Laundry services tender – garden route national park (tsitsikamma) RFQ

{"name":null,"email":"[email protected]","phone":"042-281-1607","department":"Occupancy Average Bed Occupancy","address":"Q NUMBER 31093/TNP/2026-27"}

• Whenever the service provider is found to not comply with the specifications set out in this document, SANParks have

the right to address such non-compliance matters with the service provider and to cancel the contract within 14 days

should any non-compliance continue after consultation with the service provider.

received after the time stipulated shall not be considered. SBD 1 or as indicated above. NB: No proposal shall be accepted by SANPARKS if submitted in any manner other than as prescribed above.

Appointment of a service provider for the provision

Of laundry services at the tsitsikamma section of

The garden route national park for a period of 12

Months.

RFQ NO:

31093/TNP/2026-27

Request for quotation

You are hereby invited to submit proposal / price quotation for:

Appointment of a service provider for the provision of laundry services at the Tsitsikamma Section of Garden

Route National Park for a period of 12 months.

RFQ number 31093/TNP/2026-27

ADVERTISEMENT DATE 05 June 2026

CLOSING DATE 11 June 2026

Closing time 11:00 AM

Bid document delivery

ADDRESS [email protected] (Submissions sent to any other email

address will not be considered).

BID VALIDITY PERIOD 90 days (commencing from the RFQ Closing Date)

ENQUERIES Email: [email protected] Contact no: 042-281-1607

OFFERS SUBMITTED No alternative offers/ options will be accepted.

Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it will not be accepted for

consideration.

Bidders shall submit proposal responses in accordance with the prescribed manner of submissions as specified above. Bids

received after the time stipulated shall not be considered.

Where applicable, the successful bidder will be required to fill in and sign a written Contract Form

(Sbd 7).

Bidders are not allowed to contact any other SANParks staff in the context of this RFQ other than the indicated officials under

SBD 1 or as indicated above.

NB: No proposal shall be accepted by SANPARKS if submitted in any manner other than as prescribed above.

Part a

Invitation to bid

You are hereby invited to bid for requirements of the south african national parks

BID NUMBER: 31093/TNP/2026-27 CLOSING DATE: 11 June 2026 CLOSING TIME: 11:00 AM

Appointment of a service provider for the provision of laundry services at the Tsitsikamma Section of TheDESCRIPTION

Garden Route National Park for a period of 12 months.

Bid response documents may be sent to the below email

[email protected]

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Meagan van Neel CONTACT PERSON Hesron Ruiters

Telephone number 042 281 1607 telephone number 042 281 1607

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax compliance central

Compliance system pin: supplier

Orstatus database

No: MAAA

B-bbee status tick applicable box] b-bbee status level [tick applicable box]

Level verification sworn affidavit

The purpose of this request is to appoint a service provider for the provision of laundry services at the Tsitsikamma Section of

Garden Route National Park for a period of 12 months.

South African National Parks (SANParks) is a public entity functioning under National Environmental Management: Protected

Areas Act (Act ); with the mandate to conserve; protect; control; and manage national parks and other

defined protected areas and their biological diversity (Biodiversity). As a public entity, SANParks is also governed by the Public

Finance Management Act, Act (as amended by Act ), and it is listed as Schedule 3 Part A: public entity.

The primary mandate of SANParks is to expand, protect, conserve, and control the system of national parks, terrestrial and

marine, that it is assigned to manage. SANParks currently manages over 4 million hectares of terrestrial and 369 657 ha marine

protected biodiversity through a system of 21 National Parks and 10 Marine Protected Areas: (MPAs), representing approximately

67% of state owned terrestrial protected areas and 22% of State Managed MPAs. This places SANParks in an ideal position to

not only meaningfully contribute to the protection and sustainable use of the megadiverse biodiversity of South Africa, but also

to be a key player in building climate resilience through ecosystem-based mitigation and adaptation.

