Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Issuing Organization
National Film and Video Foundation of South AfricaLocation
Gauteng
Closing Date
26 May 2026
Documents available on tender detail page
Tender Type
Request for Proposal
Delivery Location
87 Central Steet - Houghton - Johannesburg - 2198
Organization Type
GOVERNMENT
Published
15 May 2026
OCDS Reference
ocds-9t57fa-156178
The national film and video foundation (nfvf) seeks a service provider to design, layout, print, and deliver its 2025/2026 annual report, including creative theming, artwork, editing, and production of 100 hard copies and digital versions. This tender is open to compliant suppliers with proven experience in annual report production and requires strict adherence to submission deadlines and mandatory documentation.
Submit bids via email to [email protected] by 26 May 2026 at 11:00. Late submissions will not be accepted. Use official SBD forms (do not re-type). Mandatory documents: SBD 1 (signed), SBD 2 (original, valid Tax Clearance Certificate), SBD 3.3 (fully completed Pricing Schedule), SBD 4 (signed Declaration of Interest), SBD 6.1 (signed Preference Points form), SBD 7.1 (signed Contract Form), SBD 8 (signed Declaration of Past SCM Practices), SBD 9 (signed Certificate of Independent Bid Determination), CSD registration proof, company profile, VAT registration certificate (if applicable), certified copies of ID documents for all shareholders/members, and certified company registration documents (CM1, CK1, CM9, CM22, CM29, CK2). All certified documents must be original, stamped, and no older than 3 months at closing date. Bind documents securely (lever arch file recommended). Changes must be scratched out and signed; no tippex allowed. Failure to submit any mandatory document may result in disqualification.
Evaluation occurs in 3 stages: (1) Administrative Compliance: Mandatory documents checked. Missing or non-compliant documents may lead to disqualification. (2) Functionality Evaluation: Minimum threshold of 75/100 points required to proceed. Criteria: Relevant Experience (20 points: 0 for <3 years, 10 for 3 years, 15 for 4-6 years, 20 for 7+ years), Methodology (40 points: 20 for scope understanding, 15 for project schedule, 5 for risk management), Graphic Designer Experience (10 points: 0 for <3 years, 3 for 3 years, 5 for 4-6 years, 10 for 7+ years), Writer/Editor Experience (10 points: same scale as Graphic Designer), Contactable References (20 points: 0 for <2, 5 for 2, 10 for 3, 15 for 4, 20 for 5+ signed letters). (3) Price and Specific Goals: 80/20 preference system. Price scored as Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt = bid price, Pmin = lowest acceptable bid. 20 points for B-BBEE status. Joint ventures must submit separate B-BBEE certificates; failure to comply results in 0 points for B-BBEE.
Request for Proposal
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
RFP 02 2026-2027 ANNUAL REPORT_.pdf
The National Film and Video Foundation (NFVF) is inviting proposals for the design, layout, printing, and delivery of its 2025/2026 Annual Report. The project requires a service provider to manage the entire production process, including creative theme development, editing, proofreading, and final distribution of hard and soft copies.
15 May
2026
Tender Published
Tender was published
26 May
2026
Closing Date
Tender closing date
Median Estimate
R 638 524
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Scope: Design, layout, print, and deliver the NFVF 2025/26 Annual Report (A4, ~200 pages, English). Deliverables: Creative theme, artwork, layout, photo retouching, editing, copyrighting, proofreading, 100 hard copies (250 gsm matt laminate cover with spot UV, 135 gsm inner, 150 gsm text, perfect bound, full colour, Arial 11 font), 10 NFVF-branded DVDs, 5 hard copies of final draft for approval. Packaging: Specified and addressed batches. Timeline: First and final draft review by 16 May 2026; final report ready by 25 May 2026. Proposal must include: Methodology, project plan with timelines/milestones, detailed budget (VAT-inclusive), proof of experience (samples, testimonials), CVs of core team (graphic designers, writers, editors), and contactable references. Project team must remain consistent unless approved in writing by NFVF.
Submit a ceiling price for the total project, inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, SDL). Pricing Schedule (SBD 3.3) must be fully completed. Breakdown required: Cost per phase, man-days, rates for personnel (hourly/daily), travel expenses (actual costs only, proof required), and other expenses (e.g., accommodation, reproduction). Specify if rates are firm for the contract period. If not, provide adjustment basis (e.g., CPI). Certified invoices must be rendered as per the submitted rates.
Mandatory: CSD registration (submit CSD report; tax compliance verified via CSD). Tax Clearance Certificate: Original, valid, submitted with bid (certified copies not accepted). For joint ventures, each party must submit separate Tax Clearance Certificates. Company registration: Certified copies of CM1, CK1, CM9 (change of name), CM22 (registered address), CM29/CK2 (register of directors), no older than 3 months. VAT registration certificate (if applicable). B-BBEE: Certified copy of B-BBEE certificate or sworn affidavit. For joint ventures, the legal entity must submit its B-BBEE certificate; failure results in 0 points for B-BBEE. Certified copies of ID documents for all shareholders/members. All documents must be original, stamped, and valid. Non-compliance with any mandatory requirement may result in disqualification.
87 Central Steet - Houghton - Johannesburg - 2198
Tenders in this industry often require registration with these bodies.
Recommended Certifications
Having these can improve your winning chances: CA(SA) - Chartered Accountant, PMI-PMP (Project Management Professional), Prince2 Practitioner, Six Sigma Certification
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
To download these documents and access AI-powered analysis, visit the main tender page.
Phone
011-483-4880
[email protected]
Website
nfvf.co.za/
Address
87 Central St, Houghton Estate, Johannesburg, 2198, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
19 May 2026
AI status
Enhanced
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Key Personnel
Data conflicts
None detected
87 Central St, Houghton Estate, Johannesburg, 2198, South Africa
Learn how to submit a winning bid with these related articles
Guide to waste management tenders in South Africa. Covers waste licenses, landfill management, and refuse removal contracts.
Guide to winning facilities management (FM) tenders in South Africa. Covers soft services, hard services, and integrated FM contracts for government buildings.
Everything South African general contractors need to know about how to write a winning tender proposal without an in-house bid team in gauteng — covering CSD, BBBEE, step-by-step processes, common disqualification mistakes, and how Tenders-SA.org helps you find and win relevant contracts in Gauteng.
Efficiency behind the scenes: How professional medical management and specialized procurement are transforming South African hospitals for better clinical outcomes.
💡 Want more tendering tips and strategies?
Explore Our BlogGet deep intelligence on Activities of head offices; management consultancy activities. Unlock full pricing strategies, bid frequency, and historical win rates.