Supply of 244 adobe acrobat pro licenses for western cape health (2-Year contract)

Submit bids electronically via the SITA-Supplier Oracle ERP portal: https://suppliers.sita.co.za/OA_HTML/AppsLocalLogin.jsp. Bidders must complete the bid pricing schedule in the provided Excel spreadsheet format. Confirm submission by ticking the box in the portal. Queries must be submitted in writing to [email protected].

{

"registration": "Must be registered on the Central Supplier Database (CSD)",

"compliance": "All company details must be updated on the CSD",

"submission": "Bid must be submitted via the designated portal before the deadline"

}

Procurement of 244 Adobe Acrobat Pro Edition licenses for the Western Cape Government Department of Health and Wellness. Contract period: 2 years.

Complete the bid pricing schedule in the provided Excel spreadsheet format. Submit as part of the bid response.

Bidders must be registered on the Central Supplier Database (CSD) and ensure all company details are updated on the CSD.

Closing date: 23 June 2026 at 11:00. Compulsory virtual briefing session: 05 June 2026 at 12:00 via Microsoft Teams (link: https://teams.microsoft.com/meet/317607942245342?p=9cNszM4au5N9x9c5cg).

Enquiries: Athini Ndungane, Tel: +27 21 442 8545, Email: [email protected]. Submission portal: https://suppliers.sita.co.za/OA_HTML/AppsLocalLogin.jsp. SITA Head Office: 459 Tsitsa Street, Erasmuskloof, Pretoria, PO Box 26100, Monument Park, 0105, Tel: +27 12 482 3000, Fax: +27 12 367 5151.

Submit bids electronically via https://suppliers.sita.co.za/OA_HTML/AppsLocalLogin.jsp by 23 June 2026 at 11:00 (SAST). Late submissions will be rejected. Use only official forms provided; no re-typed forms allowed. All returnable documents (SBD 4, SBD 6.1, cover letter, pricing) must be included. Proposals must be signed by an authorised representative, with initials on every page. Non-compliance with submission requirements (e.g., missing documents, unsigned proposals) will lead to disqualification. Consortia/JVs must provide signed agreements detailing work/revenue split. Distributors/resellers must submit OEM/OSM back-to-back agreements or certifications. SITA may request missing administrative documents post-closing but reserves the right to disqualify without notice. Continuously check the SITA website for updates; SITA is not liable for bidder failure to do so.

{

"general": [

"Open to all natural/juristic persons, including consortia, JVs, or subcontractors (with disclosed agreements).",

"Must not be listed on the Register for Tender Defaulters or National Treasury’s Restricted Suppliers List."

],

"legal": [

"Valid company registration (RSA or foreign with local compliance).",

"Tax compliance (SARS TCS PIN/certificate).",

"B-BBEE status (Level 1–8 certificate or sworn affidavit for EMEs/QSEs)."

],

"financial": [

"Ability to provide performance security (e.g., bank guarantee) if awarded.",

"No outstanding tax liabilities."

],

"technical": [

"Must be an authorized reseller/distributor of Adobe Acrobat Pro Edition (proof required if applicable).",

"Capability to deliver licenses and support within the 2-year period."

]

}

Procurement of 244 Adobe Acrobat Pro Edition licenses for the Western Cape Government Department of Health and Wellness. Licenses must be valid for a period of two years. Goods must conform to all applicable South African legal requirements and standards. Suppliers must ensure compliance with patent, trademark, and industrial design rights. Warranty: 12 months from delivery (or 18 months from shipment, whichever is earlier). Defective goods must be repaired/replaced at no cost to the purchaser upon written notice. Suppliers must provide packing sufficient to prevent damage during transit. Delivery must comply with contract terms, including shipping documents. Training, maintenance, or incidental services may be required as specified in the contract.

Pricing must be submitted in ZAR (unless otherwise specified). Prices must remain firm for the validity period (120 days from closing date) unless adjusted for changes in duties/taxes. Payment terms: invoices must be accompanied by delivery notes and proof of fulfilment of obligations. Performance security (e.g., bank guarantee, irrevocable letter of credit, or cashier’s cheque) may be required within 30 days of award, denominated in ZAR or freely convertible currency. Security will be discharged within 30 days of contract completion. Penalties for late delivery: prime interest rate calculated daily on delayed goods/services. Contract may be terminated for default, with supplier liable for excess costs of replacement procurement.

