Cape

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10.1 The successful bidder or professional will be required to enter into a service level agreement with the City. 10.2 The following Special Conditions of Contract shall supplement the General Conditions of Contract. Whenever there is a conflict, the provisions herein shall prevail over those in the General Conditions of Contract and SLA entered. 10.3 This bid and all contracts emanating there from will be subject to the General Conditions of Contract (GCC). The Special Conditions are supplementary to those of the General Conditions of Contract. Where, however, the Special Conditions of Contract conflict with General Conditions of Contract, the Special Conditions of the Contract prevail. 10.4 Bidders who are in employment of the State shall automatically be disqualified. 10.5 The municipal account submitted may be verified with the relevant municipality. Only municipal accounts less than 3 months will be accepted. 10.6 Should the bidder be renting in a leased property, both lessor and the lessee’s agreement must be furnished together with the landlord’s municipal account or statement Municipal account must be submitted together with the bid documents. 10.7 Municipal account requirements are applicable to sub-contracting companies and joint ventures. (Failure to comply with the above requirement will lead to disqualification). 10.8 The City reserves the right to enter into negotiations with the recommended services provider(s). 10.9 Only qualified shortlisted bidders will be invited for a presentation. 10.10 The technical methodology criteria of the functionality assessment must outline the approach and plan of the proposer and is critical to convince the BID evaluation team on the appreciation of the work required. It will also form as part of the basis for service level agreement content and related negotiations. 10.11 No service may be rendered without an official order. 10.12 Failure to comply with any of the conditions and special conditions may lead to disqualification. 10.13 In the case of a joint venture or consortium bid for the tender, an agreement of the parties should be submitted, and relevant documents submitted. A team constituted for the sake of submission should be maintained when the bidding is successful. 10.14 Following appointment, the successful service provider shall submit a letter to the COT GH ROC confirming the composition of the team members as per bid submission failure shall lead to immediate termination. 10.15 A successful TA bidder will receive a written notification of appointment from COT’s supply chain management unit. 10.16 TA Bidders that score less than 70 points on functionality will not be evaluated further. 10.17 All TA Bidders must continuously monitor amendments that may be made on COT the e Tender and COT website for the above bid. COT will not be held liable/responsible if Tenderers do not view responses to questions/queries/comments which were posted on the e-Tender portal and COT website. 10.18 The expected team should be led by either a Professional Commercial Legal Advisor or an Economics/Finance Advisor. The technical team should be either be led by a Professional Project Manager Registered with the South African Council for the Project and Construction Management Profession (PrCPM) or an Engineering Consultant registered with ECSA. 10.19 The following are proposed TA team members. NUMBER PROFESSIONAL SERVICE COMMERCIAL TEAM Commercial legal/Law/ Regulatory professional (financial local 1 government, mining) Procurement Specialist- SCM in local government, PPPFA, etc Economics/ Finance professional (CA (SA) or equivalent, 2 Financial and Market Analyst TECHNICAL TEAM PROJECT MANAGEMENT AND BUILT ENVIRONMENT TEAM (may include sum of these specialisations) Professional Project Management (SACPCMP) Professional Town Planning (SACPLAN) 3 Professional Architectural (SACAP Professional Quantity Surveyor (SACQS) Professional Environmental Specialist (Registered EAP/ Pr. Sci. Nat) ENGINEERING TEAM Professional Civil/Structural (ECSA Professional Electrical/Mechanical (ECSA) 4 Professional Mining Specialist (ECSA) Professional Geologist with Open Cast Quarrying 10.20 An experienced bidder in providing professional advice on local government guided by municipal legislation, especially on contract management will be considered. 10.21 It is expected that the technical methodology must cover the resources to be deployed to the service in accordance with the deliverables. 11. GUIDELINES FOR SUBMISSION OF PROPOSAL 11.1 The proposals for the envisaged service should be submitted to COT before the closing date, at the physical address. 11.2 Addressed to the Senior Manager: Supply Chain Management. Your submission must reflect Bidders name, Bid number, Closing date, and address of Bidder. 11.3 The succinct proposal must include a résumé of the team members allocated to the selected services of project. The CVs must indicate the expertise and experience that each brings to the contract. 12. DURATION OF APPOINTMENT OF TRANSACTION ADVISOR 12.1 The deliverables set out under these terms of reference will be guided by the proposed period and will be part of the agreement between COT and the successful Transactional Advisor. In addition, the Transactional Advisor is required to provide a project plan with timeframes as an annexure to their proposal. Details of these milestones and mandatory deliverables, and schedule must be agreed with the successful TA. 12.2 The TA’s appointment will commence as soon as the contract has been signed and seized once financial close is reached. 13. INFORMATION 13.1 Additional information as may be deemed appropriate must be submitted. 14. ADDING VALUE 14.1 It is expected that potential service providers will critique the brief with the purpose of adding value where possible in the proposal to be submitted. Thus, the onus is on the service provider to add value to the brief in terms of their special competencies 15. COST OF SUBMISSION OF PROPOSAL 15.1 COT is not responsible for any costs incurred by the service providers in the process of developing the proposals. The submitted budget for this service must incorporate all expenses to be incurred by the service provider. 16. OWNERSHIP OF INTELLECTUAL PROPERTY RIGHTS 16.1 The ownership of all Intellectual Property Rights associated with this work will be vested within COT, for its exclusive use, whereas any other stakeholder requires COT’s prior consent to use all work developed within the assignment.

