Completion of outstanding electrical and construction works for pofadder microgrid project

Closing date and time: 15 June 2026 at 11:00. Tender opening: same day at 11:00 in the old council chamber of Khâi-Ma Local Municipality, 21 Nuwe Street, POFADDER 8890. Clarification deadline: queries must be submitted before 4 June 2026. No compulsory briefing or site visit dates are specified. Tender validity period: 90 days after closing date.

Municipal Manager: Mr KP Leserwane, Phone: (054) 7933 0040. Employer’s Agent: Mr A Goliath (MVD Kalahari Consulting Engineers and Town Planners), Phone: (053) 831-1889 or 082 446 8025, Email: [email protected]. Technical queries: Ronny Pasella, Email: [email protected]. Administrative queries: Mrs. M Cloete, Email: [email protected]. Submission address: Tender Box, Khâi-Ma Local Municipality, 21 Nuwe Street, POFADDER 8890.

Submit tender in a sealed envelope, clearly endorsed with 'KH38-25/26 - COMPLETION OF OUTSTANDING WORKS FOR THE MICROGRID PROJECT IN POFADDER', addressed to the Municipal Manager. Deliver to the Tender Box at Khâi-Ma Local Municipality, 21 Nuwe Street, POFADDER 8890 by 11:00 on 15 June 2026. Late submissions will not be accepted. A mandatory soft copy on read-only/write-protected media must accompany the hard copy. No submissions via fax, email, or telegram will be considered. Tenders will be opened in public on the same day at 11:00 in the old council chamber of Khâi-Ma Local Municipality. Ensure all returnable documents (e.g., proposed key personnel, tax clearance certificate, declaration of interest, functionality scorecard) are completed in black ink and included. Tender offers must remain valid for 90 days after closing. Attempts to influence the tender process after submission will result in disqualification. Use official forms only; do not re-type. Joint ventures must submit notarized agreements if requested. Alternative tender offers are permitted but must include a 5% fee for design verification and comply with employer standards.

Evaluation follows an 80/10/10 preference points system: 80 points for price, 10 for locality-based goals, and 10 for HDI goals. Functionality is a pass/fail threshold: bidders must score a minimum of 70% on functionality criteria to proceed. Functionality criteria and points: Key personnel (A1: 3-Phase Installation Electrician - 20 points; A2: Electrical Construction Manager/Supervisor - 20 points; A3: PV Solar Installation Specialist - 20 points; A4: Site SHEQ Officer - 5 points), Company Experience (B1: Overhead Electrification - 10 points; B2: PV Solar Off-Grid Installations - 20 points), Bank rating (minimum C - 5 points). Financial evaluation uses Formula 2 (option 1) for scoring. Joint ventures are eligible if all members are CIDB-registered and the lead partner meets the 4EP or higher grading. Only responsive tenders with valid documentation will be considered.

Scope: Completion of outstanding works for the Microgrid Project in Pofadder. Key deliverables include electrical construction works such as 3-phase installation, PV solar off-grid installations, and overhead electrification. Required key personnel: 3-Phase Installation Electrician, Electrical Construction Manager/Supervisor, PV Solar Installation Specialist, Site SHEQ Officer. Project specifications include standard and project-specific amendments (Sections C5.1 and C5.2). Site information, access, and office details are provided in Section C6. Management and procurement requirements are outlined in Sections C5.5 and C5.6. Compliance with OHSA and Construction Regulations 2014 is mandatory. Local labour employment is encouraged.

Pricing must be in Rand, inclusive of VAT (VAT shown separately). Rates and prices must be fixed for the contract duration. Submit a letter of intent from an approved insurer for a Performance Bond (format in Part T2.3). Bid Bond/Guarantee forms are required as per C1.3 and C1.4. Payment terms and funding arrangements are detailed in C3.4. Schedule of Quantities is provided in C3.5. Alternative tender offers must include a 5% fee for design verification. Costs of tendering are not reimbursable. Include all duties, taxes, and levies (except VAT) applicable 14 days before the closing date.

Mandatory: CIDB registration (Grade 4EP or higher for construction works). Valid Tax Clearance Certificate or Tax Compliance Status PIN (MBD 2). VAT Registration Certificate. COID Certificate (Compensation for Occupational Injuries and Diseases). Unemployment Insurance Certificate. Sworn Affidavits (MBD 4: Declaration of Interest; MBD 8: Past SCM Practices; MBD 9: Independent Tender Determination). Bank letter stating credit rating (minimum C) and time of involvement. CSD Certificate. Municipal Rates Account (current, within 30 days) for business and all directors, including lease agreements if applicable. Documents of Incorporation (company, CC, or partnership). Practical Completion Certificates for similar projects. Confirmation letter for hire of construction plant. Company Profile, Organogram, and CVs. Financial Statements. Shareholding Certificate (if applicable). Compliance with OHSA and Construction Regulations 2014. Not listed on Register of Tender Defaulters. Good standing with municipal rates/taxes and compensation fund. Joint ventures must have all members CIDB-registered and lead partner with 4EP or higher grading.