Professional service provider needed for ahu/fcu design & development at cape town international airport (36-Month project)

• Submit your bid via email to [email protected] by the closing date and time. Late bids will not be accepted.
• All bids must be submitted on the official forms provided (not to be re-typed) or in the manner prescribed.
• Mandatory returnable documents include: SBD 3.3 Priced Offer, Declaration of Interest and Politically Exposed Persons Form, SBD 4 Bidder’s Disclosure Form, SBD 6.1 Preference Points Claim Form, Confidentiality and Non-Disclosure Agreement, B-BBEE Certificate/Scorecard or BBBEE QSE/EME Affidavit, Tax PIN or CSD number, Certificate of Incorporation, Central Supplier Database (CSD) Report, VAT Questionnaire, and ACSA Terms and Conditions.
• Failure to submit mandatory documents or comply with submission requirements will result in disqualification.
• Bids must remain valid for 120 business/working days.

• Scope: Design and development of Stages 1–6 for Air Handling Units (AHU) and Fan Coil Units (FCU) at Cape Town International Airport for a period not exceeding 36 months.
• Detailed specifications, scope of works, and terms of reference are provided in the attached NEC Contract. Refer to the contract document for full technical details.

• Pricing must be submitted using SBD 3.3 Priced Offer (Professional Services).
• All applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included.
• Detailed pricing schedule and financial terms are outlined in the attached NEC Contract.

• Tax Compliance: Must provide a Tax Compliance Status (TCS) PIN from SARS or a Central Supplier Database (CSD) number. Foreign suppliers must complete a tax questionnaire.
• B-BBEE: Must submit a valid B-BBEE Certificate and Scorecard or BBBEE QSE/EME Affidavit. Preference points are awarded per B-BBEE status levels (Level 1: 5 points, Level 2: 4.5, Level 3: 4, Level 4: 3, Level 5: 2, Level 6: 0.5, Level 7: 0.3, Level 8: 0.1). Additional points for black youth/women majority-owned entities or companies majority-owned by people with disabilities.
• Central Supplier Database (CSD): Must be registered and provide a CSD report.
• Company Registration: Provide Certificate of Incorporation showing ownership split.
• Professional Registration: Proof of registration with a relevant consulting professional body (e.g., CESA).
• Declaration Forms: Must complete SBD 4 (Bidder’s Disclosure), Declaration of Interest and Politically Exposed Persons (PEP/DPIP) form.
• Local Content: Not explicitly stated in provided text.

• Bid Closing Date: 22 June 2026.
• Bid Closing Time: 14:00 (2:00 PM).
• Query/Clarification Deadline: 13 June 2026. All responses will be shared with all bidders.
• Briefing Session/Site Visit: Not applicable (N/A).

• For bidding procedure enquiries: Contact Person: Mmabatho Mogale (Buyer).
• Telephone: 010 207 2000.
• Email: [email protected].
• Submission email: [email protected].
• General ACSA contact: Tel +27 11 723 1400, Fax +27 11 453 9354.
• Address: Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, 1632. PO Box 75480, Gardenview, Gauteng, 2047.

Submit the following returnable documents as part of your quotation: Form of Offer and Acceptance, Pricing Schedule (Part C2), Scope of Work (Part C3), Contract Data (Part C1.2a and C1.2b), and Schedule of Deviations (if applicable). All documents must be signed by an authorised representative. Failure to submit a priced offer using the prescribed schedule will result in disqualification. All submissions must comply with the NEC3 Professional Services Contract (PSC) terms and conditions. The period for reply is two (2) weeks.

General: Must be a registered legal entity (registration number required in tender submission). Proven experience in designing and developing AHU/FCU systems for large-scale infrastructure (preferably airports). Compliance with South African engineering and professional standards (e.g., Engineering Profession Act). Financial stability to undertake a 36-month project (may require submission of financial statements). No history of corruption, fraud, or unethical practices (Z25.3). Technical: Demonstrated capability to deliver all 6 stages of the FIDPM framework. Familiarity with NEC3 PSC contracts and ACSA’s operational requirements. Ability to comply with ACSA’s OHS, EMS, and airside safety specifications. Access to qualified personnel (e.g., engineers, designers) and subconsultants (if applicable). Legal: Willingness to sign ACSA’s standard contract terms, including confidentiality and IP clauses. Ability to provide required insurances and performance bonds. No conflicts of interest with ACSA or other stakeholders.

