This Tender Has Expired

Closing date: 15 May 2026 at 11:00.

• Questions/clarifications accepted up to 4 days prior to closing date (by 12:00 noon).
• Proposals must remain valid for 120 days from submission date.

SCM Contact: [email protected]

Technical/Proposal Enquiries: Ms. Lindiwe Mhlongo ([email protected]) and Nokwanda Msomi ([email protected])

Phone: 012 369 8000

Physical Address: SALGA National Office, Block B, Cnr Garsfontein and Corobay, Menlyn Corporate Park, ext11, 175 Corobay Ave, Waterkloof Glen, Pretoria, 0182

Submission Portal: https://scmportal.salga.org.za/

Submit proposals via the SupplyFlow Portal: https://scmportal.salga.org.za/ under 'Vendors and Suppliers'.

• All Standard Bidding Documents (SBD) forms must be completed in full and returned with the proposal.
• Proposals must be valid for at least 30 days.
• Quotations must be VAT inclusive; if not specified, prices will be evaluated as VAT inclusive.
• No late submissions will be accepted without prior arrangement.
• Vendors must verify receipt of their proposal with SALGA.
• Proposals must include a valid Central Supplier Database (CSD) registration number; tax status will be verified on CSD.
• All returnable bid documents must be completed in full and submitted with the proposal.
• Failure to comply with any condition may invalidate the proposal.

Evaluation follows a two-phase process:

Phase 1: Functionality (Technical Content)

• Minimum threshold: 70 points. Bids scoring below 70 are disqualified.
• Criteria and scoring (max 100 points):
• Expertise and Skills (Project Team & Leader CVs):
• 0: No submission
• 1: CVs with no relevant experience
• 2: Good CVs, <5 years combined relevant experience
• 3: 10–14 years combined relevant experience, HR/related qualifications
• 4: 15–19 years combined relevant experience, some postgraduate qualifications
• 5: >20 years combined relevant experience, expert qualifications for all team members
• Previous Experience (Reference Letters):
• 0: No letters
• 1: 1 letter
• 2: 2 letters
• 3: 3 letters
• 4: 4 letters
• 5: 5 letters (must include company details, project description, value, duration)
• Approach and Methodology:
• 0: No submission
• 1: Lacking detail
• 2: Rudimentary plans, simple understanding
• 3: Detailed project plan, management plan, methodology aligned to scope
• 4: Superior plans with insights enhancing the product
• 5: Comprehensive plans with superior insights and approaches

Phase 2: 80/20 Preference Points System (for bids R2,000–R50M)

• Price: 80 points (calculated per Preferential Procurement Regulations, 2022, Regulation 6.1)
• Specific Goals (B-BBEE + SMME/Youth/Black Women Ownership): 20 points
• B-BBEE Status Level Points:
• Level 1: 10
• Level 2: 9
• Level 3: 7
• Level 4: 6
• Level 5: 4
• Level 6: 3
• Level 7: 2
• Level 8: 1
• Specific Goals:
• Smme: 4
• 100% Black Women Owned: 10
• 100% Youth Owned: 3
• Proof of B-BBEE status is mandatory; failure to submit results in 0/20 for B-BBEE.
• Only bids passing Phase 1 (70+ points) proceed to Phase 2.

Scope: Design, facilitate, and implement Gender, Diversity, and Inclusion (DEI) Dialogue Programmes for SALGA employees and leadership across National and 9 Provincial Offices (10 offices total).

Key Deliverables:

• Develop a customised, practical, and interactive dialogue programme addressing:
• Equity, unconscious bias, microaggressions
• Gender equality, identity, sexual orientation, GBV awareness
• Race, ethnicity, marital/economic status, nationality, generational mix, culture, intersectionality
• LGBTQIA+ inclusion, disability inclusion, neurodiversity (e.g., autism, ADHD, dyslexia, sensory processing differences)
• Inclusive leadership
• Facilitate in-person and hybrid/virtual sessions encouraging engagement, storytelling, and participatory methods.
• Provide branded participant packs, facilitator guides, and learning materials (inclusive of neurodiversity).
• Develop pre- and post-session evaluation tools.
• Submit session reports and a final consolidated report with recommendations for ongoing DEI integration, including neurodiversity guidance.

Mandatory Service Provider Requirements:

• Ability to deliver physically and virtually (hybrid model).
• Demonstrated expertise in DEI facilitation, organisational culture change, and neurodiversity training.
• Proven track record with similar projects in large/public sector organisations.
• Qualified facilitators with relevant credentials/experience.
• Capacity to design accessible materials for diverse learning/communication styles.

Proposal Must Include:

• Company profile and DEI facilitation experience.
• Detailed methodology and approach (including hybrid capability).
• Session topics and facilitation techniques.
• Team composition and CVs of facilitators (same team to work on project).
• Implementation plan and timelines.
• Cost breakdown (travel, facilitation fees, materials, VAT).
• References from at least 3 previous clients.
• All compliance documents and professional accreditations.
• Mission/vision/values, strengths/weaknesses, organogram, and staff CVs.
• Hourly tariff breakdown (VAT inclusive) per category, linked to tasks.
• Comprehensive budget with assumptions and cost factors (e.g., travel).
• Plan for governance assistance and skills transfer to SALGA.

Project Duration: 6 months from appointment.

Pricing:

• All prices must be VAT inclusive; unspecified prices will be evaluated as VAT inclusive.
• Proposals must be stipulated sums without escalator clauses or qualifications.
• Cost breakdown must include travel, facilitation fees, materials, and VAT.
• Hourly tariffs must be VAT inclusive, with budgeted hours per activity.
• Expenditure without prior SALGA approval will not be reimbursed.
• Remuneration framework must align with:
• SAICA’s Guidelines on Fees for Audits (AGSA)
• DPSA’s Guide on Hourly Fee Rates for Consultants
• Relevant professional/regulatory body guidelines

Payment Terms:

• SALGA will pay valid claims within a reasonable timeframe upon presentation of substantiated claims.
• No payment for outstanding information not submitted.
• Service Level Agreement (SLA) will govern payment terms.
• SALGA is not liable for bid preparation costs or costs incurred during site visits.

Mandatory Compliance:

• Valid Central Supplier Database (CSD) registration number (tax status verified on CSD).
• Completed Standard Bidding Documents (SBD) forms:
• SBD 6.1 (Preference Points Claim Form) – Sections 12 and 13 must be completed, signed in black ink.
• SBD 4 (Service Provider’s Disclosure) – Completed and signed in black ink.
• Proof of B-BBEE status level (failure to submit results in 0/20 for B-BBEE points).
• Confidentiality and indemnity agreements required upon appointment.
• Conflict of interest declaration mandatory; SALGA may reject bids with conflicts.
• All returnable bid documents must be submitted with the proposal.
• Compliance with General Conditions of Contract (original signed copy required).