Scope of works for the provision of laundry services to the tsitsikamma section of the

Garden route national park for the period of 12 months

Garden Route National Park invites all eligible Service Providers to quote for the provision of Laundry Services to the Storms

River Mouth Rest Camp (Eastern Cape, closest town is Humansdorp) and De Vasselot Rest Camp (Western Cape, closest

town is Plettenberg Bay)

Sites to be serviced:

Average Unit Occupancy Average Bed Occupancy

Camps Number of accommodation Beds

Units

Storms River Mouth 90 229 40.01 % 29,91 %

De Vasselot 12 24 28,97 % 27,61 %

Note nb:

1. All bidders must comply with.

SANS 10146-1:2020 (ed. 1.00) Laundry – part 1 – process management

SANS 10146-2:2021 (ed. 1.00) Laundry – part 2: operational management

2. Sanparks reserves the right to request written confirmation of compliance and or

Supporting documents during the bid evaluation process.

3. The above mentioned unit and bed occupancies are projections based on average

4. Laundy item quantities are estimates only which is based on historic data.

5. Bidders must be located within the radius of 200 km from storms river mouth rest camp

As services will be rendered daily.

6. Bidders must show their operating plant infrastructure and deployment plan to be

Able to provide laundry services. The workplace must comply with all the set

Regulations under the health and safety act.

7. A site visit to the bidder operating plant will be conducted as part of the evaluation

Process.

Cleaning standards

• The Service Provider to provide good quality laundry bags for soiled and clean linen. The bag must have proper closing

mechanism. Bags for soiled linen to be clearly marked (permanent labelling or colouring).

• The laundry bags must be properly sealed to avoid loss and the seal number be recorded by both the Service Provider

and SANParks.

• For control purpose packing slips must be placed inside the laundry bags, this applies to both soiled and clean linen.
• Provide transparent laundry bags for stained linen (e.g. linen with blood stains). The size of the bag will be specified

after the bid is awarded.

• Washing of all linen must be done at the correct temperature using the right detergent to remove blood and other stains.
• Linen must be disinfected during the washing process, in order to ensure that it conforms with high Health and Safety

requirements (SANS 10146)

• Linen must be transported in sealed containers to prevent contamination.
• The Successful bidder must be ready to commence with the contract within 7 days from award
• The bidder must be in an existing operation providing laundry services to the Hospitality Sector totalling at least 150 beds

per day. (Submit proof, i.e. contract, reference letters on the company letter-head indicating the rated level of service,

type of contract, contract value and signed by the client).

• The bidder must be knowledgeable of Hospitality infection control protocols.
• Bidders to submit a contingency plan together with this bid
• Items damaged due to the Service Provider’s negligence will be replaced at the Service Provider’s costs.
• All stains, such as rust, blood and mildew must be removed from linen.
• Where it is not possible for stains to be removed the Service Provider must bring this to the attention of the Hospitality

Services Manager and/ or Duty Managers.

• Linen that needs special treatment such as dry cleaning must be cleaned accordingly (i.e. curtains)
• Linen must be well presented when delivered i.e. ironed and folded.
• All issues regarding this contract are to be communicated with the Hospitality Services Manager – Tsitsikamma
• No sub-contracting is allowed. Bidders must supply proof of capacity to manage SANParks linen during peak season.

Should a contractor sub-contract the contract will be terminated.

• Service provider must ensure that all collected dirty linen must be counted, sorted and recorded under supervision at

their operating plant when it arrives. All clean linen must be counted and sorted under supervision at the operating plant

before it is dispatched to SANParks. SANParks have the right to request CCTV footage and or other proof of the linen

counting and sorting operations as and when the need arises.

• Proof of chemicals to be used must be provided – letter from company supplying chemical indicating product description.
• Chemicals used must adhere to the same standards applicable to hospitals.
• Items damaged due to the excessive use of chemicals must be replaced at Service Provider’s cost
• Costs for losses incurred once the linen has left SANParks site will be covered by the Service Provider.
• The bidder must submit proof that reasonable arrangement have been made to compensate SANParks for any loss

that SANParks may suffer while linen is in possession of the Service provider. Public Liability cover of R 500 000.00 or

more must be adjusted to fully cover the risk exposure once appointed.

