What are the submission requirements for this tender (Ref: RFP-01/26/27)?

Submit bids in a sealed envelope to the bid box at 17-25 Oxford Street, Cnr. Oxford and Fleet Street, East London, 5200 by 11:00 on 28 July 2026. Late, incomplete, unsigned, faxed, or electronic submissions will be disqualified. Required documents: SBD 3.1 (Pricing Schedule), SBD 4 (Bidders Disclosure), SBD 6.1 (Preference Points Claim Form), Full CSD Report (July 2026), Company Registration Documentation, Joint Venture Agreement (if applicable), Signed Declaration of Interest (SBD 4), Proof of Authority to Sign, and all relevant bid forms. Bids must be submitted on official forms without re-typing. Joint ventures must submit a signed agreement and individual CSD reports. Bids must remain valid for 150 days.

What are the technical specifications?

Scope: Long-term operation, management, and commercialization of Cape Morgan Conference and Hotel Facility under a PPP model. Facility includes 32 rooms (28 standard, 4 executive), conference center (80-120 delegates), restaurant, kitchen, bar, and deck. Location: Cape Morgan Nature Reserve, 5 km from Kei Mouth, 3 km from Morgan’s Bay. Objectives: Unlock commercial potential, ensure revenue generation, align with conservation/tourism mandate, protect biodiversity, promote local economic growth. Private partner responsibilities: Full operational management, marketing, staffing, maintenance, utilities, security, compliance, concession fees, capital improvements, community development, reporting. Concession term: 15-30 years (bidder-proposed, justified by investment). Concept must align with Acceptability Matrix (Categories A: Readily Acceptable, B: Conditionally Acceptable, C: Non-Permissible). Concept evolution allowed with ECPTA approval. Capital investment commitments must be detailed with scope, timelines, and funding sources.

What compliance and legal requirements must bidders meet?

Mandatory: CSD Registration with Full CSD Report (July 2026), Company Registration Documentation, Signed Declaration of Interest (SBD 4), Preference Points Claim Form (SBD 6.1), Joint Venture Agreement (if applicable), Proof of Authority to Sign. Tax Compliance: Submit SARS TCS PIN or CSD number. Each party in a consortium/JV must submit separate TCS/CSD documentation. No bids from state employees or entities with state-employed directors/members. B-BBEE: Points claimed via SBD 6.1 must be supported by CSD report, CIPC certificate, Medical Certificate, or Proof of Address. Local content and transformation commitments required.

What are the important dates and deadlines for this tender?

Closing date: 28 July 2026 at 11:00. Bid documents available from 02 June 2026.

Who should be contacted for queries about this tender?

Bidding procedure enquiries: Ms. Unathi Zinganto, Phone: 043 492 0871, Email: Tenders@ecpta.co.za. Technical enquiries: Mr. Bulelani Silangwe, Phone: 043 492 0868, Email: Tenders@ecpta.co.za. Submission address: Bid Box, 17-25 Oxford Street, Cnr. Oxford and Fleet Street, East London, 5200.

Eastern Cape Parks PPP Hotel Tender

Structured Evaluation Criteria

Preference System: 80/20

Point Allocation Breakdown

Quality • Alignment with Organizational 35 Strategy = 55 pts

Environmental and Social Impact • Commercial Viability = 55 pts

Quality of Proposal Presentation 55 pts

Experience • 10 years’ experience and above = 5050 pts

experience = 4040 pts

experience, including: • 4-6 years’ experience = 3030 pts

experience = 2020 pts

A four (4) Stage evaluation process will be employed. In Stage one (1), all bids received will be evaluated on Compliance Screening. Only bidders who meet the stage 1 requirements will proceed to Stage two (2) for assessment of Technical Compliance. Only bidders meet the technical compliance requirements will proceed to Stage three (3) where bids will be assessed for Price and Specific Goals in accordance with the Preferential Procurement Regulations of 2022 utilizing 80/20 or 90/10 preference point system based on the financial return offered. In Stage four (4) bids will be assessed on Risk Rating and Bankability. Stage 1 – Compliance Screening • Completed proposal submission • Company registration documentation • CSD Registration • Signed declaration of interest • Alignment with Concept Acceptability Matrix Stage 2 – Technical Compliance • Strategic Fit and Concept Quality • Company Profile and Experience • Financial Sustainability of the Concept Stage 3: Price and Specific Goals Price and specific goals points will be calculated as described in the Preferential Procurement Regulations of 2022. SBD 6.1 form must be used to claim points for specific goals for the company. A copy of CSD report, Medical Certificate and Proof of Address must be submitted as proof of specific goals. When the above documentation is not provided as proof the company will automatically score zero points for specific goals. Table 3: Preferential Procurement Points Criteria Points Available Points available Bid Price 80 90 Specific Goals 20 10 of 90 Total 100 100 PART A SBD 1 INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE EASTERN CAPE PARKS & TOURISM AGENCY BID NUMBER: RFP 01/26/27 CLOSING DATE: 28 JULY 2026 CLOSING TIME: 11:00AM THE APPOINTMENT OF A PRIVATE PARTNER TO COMMERCIALISE AND OPERATE THE CAPE MORGAN DESCRIPTION FACILITY BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS) 17-25 Ox