Tenders

Returnable Documents: 2 Advert 4 3 Invitation to Bid CAMBD 1 (Compulsory Returnable Document) 5 - 6 4 Terms of reference 7 – 16 5 Pricing Schedules 17 – 30 Tax Compliance Status Pin Requirements CAMBD 2 6 31– 32 (Compulsory Returnable Document) Authority Of Signatory (Schedule 1 A) 7 33 – 34 (Compulsory Returnable Document) Compulsory Enterprise Questionnaire (Schedule 1B) 8 35 (Compulsory Returnable Document) Documents of Incorporation (Schedule 1C) 9 36 (Compulsory Returnable Document) Payment of Municipal Accounts (Schedule 1D) 10 37 – 38 (Compulsory Returnable Document) Broad-Based Black Economic Empowerment (B-BBEE) Status Level Certificates (Schedule 1E) (Compulsory Returnable Document) 39– 40 Work satisfactorily carried out by the tenderer (Schedule 1F) 12 41 – 42 (Compulsory Returnable Document) 13 Staff Register (Schedule 1H) (Compulsory Returnable Document) 43 Proof Of Registration with The Security Officers Board (Schedule 1I) 14 44 (Compulsory Returnable Document) 15 Letter of Good Standing (Compulsory Returnable Document) 45 16 Special Condition 46–49 17 Form of Offer & Acceptance & Contract Data 50– 52 18 General Conditions of Contract 53 - 58 19 Declaration of Interest CAMBD 4 (Compulsory Returnable Document) 59 – 62 Procurement Points Claim Forms in terms of the Preferential Procurement 20 63 – 67 Regulations 2022. CAMBD 6.1 (Compulsory Returnable Document) Contract Rendering of Services CAMBD 7.2 21 68– 69 (Compulsory Returnable Document) Declaration Of Bidder’s Past Supply Chain Management Practices CAMBD 8 22 70– 71 (Compulsory Returnable Document) Certificate Of Independent Bid Determination CAMBD 9 23 72 – 75 (Compulsory Returnable Document) Reference nr: SCM2/2026/27 2 | P a g e CHECK LIST FOR COMPLETENESS OF BID DOCUMENT The bidder MUST ENSURE that the following checklist is competed, that the necessary documentation is attached to this bid document and that all declarations are signed:, Completed page containing the details of bidder Yes No, Specifications & Pricing Schedules - Is the form duly completed and signed? Yes No, (CAMBD 2) Are a Tax Compliance status pin attached Yes No, (Schedule 1 A) Authority of Signatory - Is the form duly completed and signed? Yes No, (Schedule 1B) Enterprise Questionnaire -Is the form duly completed and signed? Yes No (Schedule 1C) Documents of Incorporation - Is the form duly completed and, Yes No signed? (Schedule 1D) Payment of Municipal Accounts - Is the form duly completed and, Yes No signed? (Schedule 1E) B-BBEE certificate - Is the form duly completed and signed? Is a, Yes No certified or an original certificate attached (Schedule 1F) Schedule of work experience of tenderer- Is the form duly, Yes No completed and signed?, (Schedule 1H) Staff Register - Is the form duly completed and signed? Yes No (Schedule 1I) Registration with The Security Officers Board - Is the proof, Yes No attached?, Section 37(2) Of the Occupational Health and Safety Act - Is the proof attached? Yes No, Form of Offer - Is the form duly completed and signed? Yes No, Contract data - Is the form duly completed and signed? Yes No, (CAMBD 4) declaration of interest- Is the form duly completed and signed? Yes No (CAMBD 6.1) Preference points claimed- Is the form duly completed and, Yes No signed? (CAMBD 8) Signed declaration of bidder's past supply chain management, Yes No practices, (CAMBD 9) Prohibition of Restrictive Practices be completed and signed. Yes No, All bids must be submitted in writing on the official forms (not re-typed). Yes No, Bidder must initial every page of this bid document. Yes No CERTIFICATION I, THE UNDERSIGNED (FULL NAME) ............................................................... CERTIFY THAT THE INFORMATION FURNISHED ON THIS CHECK LIST IS TRUE AND CORRECT. Signed ........................................................ Date ................................................. Name ....................................................... Position ................................................ Tenderer ....................................................................................................................................... Reference nr: SCM2/2026/27 3 | P a g e CAPE AGULHAS MUNICIPALITY REQUEST FOR TENDERS MUNICIPAL NOTICE BOARD; MUNICIPAL WEBSITE; NATIONAL TREASURY ADVERTISED ON e-TENDER TENDER NO: SCM2/2026/27 Tenders are hereby PROVISION OF SECURITY SERVICES FOR A PERIOD ENDING 30 JUNE 2029 invited for: PUBLISHED DATE: 15 May 2026 CLOSING DATE: 19 June 2026 No later than 12H00. Tenders will be opened immediately thereafter, in public at the Cape Agulhas Municipality,CLOSING TIME: 1 Dirkie Uys Street, Bredasdorp. AVAILABILITY OF BID DOCUMENTS: Tender documents are available from Me G Koopman at telephone number 028-425-5500 during office hours or email at [email protected]. Date Available: 15 May 2026 Non-refundable Fee: R 0. 