Collection and delivery of linen

• Linen to be collected and delivered by the Service Provider.
• All linen previously collected for cleaning must be delivered in total upon the next collection of dirty linen or upon

special request.

• During peak tourism periods (Easter long weekend), the service provider must provide a staff member every day who

will be accompanying the delivery driver for the purpose of counting and verifying linen delivered and collected at

Storms River Mouth and De Vasselot rest camps.

Storm river mouth main camp

• Daily delivering and collection: No later than 12:00.
• The Service Provider may also be requested to, from time to time do ad hoc deliveries on short notice.

Natures valley camp

• Daily delivering and collection: No later than 13:00
• The Service Provider may also be requested to, from time to time do ad hoc deliveries on short notice.

Bath Mat 1

Bath Towel 1

Hand Towel 1

D Blanket/Bedspreads 1

D Duvet Cover 1

D Mattress Protector 1

D Sheet Fitted 1

D Sheet Flat 1

K Blanket/Fleece Blanket 1

Queen Blankets 1

K Duvet Cover 1

K Mattress Protector 1

K Sheet Fitted 1

K Sheet Flat 1

Pillow Slip Std. 1

S Blanket/Fleece Blanket 1

S Duvet Cover 1

S Mattress Protector 1

S Sheet Fitted 1

S Sheet Flat 1

Other:

Estimated Quantities Price per unit Total Amount (Vat

Exclusive)

Bed Frill 1

Curtain p/kg 1

Cushions 1

D Duvet Inner 1

Oven Gloves 1

K Duvet Inner 1

Large Table cloth 1

Med Table cloth 1

Overlay 1

Pillow 1

Pillow Protector 1

S Duvet inner 1

Shower Curtain / Odds 1

Transport 1

Total Excluding Vat

Vat 15% (for Vat

registered vendors

only)

Total Including Vat

9. Protection of personal information act, (popia)

SANParks adheres to the Protection of Personal Information Act, (POPIA) requirements regarding personal information

which came into effect 1 July 2021.

As SANParks, we are committed to protecting your privacy and ensuring that personal information collected is used properly,

lawfully, and transparently.

10. Timelines

The bidder is expected to start the service immediately after PO is issued.

11. Financial payment

Payment will be effected in accordance with the PFMA (within 30 days of receipt of invoice) after delivery of goods.

12. Final award

SANParks recommends the bidder who has quoted on all the items as required in terms of the RFQ for the contract award subject

to the bidder having supplied the relevant administrative documentation and complied in all aspects with the terms and conditions

and requirements of the RFQ.

Declaration of interest (sbd 4)

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the

principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the

Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to

make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that

person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a

controlling interest1 in the enterprise, employed by the state?

Yes / NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers

of sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling

interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by the

procuring institution? YES / NO

2.2.1 If so, furnish particulars:

.....................................................................................................................

.....................................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having a

controlling interest in the enterprise have any interest in any other related enterprise whether or not they are

bidding for this contract? YES / NO

1 the power, by one person or a group of persons holding the majority of the equity

of an enterprise, alternatively, the person/s having the deciding vote or power to

influence or to direct the course and decisions of the enterprise.

2.3.1 If so, furnish particulars:

....................................................................................................................

....................................................................................................................

Evaluation. claimed (80/20 allocated

The specific goals allocated (To qualify for the points, bidders system)

(80/20 system) points in terms of this tender must provide the below proof) (To be completed by

(To be completed by the the tenderer)

organ of state)

• Municipal rates bill in the name (number only)

of the bidder company or name

of directors of the company (not

older than 3 months); or

• Local municipality confirming

business address (not older

than 3 months); or,

• Signed and valid Lease

agreement (Submit proof of

latest rental payment - not older

Local suppliers adjacent to than three months (bank proof,

SANParks operations (within the EFT slips or receipts that match 10 points 200km from Tsitsikamma the landlords’ details on the

National Park) lease agreement)

• NB. The municipality rates

bill provided must be

where the business

operates (Where a supplier

is a tenant, they must

submit a copy of the

municipal bill plus a letter

of consent from the

landlord tying the business

to the address).