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1. Uniform and equipment packs must be delivered within 40 working days after receiving official purchase order. 2. Uniforms and equipment must be pre-packed, delivered and fitted for each person. 3. Printing work fees, all set-up costs on clothing and equipment are to be included in the price. 4. Prior to the confirmation of all orders, artwork is to be sent to the project manager for approval and sign off. 5. The fabric and colour of the items are to be as per the specifications and approval of project manager. 6. The items are to be strictly as per design and finished as per the specifications. 7. Proof of UV and chlorine resistance for all clothing and equipment that will enter the water must be provided as per the manufacturer specification. 8. Tenderer(s) must be available to come to sites to take size measurements and make deliveries. 9. All equipment entering the water must have an element of buoyancy as per the manufacturer specifications. 10. Sizes to be provided must range from Extra Small to (Five) 5 x Extra Large but will be determined at the measuring session. 11. The stitching, fabric and design of the garments provided are to be durable and of a high quality. The garments are to be as per the specification including manufacturing specifications to prove requirements. 12. Packaging and delivery to the City of Tshwane’s pools are to be included in the pricing. 13. Tenderer(s) must include pictures and manufacturer specifications for each garment and equipment intended to provide as a separate annexure. 14. Prospective tenderer(s) must submit written proof from manufacturer that the ordered clothing/ equipment comply to the technical specifications listed when items are delivered. 15. It is required that the tenderer provide a hydro test certificate for the portable medical oxygen cylinder upon deliver. 4. OPERATIONAL CONDITIONS 1. After appointment of a tenderer the process to procure the swimming pools staff clothing and equipment will be as follows: a) Final quoting process: Tenderers will be expected to schedule a personal size measuring session with each person to develop a quote for the clothes (including the relevant equipment). b) Delivery process: After the Purchase Order(s) were issued for the ordered clothes (including the relevant equipment) the tenderer will source, brand etcetera. c) Scheduling an issuing session for each person. d) Exchanging any ill-fitting clothing or items. 2. Size measurements and issuing for each person must take place as advised by the project leader; 3. Returns and ill-fitting clothes must be exchanged and re-issued with on 30 days of return to the appropriate person or as advised by the project leader. 5. STAGES OF EVALUATION This tender will be evaluated in the following three stages: Stage 1: Administrative compliance Stage 2: Mandatory requirements Stage 3: preference points system 5.1 STAGE 1: ADMINISTRATIVE COMPLIANCE All the proposals will be evaluated against the administrative responsiveness requirements as set out in the list of returnable documents. Service providers that comply with ALL the Stage 1 requirements will be evaluated against the mandatory requirements as set out in Stage 2. Compulsory Returnable Documentation Submitted Checklist (Guide for (Submission of (YES or NO) Bidder and the Bid these are compulsory) Evaluation Committee) a) To enable The City to verify the bidder’s tax Tax status must be compliant compliance status, the bidder must provide; before the award. • Tax compliance status PIN. or • Central Supplier Database (CSD) b) A copy of their Central Supplier Database CSD must be valid. (CSD) registration; or indicate their Master Registration Number / CSD Number; c) Confirmation that the bidding company’s Was a Municipal Account municipal service charges, rates and taxes Statement, or signed lease

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