00 BID RULES:, Tenders are to be completed in accordance with the conditions and Tender rules contained in the Tender document., The Tender Document & supporting documents must be placed in a sealed envelope and externally endorsed with: THE TENDER NUMBER; DESCRIPTION & CLOSING DATE OF TENDER., Tender Documents must be deposited in the Tender Box, at Municipal Offices, 1 Dirkie Uys Street, Bredasdorp or posted to reach the Municipal Manager, Cape Agulhas Municipality, PO Box 51, Bredasdorp, 7280., Tenders may only be submitted on the Tender documentation issued by the Municipality., A Tax Compliance status pin as issued by the South African Revenue Service, must be submitted together with the tender, The two-stage bidding process will be followed in evaluating this tender. Firstly, it will be evaluated for functionality and thereafter for price and preference, The Cape Agulhas Municipality does not bind itself to accept the lowest or any tender and reserves the right to accept ant tender, as it may deem expedient., Tenderers are required to be registered on the Accredited Supplier Database (CSD) from the website https://secure.csd.gov.za Suppliers may claim preference points in terms of the 80/20. Price: 80 Tenders shall be evaluated in terms of the Cape Specific Goals: (20) Agulhas Municipality Supply Chain Management, B-BBEE Status Level contributor: 10Policy & Preferential Procurement, Locality of Supplier: 10 Total Points: 100 A compulsory Virtual Briefing Session will be held on 19 May 2026 at 10:00 on Microsoft Teams. Interested bidders must submit their email addresses for Site Meeting / Information Session inclusion on the virtual meeting by no later than 18 May 2026 by 12:00 pm to [email protected]. Bidders that fail to attend the compulsory Virtual Briefing Session will be disqualified. Validity Period 90 days ANY ENQUIRES REGARDING TECHNICAL ANY ENQUIRES REGARDING THE QUOTING PROCEDURE MAY BE INFORMATION MAY BE DIRECTED TO: DIRECTED TO: SOCIO-ECONOMIC Division Division Supply Chain Management DEVELOPMENT Contact Person: Mr Mulisa Nekhavhambe Contact Person: Ms. G Koopman Tel: e-mail Enquires Only Tel: e-mail Enquires Only E-mail: [email protected] E-mail: [email protected] WP RABBETS MUNICIPAL MANAGER PO BOX 51 BREDASDORP 7280 Reference nr: SCM2/2026/27 4 | P a g e CAMBD1 PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE CAPE AGULHAS MUNICIPALITY BID NUMBER: SCM2/2026/27 CLOSING DATE: 19 June 2026 CLOSING TIME: 12:00 DESCRIPTION PROVISION OF SECURITY SERVICES FOR A PERIOD ENDING 30 JUNE 2029 THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (MBD7). BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS CAPE AGULHAS MUNICIALITY 1 DIRKIE UYS STREET BREDASDORP 7280 SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER TAX COMPLIANCE STATUS TCS PIN: OR CSD No: B-BBEE STATUS LEVEL B-BBEE STATUS Yes Yes VERIFICATION CERTIFICATE LEVEL SWORN [TICK APPLICABLE BOX] AFFIDAVIT No No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU A ARE YOU THE ACCREDITED FOREIGN BASED REPRESENTATIVE IN SOUTH Yes No SUPPLIER FOR THE Yes No AFRICA FOR THE GOODS GOODS /SERVICES /SERVICES /WORKS OFFERED? [IF YES ENCLOSE PROOF] /WORKS OFFERED? [IF YES, ANSWER PART B:3] TOTAL NUMBER OF ITEMS OFFERED TOTAL BID PRICE R SIGNATURE OF BIDDER .................................... DATE CAPACITY UNDER WHICH THIS BID IS SIGNED BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO: TECHNICAL INFORMATION MAY BE DIRECTED TO: DEPARTMENT Finance: SCM DEPARTMENT Socio-Economic Development CONTACT PERSON Geraldine Koopman CONTACT PERSON Mulisa Nekhavhambe TELEPHONE NUMBER 028 425 5500 TELEPHONE NUMBER 028 425 5500 E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected] Reference nr: SCM2/2026/27 5 | P a g e PART B TERMS AND CONDITIONS FOR BIDDING, BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED– (NOT TO BE RE-TYPED) OR ONLINE 1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT., TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VIEW THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR THE TAX COMPLIANCE STATUS (TCS) CERTIFICATE OR PIN MAY ALSO BE MADE VIA E- FILING. IN ORDER TO USE THIS PROVISION, TAXPAYERS WILL NEED TO REGISTER WITH SARS AS E-FILERS THROUGH THE WEBSITE WWW.SARS.GOV.ZA. 2.4 FOREIGN SUPPLIERS MUST COMPLETE THE PRE-AWARD QUESTIONNAIRE IN PART B:3. 2.5 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.6 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED; EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.7 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED., QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS 3.1. IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO 3.2. DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO 3.3. DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO 3.4. DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO 3.5. IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 ABOVE. NB: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE. SIGNATURE OF BIDDER: ................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... DATE: ........................... Reference nr: SCM2/2026/27 6 | P a g e TERMS OF REFERENCE/ SCOPE OF WORKS