• Valid BBBEE certificate (number only)

issued by SANAS

(i) Bidding documents, viz

• Invitation to bid;
• Proof of tax compliance status;
• Pricing schedule(s);
• Filled in task directive/proposal;
• Preference claim form for Preferential Procurement in terms of the Preferential Procurement

Regulations;

• Bidder’s Disclosure form;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and rate(s) quoted

cover all the services specified in the bidding documents; that the price(s) and rate(s) cover all my obligations and I

accept that any mistakes regarding price(s) and rate(s) and calculations will be at my own risk.

Yes No Yes No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU THE ACCREDITED ARE YOU A FOREIGN BASED REPRESENTATIVE IN SUPPLIER FOR THE GOODS Yes No SOUTH AFRICA FOR Yes No /SERVICES /WORKS THE GOODS OFFERED? [IF YES, ANSWER THE /SERVICES /WORKS [IF YES ENCLOSE PROOF] QUESTIONNAIRE BELOW ] OFFERED? QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW. PART B TERMS AND CONDITIONS FOR BIDDING

Bid submission: 1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. 1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or in the manner prescribed in the bid document. 1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential procurement regulations, 2017, the general conditions of contract (gcc) and, if applicable, any other special conditions of contract. 1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).

TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.” NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... (Proof of authority must be submitted e.g. company resolution) DATE: ...................................................

List of cleaning products to be used for the cleaning of the linen and proof that they are SABS compliant must be provided together with this bid

Proof that the cleaning products adhere to required Health and Safety Regulations.

List of current and previous clients for reference purposes.

Upon a site visit, the bidder must be able to present their capacity necessary to fulfil the required service (machinery – output per hour, staff and schedules). RESPONSIBILITIES OF SANPARKS

Give monthly indication of performance review to the attention of the company’s management for improvement and expect feedback on how such, if any, unsatisfactory performance or bad behaviour will be prevented for future occurrences.

Hold quarterly meetings with successful bidder to discuss any issues arising (progress or unsatisfactory performance)

Effecting payment within 30 days from date of receipt of valid tax invoices.

Review the monthly report and provide feedback. SANParks reserves the right to return any linen not cleaned according to their standards. Costs of this will be for the account of the Service Provider.

Discrepancies and shortages must be reported and negotiated within 24hrs

The contractor will be notified in writing of sub-standard services.

SANParks reserves the right to terminate the contract should sub-standard services continue. RESPONSIBILITIES OF THE BIDDER

Discrepancies and shortages must be reported to SANParks within 24hrs.

Replace damaged or lost linen of SANParks due to losses as a result of negligence on behalf of the service provider.

To invoice SANParks once a month.

COMPLIANCE AND GOVERNANCE VERIFICATION DOCUMENTS (Standard Bidding Documents) - RETURNABLES SANParks has set out the minimum administrative criteria that must be met by a bidder. The below administrative documents must be completed and signed by the authorized representative of a bidder. If a bidder fails to fully comply with the criteria, SANParks reserves the right at its sole discretion to allow such bidder an opportunity to submit and/or supplement the information and/or documentation submitted within a grace period of (seven) 7 calendar days prior to disqualifying the bidder. SANParks will disqualify (where non-submission is indicated below to result in disqualification) a bidder who does not achieve full compliance with the criteria within the seven (7) calendar days grace period. Documents Instruction Will non-submission result in disqualification? Submission of fully completed SBD1 Bidders to complete and sign Yes (Invitation to Bid), Submission of the pricing schedule in Bidders to submit a completed pricing Yes the RFQ document schedule Submission of fully completed SBD 4 Bidders to complete and sign Yes (Declaration of Interest), Submission of fully completed SBD 6.1 Bidders to complete and sign No (Preference Claim Certificate), accompanied by an original or certified B-BBEE Status Level Verification Certificate or B-BBEE Sworn Affidavit. Proof of registration with National Bidders must be registered on CSD No. Treasury Central Supplier Database prior to submitting quotation. Bidders A bidder must be registered on CSD to (CSD). are required to submit proof of such be eligible for award. registration

CENTRAL SUPPLIER DATABASE INFORMATION Bidders are required to be registered on the Central Supplier Database (CSD) of National Treasury. Failure to submit the requested information may lead to disqualification. (Please provide proof of registration on the Central Supplier Database).