Scope: Design and development of Stages 1–6 for Air Handling Units (AHU) and Fan Coil Units (FCU) at Cape Town International Airport over 36 months. Deliverables per stage: Stage 1 - Project Plan and Schedules; Stage 2 - Preliminary Design and Concept Report; Stage 3 - Detailed Specification Design Development Report; Stage 4 - Estimate of construction costs and Tender documentation; Stage 5 - Managed administration and monitoring of construction works; Stage 6 - As-built drawings, O&M manuals, CoC’s, Test Certificates; Stage 7 - Project Close-out Reports. Must comply with ACSA Special Requirements at an Operational Airport, Occupational Health and Safety Specifications, and Environmental Management System (EMS 048 and EMS 050). Risk Register must include: Availability of As-Built information, Access to Site, Statutory approvals and ACSA approvals, Site Constraints and Constructability, Notification of Claims, Financial and Procurement.

Pricing: Percentage-based contract tied to construction value (formula: Price = (10 x C^-0.1) x f x AP x C / 100). Estimated construction value: R28,768,347 (excl. VAT). Fee structure: Stage 1 (Initiation) - 5%; Stage 2 (Concept) - 15%; Stage 3 (Design Development) - 30%; Stage 4 (Documentation) - 15%; Stage 5 (Contract Admin) - 25%; Stage 6 (Close-out) - 10%. Provisional amounts: R185,800. Payment terms: Invoices assessed monthly (12h00 on the 25th of each month), payment within 3 weeks of receipt of tax invoice. Currency: ZAR. Interest rate: Nedbank prime lending rate. Performance bond required (unconditional, on-demand, valid until end of contract period). Disbursements: Only project-related costs listed in the Disbursement Schedule are recoverable; no mark-up allowed. Costs like telephone calls, cellular calls, computer costs, and emails are deemed inclusive in professional fees. Delay damages: 2.5% per week to a maximum of 10% of Total of the Prices at completion date.

Mandatory compliance: Registration with relevant professional councils (SACPCMP for Project Managers, ECSA for Engineers). Must adhere to Engineering Profession Act (Act No. 46/2000) and Government Gazette guidelines for fee structures (dated 04 December 2014). B-BBEE compliance required. CIDB registration may be required for construction-related services. Proof of insurance: Professional Indemnity (limit not less than twice the contract value, valid for 4 years), Public Liability (limit not less than R25,000, valid for 4 years), and Compensation for Occupational Injuries and Diseases Act compliance (3 years). Anti-corruption: Compliance with Prevention and Combating of Corrupt Activities Act; any breach may result in termination. Confidentiality: All project information must be treated as confidential unless prior written consent is obtained. Intellectual Property rights vest exclusively in the Employer for all images, designs, and documents produced under the contract.

Closing date: 22 June 2026 at 14:00. Key project milestones: Project initiation and strategic brief due 2 months after purchase order; Concept design stage due 3 months after submission of project initiation; Detailed design stage due 3 months after approval of concept designs; Documentation and Procurement due 3 months after approval of detailed designs; Contract Administration and Inspection due 20 months after contractor appointment; Handover due 2 months after final completion; Project Close-out due 3 months after handover to end user. Consultant must submit first programme for acceptance within 2 weeks of contract date and revised programmes every 4 weeks thereafter.

Employer’s Agent: Vuyolwethu Ncedana, Project Manager. Address: Southern Office Block, Cape Town International Airport, Private Bag X9002, Cape Town, 7525. Phone: 021 937 1200. Fax: 021 936 2937. For adjudicator or arbitrator appointments, contact the Chairman of the Johannesburg Advocates’ Bar Council.