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• Company registration form / Corporate document (CIPCO); • B-BBEE certification • Latest municipal account/Lease Agreement • A copy of the original tax clearance or printed certificate with pin • CSD registration number 9. REMUNERATION ▪ Original, detailed, correct and complete tax invoices, monthly statements (where applicable), VAT registration numbers (where applicable), verification of bank details (in the format required) and any other relevant supporting documents must be submitted to SCC after it has acknowledged receipt in writing of the services procured or goods received, to its satisfaction. ▪ Tax invoices and all necessary supporting documents contemplated in (i) above must be submitted to SCC by the 1st (first) business day of a calendar month in order for payment to be effected by the end of the same calendar month. Otherwise payment shall be effected by the end of the following calendar month. Payments shall furthermore only be made on condition that the required documentation submitted are the originals, correct and complete. ▪ No penalty interest shall be permitted to be charged in the event of the requirements referred to in (i) and (ii) above not being complied with. ▪ Payment shall be effected by electronic bank transfer or any other method of payment decided to be used by SCC from time to time and at the Fund’s sole discretion. ▪ Payment shall furthermore be subject to SCC standard Special Terms and Conditions of Contract, which if applicable shall prevail over this clause in all instances; and a copy whereof shall be furnished upon request. SECTION 5: PRICE DECLARATION FORM Dear Sir/Madam, Having read through and examined the bid document, bid no. RFQ BB 24/2026, the General Conditions, the requirements, and all other Annexes to the bid document, we shall supply: Cloud Backup Solution for Microsoft 365 to South Cape TVET College for thirty-six (36) months for the total sum of: R ________________________________________________________ (including VAT and delivery costs) In Words: R_________________________________________________________________(incl VAT and delivery costs) We confirm that this price covers all services as per the specifications in the RFQ document. We confirm that SCC will incur no additional costs whatsoever over and above this amount in connection with the services related to the above- mentioned services. We undertake to hold this offer open for acceptance for a period of 90 days from the date of submission of offers. We further undertake that upon final acceptance of our offer, we will commence delivery when required to do so by the Client. We understand that you are not bound to accept the lowest or any offer and that we must bear all costs which we have incurred in connection with preparing and submitting this bid. We hereby undertake for the period during which this bid remains open for acceptance not to divulge to any persons, other than the persons to which the bid is submitted, any information relating to the submission of this bid or the details therein except where such is necessary for the submission of this bid. SIGNED DATE (Print name of signatory) Designation FOR AND ON BEHALF OF: COMPANY NAME Tel No Fax No Cell No SBD 4 SECTION 6. DECLARATION OF INTEREST: 1. Any legal person, including persons employed by the state1, or persons having a kinship with persons employed by the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid (includes a price quotation, advertised competitive bid, limited bid or proposal). In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the state, or to persons connected with or related to them, it is required that the bidder or his/her authorised representative declare his/her position in relation to the evaluating/adjudicating authority where- - the bidder is employed by the state; and/or - the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or where it is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and or adjudication of the bid. 2. In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. 2.1 Full Name of bidder or his or her representative: ................................................................ 