Evaluation Phase: MANDATORY REQUIREMENTS N/A

Points Allocation: 90 points

B-BBEE Details: [email protected]

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Meagan van Neel CONTACT PERSON Hesron Ruiters

Telephone number 042 281 1607 telephone number 042 281 1607

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax compliance central

Compliance system pin: supplier

Orstatus database

No: MAAA

B-bbee status tick applicable box] b-bbee status level [tick applicable box]

Level verification sworn affidavit

Certificate

Yes No Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR

Preference points for b-bbee]

Are you the

Accredited are you a foreign based

REPRESENTATIVE IN SUPPLIER FOR THE GOODS Yes No

SOUTH AFRICA FOR Yes No /SERVICES /WORKS

The goods offered? [If yes, answer the

/Services /works [if yes enclose proof] questionnaire below ]

Offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be deli

• The Service Provider to provide good quality laundry bags for soiled and clean linen. The bag must have proper closing

mechanism. Bags for soiled linen to be clearly marked (permanent labelling or colouring).

• The laundry bags must be properly sealed to avoid loss and the seal number be recorded by both the Service Provider

and SANParks.

• For control purpose packing slips must be placed inside the laundry bags, this applies to both soiled and clean linen.
• Provide transparent laundry bags for stained linen (e.g. linen with blood stains). The size of the bag will be specified

after the bid is awarded.

• Washing of all linen must be done at the correct temperature using the right detergent to remove blood and other stains.
• Linen must be disinfected during the washing process, in order to ensure that it conforms with high Health and Safety

requirements (SANS 10146)

• Linen must be transported in sealed containers to prevent contamination.
• The Successful bidder must be ready to commence with the contract within 7 days from award
• The bidder must be in an existing operation providing laundry services to the Hospitality Sector totalling at least 150 beds

per day. (Submit proof, i.e. contract, reference letters on the company letter-head indicating the rated level of service,

type of contract, contract value and signed by the client).

• The bidder must be knowledgeable of Hospitality infection control protocols.
• Bidders to submit a contingency plan together with this bid
• Items damaged due to the Service Provider’s negligence will be replaced at the Service Provider’s costs.
• All stains, such as rust, blood and mildew must be removed from linen.
• Where it is not possible for stains to be removed the Service Provider must bring this to the attention of the Hospitality

• Daily delivering and collection: No later than 13:00
• The Service Provider may also be requested to, from time to time do ad hoc deliveries on short notice.

Requirements

• List of cleaning products to be used for the cleaning of the linen and proof that they are SABS compliant must be

provided together with this bid

• Proof that the cleaning products adhere to required Health and Safety Regulations.
• List of current and previous clients for reference purposes.
• Upon a site visit, the bidder must be able to present their capacity necessary to fulfil the required service (machinery –

output per hour, staff and schedules).

NB: No alternative offers/ options will be accepted.

Estimated Quantities Price per unit Total Amount (Vat

Exclusive)

Description

Bath Mat 1

Bath Towel 1

Hand Towel 1

D Blanket/Bedspreads 1

D Duvet Cover 1

D Mattress Protector 1

D Sheet Fitted 1

D Sheet Flat 1

K Blanket/Fleece Blanket 1

Queen Blankets 1

K Duvet Cover 1

K Mattress Protector 1

K Sheet Fitted 1

K Sheet Flat 1

Pillow Slip Std. 1

S Blanket/Fleece Blanket 1

S Duvet Cover 1

S Mattress Protector 1

S Sheet Fitted 1

S Sheet Flat 1

I, the undersigned, (name)............................................................................... in submitting the

accompanying bid, do hereby make the following statements that I certify to be true and complete in every

respect:

3.1 I have read and I understand the contents of this disclosure;

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found not to be true and

complete in every respect;

3.3 The bidder has arrived at the accompanying bid independently from, and without consultation, communication,

agreement or arrangement with any competitor. However, communication between partners in a joint venture

or consortium2 will not be construed as collusive bidding.

