3-Year tyre supply, fit, repair, and wheel alignment services for umgeni water’s coastal vehicle workshop

SCM Enquiries: Fundile Mkhize, Telephone: 033 341 1209, Email: [email protected]. Technical Enquiries: Mpume Njoko, Telephone: 031 719 7300, Email: [email protected]. Submission Address: uMngeni-uThukela Water, Head Office, 310 Burger Street, Pietermaritzburg, 3201. Tip-Offs Anonymous Hotline: Toll Free Number: 0800 864 463, Email: [email protected], Toll Free Fax: 0800 212 689, SMS: 33490, Online: https://www.thehotline.co.za/report. Appeals: Email: [email protected], Postal: Freepost KZN665, Musgrave, 4062, Attention: Supply Chain Management.

Submit bids in a sealed envelope to the tender box at uMngeni-uThukela Water, Head Office, 310 Burger Street, Pietermaritzburg, 3201 by 11 June 2026 at 12H00. Faxed or emailed submissions will not be accepted. Late submissions will be rejected. Ensure all corrections are initialed in black ink. Submit one original plus one electronic copy on a USB stick. Bids must be in English, clearly structured, numbered, and include a detailed table of contents. Incomplete submissions may be disqualified. Attendance at the compulsory briefing session (25 May 2026, 10am, Pineside Canteen, 13 Pineside Road, New Germany, 3610) is mandatory; a certificate of attendance must be included. Costs of bid preparation and submission are the bidder's responsibility. Any attempt to influence the process through gifts or corruption will result in immediate disqualification.

Evaluation follows a 3-stage process: (1) Mandatory Requirements: Submit a valid RMI Certificate, completed SBD4 (Bidder’s Disclosure), and a compulsory briefing attendance certificate. Failure to comply may result in disqualification. (2) Functionality: Minimum 70 points required to proceed. Criteria include: (a) List of contracts for tyre supply/fitment (max 50 points: 1 contract = 15, 2 = 25, 3 = 35, +5 per additional contract up to 50). (b) Proof of previous contract values (max 50 points: R500k–R1m = 10, R1m–R2m = 20, R2m–R2.5m = 30, R2.5m–R3m = 40, >R3m = 50). (3) Price and Preference: 80 points for price, 20 points for preference goals (10 for HDI 51% Black-owned, 10 for RDP location within eThekwini Municipality, 30km radius of UUW Pineside offices). Preference points require submission of CSD Report/BBBEE Certificate or municipal bill/banking letter/CIPC document. UUW reserves the right to negotiate terms, including price, and is not obligated to accept the lowest bid.

Scope: Supply, deliver, fit, repair, balance, and wheel alignment of tyres for the Coastal Vehicle Workshop over a 3-year contract period. A Service Level Agreement (SLA) will be drafted with the awarded service provider. Prices must remain firm for 12 months, then subject to CPI escalation annually with a 30-day notice period prior to increases. Contract Participation Goals (CPG) require 35% of the contract value (excluding VAT, CPA, and contingencies) to be subcontracted to targeted enterprises, including a minimum 10% for Black Women participation and 10% for local participation. CPG Partners must be selected from uMngeni-uThukela Water’s SCM Enterprise Development Database or proposed for approval. CPG Partners must perform work directly and cannot subcontract further. Main service providers must submit a cash flow projection for themselves and CPG Partners within 2 weeks of contract award. Monthly payments to CPG Partners must occur within 3 working days of the main provider receiving payment.

Pricing must be submitted in South African Rand (ZAR), including VAT where applicable. Price proposals must follow the format detailed in SBD 3.1. Public Liability Insurance with a minimum cover of R10,000,000 is required for the contract period. Insurance cover requirements must be confirmed with the Risk Department upon award. Payment terms: Monthly measurement and payment certificates must be submitted by the 25th of each month (or nearest previous working day), with payment to the service provider on the last day of the following month. CPG Partners must be paid within 3 working days of the main provider receiving payment. Invoicing must include a detailed schedule showing total contract sum, cumulative payments to CPG Partners, current month’s payment to CPG Partners, and the % split between the main provider and CPG Partners.

Mandatory: Valid RMI Certificate, completed SBD4 (Bidder’s Disclosure), and compulsory briefing attendance certificate. B-BBEE: Submit a B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs and QSEs) to qualify for preference points. Tax Compliance: Tax Compliance Status (TCS) Pin and CSD Registration Number required. CIDB registration may be required for construction-related aspects. Foreign suppliers must complete a questionnaire if not residents of RSA or without a branch/permanent establishment/source of income/tax liability in RSA. Contract Participation Goals (CPG) require compliance with uMngeni-uThukela Water’s Enterprise and Development Policy for contracts above R5,000,000 (excluding VAT and CPA). Bidders must not be listed on the Register of Tender Defaulters or the List of Restricted Suppliers. All signatories must declare that submitted documentation is factually correct and true.