Tax Compliance: Submit SARS Tax Compliance Status (TCS) PIN or CSD registration number. Hard copy TCS certificates are acceptable. Consortia/JVs: each member must submit separate TCS PIN/CSD number. No bids accepted from government employees or entities with government employee directors/members. B-BBEE: Valid B-BBEE status level verification certificate or sworn affidavit (for EMEs/QSEs) must be submitted to claim preference points. Foreign suppliers: Complete foreign supplier questionnaire if not registered in RSA. NIPP: SBD 5 must be submitted if imported content exceeds US$10 million (or equivalent thresholds). Successful bidders must report contract details to DTIC within 5 working days if value exceeds R10 million. Occupational Injuries and Diseases Act: Proof of registration and good standing with Compensation Fund may be required. Prohibition of Restrictive Practices: Collusive bidding or bid rigging will result in disqualification, contract termination, and potential 10-year public sector restriction.

Closing date for queries: 12 June 2026 at 16:00. Bid closing date: 23 June 2026 at 11:00 (SAST). RFx validity period: 120 days from closing date. Objections to brand-specific requirements must be submitted within 5 days of publication (by 3 June 2026).

SCM and technical enquiries: Athini Ndungane. Email: [email protected]. Phone: 021 442 8545. Submission portal: https://suppliers.sita.co.za/OA_HTML/AppsLocalLogin.jsp.

Submit bids electronically as per the RFB instructions. Attendance of the compulsory virtual briefing session is mandatory — failure to attend results in disqualification. Bidders must be registered on National Treasury’s Central Supplier Database (CSD) per Instruction Note 4A of 2016/17. Provide a unique reference (e.g., binder/folio, chapter, section, page) for all substantiating evidence in the bid response. Non-compliance with submission or evidence requirements will be marked as 'NOT COMPLY'.

{

"mandatory": [

"Registered on National Treasury’s Central Supplier Database (CSD).",

"Attended compulsory virtual briefing session.",

"Certified/registered Adobe reseller/installer/partner.",

"Acceptance of all Special Conditions of Contract (SCC).",

"Compliance with security screening (if required).",

"No fronting or misrepresentation."

],

"preferential": [

"B-BBEE Level (higher levels score more points).",

"Black ownership (51%+), black woman ownership (30%+), youth ownership, or disability ownership.",

"Sustained or improved B-BBEE Level for contract duration."

]

}

Supply and deliver 244 Adobe Pro Edition Licenses for a 2-year period. Requirements: (1) Compatible with Windows 10, Windows 11, MacOS Ventura 13.7.2 or latest, (2) Latest English version at time of purchase, (3) Access to 1:1 sessions with product experts via Admin Console, (4) Software must enable creating/editing PDFs, encrypting, redacting, and digitally signing PDF documents for secure healthcare information sharing in compliance with privacy regulations. Bidder must be registered/certified with the Original Software Manufacturer (OSM) as a reseller/installer/partner for Adobe Pro Edition Licenses. Proof of certification (valid letter or certificate, <12 months old, dated, signed, on letterhead) must be attached to Annex A.

Pricing must be VAT-inclusive and quoted in South African Rand (ZAR). Total price must cover the entire scope (244 licenses for 2 years), including all additional costs (delivery, labor, upgrades, accessories). Use the provided exchange rates for foreign currency components (USD: R16.41, EUR: R19.06, GBP: R21.99). Complete the Bid Pricing Schedule in the provided Excel format and upload it. Bidders must declare acceptance of all costing/pricing conditions (80/20 system). SITA reserves the right to negotiate pricing post-award.

Mandatory: (1) Registered on National Treasury’s Central Supplier Database (CSD), (2) B-BBEE certificate (SANAS-accredited) or sworn affidavit (CIPC format for EMEs/QSEs), (3) Compliance with ISO/IEC General Quality Standards, ISO 27001, ISO 9001, and POPIA, (4) Acceptance of all Special Conditions of Contract (SCC) via signed declaration, (5) No fronting — SITA will investigate and disqualify bids with fronting indicators. Additional: (1) Security screening (company and individuals) may be required by State Security Agency (SSA) or SITA, (2) Non-disclosure agreement (NDA) for confidential information, (3) Annual B-BBEE status reports and auditable records for preference goals, (4) Supplier due diligence (site visits, audits) may occur pre-award or during contract.

Compulsory virtual briefing session date not specified in the document. Closing date is provided in the tender record (2026-06-23T11:00:00.000Z).

Delivery address: 4 Dorp Street, Cape Town, 8001. No additional contact details (SCM/technical contacts, emails, phones) are provided in the document.