What are the submission requirements for this tender (Ref: 10369732)?

• Submit your quotation in a sealed envelope addressed to PRASA before the closing date and time. • Ensure all mandatory returnable documents are included. Failure to provide these will result in disqualification. • Do not include documents or references to other quotations. Any additional conditions must be in an accompanying letter. • Do not canvass any SCM Officer or PRASA employee between the closing date and award; this may lead to disqualification. • Changes to your submission after the closing date and time will not be considered. • Complaints regarding the bid process must be lodged via email to Complaints@prasa.com, including bid description, reference number, closing date, supplier name, contact details, and detailed complaint.

How will bids be evaluated?

{ "mandatory": [ "Registration on the National Treasury’s Central Supplier Database (CSD) for local bidders.", "Valid SARS TCS PIN or CSD number.", "COIDA Letter of Good Standing.", "Completion of all RFQ documentation, including declarations.", "Attendance at the compulsory briefing session (Certificate of Attendance required).", "Compliance with B-BBEE requirements (preference given to Level 1 or 2 contributors, EMEs, QSEs, 51% Black Owned, Black Women Owned, or Black Youth Owned entities).", "No bidders in the service of the state, or companies with directors/members in the service of the state, are eligible." ], "preferential": [ "Localization: Priority for bidders in the Central Line area with a plan for local labor onboarding (350 local laborers required).", "Proof of similar work experience in the Central Line area, including references.", "Submission of a written proposal for local labor recruitment and skill development.", "Compliance with minimum wage requirements as per the updated Municipal Bill of Rates and Taxes." ], "disqualification": [ "Failure to submit mandatory documents (e.g., CSD registration, COIDA, TCS PIN).", "Late submission of bids (closing date: 29 July 2026, 12:00 GMT+0000).", "Collusion or fraudulent claims (will result in disqualification and potential legal action).", "False declarations or misrepresentation of information.", "Non-compliance with safety or legal requirements." ] }

What are the technical specifications?

• Scope: Cleaning of the rail reserve for the Central Corridor for a period of 6 months. • Work includes as-and-when required cleaning of the rail reserve. • The contractor must submit a detailed construction programme if requested, indicating commencement and completion dates. • Work may be issued by the Project Manager or Technical Officer, with prioritisation and response times as specified. • The contractor must maintain a site diary recording daily labour, plant, progress, and communications. • Work in confined areas may be required; no extra payment is made for difficulties encountered.

What financial requirements apply to bidders?

• All prices must be quoted in South African Rand on a fixed price basis, inclusive of all applicable taxes. • Complete the attached Pricing Schedule Annexure 89 and 90. Deviations from the pricing schedule could result in a bid being declared non-responsive. • Provide a cost breakdown and indicate price escalation basis and formula. • Discounted prices will only be considered in the final evaluation on an unconditional basis. • Payment terms: PRASA will pay within 30 days of receipt of a correct tax invoice. • If the highest scoring bidder's price is not market-related, PRASA may negotiate with the next highest bidders or cancel the RFQ.

What compliance and legal requirements must bidders meet?

• Mandatory registration on the National Treasury Central Supplier Database (CSD) is required. Foreign suppliers without a local registered entity are exempt. • Bidders must disclose any relationship with state employees or politically exposed persons (PEPs/PIPs). • Compliance with all applicable national and local laws and regulations is required. • B-BBEE preference points are claimed using the SBD 6.1 form under the 80/20 preference point system. • Submit proof of authority to sign the bid (e.g., company resolution).

What are the important dates and deadlines for this tender?

• Closing Date: 29 July 2026 at 12:00. • Validity Period: Quotations must remain valid for 60 working days from the closing date. PRASA may request an extension. • Questions for Clarity: Contact Project Manager Mveleli Mgoqi on 021 818 7425 up to and including 22 July 2026.

Who should be contacted for queries about this tender?

• For bid clarification: Project Manager Mveleli Mgoqi, telephone 021 818 7425. • Physical submission address: The Regional Manager, Metrorail, Room 622A, Propnet Building, 1 Adderley Street, Cape Town. • Postal address: P.O. Box 5446, Cape Town, 8000. • Project Manager address: Technical Manager Infrastructure (Perway), Metrorail, Off Malta Road, Salt River, telephone 083 401 6822.

PRASA Rail Reserve Cleaning RFQ Western Cape

Document10369732(05).docxReview complete

Description

Source: 10369732(05).docx

This is a Request for Quotation (RFQ) for the cleaning of the rail reserve along the Central Corridor.
The contract duration is 6 months, or until the contract value is depleted, whichever comes first.
Work is on an as-and-when required basis, issued by the Project Manager or Technical Officer.

Important Dates