2.2 Identity Number: ......................................................................................................... 2.3 Position occupied in the Company (director, trustee, shareholder2): ...................................... 2.4 Company Registration Number: .................................................................................... 2.5 Tax Reference Number: .............................................................................................. 2.6 VAT Registration Number: ........................................................................................... 2.6.1 The names of all directors / trustees / shareholders / members, their individual identity numbers, tax reference numbers and, if applicable, employee / persal numbers must be indicated in paragraph 3 below. 1“State” means – (a) any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No. ); (b) any municipality or municipal entity; (c) Provincial legislature; (d) National Assembly or the national Council of provinces; or (e) Parliament. 2”Shareholder” means a person who owns shares in the company and is actively involved in the management of the enterprise or business and exercises control over the enterprise. 2.7 Are you or any person connected with the bidder YES / NO presently employed by the state? 2.7.1 If so, furnish the following particulars: Name of person / director / trustee / shareholder/ member: .............................................. Name of state institution at which you or the person connected to the bidder is employed : ............................................. Position occupied in the state institution: ............................................. Any other particulars: ........................................................................ ........................................................................ ........................................................................ 2.7.2 If you are presently employed by the state, did you obtain YES / NO the appropriate authority to undertake remunerative work outside employment in the public sector? 2.7.2.1 If yes, did you attached proof of such authority to the bid YES / NO document? (Note: Failure to submit proof of such authority, where applicable, may result in the disqualification of the bid. 2.7.2.2 If no, furnish reasons for non-submission of such proof: ............................................................................... ............................................................................... ............................................................................... 2.8 Did you or your spouse, or any of the company’s directors / YES / NO trustees / shareholders / members or their spouses conduct business with the state in the previous twelve months? 2.8.1 If so, furnish particulars: ............................................................................. ............................................................................. .............................................................................. 2.9 Do you, or any person connected with the bidder, have YES / NO any relationship (family, friend, other) with a person employed by the state and who may be involved with the evaluation and or adjudication of this bid? 2.9.1If so, furnish particulars. ........................................................................ ........................................................................ ........................................................................ 2.10 Are you, or any person connected with the bidder, YES/NO aware of any relationship (family, friend, other) between any other bidder and any person employed by the state who may be involved with the evaluation and or adjudication of this bid? 2.10.1 If so, furnish particulars. ........................................................................ ........................................................................ ........................................................................ 2.11 Do you or any of the directors / trustees / shareholders / members YES/NO of the company have any interest in any other related companies whether or not they are bidding for this contract? 2.11.1 If so, furnish particulars: ........................................................................................ ........................................................................................ ........................................................................................ 3 Full details of directors / trustees / members / shareholders. Full Name Identity Number Personal Tax Reference State Employee Number / Number Persal Number

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