3.4 In addition, there have been no consultations, communications, agreements or arrangements with any

competitor regarding the quality, quantity, specifications, prices, including methods, factors or formulas used

to calculate prices, market allocation, the intention or decision to submit or not to submit the bid, bidding with

the intention not to win the bid and conditions or delivery particulars of the products or services to which this

bid invitation relates.

3.4 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or

indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the

contract.

3.5 There have been no consultations, communications, agreements or arrangements made by the bidder with

any official of the procuring institution in relation to this procurement process prior to and during the bidding

process except to provide clarification on the bid submitted where so required by the institution; and the bidder

was not involved in the drafting of the specifications or terms of reference for this bid.

3.6 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive

practices related to bids and contracts, bids that are suspicious will be reported to the Competition Commission

for investigation and possible imposition of administrative penalties in terms of section 59 of the Competition

Act No and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation

and or may be restricted from conducting business with the public sector for a period not exceeding ten (10)

years in terms of the Prevention and Combating of Corrupt Activities Act No or any other applicable

legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6 of

PFMA SCM instruction /22 on preventing and combating abuse in the supply chain

• Service provider must ensure that all collected dirty linen must be counted, sorted and recorded under supervision at

their operating plant when it arrives. All clean linen must be counted and sorted under supervision at the operating plant

before it is dispatched to SANParks. SANParks have the right to request CCTV footage and or other proof of the linen

counting and sorting operations as and when the need arises.

• Proof of chemicals to be used must be provided – letter from company supplying chemical indicating product description.
• Chemicals used must adhere to the same standards applicable to hospitals.
• Items damaged due to the excessive use of chemicals must be replaced at Service Provider’s cost
• Costs for losses incurred once the linen has left SANParks site will be covered by the Service Provider.
• The bidder must submit proof that reasonable arrangement have been made to compensate SANParks for any loss

that SANParks may suffer while linen is in possession of the Service provider. Public Liability cover of R 500 000.00 or

more must be adjusted to fully cover the risk exposure once appointed.

4.1. Name of company/firm...............................................................................

4.2. Company registration number: .....................................................................

4.3. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.4. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on

the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge

that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this

form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 3.2, the

contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the

claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have

not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result

of having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors,

or only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side) rule

has been applied; and forward the matter for criminal prosecution, if deemed

necessary.

(e) forward the matter for criminal prosecution, if deemed necessary

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

Sbd 7.2

COMPLIANCE SYSTEM PIN: SUPPLIER No: MAAA B-BBEE STATUS TICK APPLICABLE BOX] B-BBEE STATUS LEVEL [TICK APPLICABLE BOX] [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] THE GOODS OFFERED? [IF YES, ANSWER THE /SERVICES /WORKS [IF YES ENCLOSE PROOF] QUESTIONNAIRE BELOW ] OFFERED? IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW.

Supporting documents during the bid evaluation process.

7. A site visit to the bidder operating plant will be conducted as part of the evaluation

• The Service Provider to provide good quality laundry bags for soiled and clean linen. The bag must have proper closing

Ference points claim form in terms of the preferential procurement regulations 2022

This preference form must form part of all tenders invited. It contains general information and serves as a claim form for

preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included).

(a) The applicable preference point system for this tender is the 90/10 preference point system.

(b) The applicable preference point system for this tender is the 80/20 preference point system.

(c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/ highest acceptable

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for

specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed.

subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.

Preference points claim form in terms of the preferential procurement regulations 2022